SANGB MATOC Pre-Proposal Conference.pptx

MULTIPLE AWARD

CONSTRUCTION SERVICES

TASK ORDER CONTRACT

PRE-PROPOSAL CONFERENCE

May 27, 2010 Selfridge Air National Guard Base, MI

MULTIPLE AWARD TASK ORDER CONTRACT

“ MATOC ”

COMPETITIVE

MULTIPLE AWARD

INDEFINITE DELIVERY,INDEFINITE QUANTITY (IDIQ) CONTRACT

CONTRACTORS WILL BE PROVIDED THE OPPURTUNITY TO COMPETE FOR FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH 3 YEAR BASE PERIOD AND AN OPTION FOR TWO ADDITIONAL YEARS.

MATOC PERIOD

OF PERFORMANCE

5 YEARS

BASE 2 YEAR PERIOD PLUS

3 ONE YEAR OPTIONS

CONTRACTORS WILL BE PROVIDED THE OPPURTUNITY TO COMPETE FOR FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH 3 YEAR BASE PERIOD AND AN OPTION FOR TWO ADDITIONAL YEARS.

SCOPE (WORK) OF A MATOC CONTRACT

“SCOPE”

COVERS A BROAD RANGE OF MAINTENANCE, REPAIR &

CONSTRUCTION SERVICES

TO INCLUDE OPTIONAL DESIGN BUILD SERVICES

TASK ORDER CONTRACT SCOPE IS SEE ABOVE.

AWARD OF TASK ORDERS

ONLY FEDERAL CONTRACTING OFFICERS MAY AWARD TASK ORDERS

LOCATIONS

Selfridge Air National Guard Base

Potentially:

Alpena CRTC Battle Creek ANGB

DOLLAR LIMITS OF A MATOC CONTRACT

$20,000,000.00 MAXIMUM AGGREGATE PER CONTRACT

$5,000,000.00 MAXIMUM

PER TASK ORDER

(IN RARE CASES OVER $5M)

$2,000 MINIMUM ORDER

MINIMUM AMOUNT

A task order in the amount of $200.00 will be issued upon award of this contract. Contractors may invoice for the initial task order following acceptance by the Contracting Officer of the Master Safety and Quality Control Plans.

NUMBER OF BASIC MATOC AWARDS

A MINIMUM OF NINE (9) AWARDS ANTICIPATED

ALL AWARDS WILL BE TO SMALL BUSINESSES

DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS

OFFERORS ARE CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

WHAT TO SUBMIT

SECTION 00110 OF THE RFP DETAILS REQUIRED INFORMATION AND FORMAT

3 VOLUMES IN 2 BINDERS ARE REQUIRED

BINDER 1 -VOLUME 1 PRICE/COST, PRO FORMA DOCUMENTS

BINDER 2 -VOLUME 2 PAST PERFORMANCE REQUIREMENTS

BINDER 2 -VOLUME 3 TECHNICAL REQUIREMENTS

BINDER 1 - VOLUME 1

EXHIBIT E - PRICE PROPOSAL FOR PROTOTYPICAL PROJECT

EXHIBIT E-1 - Self Performance Forms

SF 1442 – Signed

AREAS of CONSIDERATION (Section 00010)

BINDER 2 - VOLUME 2

PAST PERFORMANCE PROPOSAL

COMPLETE EXHIBIT A- Performance Relevancy Form Parts 1 and 2 Have Subcontractors Complete Exhibit B Subcontractor Consent and Information Form If Requesting DB A&E Complete SF 330 Exhibit C Package - Send Questionnaires to References (Introduction Letter, Exhibit C and Questionnaire) References must return NLT Closing date to KO- Not to You

BINDER 2 - VOLUME 3

TECHNICAL PROPOSAL

Complete Exhibit D Answer questions carefully Attach required Attachments

NO PRICE INFORMATION IN BINDER 2

SECTION 00800- MATOC REQUIREMENTS

OFFERORS SHOULD CAREFULLY READ SECTION 00800 BEFORE PREPARING PROPOSAL

IMPORTANT BASIC CONTRACT REQUIREMENTS AND CONDITIONS ARE CONTAINED IN THIS SECTION

THE PROTOTYPICAL PROJECT

REPRESENTS A TYPE OF PROJECT THAT MAY BE AWARDED UNDER THIS CONTRACT.

MEASURES CONTRACTORS ESTIMATING SYSTEM.

WILL NOT BE AWARDED - IS FOR EVALUATION PURPOSES ONLY

PROPOSAL EVALUATION

DETAILED IN SECTION 00120 OF THE SOLICITATION

CAREFULLY REVIEW SECTIONS 00100, 00110 & 00120 and 00800 THROUGH 1700 WHEN PREPARING PROPOSAL

COMPLY WITH SECTION 00100 AND 00110 REQUIREMENTS

INQUIRE IN WRITING IF YOU HAVE QUESTIONS

PROPOSAL EVALUATION CONTINUED

FAILURE TO FURNISH A COMPLETE PROPOSAL MAY RESULT IN ELIMINATION FROM CONSIDERATION

EVALUATION OF THE DESIGN BUILD OPTION IS SEPARATE FROM THE BASIC MATOC

YOU MAY RECEIVE A MATOC AWARD WITH OR WITHOUT THE DESIGN BUILD OPTION

BEST VALUE AWARD BASIS

PAST PERFORMANCE AND TECHNICAL WHEN COMBINED ARE SIGNIFICANTLY MORE IMPORTANT THAN PRICE

BEST VALUE AWARD DECISION

BEST VALUE IS DEFINED AS AN AWARD BASED ON THE GREATEST OVERALL BENEFIT IN RESPONSE TO THE REQUIREMENT. AWARD IS BASED ON OTHER FACTORS IN ADDITION TO PRICE

MATOC AWARDS

THE CONTRACTORS WHOSE PROPOSALS PROVIDE THE BEST VALUE TO THE GOVERNMENT, PRICE AND OTHER FACTORS CONSIDERED WILL BE AWARDED CONTRACTS

TASK ORDER AWARD

FAIR OPPORTUNITY

EVERY CONTRACTOR WHO IS AWARDED A MATOC CONTRACT WILL BE GIVEN A FAIR OPPORTUNITY TO COMPETE FOR THE AWARD OF TASK OR PROJECTS UNLESS AN EXEMPTION APPLIES

FAIR OPPORTUNITY EXEMPTIONS

URGENT OR EMERGENCY REQUIREMENTS

SERVICES ARE UNIQUE OR HIGHLY SPECIALIZED

INTEREST OF ECONOMY AND EFFICIENCY

These are the Exceptions to fair opportunity to compete found in FAR Part 16.505 and detailed in Section 00800 SC4 Ordering in the solicitation (FAR LANGUAGE FOLLOWS-GIVE ENTIRE EXCEPTION WHEN STATING)

(i) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays;

(ii) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(iii) The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(iv) It is necessary to place an order to satisfy a minimum guarantee

OTHER TIMES YOU MAY NOT BE GIVEN AN OPPORTUNITY TO COMPETE

KO MAY LIMIT COMPETITION OR EXCLUDE A CONTRACTOR FOR THE FOLLOWING REASONS

SATISFY AGENCY SMALL BUSINESS PROGRAM GOALS

Projects may be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVOSB MATOC Contractors $30,000 or Below- Only for ESB Contractors

FAILURE TO PROSECUTE THE WORK DILIGENTLY ON A CURRENT TASK ORDER AWARD

ORDER OUTSIDE YOUR AREA OF CONSIDERATION

Pursuant to FAR 16.505(b)(ii) the Contracting Officer will exercise broad discretion in determining if a contractor is eligible for the award of a project. To determine eligibility the Contracting Officer will consider the areas of consideration applicable to each individual MATOC award. The Contracting Officer may consider such factors that the Contracting Officer, in the exercise of sound business judgment, believes are relevant to the placement of orders. To satisfy the contracting agency’s Small Business Administration contracting goals/targets, the Contracting Officer may consider such factors as achievement of Section 8(a) and HUB Zone goals/targets, and the emerging small business (ESB) reserve amount, currently $25,000. Projects with an estimated values equal to, or less than the ESB reserve amount will be offered only to ESB contractors UNDER $25,00 IS SET-ASIDE FOR EMERGING SMALL BUINESS IAW COMPETIVENESS DEMONSTRATION PROGRAM Additional factors on prior Task Orders under the MATOC contract, such as past performance, quality, timeliness, special expertise or other factors the Contracting Officer determines are relevant to award of a particular Task Order may be considered. Timely performance by a TOC contractor is very important. Failure to prosecute the work diligently, on a currently awarded task order, will be cause for the Contracting Officer not to include the contractor in the competitive fair-opportunity pool for future task orders. When the contractor’s delinquency has been cured, they will be considered for competition in future task orders.

MASTER SPECIFICATION

SECTION 01000

THE MASTER SPECIFICATION, ALSO REFERRED TO AS THE DEFAULT SPECIFICATION

ESTABLISHES AN INDUSTRIAL AND/OR COMMERCIAL STANDARDS FOR MAINTENANCE AND REPAIR OF GOVERNMENT FACILITIES IF SOW DOES NOT ADDRESS A SPECIFICATION FOR AN ELEMENT OF WORK, THE MASTER/DEFAULT SPECIFICATION APPLIES.

Master specifications start at section 01001 of the solicitation and at Attachment 1

CONTRACTORS LOCATION

CONTRACTORS MUST BE ABLE TO RESPOND WITHIN 120 MINUTES IN THE EVENT OF AN EMERGENCY TO VIEW A SITE AND POSSIBLY GIVE A PRICE TYPICAL RESPONSE TIME IS 2 DAYS FOR SITE VISIT AND 3 DAYS TO 30 DAYS FOR PROPOSAL DEPENDING ON COMPLEXITY

DAVIS BACON WAGES & BONDS

MOST CURRENT DAVIS BACON WAGE RATES WILL APPLY TO EACH MATOC REQUEST FOR PROPOSAL- Link to Web site is provided in the solicitation - Note the most current wage determination at time of award of Task Order applies to the Task Order

PERFORMANCE AND PAYMENT BONDS ARE ESTABLISHED BY EACH TASK ORDER

PAYMENT BOND - T.O.>$30K

PERFORMANCE BOND - T.O.>$100K

TASK ORDER AWARD

EXECUTION PROCEDURES

KO ESTABLISHES SITE VISIT & NOTIFIES MATOC CONTRACTORS BY EMAIL

PROVIDES MATOC PROJECT SYNOPSIS, OFFERING LETTER AND BASIS FOR AWARD & WHEN AVAILABLE SOW/PLANS/WAGE RATES ETC.(RFQ/RFP) (Note in some instances this will be provided at the site visit)

KO & ENGINEER CONDUCTS SITE VISIT WITH MATOC CONTRACTORS

KO or CO means Contracting Officer Usually Offering letter is emailed with Synopsis or SOW- Plans (Drawings are usually distributed at Site visit, unless electronic

TASK ORDER AWARD

EXECUTION PROCEDURES

CONTRACTOR SUBMITS QUESTIONS TO KO WHO WILL PROVIDE ANSWERS TO ALL

IF NECESSARY, ENGINEER MAKES CHANGES VIA ADDENDUM AND FORWARDS TO KO WHO ISSUES AMENDMENT CONTRACTOR SUBMITS PRICE OR BEST VALUE PROPOSAL BY HAND CARRIED, E-MAIL OR FAX AS APPLICABLE

KO DOES EVALUATION AND MAKES AWARD UPON RECEIPT OF FUNDS

KO EMAILS AWARD TO AWARDEE

PLANS AND SPECIFICATIONS

Normal method of distribution will be via email or web posting When issued in paper or CD one set of project plans & specifications will be provided to each MATOC contractor at no cost It is the MATOC contractors responsibility to notify their subcontractors and provide them copies

PROPOSALS ARE DUE NO LATER THAN

2:00 PM JUNE 25, 2010

DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME

IMPORTANT REMINDER

AWARD IS ANTICIPATED TO BE MADE WITHOUT DISCUSSIONS- DO NOT ANTICIPATE A CHANCE TO MAKE CORRECTIONS OR CHANGES

YOUR FIRST PROPOSAL WILL PROBABLY BE YOUR ONLY PROPOSAL!!

READ THE SOLICITATION REQUIREMENTS CAREFULLY !!

Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

IMPORTANT REMINDER

ALL AMENDMENTS WILL BE ON THE FED BIZ OPPS WEB SITE

CHECK SITE REGULARLY FOR CHANGES & REFRESH THE PAGE

BE SURE TO REGISTER – THIS IS THE “BIDDERS MAILING LIST”

AFTER CLOSING NO INFORMATION WILL BE AVAILABLE UNTIL AWARD

AWARDS WILL BE POSTED TO THE WEB

Results should be announced in Approximately 60 Days

QUESTIONS

QUESTIONS MUST BE SUBMITTED IN WRITING VIA EMAIL TO: debra.miller@ang.af.mil AND 127wg.contractomb@ang.af.mil SUBMIT QUESTIONS NLT 4:30 p.m. June 18, 2010 QUESTIONS RECEIVED LATE MAY BE HELD AND ADDRESSED AFTER RFP CLOSING WITH THOSE WHO SUBMITTED PROPOSALS

QUESTIONS AND ANSWERS WILL BE POSTED TO THE FED BIZ OPPS WEB SITE ONLY

QUESTIONS ???

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