Sole_Source_(FBO).pdf

FOR OFFICIAL USE ONLY

PROCUREMENT SENSITIVE

SOURCE SELECTION SENSITIVE

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(1) Agency and contracting activity (FAR 6.303-2(a)(1))

This requirement is for the Information Services Branch (NGNM-DIS-IS). The contracting agency is the USPFO for New Mexico.

(2) Nature and/or description of the action being approved (FAR 6.303-2(a)(2))

Request approval to sole source for 19 Unit (IM330) Postage Meters and 1 Unit (IM480) Main Complex Postage Meter

(3) Supplies or services required to meet the Agency needs (including estimated value)

(FAR 6.303-2(a)(3))

19 Postage Meters are required for processing of mail for the New Mexico Army National Guard (NMARNG) at an estimated dollar amount of $13,748.60.

(4) Statutory authority (FAR 6.303-2(a)(4))

FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

(5) The proposed contractor's unique qualifications require use of the authority cited above

(FAR 6.303-2(2)(5))

General Mailing and Shipping, Inc unique qualification is that they are currently the providing equipment, maintenance, and supplies for various units of the NMARNG in locations throughout the state. Changing vendors would require a change in equipment, which would not only cause a major disruption in postal operations throughout the entire state. A change in vendors would also cause the NMARNG to a lose an exorbitant amount of money since the vendor would have to retrieve the currently rented meters, which still hold thousands of dollars of postage stored on the equipment.

(6) Description of efforts to ensure that offers are solicited from as many potential sources as practicable (FAR 6.303-2(a)(6))

Market research indicates that the rental and maintenance of postage meters is exclusive to the company which provides postage services.

(7) Determination of fair and reasonable cost (FAR 6.303-2(a)(7))

Prior contract (W912J315P0028) with General Mailing show that the historical rental and maintenance costs extended to the government are similar in pricing to the current quote for proposed services from General Mailing. The current pricing is approximately 4% lower than the FY14 contract, and is equal to the FY15 contract.

julian.k.austring Text Box

SOURCE SELECTION SENSITIVE

(8) Market survey (FAR 6.303-2(a)(8))

General Mailing and Shipping Systems, Inc. is the only vendor who can provide these services.

(9) Other facts supporting the use of other than full and open competition (FAR

6.303-2(a)(9))

Changing the current service provider, General Mailing and Shipping Systems, Inc., would prove to be extremely costly and the disruption in services would be detrimental to the NMARNG’s postal operations at this point.

(10) List of sources, if any, that expressed a written interest in the acquisition (FAR

6.303-2(a)(10))

None

(11) Actions, if any, that are being taken to remove and overcome any barriers to competition before any subsequent acquisitions for the supplies or services required (FAR 6.303-2(a)(11))

General Mailing and Shipping Systems, Inc. is the only vendor who can provide these services.

(12) Technical requirements personnel certification (FAR 6.303-2(b))

I hereby certify that this justification and approval for other than full and open competition is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify that this request is not the result of lack of advanced planning or a desire to expend funds while those funds are still available.

BRENDA L MALLARY

CSM, NMARNG

IT Supervisor

SOURCE SELECTION SENSITIVE

(13) Contracting Officer's certification (FAR 6.303(a)(12))

I have determined that the anticipated cost to the government will be fair and reasonable and certify that the justification is accurate and complete to the best of my knowledge and belief.

(14) Approval (FAR 6.304)

In accordance with FAR 6.304, the above justification for other than full and open competition is hereby approved.

Diana Duran Contracting Officer