HI MATOC Preproposal Conference.pptx

DISCLAIMER

The following is a brief overview of the proposal requirements Offerors Are Strongly Cautioned To Carefully Read The Requirements Of The Solicitation And Comply Accordingly

CONSTRUCTION SERVICES

MULTIPLE AWARD TASK ORDER CONTRACT

(MATOC)

PRE-PROPOSAL CONFERENCE

15-May-2025

Module 4 2008

Multiple Award Task Order Contract

"MATOC”

Competitive Indefinite Delivery Indefinite Quantity(IDIQ)

MATOC

CONTRACTORS WILL BE PROVIDED THE OPPORTUNITY TO COMPETE FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH 3 YEAR BASE PERIOD AND AN OPTION FOR TWO ADDITIONAL YEARS.

****5 YEARS

MATOC

PERIOD OF PERFORMANCE

Five-Year Ordering Period On- and off-ramping procedures for non- or under-performing contractors at Contracting Officer’s discretion See Section 01 00 00, para. 12 in General Requirements

CONTRACTORS WILL BE PROVIDED THE OPPORTUNITY TO COMPETE FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH A FIVE YEAR ORDERING PERIOD. ON- AND OFF-RAMP PROCEDURES ARE INCLUDED IN THE GENERAL REQUIREMENTS SECTION – REFER TO THIS FOR MORE INFORMATION.

Scope (work) of MATOC Contract

“SCOPE”

Covers a broad range of construction, repair, and maintenance services in support of the National Guard in the State of Hawaii

TASK ORDER CONTRACT SCOPE IS SEE ABOVE.

Choice of Locations LOCATIONS OF WORK – The majority of projects will be performed at the Hawaii Air National Guard Campus, JBPHH-HI 96853 on the island of Oahu. Contractors shall identify all location(s) they desire to be considered for award of individual task orders. Contractors will be provided a fair opportunity to compete for Task Orders including at these locations indicated below, if they are awarded a contract.

ISLAND OF OAHU

ISLAND OF MAUI

ISLAND OF HAWAII

ISLAND OF KAUAI

List locations- if any are required so state

Number of Basic MATOC Awards A Minimum of 2 and no greater than a Maximum of 7 Small Business Awards Anticipated Task orders may be set-aside for socio-economic groups such as HUBZone, Service Disabled Veteran Owned Business, Woman Owned Small Business, etc. provided two or more contractors in the socio-economic group are awarded a MATOC Basic

Dollar Limits of MATOC Contract $49,500,000.00 program limit for all MATOCs awarded All contracts share the total capacity limit

Use # 1 only unless you are also having specialized, i.e electrical, HVAC, Horizontal (paving etc) Each may have it’s own top limit…Adjust slide for your locations

Dollar Limits of Task Order $10,000,000.00 Per Task Order for the General Task Order Contract

$2,000 MINIMUM ORDER which will be issued at time of basic contract award

Page 4 Solicitation said $10M??? Section 01000 page 103, para. 1.2 said $5M???

8(a) Contractor Requirements

NOTE:

8(a) Contractors must have approved business plans on file and services by Hawaii District Office SBA

Solicitation does not have this information. ????

Award of Task Orders

FEDERAL CONTRACTING OFFICERS

AT

THE AIR & ARMY NATIONAL GUARD UNIT

IN HAWAII MAY AWARD TASK ORDERS

Adjust if you are allowing other agencies, etc to use

Disclaimer

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS

Offerors are cautioned to carefully read the requirements of the solicitation and comply accordingly

What to Submit Section 00 21 16 (Submission Requirements & Instructions) of the RFP details required information and format Proposal in two separate packages in a fully electronic proposal submission. Submit electronic proposals via the PIEE solicitation module website https://piee.eb.mil/.

Package 1 - VOLUME 1

PRICE/COST, PRO FORMA DOCUMENTS

Package 2 – VOLUME 2 Part I TECHNICAL REQUIREMENTS Part II PAST PERFORMANCE REQUIREMENTS

Website address is wrong… piee.eb.mil?

VOLUME I

Cover Letter SF 1442 - Signed AREAS of CONSIDERATION - Section 00 01 10 Island of Oahu Island of Maui Island of Hawaii Island of Kauai REPRESENTATIONS & CERTIFICATIONS – Section 00 45 00

EXHIBIT D

Price for Prototypical Project Documentation of adequate financial resources

Volume 2, PART 1 – Technical Capability Proposal

Part 1 is comprised of three (3) subfactors SUBFACTOR 1 – Experience and Capability SUBFACTOR 2 – Organization and Key Personnel SUBFACTOR 3 – Scheduling Methodology

VOLUME 2

Part 1-TECHNICAL CAPABILITY PROPOSAL Read the sub factor requirements in Section 00 21 16. LIMIT to 20 single pages (10 double sided pages) exclusive of tabs, indexes, dividers, and attachments listed in this exhibit. Any additional attachments you provide will be included in the page count provided Answer questions carefully and thoroughly Include required Attachments Consider evaluating your proposal IAW Section 00 22 16 before submitting

Volume 2, PART II - Past Performance Proposal Complete Exhibit A –Past Performance Relevancy Information Form- Min 3/Max 5 of Part 1 & One Part 2

Have Subcontractors Complete- Exhibit B Subcontractor Consent and Information Form

List of clients (name and number) you sent Exhibit C questionnaires to and/or final CPARS forms for the Exhibit A Part 1 projects

*****Questionaires should be from your reference agency, not from Proposed Contractor. We will not accept Past Performance information equal to Exhibit C Form, we will be comparing “Apples” and “Oranges”

Exhibit C (Exhibit C Package) Send Questionnaires to References Introduction Letter, Exhibit C and Questionnaire References must be included with the proposal Email and Fax addresses available

If you have a CPARS Final Evaluation for the project that may be included in lieu of sending form - place behind applicable Exhibit A

Section 00100- Special Contract Provisions Offerors should carefully read section 00 21 00 and section 01 00 00 General Requirements before preparing proposal Important basic contract requirements and conditions are contained in these sections

The Prototypical Project Represents type of smaller projects that may be awarded under this contract Measures contractors’ estimating system

Proposal Evaluation Detailed in Section 00 22 16 of the RFP CAREFULLY review sections 00 21 00, 00 21 16 & 00 22 16 and 00 73 00 through 01 00 00 when preparing proposal Comply with Section 00 21 00 AND 00 21 16 requirements Inquire in writing if you have questions Failure to furnish a complete proposal may result in elimination from consideration

Best Value Award Basis 3 Evaluation factors: Technical, Past Performance and Price

Technical factor is approximately equal to Past Performance and when combined, the non-price factors are approximately equal to the Price Factor.

Best Value Award Decision Best Value is defined as an award based on the greatest overall benefit in response to the requirement.

Award is based on other factors in addition to price.

MATOC Awards The Contractors whose proposals provide the best value to the Government, price and other non-cost factions considered will be awarded contracts

Task Order Award & Fair Opportunity Every Contractor who is awarded a MATOC contract will be given a FAIR OPPORTUNITY to complete for the award of Task Orders unless an exemption applies

Fair Opportunity Exemptions Urgent or emergency requirements Services are unique or highly specialized interest of economy and efficiency Satisfy the minimum guarantee

NOTE: THIS IS NOT A REQUIREMENTS CONTRACT

These are the Exceptions to fair opportunity to compete found in FAR Part 16.505 and detailed in Section 00 73 00 SC4 Ordering in the solicitation (FAR LANGUAGE FOLLOWS-GIVE ENTIRE EXCEPTION WHEN STATING)

(i) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays;

(ii) Only one awardees is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(iii) The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(iv) It is necessary to place an order to satisfy a minimum guarantee

Other Times You May Not Be Given An Opportunity To Compete KO May limit competition or exclude a contractor for the following reasons:

Satisfy Agency Small Business Program Goals Projects will be set-aside for Small Business Administration (SBA) 8(a) Program participant, HUB Zone, Service-Disabled Veteran-Owned Small Business (SDVOSB), and/or Women Owned Small Business (WOSB) Failure to prosecute the work diligently on a current Task Order Award Order outside your areas of consideration

Pursuant to FAR 16.505(b)(ii) the Contracting Officer will exercise broad discretion in determining if a contractor is eligible for the award of a project. To determine eligibility the Contracting Officer will consider the areas of consideration applicable to each individual MATOC award. The Contracting Officer may consider such factors that the Contracting Officer, in the exercise of sound business judgment, believes are relevant to the placement of orders. To satisfy the contracting agency’s Small Business Administration contracting goals/targets, the Contracting Officer may consider such factors as achievement of Section 8(a) and HUB Zone goals/targets, and the emerging small business (ESB) reserve amount, currently $25,000. Projects with an estimated values equal to, or less than the ESB reserve amount will be offered only to ESB contractors UNDER $25,00 IS SET-ASIDE FOR EMERGING SMALL BUSINESS IAW COMPETIVENESS DEMONSTRATION PROGRAM Additional factors on prior Task Orders under the MATOC contract, such as past performance, quality, timeliness, special expertise or other factors the Contracting Officer determines are relevant to award of a particular Task Order may be considered. Timely performance by a TOC contractor is very important. Failure to prosecute the work diligently, on a currently awarded task order, will be cause for the Contracting Officer not to include the contractor in the competitive fair-opportunity pool for future task orders. When the contractor’s delinquency has been cured, they will be considered for competition in future task orders.

Master Specification The Master specification, also referred to as the default specification Establishes an industrial and/or commercial standards for maintenance and repair of Government Facilities If SOW does not address a specification for an element of work, the master/default specification applies

Master specifications start at section 01001 of the solicitation and at Attachment 1

Contractor’s Location Normal response time is two (2) days for site visit and three (3) days to thirty (30) for proposal depending on complexity Contractors must be able to respond within 120 Minutes in the event of an emergency to view a site and possibly give a price. (For projects on island of Oahu)

Adjust time in yellow if necessary for your location – be reasonable!!!!

Insurance Requirements MATOC contractors are required to have insurance while under contract- not just when the task order is issued.

You will have access to base for contract related events Must be in place if responding to emergencies

Construction Wage Rates& Bonds Most current Construction Wage rates will apply to each MATOC Request for Proposal Link to Web site will be provided- Note the most current wage determination at time of award of Task Order applies to the Task Order Performance and Payment bonds are established by each Task Order

PAYMENT BOND - T.O.>35K

PERFORMANCE BOND - T.O.>$150K

Bid Bonds If Performance & Payment Bonds are required, a bid bond must also be submitted with the proposal

Task Order Award Execution Procedures KO establishes site visit & notifies MATOC Contractors by email Provides MATOC Project synopsis, offering letter and basis for award & when available SOW/Plans/Wage Rates etc.(RFQ/RFP) (Note in some instances this will be provided at the site visit) KO & Engineer conducts the site visit with MATOC Contractors KO validates proposal due date with Contractors

KO or CO means Contracting Officer Usually Offering letter is emailed with Synopsis or SOW- Plans (Drawings are usually distributed at Site visit, unless electronic

Task Order Award Execution Procedures Contractor submits questions to KO who will provide answers to all If necessary, engineer makes changes via addendum and forwards to KO who issues Amendment Contractor submits price or best value proposal by hand carried, email, or fax as applicable KO does evaluation and makes award upon receipt of funds KO emails award notice to awardees Notifies all others of award only

Plans and Specifications Normal method of distribution will be via email or web posting When issued on CD/DVD one set of project plans & specifications will be provided to each MATOC contractor at no cost.

It is the MATOC contractors responsibility to notify their subcontractors and provide them copies.

Electronic versions when available will be on the Web

CUI – Controlled Unclassified Information ---should not be publish to public (ie. Social Media…)

PROPOSALS ARE DUE

NOT

LATER THAN

11 June 2025 3:30pm HST

DON’T FORGET TO HAVE PAST PERFORMANCE REFERENCES SENT IN BY THIS TIME & DATE

Important Reminders Award is contemplated to be made without discussions - do not anticipate a chance to make corrections or changes Your first proposal will probably be your only proposal!

Read the solicitation requirements carefully!

Consider using Section 00 22 16 to “rate” yourself before submitting the proposal - Is it complete?

Important Reminders All Amendments will be publicized on the SAM website Check site regularly for changes & refresh the page After closing no information will be available until award Awards will be posted to the web Results should be announced in approximately 90 days

Questions Questions must be submitted in writing via email to cezar.y.deveas.mil@army.mil and anthony.g.reyes1.civ@army.mil Submit questions NLT COB fifth business day prior to solicitation closing Submit questions to KO only do not call other government personnel Questions received late may be held and addressed after RFP closing with those who submitted offerors Questions and answers will be posted to the web site only

Answers to Questions All questions, on a non-attribution basis, and the answers will be posted to the SAM website If necessary addendums, issued by an amendment, will also be posted Check web site regularly and don’t forget to refresh web page

Helpful Websites www.sam.gov https://wawf.eb.mil https://www.dol.gov/agencies/whd/government-contracts/construction

SS 2011 Module 5 Piee website

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