Laundry_Equipment_Inspection_Revised_26_August_18.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Camp Grayling Laundry Equipment Inspection Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Laundry Equipment Inspection Services, as defined in this PWS.

1.2 Background:

Camp Grayling annually hosts 190,000 Mandays worth of Soldiers. A Manday is one Soldier on the ground for one day. One of the accommodations afforded to Soldiers is a laundry facility.

Laundry equipment is needed to ensure the machines are being maintained and in proper working condition.

1.3 Period of Performance (PoP): The Period of Performance shall be 12 months. A Base Year, Option Year 1 and Option Year 2.

1.4 General Information:

1.4.1 Quality Control (QC): Reserved.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

Attachment 1

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services:

Inspections shall take place on a weekday during the hours of 0900-1500. The time and day of the week shall be mutually agreed upon at the time of award by the Contractor and Government.

The frequency of inspections shall be as follows: 1 Oct – 30 Apr, inspections conducted monthly and 1 May – 30 Sep, inspections conducted weekly.

Performance shall be at multiple buildings throughout Camp Grayling Cantonment, Michigan and Grayling Army Airfield.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times.

The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Reserved.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use.

1.4.7 Reserved.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact

PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide property, material, equipment, and/or services for the performance of this contract.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 The contractor shall inspect all laundry equipment at the Camp Grayling Cantonment and Grayling Army Airfield laundry facility on a weekly or monthly basis, in accordance with Section 1.4.4 of this PWS.

5.2 The contractor shall inspect the equipment for functionality and performance.

5.3 The contractor shall provide a written report to the COR no later than two business days after the inspection is completed.

5.3.1 For each piece of equipment, the contractor shall indicate whether the equipment was functioning properly or in need of repair.

5.3.2 If the equipment is in need of repair, the contractor shall provide an estimate for the repair, indicating what the issue is, what components and parts are required, and an estimated cost.

5.3.2.1 The estimated cost of repair provided by the contractor shall not be binding.

5.4 Contractor Manpower Reporting Application (CMRA):

5.4.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Michigan Army National Guard via a secure data collection site.

5.4.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the http://www.ecmra.mil/ period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: Not applicable.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS Paragraph Task Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By

Whom

5.1 Equipment is

inspected The contractor shall provide laundry equipment inspection services as required 98% of the time.

2% failure to provide timely inspections

Random Inspection;

Customer Feedback

COR

5.2 Report is provided The contractor

shall provide reports on inspection as required NLT 2 business days 98%

2% failure to provide timely reports

Random Inspection;

Customer Feedback

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

(Deliverables must be identified in the PWS and then summarized here. See examples below)

Deliverable Title PWS Reference Frequency Submit To

Weekly inspections

1 May – 30 Sep

5.1; 5.2 Weekly COR

Monthly inspections 1 Oct – 30 Apr

5.1; 5.2 Monthly COR http://www.ecmra.mil/

Functionality Report 5.3 2 business days after inspection

COR

TECHNICAL EXHIBIT 2

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of workload quantities. The list below indicates the number of washers and dryers at each building.

Bldg # Manufactur er Washer Model Manufactur er Dryer Model Qty Qty

WASHE

R

DRYE

R

428 Kenmore 006KWVQ0399 Kenmore 006KWLR020016 2 2

430 GE GTWP2000F0W

W Maytag MEDC200XW3 1 1

427 GE GTWP2000F0W

W

Maytag MEDC200XW3 1 1

208 Whirlpool WTW4850XQ3 Whirlpool WED4800XQ1 1 1 209 Whirlpool WTW4850XQ3 Whirlpool WED4800XQ1 1 1 216 Whirlpool WTW4850XQ3 Whirlpool WED4800XQ1 1 1 217 Whirlpool WTW4850XQ3 Whirlpool WED4800XQ1 1 1

400TM

C

Whirlpool WTW4850XQ3 Whirlpool WED4800XQ1 1 1

404E Whirlpool LSN1000KQ0 Whirlpool LEN2000KQ1 1 1 404W Whirlpool LSN1000KQ0 Whirlpool LEN2000KQ1 1 1 406N Whirlpool WTW4850XQ3 Whirlpool WED4800XQ1 1 1 406S Whirlpool WTW4850XQ3 Whirlpool WED4800XQ1 1 1 426 Whirlpool WTW9800XQ2 Whirlpool WED9800XQ1 2 2

542 GE GTW485ASJ2W

S

GE GTD45EASJ2WS 1 1

NEW

GE GTW486ASJ2W

S

GE GTD45EASJ2WS 4 4

NEW

GE GTW486ASJ2W

S

GE GTD45EASJ2WS 4 4

NEW

GE GTW486ASJ2W

S

GE GTD45EASJ2WS 4 4

NEW

GE GTW486ASJ2W

S

GE GTD45EASJ2WS 4 4

NEW GE GTW486ASJ2W GE GTD45EASJ2WS 4 4

600 S

638 GE GTW486ASJ2W

S

GE GTD45EASJ2WS 4 4

636 GE GTW486ASJ2W

S

GE GTD45EASJ2WS 4 4

628 GE GTW486ASJ2W

S

GE GTD45EASJ2WS 4 4

626 GE GTW486ASJ2W

S

GE GTD45EASJ2WS 4 4

624 GE GTW486ASJ2W

S

GE GTD45EASJ2WS 4 4

656 Whirlpool WTW4800XQ2 Whirlpool WXD4800XQ1 4 4 1182 Whirlpool WTW4950XQ3 Whirlpool WXD4800XQ1 2 2 1184 Whirlpool LSN100KQ0 Whirlpool LEN2000KQ1 2 2 1186 Whirlpool LSN100KQ0 Whirlpool LEN2000KQ1 2 2 1188 Whirlpool LSN100KQ0 Whirlpool LEN2000KQ1 2 2 514 GEx6 GTWP2000F1W

W Whirlpoolx

LGN2000KQ1 10 10

514 Kenmore 110.27522600 Samsung DV40J3000GWA

2 1

514 Whirlpool LSN1000KQ0 Estate EGD4400WQ0 1 1 514 Amana NTW5400TQ1 Kenmore 110.7513411 1 1 332 GEx1 GTWN2800D1

WW

Maytagx3 MEDC200XW3 10 10

332 Whirlpool WTW4800BQ0 Kenmore 110.673226 6 2 332 Kenmore 110.2002201 Amana NED5200TQ0 1 1

332 GE GTWP2000F0W

W Whirlpool WED4800XQ1 2 4

338 Kenmore x3

110.27522600 Kenmorex

110.67322600 10 10

338 Kenmore 110.2125211 Amana NED52000TQ0 1 2 338 Kenmore 110.27522600 Whirlpool LEN2000KQ1 1 3 338 Whirlpool LSN1000KQ0 Whirlpool WED4800XQ1 2 2 338 Whirlpool WTW5200VQ2 3 118 115