DFAC Questions and Answers July 3 2025.pdf

Combined Synopsis/Solicitation (W912J325QDFAC) Q&A

7/03/2025

1. Q: We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number

A: This is a brand-new contract with no previous services performed by an outside vendor or a previous contract number.

2. Q: Can this be set aside for small business?

A: While we strongly support and encourage small business participation for this requirement for DFAC (Dining Facility) services. Due to the critical nature of these services and the need to ensure continuity of operations without disruption, we have determined that a full and open competition is in the best interest of the government currently. That said, we highly encourage all capable small businesses to submit a quote. Your response will be given full consideration during the evaluation process, and your participation is important to us.

3. Q: How many people will be on site daily?

A: If all Schoolhouses were 100% & all IDT Soldiers were eating, then upwards of 129 plates per meal. This number fluctuates dependent upon when Schoolhouses are in cycle. The most at one time is usually 80-90, which only happens occasionally.

4. Q: Request the government provide a Bid Sheet to submit quote to include hourly rate for extended services.

A: For this acquisition we will not be providing a formal bid sheet, as one is not required under the applicable acquisition procedures. You are welcome to submit your quote using your own bid or pricing format, as long as it includes all the necessary information outlined in the solicitation. Please ensure your submission clearly identifies pricing by like item and CLIN structure for 1 base period and 4 option periods.

5. Q: “Staffing in the dining facilities is critical to successful performance. As such, the Contractor’s Staffing roster is incorporated into the contract as Attachment H Contractor Staffing Roster. The Contractor shall ensure staffing is maintained during the performance of any Food Services. extended service hours.” Request the government provide a copy of Attachment H Contractor Staffing Roster.

A: DFAC personnel are currently working as follows:

- DFAC personnel staffing currently consists of 2 cooks working 12-hour shifts for 3-days in a row, followed by 3 days off. The other two cooks rotate with these ones.

There is one supervisor who is always overseeing operations.

- Verbiage of ” attachment H” has been removed from the PWS.

6. Q: “Self-Service Station. A portion of a serving line, or a self-contained island, that allows diners to serve themselves. Includes at a minimum, the specialty bar(s), salad bar(s) (SEE T.E. 1), selected dessert menu items and beverage station(s). Contractor shall stock two (2) salad bars at the 515th RTI DFAC or current operational DFAC.”

Are contractor employees responsible for serving and replenishing menu items during the meal hour e.g. for the main line, specialty bar (s), the two salad bars, the selected dessert menu items, beverage stations and the self-service line? Please clarify.

A: Yes, the contractor needs to replenish all self-serving stations. The number of dining attendees will be provided ahead of time so that the contract is able to accurately project all needs.

7. Q: “Grab and Go. Contractor shall provide both 3-compartment clamshell carryout containers and 1-compartment clamshell carryout containers to those diners who are authorized carryout meals.”

Request the government provide a list of supplies and materials that are the Contractors’ responsibilities. Will the government provide historical information for carry out service?

A: Supplies & materials include clamshell to-go boxes, large boxes to carry clamshells, napkins, appropriate condiments, plasticware and drinks. There is not any historical data for to-go meals, as they occur sporadically.

8. Q: “Sanitation. Contractor shall ensure clean and sanitize dinnerware, utensils and trays are provided to diners without delay 100% of the time during the scheduled meal serving period. Contractor shall ensure dinnerware is protected from cross contamination.”

Request clarification the Contractor is responsible for providing attendants assigned to operate the Dish room. Please provide a description of the dish room, number of mechanical dish machines, number of 3 compartment sinks.

A: DFAC personnel are currently using disposable paper trays & plasticware & plastic cups while working at the 615th BLDG. While working at this location, the contractor is only responsible for cleaning cookware. However, once the DFAC is back at RTI, traditional dishware (plates, bowls, cups, silverware) will need to be cleaned. The dish room consists of a standard 3-bin sink & standard 3-mechanical dishwasher.

9. Q: “AFMIS Failure. COR shall perform manual accounting and data collection when automated systems (AFMIS) fails IAW AR 30-22 and AR”.

Is the contractor responsible for providing Cashier (s) during the meal hours to perform accounting and cashiering tasks ?

A: The contractor’s personnel will be assisting with cashiering duties. The government appointed COR will be performing accounting duties.

10. Q: “Contractor shall ensure dispensers are supplied with manufacturers’ recommended products. Contractor shall ensure paper towels, and soap are available during operations 100% of the time.”

Please clarify the Contractor is responsible for purchasing paper towels and soap for the restrooms, and kitchen area. Or does the contractor supply/replenish these supplies from the Governments inventory. How often are the Drapes/Curtains/Flags removed, cleaned and reinstalled. Is the contractor responsible for the cost of the cleaning? Will the government reimburse the contractor for the cost of cleaning or is the cost for cleaning integrated in the quotation?

A: The contractor will supply/replenish these supplies from the Governments inventory.

This acquisition is a Firm-Fixed-Price (FFP) contract. Therefore, all costs, including those associated with cleaning, must be incorporated into the contractor’s quotation, as they will not be reimbursed separately by the government.

11. Q: “Windows and screens. Contactor shall ensure windows and screens (including storm windows if applicable) are cleaned IAW the cleaning schedule and are free of water spots, streaks, smudges and foreign matter removed from glass. Screens are free of pollen, dust, dirt, pine tags, lint and cleaning residual solutions.”

How often are Windows and screens cleaned? Quarterly, semi-annually or annually?

A: DFAC personnel have traditionally cleaned the inside windows themselves at least once per week or as needed, yet not outside. External window cleaning is handled by a separate contractor.

12. Q:” Plan, prepare, package and label complete meals for remote site feeding IAW TB

MED 530, TM 4-41.12.”

Is the contractor responsible for menu planning and food preparation for remote meals only? Please clarify the tasks required by contractor personnel around planning and preparing meals.

A: No, the contractor is not responsible for menu planning; only food preparation.

13. Q: “Food prepared IAW approved menu and standards at 5.2 Requested meals are coordinated through the COR and are IAW current policies.” Assemble and stage complete meals for pick-up. Contractor shall ensure food containers, serving utensils, and single use items are sanitized and properly maintained IAW TB MED 530. The contractor shall ensure food products are ready for transport no earlier than 30 minutes prior to pick up. The Contractor shall ensure sufficient number of trash bags are also prepared in a timely manner for customer pickup. Contractor shall ensure all items required for remote feeding are assembled and ready for pickup by the requested pickup time at the requested DFAC.”

Is the contractor responsible for providing trash liners for the facility? Will the government provide a list of supplies and materials provided by the contractor?

A: No, the RTI will provide trash liners & a list of supplies will be provided by Wednesday 18Jun25.

14. Q: “Clean soiled equipment and store upon return to the DFAC. Work performed IAW

5.11. Soiled food and beverage containers are clean to sight within 3 hours of return to the DFAC. Prepare and provide hot and cold beverage service for remote site consumption IAW TB MED 530 and AR 30-22. Beverages, condiments and disposable items are ready for USG pick- up at the requested time” Please clarify if the government requires dining facility attendants to prepare hot and cold beverages for remote site consumption only or if dining attendants prepare hot and cold beverages during meal hours as well.

A: Yes, depending upon the season, different beverages & meals will be requested. (i.e. hot meals/beverages during winter & cold during summer).

15. Q: The PWS asks for a contingency plan, what does that need to consist of?

A: The contingency plan shall include measures to ensure continuous and adequate staffing of the DFAC, with regard to operational disruptions, to maintain uninterrupted service delivery.

16. Q: Will the cooking staff go to the field or cook on the go?

A: No, all meals will be prepared in the DFAC location.

17. Q: Will the service techs of equipment in the DFAC be listed or will I be in charge of appointing service techs?

A: The RTI will have service techs already in place.

18.

Q: What is the complete scope of work, including subtasks under food services, sanitation, and administrative support?

A: Administrative support will be handled by the COR. Yet, cleaning, cooking, proper sanitization, food (cold/dry goods) storage is the sole responsibility of the selected Contractor.

19.

Q: Are any seasonal or cyclical surges (e.g., training exercises) impacting meal volume or staffing, and if so, how often?

A: No, and all training exercises are projected beforehand no less than 1-month’s time.

20.

Q: What assumptions are built into the current headcount estimates?

A: There are no assumptions, as the headcount estimates are drawn from projected student attendance.

21.

Q: The Fixed Price is the annual total cost of the contract for the Base Period. For Options 1- 4, we will have cost escalation based on yearly wage increases, correct?

A: Correct. The options will include cost escalations on yearly wage increases.

22.

Q: Contract/Program Manager: Provide an on-site Contract/Program Manager vested with legal authority to bind the company legally and to be responsible for overall performance (to include subcontractors) of the contract to meet the specified performance standards.

This will be removed, correct?

A: Upon further review, our KO determined a Contract/Program Manager is still necessary.

The language of the qualifications of the Contract/Program Manager was changed on PWS REV, section 2, 1.7.11.1.1 posted to SAM.gov on June 24th

23.

Q: Invoices are generated monthly, and once validated, they are correct. How are they processed?

A: Invoices, much like delivery invoices, are processed and stored within STORES (which is a DLA system) by the COR.

24.

Q: 1.7.11.1.1 Qualifications: A U.S. citizen with seven years of U.S. Military food service experience or an undergraduate degree in Business Administration or related field from a recognized university. Is this negotiable?

A: The new language reads: “The Contract/Program Manager shall be a U.S. citizen with a minimum of five years of demonstrative success managing food service operations of similar scope and complexity. This experience may be in military, federal civilian, institutional, or commercial settings. A bachelor’s degree in Business Administration, Hospitality Management, Public Administration, or a related field is preferred but not required if the individual demonstrates equivalent experience. The Contract/Program

Manager must either possess a current Secret clearance or be eligible to obtain one upon contract award.”

25.

Q: Contractor must allow adequate time between meal services to go off-post to obtain meals during the shift. Please clarify.

A: An “adequate” time means a reasonable time for a contracted employee to depart from the DFAC via their privately owned vehicle to a local restaurant within the Santa Fe area, eat, then return to the DFAC to resume work; this should be no greater than 1-hour.

26.

Q: Is the contractor responsible for the hood system cleaning and pest control?

A: No, these two responsibilities belong to separate contractors.

27.

Q: Is the contractor responsible for repairing and maintaining the kitchen equipment?

A: Yes, the selected contractor will perform preventive maintenance; however, any required repairs will be annotated for the COR. Thereafter, the COR will process the repair documentation for any GFE needing to be fixed.

28.

Q: Page #45 Section 5.13.7 states the contractor shall provide insulated food containers and serving utensils for remote feeding sites. Is this correct?

A: Yes.

29.

Q: What are the actual days of operation for each month as well as dates the kitchen will be closed?

A: Specific operating days will be provided to the awarded contractor. Nonetheless, the Lot Sizes shown on the PWS’s Attachment A (page #59) provide a general projection for the operational days each month.

30.

Q: What are the exact personnel qualification requirements (ServeSafe, HACCP, etc.), and who certifies compliance?

A: ServSafe is required. HACCP is part of the ServSafe training, in accordance with TBMED 530 TRI-SERVICE FOOD CODE. Managers, Supervisors, or designated PICs will have an approved Food Protection Manager Certification. NMARNG State Food Program Manager/COR and the NM Environment Department certify compliance.

31.

Q: What are the background investigation processes and timelines (e.g., Tier 1 investigation and CAC issuance)?

A: Approximately 5-7 business days turnaround.

32.

Q: At the pre-bid meeting and walkthrough, it was noted that a Contract/Program Manager was not needed, correct?

A: Upon further review, our KO determined a Contract/Program Manager is still necessary.

The language of the qualifications of the Contract/Program Manager was changed on PWS REV, section 2, 1.7.11.1.1 posted to SAM.gov on June 24th

33.

Q: The language in the PWS states that a “Secret Security Clearance is needed.” During the walkthrough, this is to be removed, correct?

A: The language was changed on PWS REV, section 2, 1.7.11.1.1 posted to SAM.gov on June 24th. “The Contract/Program Manager shall be a U.S. citizen with a minimum of five years of demonstrative success managing food service operations of similar scope and complexity.

This experience may be in military, federal civilian, institutional, or commercial settings or a bachelor’s degree in business administration, Hospitality Management, Public Administration, or a related field is preferred but not required if the individual demonstrates equivalent experience. The Contract/Program Manager must either possess a current Secret clearance or be eligible to obtain one upon contract award.”

34.

Q: How is language proficiency handled, especially for food safety and security compliance training?

A: Each employee must be able to speak, read, write, and listen in the English language at a basic level of understanding in accordance with New Mexico Administrative Code 6.29.5.

35.

Q: What are the specific performance metrics under the QASP, and how are they weighted?

A: FAR 42.1503, Table 42-1 are the performance metrics, and they are weighted by the contractor’s ability to meet a Corrective Action Request’s four-level measurement per sections 6.0 – 6.4.

36.

Q: Are customer feedback mechanisms (e.g., comment cards) tied to performance evaluation?

A: Yes.

37.

Q: How often are performance reviews conducted, and what are the thresholds for remediation or penalties?

A: Periodically, as the KO or COR see fit, per PRS.

38.

Q: What training deliverables are required before starting (e.g., anti-terrorism Level 1, OPSEC, iWATCH)?

A: None.

39.

Q: Who provides or approves training content, and how is certification tracked and reported?

A: The 515th REG RTI’s S3 Operations Section coordinates approved training and will track/report all progress and any deficiency.

40.

Q: Is there a required training calendar, and who audits compliance?

A: The 515th REG RTI’s S3 Operations Section oversees the training calendars, and an internal audit team ensures compliance.

41.

Q: What are the expectations for menu planning, including frequency, nutritional content, and cultural considerations? This is completed by the COR, correct?

A: Yes, menu planning is conducted by the COR.

42.

Q: How are remote feeding requirements (e.g., boxed meals) documented and measured?

A: All remote feeding requirements are documented and measured by TB MED 540, including food labeling and temperature control for perishable rations and TCS foods.

43.

Q: How often are dietary guidelines or meal standards (AR 30-22 and DA PAM 30-22) updated and communicated?

A: These documents are updated by the U.S. Army periodically, generally on an as-needed basis, and updates will be immediately shared with the selected contractor.

44.

Q: How is the IGCE calculated?

A: The IGCE is calculated using the Department of Labor’s SCA Directory of Occupations, 5th edition. This is also outlined in the Wage Determination.

45.

Q: Does the vendor supply the vehicle to transport food off-site?

A: No. This is the responsibility of the 515th REG RTI’s Schoolhouse leadership.

46.

Q: What sanitation compliance standards apply, and what documentation is required?

A: All TB MED 530 standards apply. The COR will explain required documentation to the awarded contractor.

47.

Q: Who conducts and grades health inspections?

A: External inspections are conducted by the State Department of Health. Internal inspections are conducted by NMARNG’s assigned Food Service Advisor.

48.

Q: Are sanitation logs, cleaning schedules, and pest control plans mandated for audit?

A: Yes. These items are inspected annually by NMARNG’s Food Service Advisor. NGB or TRADOC may also conduct unannounced audits.

49.

Q: What is the required response time during emergency operations?

A: Response times depend on the emergency. Reasonable consideration will be given to the awarded contractor. See PWS 1.9.4.

50.

Q: Is there a government-reviewed contingency plan template, or must the vendor develop one from scratch?

A: This will be strictly a labor contingency plan. Within 20 days of award, the vendor must submit a written contingency plan.

51.

Q: What resources must the contractor maintain on hand for emergencies?

A: This will be included in the awarded contractor’s contingency plan.

52.

Q: Who is the COR, and how frequently will reviews and site visits occur?

A: The Cor is a current Soldier who is in charge of the DFAC operations. Reviews and site visits occur periodically as the COR sees fit, per PRS.

53.

Q: What are the communication expectations between the Program Manager and the COR or installation leadership?

A: Daily and as-needed communication will occur between the COR and the selected contractor.

54.

Q: Are there required formats for documentation (e.g., meal counts, headcounts)?

A: The contractor will work DA7800 (Risk Management Data Log) and DA3034 (Production Schedules) and submit them to the COR.

55.

Q: What systems must the vendor interface with (e.g., AFMIS for headcount)?

A: The Vendor does not interface with any system for headcount, as that is the COR’s responsibility.

56.

Q: What are the frequency and format of required reports (e.g., monthly CFSR, training rosters, sanitation audits)?

The DA7800 and DA3034 are conducted daily and compiled for submittal to the COR for his review.

57.

Q: Are digital/electronic submissions accepted or required?

Yes, digital/electronic submissions are accepted and required.

58.

Q: What are the timelines, support requirements, and deliverables for phase-in and phase-out?

A: The Phase-In/Phase-Out plan, due 10 days after award, is the Contract’s responsibility to write and submit to the COR & KO.

59.

Q: Is transition training or overlap with incumbent staff expected or contractually supported?

A: We anticipate a 1-2 month timeframe in which current DFAC Personnel will work alongside incoming Contracted employees.

60.

Q: What materials and data will be transferred if the current contractor is not retained?

A: Data that has been required from the COR.

61.

Q: What penalties or incentives exist under the contract (e.g., bonuses for performance, deductions for failures)?

A: Penalties: All work under this effort is subject to inspections and performance assessments. Failure to meet the contract requirements may result in automatic payment deduction, Non-Conformance Report (NCR)/Contract Action Request (CAR), cure notice, and/or termination. The Government reserves the right to seek consideration in the event of unresolved contract discrepancies and serious incidents impacting the effort.

Incentives: The incentive is contractual retention. Please note that every reasonable effort will be made to resolve any issue that may be perceived as a “failure,” as mentioned in FAR 46.407.

62.

Q: Are there known cost-control benchmarks (e.g., per meal cost, food waste targets)?

A: The BDFA (Basic Daily Food Allowance) is allocated into three categories to represent the dollar value of the daily meals provided: 20 percent for the breakfast meal, and 40 percent each for the lunch and dinner meals (e.g., BDFA = $6.50; $6.50 x 20% = $1.30 for breakfast; $6.50 x 40% = $2.60 each for lunch and dinner). Alternatively, the 30/40/30 BDFA split can be used for breakfast, lunch, and dinner meals. Use the 5-mil rule to round meal values to dollars and cents.

63.

Q: What financial reserves or insurance coverages are expected (e.g., for GFP damage, food spoilage, or labor disputes)?

A: The Contractor is not responsible for reasonable wear and tear to Government property properly consumed in performing the contract.

For GFP, equipment, and goods:

• Risk of Loss: Unless otherwise provided in the contract, the contractor assumes the risk of, and shall be responsible for, any loss or destruction of, or damage to Government property upon delivery to the Contractor.

• Government Furnished Facilities: The Government will make available materials, office space, communications, and information on the dates specified in TE D for use by the Contractor in the performance of this task order.

Additional details:

1. The Government will furnish facilities and equipment as Government Furnished Property (GFP) along with services specified in this section IAW the "Government Property" clause. Specified GFP and services shall only be used in the performance of this contract. The Contractor shall accept and account for all GFP listed in this contract (6.3D).

2. The Contractor shall notify the COR verbally upon discovery of loss, damaged, or unaccountable GFP. A written report must be provided within two (2) days of verbal notification. A Letter of Fact and Finding must be submitted to the KO within 15 days after discovery of lost, damaged, destroyed, or consumed in excess, GFP. The Government will furnish equipment manufacturers' operating manuals for equipment on hand in each dining facility.

3. The Government will provide the initial quantity of expendable/durable supplies. The Contractor will be responsible for the wear and tear, and any loss, for the life of the contract. Historically, the Contractor will be required to replace 7% of the inventory annually.

4. The Government will furnish all subsistence items through a food distribution Contractor (subsistence prime vendor) and local vendors (e.g., bread, milk, beverages, and low-cal ice cream), with scheduled deliveries to each dining facility.

Vendors are required to offload items at the loading dock. Prior to start of performance, the Government will furnish a delivery schedule for each dining facility. Subsistence is GFP and must be accounted for until consumed.

5. The Government will furnish all utilities, local mail distribution, class "C" telephones, telephone lines dedicated for AFMIS automated data transmission, internet, email capability, laundry service for curtains/tablecloths, grease and refuse collection, grease interceptor cleaning, grease disposal, veterinary support, pest control services, police and fire protection.

Note: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude waste of utilities, including turning off water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

64.

Q: What are the badge issuance requirements and timelines?

A: Security Requirements (1.10.5): No later than 10 days after contract award, the Contractor shall comply with the Installation Access policy directed at vetting/badging policies for all personnel. The Contractor shall ensure badging paperwork for all employees is properly completed and submitted in sufficient time to allow for performance of this PWS, in accordance with the installation badging standard operating procedures. The Contractor shall ensure all personnel who are deemed emergency essential by the COR are authorized and badged to enter USG Installations at all times to ensure continuous operations of the DFACs.

65.

Q: Are there vehicle or food delivery screening protocols vendors must account for?

A: All food supply vendors who are approved by NMARNG are already authorized to enter the Santa Fe Training Complex.

66.

Q: What is the base’s policy on vendor access during different Force Protection Conditions

(FPCON)?

A: All personnel and vehicle screenings will be conducted in accordance with the applicable Force Protection Condition. The selected Contractor and its employees will be screened no differently than any other person or vehicle desiring to enter the Santa Fe Training Complex.

67. Please provide monthly meal counts for the past 12 months, broken down by breakfast, lunch, and dinner.

Please reference the PWS Attachment A Lot Sizes, as it shows the number of meals per month during FY25. One can get a general idea of how many breakfasts, lunches, and dinners by dividing by three, understanding that there will usually be more breakfasts and dinners than lunches. This is because when Soldiers in- A: process, they arrive in the morning and do not eat breakfast here, yet are provided lunch and dinner. Conversely, when Soldiers out-process, they depart in the afternoon and are only provided breakfast.

68.

Q: Please provide anticipated head count schedules for 1 August to 31 December 2025.

A: While there are no assumptions made on anticipated head count estimates, we generally predict the following number of diners by month as a rough prediction:

• 04-10 August 2025: Projected to be 50 diners

• Remaining August 2025: Projected to be 50 – 75 diners

• 01-07 September 2025: Projected to be 10 – 25 diners; otherwise, no other diners during

September

• October & November 2025: Projected to be 50 – 75 diners

• December 2025: No classes scheduled, yet there may be a holiday meal with approximately 50 Soldiers

69.

Q: Can the Government provide examples of past surge periods and the corresponding increase in staffing or meal volume?

A: No, there is no historical data from a prior surge period as all training exercises are projected beforehand no less than one month’s time. Nonetheless, the selected Contractor will be made aware with as much notice as possible so that there is ample reaction time.

70.

Q: We understand that when renovations are completed all services will be at BN 515. When do you project renovations to be completed?

A: The 515th Regiment RTI’s DFAC is projected to be complete by February 2026.

71.

Q: Subsistence – Please confirm that USG will supply all food-related items and the contractor will supply all other disposable, sanitation, and chemicals for the DFAC services.

A: Yes, the USG will supply all food-related items along with all disposable, sanitation, and chemicals.

72.

Q: Integrated Pest Management Program – Is the pest control company contracted by USG?

A: Yes, a pest control company is separately contracted by the USG.

73.

Q: Modify daily menus – Will the contractor have access to the USG menu program system in order to make any required changes?

A: No, this is the sole responsibility of the COR.

74.

Q: Food Preparation – With USG supplying menus and ordering, will the contractor be provided with the recipe and production records for daily use?

A: Yes, the selected Contractor will be provided all recipes and production records for daily use.

75.

Q: Food Service Equipment and Utensil Cleaning – Please confirm that the contractor will be responsible for supplying all kitchen, service, and storage equipment. If not, please supply an inventory of the current items that will be available for the contractor.

A: No, the USG will provide all kitchen, service, and storage equipment.

76.

Q: Office Equipment, Supplies, and Tools – Will the vendor be responsible for providing phone and internet service?

A: The USG will provide a phone while operations take place at the 615th Building during the remodeling of the 515th RTI DFAC. Once operations resume at the 515th RTI DFAC, both telephone and internet service will be provided.

77.

Q: During the site visit we identified that a 6-compartment tray is used for the current meal services. Will this be the standard when the services are relocated?

A: So far, we anticipate that there will be a 6-compartment tray used for the current meal services.

78.

Q: Grease traps will be serviced by the contractor placing a maintenance work order.

A: The COR will manage the service of the DFAC’s grease traps. The Contractor will not be involved.

79.

Q: Please confirm that you are not providing a Bid Price Sheet for the fixed services or extended meals required, and you are asking the vendors to create and submit one with their proposal.

A: Vendors will create and submit a bid sheet with their proposal.

80.

Q: Please confirm the due date for the bid and the method to be used for submitting the documents.

A: All quotations must be in writing and submitted via email to Dangela.l.parsons.civ@army.mil by Monday, July 08, 2025, at 11:00 AM, Mountain Standard Time.

81.

Q: Asking the USG to consider the new contract start date. We see the expected contract date begins on 1 August 2025. Understanding that this is a new contract, employees will need to be hired, equipment ordered, and so on. We suggest a minimal transition period to begin services would be at least 30 days after award.

A: The contract will stay as 1 August 2025 due to time constraints per National Guard Bureau.

However, we anticipate a 1-2 month timeframe in which current DFAC Personnel will work alongside incoming Contracted employees.

82.

Q: Will a separate short order station be required for all meals (i.e., omelette station for breakfast, burger/fries for lunch and dinner)?

A: While operations are at the 615th Building until on/about February 2026, there will not be a short order station. Once operations recommence at the 515th RTI, a short order station will be available for diners only during special events such as graduation days, which occur once to twice a month.

83.

Q: Is the contractor required to pay for to-go containers and disposable silverware?

A: No, this is the responsibility of the COR to place an order with the USG on behalf of the selected Contractor.

84.

Q: With questions being extended, will the due date of proposals be extended also to get back the answers before submission?

A: The due date for proposals submissions has been changed from July 7th to July 8th as stated on