PWS_-_Youth_Camp_2019.pdf

New Mexico Army National Guard Child & Youth Program

Youth Camp 2019

Description of Services: Non-Personal Services.

Contractor shall provide camp facility, activities, sleeping quarters, staff, and meals for the New Mexico Army National Guard (NMARNG) Youth Camp to be held on a Friday, Saturday, and Sunday between June 7th and August 25th 2019. The camp will host up to 70 children and 30 adults.

The NMARNG Child and Youth Program is hosting a Youth Camp located in Northern New Mexico. The Youth Camp will consist of a half day camp for arrivals beginning at 1500 with ranch/camp activities, a full day of ranch/camp activities, and a half day of ranch/camp activities before departure at 1500. The contractor must be able to provide a total of seven on-site meals throughout the stay. Youth Camp events and activities shall be conducted at a facility that has adequate space and entertaining activities to promote a professional, stress free environment. The environment should provide children and adults the opportunity to communicate, interact, and learn life skills. The camp should be located away from congested areas, such as downtown. Parking shall be included at no additional cost to the Government.

1.0 Facility & equipment requirements:

1.1- Lodging - Sufficient accommodations to provide group housing for 100 people; 70 children and 30 adult chaperones. Lodging shall be on the camp facility. Rooms shall be cleaned to industry standards prior to arrival. Attendees will provide their own sleeping bags, linens, and pillows. Contractor shall provide each attendee with their own bed and a restroom shall be readily available within, or adjacent to, the room.

Pre-function: Provide 2 tables for sign in area prior to arrival on Friday.

1.2- Meeting space – One large meeting space that can seat up to 100 guests. Provide an audio/visual system to include a wireless microphone and video projection system that can be connected to a personal computer. Staff shall be ready to assist if required. In addition, the contractor shall provide three smaller meeting spaces for groups of 30 people. These shall be located indoors and on the camp facility.

1.3 – Transportation – Contractor will only be required to provide transportation to and from activities that are on-site.

2.0 Activities:

The contractor shall provide a variety of in-season camp activities with adequate staff to assist campers.

The camp must offer a variety of activities such as: rappel tower, giant chess set, climbing walls, volleyball, basketball, team building course, hiking, swings, rifle range, Frisbee golf course, rappelling rock, horseback riding, etc. The Contractor shall also provide one extra paid activity as an option to the children that is not included with activities paid for by government. Contractor shall provide a detailed schedule of activities using the outline provided in paragraph 2.1. Contractor shall attach a detailed description of each activity to include what that event will entail for the campers.

2.1 Schedule of Activities and Times:

Friday Time Activity Name 1500-1700 Pre-Function / Camp Check-In Campers are shown their living quarters by Contracted Staff for the weekend Campers Un-pack and Settle into quarters.

1700-1800 Introduce staff, rules breakdown, tour of facility

1800-1900 Dinner

1900-2200 Evening Event # 1– Group 1 separates into meeting room 1 and makes guide on Evening Event # 2 - Group 2 separates into meeting room 1 and makes guide on Evening Event # 3 - Group 3 separates into meeting room 1 and makes guide on

2200-2300 Get ready for bed/Lights out

Saturday Time Activity Name 0700-0745 Breakfast

0745-0800 Break / Campers Travel to First Event of Day

0800-0845 Event #1 – Groups 1,2,3 Event #2 – Groups 4,5,6 Event #3 - Groups 7,8,9

0845-0900 Break / Campers Travel to Next Event

0900-0945 Event #1 – 4,5,6 Event #2 – 7,8,9 Event #3 – 1,2,3

0945-1000 Break / Campers Travel to Next Event

1000-1045 Event #1 – 7,8,9, Event #2 – 1,2,3, Event #3 – 4,5,6

1045-1100 Break / Campers Travel to Next Event

1100-1145 Event #1 - 1,2,3 Event #2 - 4,5,6 Event #3 - 7,8,9

1145-1200 Break before Lunch

1200-1300 Lunch

1300-1345 Afternoon Rest/Nap in lodging facility

1345-1400 Break / Campers Travel to Afternoon Event

1400-1445 Event #1 – 4,5,6 Event #2 – 7,8,9 Event #3 – 1,2,3

1445-1500 Break / Campers Travel to Next Event

1500-1545 Event #1 – 7,8,9 Event #2 – 1,2,3 Event #3 – 4,5,6

1545-1600 Break / Campers Travel to Next Event

1600-1645 Event #1 – 1,2,3 Event #2 – 4,5,6 Event #3 - 7,8,9

1645-1700 Break / Campers Travel to Next Event

1700-1745 Free Play

1800-1900 Dinner

1900-2000 Evening Event #1 – s’mores, flag retirement ceremony

2000-2030 Return to quarters clean up/practice chants

2030-2100 Hygiene/lights out

Sunday Time Activity Name 0700-0745 Breakfast

0745-0800 Break / Campers Travel to First Event of Day

0800-0845 Event #1 – 1,2,3 Event #2 – 4,5,6 Event #3 – 7,8,9

0845-0900 Break / Campers Travel to Next Event

0900-0945 Event #1 – 4,5,6 Event #2 – 7,8,9 Event #3 – 1,2,3, 0945-1000 Break / Campers Travel to Next Event

1000-1045 Event #1 – 7,8,9 Event #2 – 1,2,3 Event #3 – 4,5,6

1045-1100 Break / Campers Travel to Next Event

1100-1145 Event #1 – 1,2,3 Event #2 - 4,5,6 Event #3 - 7,8,9

1145-1200 Break before Lunch

1200-1300 Lunch

1300-1330 Prep for closing ceremonies

1330-1400 Closing ceremonies

1400-1500 Gather bags/ Parents sign children out Disperse sack lunch

3.0 Meals:

The venue will provide seven meals for 100 people in total throughout the stay. For each meal the Contractor shall:

Provide water, tea, and lemonade.

Offer a salad bar at every lunch and dinner.

Keep the coffee, hot tea, and other hot drinks out from early morning to early evening.

Friday - Dinner ready at 1800

Main course must be appropriate for the age group of 7 - 17.

Saturday - Breakfast at 0700

Provide a variety of breakfast food appropriate for the age group 7-17. Provide water, tea, orange juice and coffee.

Saturday - Lunch at 1200

Main course must to be appropriate for the age group of 7- 17.

Saturday - Dinner at 1800

Main course must to be appropriate for the age group of 7- 17.

Sunday - Breakfast at 0700

Provide a variety of breakfast food appropriate for the age group 7-17. Provide water, tea, orange juice and coffee.

Sunday - Lunch at 1200

Sack lunch will be distributed to campers prior to their departure and must to be appropriate for the age group of 7- 17.

The Government IS NOT LIABLE for any meals for staff and/or additional meals over the number given to the contractor prior to the event.