Bulk_Grocery_STATEMENT_OF_WORK.docx

STATEMENT OF WORK

STATEMENT OF WORK

1. The United States Property and Fiscal Office for Wisconsin (USPFO-WI) proposes to establish a "State Competitive Food Contract" for the Wisconsin National Guard. Contract will provide for a base year with 4 option years to be exercised at the Governments discretion. Contract type shall be a Fixed Price/Indefinite Delivery/Indefinite Quantity. Resultant Contract will provide for use by Wisconsin National Guard customers. Award of proposed contract will be for the entire State of Wisconsin and awarded to one Full Line Food Service Distributor (hereinafter referred to as "The Vendor"). The Vendor is defined as a source that is capable of supplying all of the following categories of items:

0. Chilled Products

0. Frozen Fish, Meat, Poultry

0. Semi-perishable Food Items (i.e., Canned Foods, Condiments, Sauces, Seasonings, Spices, Fats, Oils, Confectionery, Nuts, Sugars, etc.)

0. Frozen Foods (fruits, Vegetables, Prepared Foods except Fish, Meat and Poultry)

0. Fresh Fruits and Vegetables

0. Cereals (Hot and Cold)

0. Eggs

0. Dairy and Ice Cream Products

0. Beverage and Juices

0. Bakery products

1. ORDERING SYSTEM/ORDER PLACEMENT

1. The Vendor shall accept orders via the internet between the hours of 7:00 AM and 5:00 PM, customer local time, Monday through Friday. Orders requiring next day delivery must be placed with the vendor no later than 3:30 P.M. customer local time.

1. To enhance the efficiency of use, the vendor is required to possess quick order options in an online ordering system, based on the attached Army National Guard 21 Day Menu. This quick order option should allow for the automated creation of an order template that includes appropriate products in proportional quantities based on the individual recipes of all food items on the 21 Day Menu. Additionally, this program shall allow for individual line item decreases.

1. To enhance the efficiency of use, the Vendor Customer Representative shall provide assistance or training on the online ordering system to the Customer at no extra cost to the Government.

1. The Vendor shall provide confirmation of receipt of orders via internet/Email. As a minimum, the confirmation shall include:

1. Date/Time of Order Placement;

1. Contract, Delivery order Number, and Order Document Number

1. Contract Line Item Number (CLIN) and/or Vendor Product Number;

1. Product Description;

1. Unit of Issue;

1. Quantity Ordered;

1. Quantity to be Delivered (Total Cases);

1. Unit Price;

1. Total Unit Cost.

1. INVOICING

2. The Vendor will provide an invoice to each delivery location including all items listed in paragraph c. An automated copy of each invoice should also be made available online.

2. The Vendor will provide a consolidated invoice by Delivery Order Number, itemized by Document Number and total amount as a cover sheet, with an itemized invoice for each Document Number to the COR for approval.

2. The invoice will include:

2. Contract, Delivery Order, and Order Document Number

2. Contract Line Item Number (CLIN) and/or Vendor Product Number;

2. Product Description;

2. Unit of Issue;

2. Quantity Ordered;

2. Quantity to be Delivered (Total Cases);

2. Unit Price;

2. Total Unit Cost.

1. QUALITY PROGRAM. The Vendor shall incorporate a quality program in accordance with current industry standards.

1. FLUCTUATION IN DELIVERY ORDER QUANTITY REQUIREMENTS.

4. Requirements of this contract are subject to fluctuations based on a variety of factors, such as seasonal increases/decreases in personnel, surges in personnel during crisis situations, troop transfers, etc. The Vendor Customer Representative should maintain open communications with the ordering activities to be aware of these fluctuations and work closely with customers to provide the increased quantity and frequency of deliveries needed during these critical times.

4. The estimated number of annual Inactive Duty Training (IDT) weekend drill deliveries to locations listed in Appendix 2 will vary. If 2 or more units are training at the same location during the same month (but different dates) the annual delivery frequency for that location could be as high as 20. The exception to this will be when units are on their two-week Annual Training (AT) duty at mostly Fort McCoy which will receive numerous deliveries at various times and locations on Fort McCoy.

1. DELIVERY INSTRUCTIONS.

5. Point of Delivery

0. Deliveries shall be FOB Destination to all ordering activities and delivery points. All items/products shall be delivered to a loading/unloading platform, free of damage, with all packing and packaging intact. Disposal of all pallets used for delivery is the responsibility of the Vendor.

(1) Deliveries to specified locations as required on Fort McCoy, WI shall be made between 8:00 a.m. and 2:30 p.m., Monday through Friday.

(2) Vendor must possess an electronic tracking system in order for Vendor Customer Representative to provide the Customer an instant update of delivery time and/or location of order.

0. All locations other than Fort McCoy will require Thursday or Friday deliveries between the hours of 8:00 a.m. and 3:00 p.m. For specific delivery locations, see Appendix 2. Occasional Saturday deliveries may be required. These will be coordinated between the ordering activity and the Vendor with approval of the Contracting Officer.

0. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

0. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5. Delivery Temperatures, Shipping and Storage Requirements

The vendor will be responsible for proper product storage, segregation, and delivery of products in excellent condition.

1. Frozen items/products will be stored and delivered at 0 degrees Fahrenheit or less to the initial delivery location. Products shall be maintained and received in a frozen state to all subsequent delivery points. Evidence of thawing and refreezing shall be cause for rejection of an item.

1. Items requiring protection from heat shall be stored and delivered at a temperature below 70 degrees Fahrenheit.

1. Items requiring chilled conditions shall be stored and delivered under refrigeration of 32 to 40 degrees Fahrenheit.

1. Ice cream shall be stored and delivered at -10 degrees to 0 degrees Fahrenheit.

1. Containers and wrapping must be intact and not damaged. Packages will be free of dripping and show no evidence indicating that the contents have thawed, refrozen, freezer burned, etc., and must show no evidence of dehydration

5. Packaging, Packing and Marking

2. All packing, packaging and labeling shall be in accordance industry standards. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification.

2. To assure the receiving activity may properly receive, handle and store items/products, standard commercial precautionary markings such as KEEP FROZEN, KEEP REFRIGERATED, etc., shall be used on all shipping containers, when appropriate.

2. All food and beverage products must be identified with readable dates (open Code Dates), or coded dates, as determined by the type of product delivered. For semi-perishable, shelf stable items, open dating is preferred, but coding is acceptable. Vendors who do not have open dating will provide a product code number key listing to each customer facility. The product code number key listing shall explain the actual date of production or processing. Items/products other than semi-perishable, shelf stable products must have readable, open code dates clearly showing use by date, date of production, date of processing/pasteurizing, sell by date, best if used by date, or similar markings. A pre-dating system may be used representing a pick-up date for bakery/dairy items.

2. Prior to the beginning of a delivery period, the Vendor is required to furnish a list of items/products to be delivered with key-code information that applies.

2. All beef, pork, lamb and veal products shall be vacuum process and gas flushed or vacuum packed. Poultry shall be ice packed, packed in a vacuum process and sealed in polyethylene bags. Seafood will be ice packed and plastic wrapped; frozen seafood products will be wrapped in polyethylene wrapping. Commercial cartons will be used for all boxed items/products.

NOTE: Frozen product must be processed and packed to allow removal of the individual units from the container without damage to the other units. (The intent is to be able to remove only that amount of product required for current needs, without the necessity of defrosting).

APPENDIX 1: ITEMS 1-80

Appendix 1: Top 80 Food Distribution Items

1. Items enclosed in this appendix will consist of a majority of the items ordered. All items listed here-in shall be easily provided by the vendor.

2.

Frozen 18-22 lb Pkg Prairie Creek

Bulk, Frz, 7 oz, 5-10 lb case

EAGLE RIDGE

Quick Frozen USG A, 3-31/2 lb Tyson

APPENDIX 2: DELIVERY LOCATION

Delivery Locations

1. In addition to Line 2 locations, delivery will be required at times to WIARNG Units on Fort McCoy, WI. The delivery order, will state the delivery location on Fort McCoy.

1. Locations listed below are cities in which armory/unit are located throughout the state, it is the intention of this contract that a vendor be able to service all locations, however the government reserves the right to not use the contract in all locations.

ZIP