ProCyc_Install_SOW.doc

Statement of Work for ProCyc 4FS System Installation at ARNG Safety Support Center

1. General Purpose and Objectives: The ARNG (Army National Guard) Safety Support Center aka NGB (National Guard Bureau) Multi Media Center requires installation of a newly acquired ProCyc 4FS System. The Alabama ARNG intends to award a service contract to an installer that can meet the requirements of the SOW.

Definition: The ProCyc 4FS System is an L-shaped, freestanding, cyclorama video studio wall. It has an expanded corner and the lower 1/3 of the wall is concave so that it slowly and smoothly meets the floor. The system dimensions are 28’2” x 28’2”x 12’ high.

Scope of Work: The contracted installer must be able to assemble and install the ProCyc 4FS System to the manufacturer’s installation guidelines as depicted in the attachment.

Timing: Once the award is issued, the Government will communicate date ranges for the awardee to perform the requirements of the SOW.

2. Place of Performance Location: The work effort defined within this SOW shall be performed at the ARNG Safety Support Center, 5401 Andrews Avenue, Fort Rucker, AL 36362.

Hours: The ARNG Safety Support Center works a M-F schedule and is open at 7:00 am to 4:30 pm Central time. If necessary, the ARNG Safety Support Center will have organic personnel available during weekend hours to ensure the contracted installer has access to the work location on any agreed upon weekends.

Primary/Alternate Point of Contact (POC): POCs for the ARNG Safety Support Center will be provided to awardee prior to installation.

3. Contractor Requirements: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to install the ProCyc 4FS System to the manufacturer’s installation guidelines.

Contract Manager: The contractor must provide a contract manager who must be responsible for the performance of the work. The name of this person, and an alternate or alternates, who must act for the contractor when the manager is absent, must be designated in writing to the contracting officer. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate must be available during normal duty hours, within two hours to meet on the installation with Government personnel, designated by the contracting officer, to discuss problem areas. After normal duty hours, the manager or alternate must be available within 4 hours. Failure to meet proposed service response time may result in termination for default. The contract manager and alternate or alternates must be able to read, write, speak, and understand English.

Contractor Employees: The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel must present a neat appearance and be easily recognized as contractor employees. Proper attire shall be business casual. The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. The Contractor must have knowledge and expertise of the environment (e.g., video acquisition equipment, video editing software, applications, video studio lighting, tools, etc.) for which work is to be performed.

Security Requirements: Contractor personnel will be required to obtain a DOD visitors pass at the Fort Rucker visitor’s center. This process may require that the contractor and their associated employees successfully complete a background check conducted by federal or military police.

4. Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S) The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this SOW to include desk space, telephones, computers and other items necessary to maintain an office environment.

Material: The Government will furnish the ProCyc 4FS System as delivered by the manufacturer.

Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the lights, electrical equipment, water faucets, or valves after using the required amount.

5. Technical Requirements/Specifications The ProCyc 4FS System is a technical system, just as it is a physical and functional one. During system installation technical requirements and specifications that will need to be met, to include but not limited to; smooth transition of sectional joints, even application of primer, paint, bonding primer, virtual green chroma key green paint, joint compound, sheetrock setting joint compound, and careful handling of the Hi-Impact ABS plastic sections. All of this is required to ensure that when installation is complete the lighting, chromakey, color-match, and green-spill during video production is precise and/or minimized.

Awardee: The awardee of this contract must have recent and relevant experience in assembly and installation of a ProCyc system that is constructed of the same materials as the 4FS System. The awardee must be able to understand current video production industry terminology to ensure communications are accurate between the Government and any agents of the Government that are present during the assembly and installation.

6. Supplies and Consumables All consumable supplies required for the assembly and installation of the ProCyc 4FS System, that are not included as described on the attachment, will be provided by the awardee.

7. Environmental and OSHA Requirement The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

8. Security Requirements Government Property: The contractor shall be responsible for safeguarding all AL ARNG property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

Contractor Property: AL ARNG will not provide security for the contractor property other than the security inherent to the area where they are housed on site during the assembly and installation.

9. Building Access This will be coordinated through the POC of the ARNG Safety Support Center.

10. Antiterrorism/Operations Security Requirements

AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level 1 awareness training within 10 calendar days before contract start date. AT Level 1 training can be provided by a qualified AT Level II individual or by completing course at the following website: https://jkodirect.jten.mil . Certificates of completion for each affected contractor employee and subcontractor shall be provided to the COR within 5 calendars after completion of training.

iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). The local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 20 calendar days of contract award with results reported to the COR NLT 5 days after completion of training.

Per AR 530-1, Operations Security (OPSEC), Contractors must comply with contractually imposed OPSEC requirements. Also, if contractors have access to government information, they are required to follow the same requirements for protection of sensitive, unclassified government information per Joint Ethics Regulation and Public Law. This regulation applies from conception of an activity or project and during all phases of operations, including training, readiness, and mobilization. Contractors, prior to contract awarding, will ensure all employees working under said contract review the JFHQ-AL ‘OPSEC & Contracting Briefing’ prior to contract approval and AL-APP endorsement. If the contract is modified this review process will be repeated to ensure required OPSEC measures remain current and relevant throughout the lifecycle of the contract. Contracts above unclassified/FOUO will receive an additional review process.

11. CRMA

The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

Attachment 3 4FS Schematic with Expanded Corner.pdf System 4FS Install Instructions (Rev Sept 2016).pdf Helpful Construction Hints Rev 9-26-15_5.pdf