Project_Scope_Conf_Rooms.docx

NGAL-IMO-VI

SUBJECT: Project name: Statement of Work (SOW), AFRC Conference Rooms

Project Scope The Contractor will furnish, and install, and program audio/visual equipment in order to upgrade the 2nd and 3rd Floor Conference Rooms at the AFRC to a modern digital system. Installation includes cabling and inherent programming for the proper function of the components so that they perform as a coherent system. The completed system will be controlled by a single touch-screen Graphical User Interface (GUI). The Contractor will provide for all planning, execution, implementation, and programming for a new Crestron control and automation systems. The Contractor is responsible for the installation and programming of the system. The code will be left with the VI Manager of the ALARNG after completion of the project. In addition to installation and programming, this scope of work includes any testing necessary to prove the validity of system operations. The Installation will be done in two parts outlined below.

Project Location Alabama National Guard Ft. George C. Wallace Armory 1720 Congressman Dickinson Drive Montgomery, Alabama 36109-0715

Vendor Certification Requirements Contractors must be a Crestron Certified Integrated Partner, and must possess, at a minimum, the following Crestron Certifications:

(CMCP) Masters - Master Programmer Certification Level (DMC-E-4K) Digital Media Certified Engineer Certification.

Service Level Maintenance Agreement Service agreement will include a response time, including service restoral, within 24 hours of notification by the Alabama National Guard of an outage. Service call will be a fair market price and honor all Crestron provided warranties.

Equipment List

Two Phases of the Project 2nd Floor Conference Room Relocate existing cabinet Remove old Crestron equipment from the existing cabinet and turn in to AL ARNG. Install the new Crestron equipment into the cabinet.

Remove all old cables that will no longer be used and turn over to AL ARNG.

Drill one hole in the metal/concrete floor under the new cabinet location and install a plastic bushing around hole. This hole should be as small as possible to accommodate the cables.

Install two 50' shielded cat 6 cables, terminated with shielded RJ 45 connectors on each end using wiring standard 885B. Install a junction box in the center of the room near the roll around monitors to the hole in the floor under the new cabinet location. Extend power and install outlets. Leave a pull string in place for future requirements. Install two AL ARNG provided TVs on roll around mounts near the junction box.

Install two 50' 4K High Quality HDMI cables. One each from behind the two wall mounted TVs to cabinet, using 1-Gang White Decorator Cable Access Brush Wall Plate Inserts (or similar). Both HDMI cables will utilize a single 1-Gang White Decorator Cable Access Brush Wall Plate Insert (or similar) at the cabinet.

Install HDMI Cables from VTC equipment to cabinet, using a 1-Gang White Decorator Cable Access Brush Wall Plate Insert (or similar) at the VTC equipment, and utilize previously installed access wall plate from step 6 at cabinet.

Remove two existing 50” TVs from the wall and mount two new 70” TVs, along with mounts, provided by AL ARNG. Existing TVs will be turned over to AL ARNG.

Install a power strip in the cable junction box in the floor to provide power to the roll around TVs.

Program new Crestron equipment and ensure that it functions properly with all peripheral devices.

Hand over code to the ALARNG

3rd Floor Conference Room Replace Loaner equipment with newly purchased equipment.

Re-connect all currently existing cables.

Program new Crestron equipment and ensure that it functions properly with all peripheral devices.

Note: This room already has a complete installation solution. No additional work will be required in this room.

Working Hours The ALNG works a four day work week (10 hours/day) Tuesday through Friday. Work hours are from 7AM until 5:30PM normally. These are the hours when the Contractor can expect to have normal access to the facility.

Site Visit (Voluntary) Although interested Contractors are not required to perform a site visit, it is strongly encouraged so that the offeror will know enough about the work site to adequately address pricing and scheduling considerations in their offer. Contact the Contracting Officer to coordinate a site visit.

Schedule The Contractor must commence work and remain actively engaged at the work site until the project is complete. There shall be no breaks in consecutive work days applied to the project unless an exception applies. See the solicitation for more on scheduling.

Mandatory Coordination Meeting After the awardee has been identified, and prior to commencement of work, there will be a coordination meeting with the Contractor, Customer, and the Contracting Officer. This meeting is mandatory. At this meeting, key roles will be discussed and communication protocol will be established.

The Contractor should use this meeting as an opportunity to seek clarification on any remaining questions regarding scope of work, the nature of component installations, etc. . If the Contractor presents questions that require research, the ALNG has 5 working days to furnish a response.

Acceptance Testing Once installation is complete, the Contractor will test all components to ensure proper installation and will validate system operation through the controls system to demonstrate successful programming. Testing will be accomplished as a side-by-side with the designated Customer representative. The Contractor is free to conduct testing prior to this. However, Customer acceptance of the completed work product is based on observations made during coordinated testing.

Punch List During the course of the installation, the Customer’s representative will work with Contracting Officer and the Contractor to identify any work in question. If there is a dispute, the Contracting Officer will determine responsibility.

Knowledge Transfer The Contractor will train up to 3 Customer personnel on component and system operations.

Documentation The Contractor will furnish owner’s manuals and related documentation that covers processes, data schemes, etc… with regard to each installed component. The Contractor will leave the code in the hands of the VI Manager of the ALARNG

Government-Furnished Equipment To Be Determined

Contractor Manpower Reporting (CMR): The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Army collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

Antiterrorism/Operations Security Requirements.

All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 AT is available at https://atlevel1.dtic.mil/at/ iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). The local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 20 calendar days of contract award with results reported to the COR NLT 5 days after completion of training.

Per AR 530-1, Operations Security (OPSEC), Contractors must comply with contractually imposed OPSEC requirements. Also, if contractors have access to government information, they are required to follow the same requirements for protection of sensitive, unclassified government information per Joint Ethics Regulation and Public Law. This regulation applies from conception of an activity or project and during all phases of operations, including training, readiness, and mobilization. Contractors, prior to contract awarding, will ensure all employees working under said contract review the JFHQ-AL ‘OPSEC & Contracting Briefing’ prior to contract approval and AL-APP endorsement. If the contract is modified or given another option year, this review process will be repeated to ensure required OPSEC measures remain current and relevant throughout the lifecycle of the contract. Contracts above Unclassified/FOUO will receive an additional review process.

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ALABAMA NATIONAL GUARD 1720 Cong W.L Dickinson Dr. Montgomery AL 36109 McGriff, Tyree E SFC