Sources Sought W912HV25Z0002 DHA 1585.docx

W912HV-25-Z-0002

Sources Sought Market Survey

INTRODUCTION:

The U.S. Army Corps of Engineers, Japan District (POJ), is performing market research for an upcoming Design-Bid-Build (DBB) requirement entitled, "FY25 DHA SRM Facility Repairs, Building 1585, Yokota Air Base, Japan" This announcement represents a market survey that is intended for planning purposes only. The purpose of this notice is to identify sources capable of performing this project and to receive responses from those firms to assist the Government's acquisition planning. This survey does not constitute a commitment by the Government for any follow-on announcements, solicitation, or award. This notice is NOT a solicitation. The Government will not pay for any information provided as a result of this market survey.

This market survey is intended for local sources only. Local sources are those sources physically located and licensed to conduct business in Japan. Firms interested and capable of performing this work are highly encouraged to submit a response (submission requirements are located within this notice).

We are committed to partnering with industry as much as we can throughout this process and therefore encourage all interested companies to respond to this sources sought. Market research and industry feedback is an essential part of the acquisition process.

The information requested in this announcement will be used within POJ to facilitate decision-making and will not be disclosed outside the agency. However, respondents submitting business information pursuant to this announcement should consult 41 C.F.R. parts 105-60 and other implementing regulations concerning the release of such information to third parties under the Freedom of Information Act (FOIA). All information submitted by respondents that they consider confidential and not releasable to third parties outside of USACE, and its employees, agents, consultants, and representatives, must be clearly and conspicuously marked.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All interested companies, including joint ventures, shall be registered in the SAM database in order to be eligible for award of Government contracts. https://www.sam.gov

LOCAL SOURCES

Firms which have not done business with U.S. Army Corps of Engineers, Japan Engineering District, are requested to visit the following website: https://www.poj.usace.army.mil/Business-With-Us/ for general information.

This project will be performed in its entirety in the country of Japan and is intended only for local sources. Only local sources will be considered under this solicitation. Local sources are sources (e.g. corporations, partnerships, or Joint Ventures [For a Joint Venture, the Joint Venture as an independent entity must satisfy the local source requirements or, in the alternative, each member of the Joint Venture must individually satisfy the local source requirements]) that are physically located in Japan and authorized (i.e. licensed and registered) to perform in Japan, the type of construction work specific in this solicitation. Specifically, a prospective bidder must be duly authorized to operate and conduct business in Japan and must fully comply with all applicable laws, decrees, labor standards, and regulations of Japan during the performance of the resulting contracts. Bidders must be registered with the Government of Japan to do construction work in Japan and possess necessary construction licenses and permits to perform work required under this solicitation at the time a bid is submitted. Failure to comply with this requirement will be cause for rejection of your bid. Bidder shall submit a copy of their Construction License with their bid. Construction license may also be verified through the Government of Japan – Ministry of Land, Infrastructure, Transport, and Tourism (MILT) https://etsuran2.mlit.go.jp/TAKKEN. The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the US-Japan Status of Forces Agreement (SOFA) to U.S. contractors normally resident in the United States; nor will the U.S. Government certify employees of such contractors as “Members of the Civilian Component” under Article I(b) of the SOFA.

PROJECT INFORMATION:

Project Title: FY25 DHA SRM Facility Repairs, Building 1585

Project Location: Yokota Air Base, Tokyo, Japan

Project PSC: Z2DB - Repair or Alteration of Laboratories and Clinics

Project NAICS: 236220 - Commercial and Institutional Building Construction

Project Magnitude: Between ¥1,000,000,000 and ¥2,500,000,000 (Japanese YEN)

Project Description:

This project will replace the HVAC system including the building chiller and associated pumps, 5 Central Station Air Handling Units and associated Variable Air Volume Boxes, installation of a new hydronic reheat system, and implementation of new DDC Controls along with modernizing the sterile processing department for building 1585. A new layout for the sterilization department will provide a three-room standard template for decontamination, sterile assembly and sterile storage. The sterilization department will move from the second floor to the first floor. The existing sterilization department will be converted to a different use.

Procurement Method:

The Government anticipates issuing an Invitation for Bid (IFB) for this project in March 2025.

This survey does not constitute a commitment by the Government for any follow-on announcements, solicitation, or award.

Any solicitations pursued will be intended for local sources only. Local sources are those sources physically located and authorized to perform construction work in Japan.

Draft plans and specifications are being provided for INFORMATIONAL PURPOSES. Companies are cautioned that these drawings and specifications are in DRAFT FORMAT.

REQUESTED INFORMATION

Interested firms are requested to reply with the following information no later than 5 December 2024 at 2:00 PM Japan Standard Time. Please submit your responses via e-mail to Dr. Nakiba S. Jackson, Contracting Officer at nakiba.s.jackson@usace.army.mil and Mr. Charles Qi, Contract Specialist at charles.l.qi@usace.army.mil

1. Name of your company, address, phone number, email, SAM UEI, CAGE Code, and English-Speaking Point of Contact (POC) name.

2. Describe your firm's interest, capability and experience relative to the work described in the interested Project Description.

3. Identify your current construction bonding levels:

a. Single Contract Amount

b. Aggregate Maximum Contract Amount

c. Name of Sureties

4. Please provide the following information on at least one (1) comparable projects (for government or commercial customers) completed in the six (6) years.

· Project Title and Location

· Customer/Agency

· Project Value and Brief Description

· Date Completed or Percent Complete

· Your role (Prime, Subcontractor, Designer of Record, Joint Venture, etc) NOTE: The comparable project should include oceanic pier repair, replacement and/or maintenance work.

5. Please confirm if your company currently meets this requirement as stated: “Bidders must be registered with the Government of Japan to do construction work in Japan and possess necessary construction licenses and permits to perform work required under this solicitation at the time a bid is submitted.”

6. Do you have any questions/concerns on the DRAFT plans and specifications?

7. The DRAFT plans and specifications are being revised to change the construction phasing requirements. Instead of only allowing construction during nights and requiring them to be cleaned and turned over back to the facility each day, groups of rooms would be allowed to be worked continuously until all work in that group phase is completed before moving onto another set of rooms (i.e., the next phase). Please see attached revised construction phasing plan that is being planned.

a. Are there concerns with the proposed revised approach of allowing continuous construction on groups of rooms, while building users continue to use other areas of the facility?

b. Based on the scope of work, what would be your recommended Period of Performance for construction?

c. Do you have any recommendations to the construction phasing that would make your firm interested in bidding on this project?

d. Do you have any other suggestions that the Government should take into consideration for this project?

8. Are there any other comments or suggestions that may increase your interest or participation?

Additional Info:

U.S. Army Corps of Engineers, Japan District, Camp Zama, Japan Contracting Office Address:

USACE District, Japan Attn: CECT-POJ Unit 45010

APO, AP 96343-5010

Points of Contact:

Charles Qi 046-407-4823 charles.l.qi@usace.army.mil

Dr. Nakiba S. Jackson 046-407-3398 nakiba.s.jackson@usace.army.mil