Amendment (MOD DOCUMENT ACKNOWLEDGEMENT) W912J2-20-R-0008-0001 Industrial Hygiene Lead Testing Services Solicitation.pdf

W912J220R0008

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise the PWS, para 3.1.2 from the requirment of 5 µg/f t2 to 10 µg/ft2 and to include a Question & Answ er document in the solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912J220R0008

X 9B. DATED (SEE ITEM 11)

08-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jul-2020

CODE

USPFO WI PURCHASING & CONTRACTING

1 WILLIAMS STREET

CAMP DOUGLAS WI 54618-5002

W912J2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

MANDATORY FORMAT FOR

PERFORMANCE WORK STATEMENT

(PWS) FOR

Industrial Hygiene Lead Dust Testing Services

1.1 General:

1.2 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Industrial Hygiene Laboratory Services, as defined in this PWS

1.3 Background: The Wisconsin Army National Guard Occupational Health and Industrial Hygiene offices require the analysis of lead dust, surface wipe samples by an accredited laboratory with personnel qualified in these specific techniques. This is required by DoDI 6055.01 and DA PAM 40-503 on an annual basis to protect Soldiers, DA Civilians, and the general public. Wisconsin Army National Guard Industrial Hygiene Technicians specialize in sample collection and do not possess the skill, accreditation or necessary equipment to analyze Industrial Hygiene related media such as lead dust on wipes. The vendor must be able to analyze and provide lead dust, surface wipe results to the Industrial Hygiene Technicians in the appropriate format as described in this PWS.

1.4 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years.

1.5 General Information:

1.5.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.5.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.5.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.5.3.1 New Year’s Day: January 1st

1.5.3.2 Martin Luther King, Jr.’s Birthday

1.5.3.3 President’s Day

1.5.3.4 Memorial Day

1.5.3.5 Independence Day: July 4th

1.5.3.6 Labor Day

1.5.3.7 Columbus Day

1.5.3.8 Veteran’s Day: November 11th

1.5.3.9 Thanksgiving Day

1.5.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide customer service related services between the hours of 0800 to 1630, Monday through Fr iday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the contractor’s laboratory with ability to ship and receive goods necessary to the execution of the contract. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.6 Special Qualifications: Laboratory must be accredited through the American Industrial Hygiene Association (AIHA) and Industrial Hygiene Laboratory Accreditation Program (IHLAP) to perform industrial hygiene sample analysis and an Environmental Lead Laboratory Accreditation Program (ELLAP) certification to perform lead analysis.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive directions and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AEI

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Requirements: The contractor shall:

3.1 Provide accredited laboratory support to the Industrial Hygiene Office for the analysis of lead dust wipe samples. Provide 12 inch x 12 inch paper/cardboard templates, ghost wipes (or equivalent), specimen collection vials and nitrile gloves of various size. All collection media and supplies must be of the appropriate type to accomplish test method

SW-846 7000B.

3.1.1 Laboratory Accreditation: Laboratory must be accredited through the American Industrial Hygiene Association (AIHA) and Industrial Hygiene Laboratory Accreditation Program (IHLAP) to perform industrial hygiene sample analysis and an Environmental Lead Laboratory Accreditation Program (ELLAP) certification to perform lead analysis.

3.1.2 Lead Analysis: The laboratory shall use Environmental Protection Agency (EPA) Method 600/r-93/200 (modified), EPA SW-846 7000B, or other recognized regulatory method for the analysis capability of lead in paint, soil, surface dust (collected by wipe), and airborne dust. The laboratory minimum detection limit must be capable of achieving 10 micrograms per square foot (10 µg/ft2) for surface dust samples from samples collected from a 12 inch by 12 inch square area.

3.1.3 Sample Management: The laboratory is capable of receiving (by FedEx or other shipping service), processing, and analyzing up to 2,400 surface lead wipe samples during a calendar year. As many as 100 lead surface samples will arrive in a single day and will be sent to the laboratory by Wisconsin Army National Guard personnel.

3.1.4 Shipping Costs: Shipping costs will be included in the unit prices of items or services and shall not be priced or billed separately. The shipping location is FOB Destination to 2400 Wright Street, Madison, WI 53704

3.1.5 Reporting Requirements: The laboratory provides analysis results to the Wisconsin Army National Guard Industrial Hygiene Office by e-mail in electronic pdf format within 15 business days of sample receipt. Results document includes results in µg/ft2 format with client sample identification numbering and scanned field data sheets.

3.2 Contractor Manpower Reporting Application (CMRA):

3.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Wisconsin Army National Guard via a secure data collection site.

3.2.2 The contractor shall completely fill in all required data fields using the following web address: http://www.sam.gov/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.sam.gov/.

4.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page) Date of Publication Mandatory or

Advisory Website

EPA SW-846 7000B February 2007 Mandatory Epa.gov

Environmental Protection Agency (EPA) Method 600/r-93/200

Rev: 01 January 1988

Mandatory Epa.gov

Department of Defense Instruction 6055.01, Department of Defense (DoD) Safety and Occupational Health Program

14 October 2014 Chg: 31 August 2018

Mandatory Esd.whs.mil

Department of the Army Pamphlet (DA-PAM) 40- 503, The Army Industrial Hygiene Program

2 April 2013 Advisory Armypubs.army.mil

Title 29 Code of Federal Regulations (CFR), Part 1910, Current Edition, Occupational Safety and Health Administration

(OSHA

1970 Mandatory Osha.gov

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance

Standard Acceptable Quality

Levels (AQL) Surveillance Method /

By Whom

3.1.2 Minimum

detection limit must be capable of achieving 5 micrograms per square foot (5 µg/ft2) for surface dust samples from samples collected from a 12 inch by 12 inch square area.

The contractor shall achieve 5 micrograms per square foot for surface dust samples 98% of the time each month.

2% failure to achieve 5 micrograms per square foot for surface dust samples

Periodic Inspection - COR will review monthly work order logs.

3.1.3 Contractor

provides analysis results to the Industrial Hygiene

Office by e-mail in electronic pdf format within 15 business days of sample receipt.

The contractor shall provide analysis results to the Industrial Hygiene Office by e-mail in electronic pdf format within 15 business days of sample receipt 98% of the time each month.

2% failure to provide analysis results to the Industrial

Hygiene Office by e-mail in electronic pdf format within the established timeframes each month.

Periodic Inspection - COR will review monthly work order logs.

3.1.4 Contractor

provides analysis results to the Industrial Hygiene

Office in µg/ft2 format with client sample identification numbering and scanned field data sheets.

The contractor shall provide analysis results to the Industrial Hygiene

Office in µg/ft2 format with client sample identification numbering and scanned field data sheets 98% of the time each month.

2% failure to provide analysis results to the Industrial

Hygiene Office in the established format each month.

Periodic Inspection - COR will review monthly work order logs.

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

3.1.1 American Industrial Hygiene

Association

(AIHA)

Certification

Provide prior to contract award as a determination of technical acceptability

1 Electronic Submission

KO

3.1.1 Industrial

Hygiene

Laboratory Accreditation

Program (IHLAP) Certification

Provide prior to contract award as a determination of technical acceptability

1 Electronic Submission

KO

3.1.1 Environmental

Lead Laboratory

Accreditation Program (ELLAP)

Certification

Provide prior to contract award as a determination of technical acceptability

1 Electronic Submission

KO

3.1.4 Sample

Reporting

Requirements

Provide within 15 business days after receipt of samples

1 Electronic Submission

COR

(End of Summary of Changes)