SOLICITATION W912HZ25R0001 GROUNDS MAINTENANCE update.pdf

SEE ADDENDUM

(No Collect Calls)

W912HZ25R0001 30-Oct-2024

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 AM 30 Nov 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912HZ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KWAMAINE D CLARK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81EWF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R2 USA ENGR R AND D CTR

SCOTT BROWN

3909 HALLS FERRY RD

VICKSBURG MS 39180-6133

TEL: 601-634-2075 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF93

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912HZ25R0001

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Months Level 1 mowing Service

FFP

FOB: Destination

NET AMT

0002 9 Months Level 2 mowing Service

0003 9 Months Level 3 mowing Service

0004 5 Each Level 4 mowing Service

0005 95 Acre Level 5 mowing Service

FFP

On Demand

0006 3 Each Flower Bed Maintenance

0007 95 Acre Leaf Collection and Disposal

0008 12 Months Herbicide Application

0009 1 Each Crape Myrtle and ornamental tree pruning

0010 50 Each OPTION 3 Gallon Shrubbery Replacement

0011 25 Each OPTION 2" Caliper Tree Replacement

FFP

sq. yds

0012 250 Each OPTION 4" Annual Flower Flat planting, 96 Plan

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0013 691 Acre OPTION Add'l Mowing Services Levels 1-3 total a

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0014 20 Acre OPTION Add'l Mowing Services Levels 4-5 total a

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0015 600 Square

Yard OPTION Add'l Flower Bed Maintenance total sq. y

FFP

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0016 120,000 Square

Yard OPTION Add'l Herbicide Application total sq. yd

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 9 Months OPTION Level 1 mowing Service

FFP

On Demand FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 9 Months OPTION Level 2 mowing Service

FFP

1003 9 Months OPTION Level 3 mowing Service

1004 5 Each OPTION Level 4 mowing Service

1005 95 Acre OPTION Level 5 Mowing Service (On-Demand)

1006 3 Each OPTION Flower Bed Maintenance and Pruning

1007 95 Acre OPTION Leaf Collection and Disposal

1008 12 Months OPTION Herbicide Application

1009 1 Each OPTION Crape Myrtle and ornamental tree pruning

1010 50 Each OPTION 3 Gallon Shrubbery Replacement

1011 25 Each OPTION 2" Caliper Tree Replacement

1012 250 Each OPTION 4" Annual Flower Flat planting, 96 Plant

1013 691 Acre OPTION Add'l Mowing Services Levels 1-3 total a

1014 20 Each OPTION Add'l Mowing Services Levels 4-5 total a

1015 600 Square

Yard

OPTION Add'l Flower Bed Maintenance total sq. y

1016 120,000 Square

OPTION Add'l Herbicide Application total sq. yd

2001 9 Months OPTION Level 1 mowing Service

2002 9 Months OPTION Level 2 mowing Service

FFP

acres

2003 9 Months OPTION Level 3 mowing Service

FFP

2004 5 Each OPTION Level 4 mowing Service

2005 95 Acre OPTION Level 5 Mowing Service (On-Demand)

2006 3 Each OPTION Flower Bed Maintenance and Pruning

2007 95 Acre OPTION Leaf Collection and Disposal

2008 12 Months OPTION Herbicide Application

2009 1 Each OPTION Crape Myrtle and ornamental tree pruning

2010 50 Each OPTION 3 Gallon Shrubbery Replacement

2011 25 Each OPTION 2" Caliper Tree Replacement

2012 250 Each OPTION 4" Annual Flower Flat planting, 96 Plant

2013 691 Acre OPTION Add'l Mowing Services Levels 1-3 total a

2014 20 Acre OPTION Add'l Mowing Services Levels 4-5 total

FFP

acres

2015 600 Square

2016 120,000 Square

OPTION Add'l Herbicide Application total

sq. yd

3001 9 Months OPTION Level 1 mowing Service

3002 9 Months OPTION Level 2 mowing Service

3003 9 Months OPTION Level 3 mowing Service

3004 5 Each OPTION Level 4 mowing Service

3005 95 Acre OPTION Level 5 mowing Service

FFP

On Demand

3006 3 Each OPTION Flower Bed Maintenance and Pruning

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3007 95 Acre OPTION Leaf Collection and Disposal

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3008 12 Months OPTION Herbicide Application

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3009 1 Each OPTION Crape Myrtle and ornamental tree pruning

FFP

3010 50 Each OPTION 3 Gallon Shrubbery Replacement

3011 25 Each OPTION 2" Caliper Tree Replacement

3012 250 Each OPTION 4" Annual Flower Flat planting, 96 Planl

3013 691 Acre OPTION Add'l Mowing Services Levels 1-3 total a

3014 20 Acre OPTION Add'l Mowing Services Levels 4-5 total a

3015 600 Square

3016 120,000 Square

OPTION Add'l Herbicide Application total sq.

4001 9 Months OPTION Level 1 mowing Service

4002 9 Months OPTION Level 2 mowing Service

4003 9 Months OPTION Level 3 mowing Service

4004 5 Each OPTION Level 4 mowing Service

4005 95 Acre OPTION Level 5 Mowing Service (On-Demand)

4006 3 Each OPTION Flower Bed Maintenance and Shrub Pruning

4007 95 Acre OPTION Leaf Collection and Disposal

4008 12 Months OPTION Herbicide Application

4009 1 Each OPTION Crape Myrtle and ornamental tree pruning

4010 50 Each OPTION 3 Gallon Shrubbery Replacement

4011 25 Each OPTION 2" Caliper Tree Replacement

4012 250 Each OPTION 4" Annual Flower Flat planting, 96 Plant

4013 691 Acre OPTION Add'l Mowing Services Levels 1-3 total a

4014 20 Acre OPTION Add'l Mowing Services Levels 4-5 total a

4015 600 Square

4016 120,000 Square

5001 4 Months OPTION Six Month Option

FFP

Level 1 mowing Service

5002 4 Months OPTION Level 2 mowing Service

5003 4 Months OPTION Level 3 mowing Service

5004 2 Each Level 4 mowing Service

5005 95 Acre Level 5 Mowing Service (On-Demand)

5006 2 Each Flower Bed Maintenance and Shrub Pruning

5007 Acre Leaf Collection and Disposal

5008 6 Months OPTION Herbicide Application

5009 1 Each OPTION Crape Myrtle and ornamental tree pruning

5010 50 Each OPTION 3 Gallon Shrubbery Replacement

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

5011 25 Each OPTION 2" Caliper Tree Replacement

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

5012 250 Each OPTION 4" Annual Flower Flat planting, 96 Plant

FFP

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

5013 345 Acre OPTION Add'l Mowing Services Levels 1-3 total a

FFP

5014 20 Acre OPTION Add'l Mowing Services Levels 4-5 total a

5015 300 Square

5016 60,000 Square

Section C - Descriptions and Specifications

PWS

GENERAL INFORMATION

INTRODUCTION

This Performance Work Statement (PWS) provides a description of the grass cutting services required to support the United States Army Corps of Engineers (USACE) Engineering Research and Development Center (ERDC), hereafter referred to as ERDC.

SCOPE OF WORK

The Contractor shall furnish all labor, equipment, supplies and materials necessary for grass mowing, edging, trimming and other grounds maintenance services described herein at the ERDC main campus, 3909 Halls Ferry Road, Vicksburg, Mississippi 39180-6199 Big Black Test Site in Bovina, MS and the Flowers Site in Flowers, MS.

All services shall be performed in accordance with the attached specifications, Technical exhibits and Drawing P- 156H.

LOCATION AND DESCRIPTION OF FACILITY

The main ERDC campus lies within the west part of Warren County approximately 2.5 miles south of Interstate Highway 20 at Vicksburg, Mississippi.

ERDC REGULATIONS

The Contractor and his/her employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer (KO).

ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable federal, state, and local laws, and with the regulations and standards as requested by the KO. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and all other costs. The Contractor shall also clean up any oil spills that result from the Contractor's operations.

CONTRACT MANAGEMENT

The Contractor shall provide a work force possessing the skills, knowledge, and training to perform the services required by this PWS.

PERSONNEL ROSTER

The Contractor shall provide a list of employees to the COR, reflecting each employee's name, and job title to the COR within 14 calendar days of contract award. The Contractor shall update the list within one normal working day of any changes.

EMPLOYMENT OF FOREIGN NATIONALS

In the event, the Contractor chooses to employ a foreign national; they shall follow the procedures outlined in ER 380-1-18 to obtain security clearance prior to allowing access to the installation.

CONFLICT OF INTEREST

The Contractor shall not employ off-duty COR or Government surveillance personnel (i.e. Quality Assurance Specialist, Technical Monitors, Inspector or other persons), if such employment would create a conflict of interest or be contrary to any law, regulation, Executive Order, or policy of the Department of Defense or USACE.

IDENTIFICATION BADGES

The Contractor personnel shall wear their Government-issued identification badges at all times while on duty.

These badges must be in a visible location on their person without hindering safe working habits. The Contractor shall turn in to the Government the identification cards of all employees upon termination of the employee or completion of the Contract. Contractor employees shall not wear any part of a current authorized military uniform while performing work under the Contract. The Contractor shall be responsible for the supervision and conduct of his employees.

DRIVING RESTRICTIONS

All Contractor personnel operating vehicles or equipment shall possess a current and valid driver’s license with all class and commodity endorsements required by state law for the type of vehicle operated and commodity being transported. As required by AR 190-5, Contractor personnel shall follow all federal, state, and local laws for continued compliance with inspection and insurance laws. Contractor employees must operate vehicles safely and in accordance with all federal, state, local, and installation traffic laws

CONDUCT OF PERSONNEL

In accordance with 5 CFR, Part 2635 Standards of Ethical Conduct for Employees of the Executive Branch, the CO/COR may require the Contractor to immediately remove from the job site a Contractor employee cited for misconduct, security violations, or actual or suspected use of alcohol, drugs, or other incapacitating agents. The removal from the job site shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

CONTRACTOR LIABILITY

Plants (including turf, trees, shrubs, and ground covers) damaged by the Contractor's vehicles, equipment, personnel, or any other damage shall be replaced or repaired in an approved manner at no additional cost to the Government.

Government-owned or privately owned property damaged by the Contractor's operations under this contract shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government. Damage shall be reported to the COR immediately.

NORMAL OPERATING HOURS

The Contractor shall provide all services identified in these specifications during normal hours of operation unless approved by the COR. The normal hours of operation for the ERDC are 7:00 A.M. to 4:30 P.M., Monday through Friday.

AFTER HOURS AND WEEKEND WORK

The contractor may continue to work after 4:30 PM as long as there is adequate daylight. Weekend work is recommended and will be allowed as part of the regular cutting schedule. If not included in the regular cutting schedule the Contractor shall send a written request to the COR for prior approval of weekend work. Weekend work will be at no additional cost to the Government.

LEGAL HOLIDAYS

The Contractor may work on federal holidays. Holiday work is recommended and will be allowed as part of the regular cutting schedule. If not included in the regular cutting schedule the Contractor shall send a written request to the COR for prior approval of Holiday work. Holiday work will be at no additional cost to the Government.

QUALITY CONTROL

The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

QUALITY CONTROL PLAN

The Contractor shall establish and implement a complete Quality Control Program (QCP) that, at a minimum, includes (1) a self-inspection plan; (2) internal staffing; and (3) schedule for mowing, herbicide, flower bed, and pruning. The Contractor shall use this schedule to meet the quality, quantity, timeliness, responsiveness, and customer satisfaction of the solicitation; and results in timely corrective action throughout the life of the contract.

The COR will use this schedule as part of the Quality Assurance Plan to ensure the contractor is meeting contract requirements. The Government will perform final review and acceptance of the QCP and subsequent changes after award. Proposed changes to the QCP shall be submitted to the COR not later than 10 working days prior to the proposed effective date of the change.

C.1. QUALITY ASSURANCE

The Government will inspect and monitor the Contractor’s performance under this contract using the Quality Assurance Surveillance Plan (QASP) procedures specified in the following Performance Requirements Summary

(PRS).

Requirement Performance Objectives

Performance Threshold

Method of Surveillance

Performance Standard

Remedy

Maintenance Level I

Services completed in accordance with PWS Section C.5

Weekly Inspection

95% IAW PWS Reduction in Payment

Maintenance Level II

Services completed in accordance with PWS Section C.5

Weekly Inspection

95% IAW PWS Reduction in Payment

Maintenance Level III

Services completed in accordance with PWS Section C.5

Monthly Inspection

95% IAW PWS Reduction in Payment

Maintenance Level IV

Services completed in accordance with PWS Section C.5

March, May, July, August, November Inspection

95% IAW PWS Reduction in Payment

Flower Bed Maintenance and Pruning of Shrubs

Services completed in accordance with PWS Section C.5

April, June, October Inspection

95% IAW PWS Delay and or Reduction in payment

Herbicide Services completed in accordance with PWS Section C.5

Monthly Inspection

95% IAW PWS Delay and or Reduction in payment

Safely Complete all Work

Work completed in accordance with PWS, EM 385-1-1, and IAW Safety and Health Requirements

Random Inspections

99% IAW PWS Safely Complete all Work

Security Requirement

Performance in accordance with PWS Security Requirements

Random Inspection

99% IAW PWS Unable to enter faciality to work

QUALITY ASSURANCE SURVEILLANCE

The COR will appoint a Quality Assurance Evaluator (QAE), to monitor performance to ensure services are received under this contract. The COR will use Contractor provided work schedule as part of the Quality Assurance Plan to ensure the contractor is meeting contract requirements. The QAE will evaluate the Contractor’s performance through close on-site inspections. The Contractor and the QAE shall coordinate work schedules and inspections to best evaluate Contractor performance. The Government may use a combination of unscheduled, 100%, random and/or planned inspection(s). The primary methods of surveillance are planned inspection, and customer feedback.

CONTRACTOR DEFICIENCY REPORT

When the Contractor fails to perform according to the performance standards, the COR will notify the Contractor in writing by issuing a Contractor Deficiency Report (CDR), stating the nature and extent of the deficiency. The Contractor shall explain in writing, as per the schedule outlined in Technical Exhibit 3, why performance was less than satisfactory and how to prevent recurrence.

CONTRACTOR PERFORMANCE EVALUATION MEETING

The COR will conduct performance evaluation meetings at a designated location not more than one full work day after a CDR is issued. Mutual effort will be made to resolve any problems identified at any meetings between the Contractors, Superintendent(s), COR and/or his/her representative(s). Written minutes of performance evaluation meetings shall be prepared by the COR or his/her representative(s) and signed by the COR and the Contractor or the Contractor Representative(s). Should the Contractor not concur with any decisions, etc. contained within the minutes, the Contractor shall state so in writing, and request a final decision by the COR.

WORK CONTROL

The Contractor shall perform the tasks specified in the PWS, and provide all services and management required to perform the work described and meet all performance standards as specified. Standards are specified in the PWS, attached Performance Requirement Summary (PRS), TEs, and Mandatory Publications for the required work.

Where publications containing standards are advisory in nature, acceptance of the work shall be based on the reasonable and logical judgment of the COR using the standards as guidance.

SCHEDULING

The Contractor shall schedule, control, and perform all work described in this PWS in accordance with all terms and conditions contained in this PWS. The Contractor shall develop and provide written work schedules for all grounds maintenance. The COR will use this schedule as part of the Quality Assurance Surveillance Plan (QASP).

UNSATISFACTORY PERFORMANCE

If the Performance of any required service is unsatisfactory, and is the fault of the Contractor, the Contractor will immediately correct prior to proceeding to another area. Work that does not meet the contract specifications will be deemed unsatisfactory. Failure to do so may result in a payment deduction as determined by the PRS. It may also result in the issuance of a Contract Discrepancy Report by the CO.

RE-WORK

The Contractor shall, when directed by the COR, perform work that was not performed, or re-perform work that was performed in an unsatisfactory manner. The response time and quality requirements as set forth in this specification shall also apply to rework actions. Normally, re-performance will not be permitted on services required on a highly repetitive basis. The Contractor shall not receive additional payment for re-work.

UNFINISHED WORK

Generally, the Contractor shall not leave an area unfinished. If circumstances beyond their control dictate unfinished work, the Contractor may request payment for partial completion. The amount will be determined by a percentage of the total acreage or linear feet per sheet completed.

PAYMENT

THE CONTRACTOR SHALL BILL THE GOVERNMENT ON A MONTHLY BASIS. PAYMENT SHALL BE

MADE ONLY FOR ACTUAL SERVICESCOMPLETED IN ACCORDANCE WITH THIS PERFORMANCE

WORK STATEMENT. THE CONTRACTOR MUST MEET THE TECHNICAL REQUIREMENTS OF THIS

PWS TO BE PAID FOR SERVICES RENDERED. PAYMENT FOR ALL WORK IS SUBJECT TO THE

PERFORMANCE REQUIREMENTS AS OUTLINED IN THE PERFORMANCE REQUIREMENTS SUMMARY

(PRS).

C.2.4 SUBMITTALS

C.2.4.1 SUBMITTED WITH PROPOSAL: See Section L for Proposal Preparation and Submittal Instructions.

C.2.4.2 SUBMITTED AFTER AWARD

C.2.4.2.1 ACCIDENT PREVENTION PLAN

The Contractor shall prepare an outline of his plan to prevent accidents in accordance with Section C.2.6 Safety and Occupational Health.

C.2.4.2.2 QUALITY CONTROL PLAN

The Contractor shall submit a Quality Control Plan as per Section C.1.9.

C.2.4.2.3 PERSONNEL ROSTER

The Contractor shall submit a Personnel Roster as per Section C.1.6.

C.2.4.2.4 CERTIFICATE OF INSURANCE

C.2.5 SECURITY

C.2.5.1 SEARCH AND SEIZURE

In accordance with 41 CFR Part 120-74, Facility Management, Contractor personnel and property shall be subject to search and seizure upon entering the federal complex. All persons and vehicles entering the installation will be subject to inspection for firearms, explosive, and dangerous weapons.

C.2.5.2 ACCESS TO SECURE AREAS

Access to Explosives Storage Area (ASP), Vehicle Impoundment Area, Log Truck Test Track, Big Black Test Site, Flowers Gun Range and Building 5008 or any future locations shall be coordinated through the Contracting Officer's Representative (COR).

C.2.5.3 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES

The contractor and all associated subcontractors’ employees shall comply with applicable ERDC installation, access and local security policies and procedures. Policies and procedures will be provided by the ERDC Security Office.

The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.2.5.4 SUITABILITY INVESTIGATION REQUIREMENTS

Contractor and employees of the contractor are required to be citizens of the United States and must maintain such status during the duration of this contract. Each of the Contractor’s employees is required to submit investigative paperwork for a National Agency Check with Written Inquiries (NACI) for a Suitability Investigation. The contractor shall ensure that each contractor employee coordinates with the Government Security Office and submits appropriate investigative forms and the required information for the Suitability Investigation prior to beginning work.

C.2.5.5 ONSITE ACCESS

The Government has the right to restrict on-site access to any contractor personnel who is identified as a potential threat to the health, safety, security, or operational mission of the Corps of Engineers.

C.2.6 SAFETY AND OCCUPATIONAL HEALTH

The Contractor shall comply with all applicable provisions of EM 385-1-1 entitled "Safety and Health Requirements Manual.” The EM is available at http://www.hq.usace.army.mil The contractor personnel shall wear Eye Protection, Ear protection, and closed toe shoes at all times while operating equipment. Hi-visibility or reflective shirts/vests shall be worn at all times while on Campus. All mowers, trimmers, bushhogs, etc shall have all protective guards in place and working. All riding equipment shall have rollover protection and it shall be in place while in use.

Personnel shall have a professional appearance and conduct themselves in a professional manner at all times.

C.2.6.1. ACCIDENT PREVENTION PLAN (APP)

Contractor shall prepare and submit an APP to the COR for approval prior to start of on-site work. It shall be site specific and apply to the work being performed. The minimum basic outline for an APP is spelled out in EM 385-1-

1. The APP will be strictly enforced by the ERDC Safety Environmental Management Office.

C.2.6.2. THE EXPLOSIVES STORAGE AREA

This area is designated as a "No Smoking" area. Personnel working in the area shall comply with all posted regulations. Extreme caution shall be used to prevent sparks and ricocheting of materials that might cause sparks.

C.2.6.3. ACCIDENT REPORTING

The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death, and of accidents resulting in damage to Government property, supplies, or equipment. The Contractor shall report accidents in accordance with the requirements listed in EM-385-1-1 and AR 385-40 to the COR and Safety Office within 24 hours of the accident. The contractor shall immediately report to the COR any damage to Government employee-owned property and work with the Government Employee directly to make all repairs at the contractors expense.

C.2.6.4. FIRE PROTECTION

The Contractor shall handle and store all combustible supplies, materials, waste and trash in accordance with all applicable state and federal laws and in a manner that prevents fire hazards to persons, facilities, and materials.

DEFINITIONS/ACRONYMS

As used throughout this PWS, acronyms shall have the meanings set forth below. This is not an all-inclusive list.

Other acronyms and abbreviations are listed in applicable publications and in AR 310-50, Catalog of Abbreviations and Brevity Codes.

CDR Contract Discrepancy Report CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer's Representative DA Department of the Army DPW Directorate of Public Works DOD Department of Defense FAR Federal Acquisition Regulation GFE Government Furnished Equipment GFF Government Furnished Facility IAW In Accordance with OSHA Occupational Safety and Health Administration POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAI Quality Assurance Inspector QASP Quality Assurance Surveillance Plan QC Quality Control SOW Statement of Work TE Technical Exhibit

DEFINITIONS

Special terms and phrases used herein shall have the meanings set forth below. This is not an all-inclusive list. The Contractor shall ensure that all terminology used in the PWS are understood by Contractor personnel. In the event that any term needs further explanation, the Contractor should request the COR to provide the necessary information.

ACCEPTABLE QUALITY LEVEL (AQL): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable. As long as the defective performance does not exceed the AQL, the Government will not reject the services. However, performance at an AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner.

CONTRACT DISCREPANCY REPORT(CDR): A report initiated by the Government, which the Contractor is required to complete whenever performance is unsatisfactory. The CDR requires the Contractor to explain, in writing, why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

CONTRACT LINE ITEM NUMBER (CLIN): Specific line item tasks listed in the contract.

CONTRACTING OFFICER (CO): A person duly appointed with the authority to enter into and administer Contracts on behalf of the Government.

CONTRACTING OFFICER REPRESENTATIVE (COR): Individual designated in writing by a Contracting Officer to act as his/her authorized representative within the scope and limitations as defined by the Contracting Officer.

CORRECTIVE ACTION: Consists of those efforts required to correct deficiencies, determine that other products are not similarly defective; and ensure deficiencies do not re-occur.

CUTTING SEASON: The period during the year in which grass is maintained by mowing, trimming and edging.

For the purpose of this Contract, the cutting season is defined as the period of March 1st through November 30th.

DAMAGE: Ineffective technical assistance that is not readily noticeable at the time of delivery of the technical service.

DEDUCT: An action taken by the Government to reduce the Contract price when the Contractor does not provide a service or product meeting standards outlined in the specifications.

DEFECT: Each instance of non-compliance with a Contract requirement. A defect may be caused by either non-performance or poor performance. Each defect is subject to deductions.

DIRECTORATE OF PUBLIC WORKS (DPW): The directorate with responsibility for maintenance of all facilities and grounds.

ENVIRONMENTAL PROTECTION: Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of navigable waters; near-shore, open, and any other surface waters; ground water; drinking water; land surface or subsurface area; and ambient air.

ONE-HUNDRED PERCENT(100%) INSPECTION: One-hundred percent inspection is surveillance of all the Contractor's work on a scheduled basis.

PERCENT OF SAMPLE FOUND DEFECTIVE: Determined by dividing the number of defects by the sample size. When the reject number has been equaled or exceeded, this percentage is used to calculate an equitable deduction from the Contractor’s payments.

PEFORMANCE REQUIREMENTS SUMMARY: Identifies the key product or service outputs of the contract that will be evaluated by the Government to assure contract performance of the Contractor meets established standards. (Other products or services may also be inspected under the authority of the Inspection of Services clause.) The PRS shows representative contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement, the standard of performance, and the acceptable quality level (AQL) for each work requirement.

PERFORMANCE WORK STATEMENT (PWS): A statement in the solicitation that identifies the technical, functional, and performance characteristics of the agency’s requirements. The PWS is performance-based and describes the agency’s needs (the “what”), not specific methods for meeting those needs (the “how”). The PWS identifies essential outcomes to be achieved, specifies the agency’s required performance standards, and specifies the location, units, quality and timeliness of the work.

QUALITY ASSURANCE (QA): Those actions taken by the Government to determine that the services received meet the Contract requirements.

QUALITY ASSURANCE EVALUATORS (QAE): Government employees responsible for checking Contractor performance.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains sampling guides, checklists, and decision tables.

QUALITY CONTROL (QC): Those actions taken by the Contractor to ensure that the standards and requirements of the Contract are met.

RESTRICTED AREA: Those areas designated by the Commander that require control of personnel for security and equipment for protection of personnel and property.

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

GENERAL

The Government will offer the following Government-Furnished Property (GFP) and Services on the Contract start date. Government-Furnished Property will be provided "as is" and shall be used exclusively in performance of the Contract. There is no GFP for this requirement. The contractor will not be allowed to store equipment on the ERDC campus.

UTILITIES AND SERVICES

The Government will provide water and electricity service to the Contractor's assigned main cantonment work area if necessary. The Government will provide neither natural gas service, sewer service, nor refuse collection service to the Contractor's work area.

MAPS DRAWINGS

The Government will furnish installation maps and drawings, which will show the location and approximate acreage of grounds to be mowed and trimmed by the Contractor. These maps will be digital and used to report mowing status to the Government.

CONTRACTOR FURNISHED EQUIPMENT AND SERVICES

The Contractor shall provide everything necessary to fulfill the requirements of the Contract. All Contractor-furnished equipment shall meet all applicable Federal, State, local and Department of Defense and Army laws, codes, and regulations. Contractor-furnished equipment is subject to Government inspection.

EQUIPMENT GUIDELINES

The Contractor's equipment shall be equipped with protective and safety features, in proper operating condition, mechanically sound, and clean. The COR may require the Contractor to remove from the installation, Contractor-furnished equipment that does not meet these guidelines, is inoperable or unserviceable for any reason.

EQUIPMENT

The Contractor shall ensure that all rollover protection, safety guards and chains are in place and fully operational when mowers, trimmers and edgers are in use to prevent damage to trees, shrubs, structures, and injury to personnel and personal property. Equipment shall be of the type normally used for grass cutting operations appropriate to each mowing location. HEARING AND EYE PROTECTION SHALL BE USED AT ALL TIMES WHILE

OPERATING EQUIPMENT.

RESTRICTIONS

Riding equipment shall not be used on the upstream or downstream slopes of the dam at Building 1006 nor in the Explosive Storage area. Riding equipment shall not be used on slopes that exceed a ratio of 1 vertical to 3 horizontal. All riding equipment used in mowing operations for Level I and Level II maintenance shall be equipped with turf type tires on all wheels (both front and rear). All self-propelled and walk behind equipment shall also be equipped with turf and not tractor type tires.

INSPECTIONS

The Contractor shall inspect equipment periodically in accordance with the approved schedule in the operating plan, and replace all broken, damaged, or badly worn parts and assemblies.

STORAGE

The contractor will not be allowed to store equipment on the ERDC campus.

OPERATION

Equipment shall be operated so as not to damage the turf, trees, or hit other obstructions. Equipment shall not be operated in an unsafe manner including excess speed for existing conditions on operator ridden\driven equipment.

LICENSES AND PERMITS

The Contractor shall be responsible for obtaining all required licenses and permits for performance of work, in compliance with all applicable federal, state and local laws and in accordance with Contract requirements.

COMMUNICATIONS EQUIPMENT

The Contractor shall provide a system of communication between his main office, all Contractor-furnished vehicles, key Contractor personnel, and the Government. The communications system shall be capable of transmitting and receiving from all locations on the ERDC Vicksburg military reservation where contract work is to be performed.

Cellular telephones are acceptable.

SPECIFIC TASKS

INTRODUCTION

The Contractor shall mow, trim and edge grass on the designated areas. The areas to be maintained are divided into 5 maintenance levels as shown on the contract Technical Exhibits and drawings. Grass cutting for each area shall include a uniform cut over the entire area not to exceed the maximum height for that level. An area shall not be considered complete unless the entire area is mowed BELOW the maximum height requirement, trimmed, edged, and blown as specified herein. Maintenance Levels I-V shall have a neat and clean appearance with no stickups and shall not exceed the Maximum height requirement and must be cut at a minimum of the frequency stated. Once an area is started, workers must remain in that area until it is finished, this includes removal of limbs and clippings. If the grass in an area is not below the maximum height requirement payment shall be reduced or withheld.

SUMMARY OF REQUIREMENTS

Maintenance Level Period Requirement Frequency

I

March 1 - November 30

4 inch maximum height

Minimum once per week March – September and a minimum of twice per month October - November

II

6 inch maximum height

Minimum twice per month March –November

III

8 inch maximum height

Minimum once a month March - November

IV

November 30

Cut to 4 inches March, May, July, August, November

V

When Directed Cut to Directed Height When Directed

Flower Bed Maintenance and Pruning of Shrubs

Minimum 3 inches of Mulch in Flower beds, see section 5.7

Flower bed Maint in April, June, October (Crape Myrtle and ornamental tree pruning in February)

Herbicide

No Vegetative growth, See Section 5.8

12 months per year

Leaf collection

See Paragraph 5.9 November – February Where Directed

3 Gallon Shrubbery Replacement

Within 14 calendar days of request

See Paragraph 5.10

January - December

2" Caliper Tree Replacement Within 14 calendar days of request

See Paragraph 5.11

January - December

4" Annual Flower Flat planting, 96 Plants Per Flat

Within 14 calendar days of request

See Paragraph 5.11

January - December

Estimated Quantities:

Level I – 98 acres ERDC Level II – 69 acres ERDC, 30 acres Big Black Test Site Level III – 66 acres ERDC, 16.5 acres Flowers Site Level IV – 10 acres ERDC Level V – 60 acres ERDC

FLOWER BEDS- 9,680 square yards to include trees along ERDC BLVD and surrounding Headquarters Building 3000 and all ornamental trees on station

HERBICIDE – 48,400 square yards ERDC Grounds, 5,161 square yards ERDC Perimeter Fencing, Flowers Range 5,712 square yards

***Quantities are approximate it is recommended that all quantities are verified by contractor before bidding.***

Level I GRASS CUTTING and finish WORK All areas located within this maintenance level shall have a neat and clean appearance with no stickups and shall not exceed the Maximum height of four (4) inches and must be cut at a minimum of once-a-week March – September, and a minimum of once every other week from October – November. Height of vegetation shall never exceed Four

(4) inches from March - November. See Technical Exhibit 2.

GRASS CUTTING

Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing or trimming. If any bare ground within the limits of a lawn area becomes vegetated with grass, weeds, or other similar growths through natural spread, it shall be maintained as part of the basic contract.

MOWING

Mowing equipment shall have sharp cutting edges that produce a neat, clean, and even cut. Use of mowing equipment that is out of adjustment, thereby causing streaks or irregularities, uneven cutting, scalping, plowing, or gouging of the soil, is not permitted. After mowing, grass shall have a uniform height. Grass clippings shall be uniformly distributed over the mowed area, and shall not be windrowed or deposited in piles or clumps. Grass clippings and trimmings shall be removed from sidewalks and other paved areas the same day that the grass is cut.

TRIMMING

Each time the grass of an area is mowed; all grass shall be trimmed even with the edges of all curbs, sidewalks, driveways, lots, buildings, fences, trees, signs, and other structures. Grass growing under fences shall be trimmed each time the lawn is cut. Alternatively, the contractor may use herbicide immediately under fences, and around equipment, structures, and mulched areas. Use of herbicide, in these areas, may not extend more than 6” from the edge of the item. Damage to trees and shrubs from trimming shall be repaired by the Contractor. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. If not available, the closest size shall be used. Plant replacement shall occur within 15 days of noticed damage.

EDGING

Edging is an operation perpendicular to the surface of the ground. All areas where grass meets a sidewalk, curb or pavement shall be edged so that there is no grass overhang. All grass on the non-turf side of the edging shall be removed at the same time and frequency of clippings on sidewalks, streets, parking lots, etc. Edging shall occur in conjunction with each mowing.

DEBRIS REMOVAL

Prior to cutting, any debris that would detract from the finished appearance of the cut or present a safety hazard shall be removed from within the maintenance area. Areas shall be cleared of litter, fallen bush, and tree limbs, up to 6" diameter at the large end, from each mowing area before mowing begins. Debris shall be collected and disposed of off- site during the mowing season. Surface drains and catch basins in the cutting areas shall be inspected after each mowing and cleared of any debris or vegetation that would dam or inhibit the flow of runoff water. The Tennis Court shall be blown clear of grass, leaves, trash, and any other debris during every cutting.

CLIPPINGS REMOVAL

All grass clippings shall be promptly removed using blowers from sidewalks, streets, parking lots and other affected paved areas on the same day the grass is cut trimmed or edged.

ERRANT GROWTH

Weeds in areas adjacent to all curbs, sidewalks, driveways, paved lots, buildings, fences, trees, mulched areas, Plant Beds, signs, and other structures shall be free of weeds and grass. This may be accomplished by Herbicide applications, hand pulling, and the use of Granular planter bed weed control.

SCALPING

Extreme care shall be taken by the Contractor to assure that no scalping occurs in any area or location. Should scalping occur, the Contractor shall be responsible for the immediate repair of the area by resodding with healthy grass sod.

TURF MAINTENANCE/BROADLEAF WEED CONTROL

The Contractor may perform effective turf management applications of a selective herbicide to inhibit the growth of invasive plants, clover, and weeds with approval of the COR. The approved herbicide shall be applied in accordance with the manufacturer’s instructions. Contractor may use only approved herbicides to destroy weeds and shall provide data sheets (MSDS) to COR for all chemicals used to treat required areas.

MAINTENANCE LEVEL II

All areas located within this maintenance level shall have a neat and clean appearance with no stickups and shall not exceed the Maximum height of Six (6) inches and must be cut at a minimum of every other week from March – November. This grass shall not exceed Six (6) inches tall from March 07- Nov 30. . See Technical Exhibit 2. All other requirements for Level II grass cutting are specified in section C.5.2., trimming, edging, debris, clippings, and scalping.

MAINTENANCE LEVEL III

All areas located within this maintenance level shall have a neat and clean appearance with no stickups and shall not exceed the Maximum height of eight (8) inches and must be cut at a minimum of every four weeks March - November. This grass shall never exceed 8 inches tall from March 07- Nov 30. Flowers Gun Range requires mowing of the entire area inside of the perimeter fence and also outside of the perimeter fence to a width of 6’ See Technical Exhibit 2. All other requirements for Level III grass cutting are specified in section C.5.2., trimming, debris, clippings, and scalping. Edging is not required.

MAINTENANCE LEVEL IV

All areas located within this maintenance level shall have a neat and clean appearance and shall be cut to a height of 4 inches five times per year. (Once in March, May, July, September, and once in November.) See Technical Exhibit

2. All other requirements for Level IV grass cutting are specified in section C.5.2., trimming, debris, clippings, and scalping. Edging is not required.

MAINTENANCE LEVEL V

Covers the entirety of the ERDC. This Level will be used as requested by the COR to cut any areas, at any time, to meet any maintenance Level (Maintenance Levels I-IV).

FLOWER BED MAINTENANCE AND PRUNING OF SHRUBS

SCOPE: The work covered by this section consists of performing all operations in connection with Flower Bed Maintenance and hedges/shrubs/tree pruning. The contractor shall provide flower bed maintenance and shrub pruning a minimum of 3 times a year in April, June, and October. (Crape Myrtles and ornamental trees in February)

FLOWER BED MAINTENCE: The Contractor shall completely remove all weeds and grasses from all Flower Beds on the ERDC as shown on planter bed drawings P-156H. There shall be no weeds in flowerbeds, removal of all weeds and grasses shall be done year round and the use of Pre-emergent herbicide or weed control materials may be used as long as the shrubbery is not damaged (The contractor will be held liable for any flowers/shrubbery/trees damaged by Herbicide). The Contractor shall install mulch consistent with the existing mulch in all flower bed maintenance areas to a minimum depth of 3 inches the months of April, June and October (CLIN XXX6). Care shall be given when applying mulch not to cover or damage any annual flowers, plants or shrubs. (The contractor will be held liable for any flowers/shrubbery/trees damaged by mulching/weeding). Mulch shall be placed evenly and leaving a professional appearance and in such a way to avoid rainwater from draining toward the building. All weeds, trash, dead leaves, and other dead plant growth shall be removed and disposed of off the premises by the contractor the same working day. Flower Bed Maintenance shall include replacement of up to Twenty Five (25) three (3) Gallon shrubs. Replacement shall include the contractor removing the existing plant and replacing using professional landscaping practices. The contractor shall cover using top cover to match the surrounding, leave a neat professional appearance, and water the shrub when planted. Replacement of Shrubs shall be at the request of the

COR.

PRUNING OF SHRUBS: All shrubs, bushes, hedges, ivy, and other plants surrounding buildings, along sidewalks, and walk ways shall be trimmed or pruned, thinning out the superfluous wood leaving all lower branches, cutting back of the tops and sides as needed to present a good appearance and accordance with best horticulture practices and all plants shall keep a healthy and pleasing appearance throughout the growing season (this shall be included in CLIN XXX6). Shrubs and hedges shall not be permitted to grow up in front of windows, over entrances, or high enough to obstruct vision at intersections of adjacent streets. Prune shrubs adjacent to buildings and fences to provide a minimum of one foot clearance. Ivy ground covers shall be pruned to prevent them from growing on trunks of trees and onto buildings. Hedges and shrubs shall be trimmed at the level to be aesthetically pleasing and to insure the do not touch buildings, walkways, and roadsides and in manner to promote a safe environment. The contractor shall trim/prune crape myrtles and ornamental trees once a year in February (CLIN XXX9). All trimmings resulting from work under this section shall be collected and disposed of off the premises by the contractor. For purposes of this section, shrubs are defined as a perennial plant having multiple trunks with branches developing close to the ground. Patriots grove, sump #15 located at Gate two near building 1008, Gate One, Gate Six and Gate Seven shall also be included in up-keep. Hedges and shrubs shall be trimmed at the level to be aesthetically pleasing and to insure the do not touch buildings, walkways, and roadsides and in manner to promote a safe environment.

Note: Provisions shall be made for unscheduled maintenance work that may be required in preparation for special high-profile events held at the Laboratory/facilities such as building 1000, 1006, 3000, 3200, 3270, 3396 and 8000.

HERBICIDE APPLICATION

GENERAL HERBICIDE APPLICATION: The Contractor shall maintain the ERDC facilities by applying herbicide to the areas shown on drawings P-156H to insure no vegetative growth in these areas 12 months per years (CLIN XXX8). Also included are cracks in Sidewalks, cracks in driveways, and cracks in paved lots. It is the contractor’s responsibility to observe these areas and proactively ensure no vegetation is growing.