CCPH Pre Proposal Conference Slides.pptx
PPTX presentation 2 MB Posted
- Solicitation number
- W912HV25RA006
About this file
The document is a Pre-Proposal Conference Presentation for a Design-Bid-Build contract to construct a Theater Aircraft Corrosion Control Prep Hangar at Kadena Air Base, Okinawa, Japan. The project's estimated value ranges between $250,000,000 and $500,000,000, with solicitation number W912HV25RA006. The facility will include two hangar bays: a single bay corrosion control paint booth for mixing and applying paint, and a single bay prep/wash hangar for preparation, along with supporting infrastructure such as abrasive blasting rooms, storage areas, mechanical rooms, utilities, HVAC, fire protection, and exterior improvements.
The solicitation contains three contract line items (CLINs): primary facility construction, corrosion control hangar paint booth, and an optional exclusion zone construction services. Proposals are due by 2:00 PM JST on 6 January 2026, with a 270-calendar day bid acceptance period. The contract will be awarded using Best Value Trade-Off (BVTO) Source Selection procedures, with evaluation factors including past performance (recent, relevant, and quality projects), paint booth approach, and pricing. Offerors must submit two relevant past performance projects and a paint booth approach narrative, with the government reserving the right to verify performance information through various federal databases.
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Theater Aircraft Corrosion Control Prep Hangar, Kadena AB, Okinawa
Pre-Proposal Conference 27 August 2025
Jack T. Letscher, Contracting Officer David J. Amatangelo, Project Manager US Army Corps of Engineers Okinawa Area Office
WELCOME AND OPENING REMARKS
introduction
Design-Bid-Build:
This requirement is for an adequately sized and configured Aircraft Corrosion Control Facility to provide hangar space for corrosion treating, corrosion repairing, paint stripping and repainting of an entire aircraft. The facility shall consist of two hangar bays: a single bay corrosion control paint booth for mixing and applying paint, and a single bay prep/wash hangar for preparation. Also, abrasive blasting rooms and drying areas, tool storage lockers, hazardous material storage, bathroom and locker rooms, administrative areas, storage space and mechanical rooms.
Supporting facilities include but is not limited to; utilities, HVAC, fire protection system, communications, vehicular pavement and access roads, fencing, concrete apron, exterior lighting, concrete retaining wall, and rerouting of Petroleum Oil Line (POL). The facility should be compatible with applicable DoD, Air Force, and base design standards. In addition, local materials and construction techniques shall be used as applicable to codes and costs. The facility must also be able to withstand corrosive environment; wind loads and seismic effects as prescribed in applicable codes and design guides.
Project Description:
Solicitation: W912HV25RA006 Magnitude: $250,000,000 and $500,000,000 [DFARS 236.204] *Per FAR 36.204, advance notices and solicitations shall state the magnitude of the requirement in terms of physical characteristics and estimated price range. In no event shall the statement of magnitude disclose the Government’s estimate. Therefore, the estimated price should be described in terms of one of the price ranges (price ranges are identified in DFARS 236.204).
RFI Due Date: 4:00 PM JST on 8 October 2025 (earlier RFIs are welcome) Proposals Due Date: 2:00 PM JST on 6 January 2026 Bid Acceptance Period: 270 Calendar days
Three Contract Line-Item Numbers (CLINs)
| 0001 | Construction of Primary Facility, Site, Site Development, and Infrastructure | |
| 0002 | Corrosion Control Hangar Paint Booth | (the Prep Hangar should be included in CLIN 0001) |
| 0003 | Construction Services for Exclusion Zone (OPTION 1) |
Follow instructions in Sections 00 21 16, 00 22 00 and 00 22 16 for the preparation of your proposal, including Proposal Format and Content requirements.
SOLICITATION
Speaker notes regarding the CLINs:
Offerors should be aware that CLIN0002 is only for the paint booth within the corrosion control hangar and NOT the assembly within the prep hangar. The previous solicitation included a prep booth within the prep hangar as part of this CLIN. Not this time.
Again, all costs associated with the Prep Hangar should be included in CLIN 0001. CLIN 0002 is for costs associated with the paint hangar.
Volume I – Technical Proposal Submit one (1) electronic copy
| Tab | Documents to be Included |
| 1 | Cover Sheet. Follow instructions in Paragraph (c)(2) in Section 00 21 16, 52.215- 1, Instruction to Offerors—Competitive Acquisition. Offerors shall provide their project POC(s) information to include name, position title, and email address. |
| 2 | Attachment A – Project Information Sheet for Factor 1, Past Performance. Submit one information sheet per project. Submit two (2) projects total. |
| 3 | Attachment C - USACE Past Performance Questionnaire (PPQ). Complete and submit with the proposal for each project submitted on Attachment A. (See additional details under Factor 1) |
| 4 | Paint Booth Approach Narrative. Shall not exceed ten (10) pages. |
SECTION 00 22 00
PROPOSAL SUBMISSION REQUIREMENTS
Contractors Must follow all of the requirements outlined in the RFP and subsequent Amendments
SECTION 00 22 00
PROPOSAL SUBMISSION REQUIREMENTS
Volume II – Price Proposal Submit one (1) electronic copy
| Tab | Documents to be Included |
| 1 | Cover Sheet. Follow instructions in Paragraph (c)(2) in Section 00 21 16, 52.215-1, Instructions to Offerors—Competitive Acquisition. Offerors shall provide their project POC(s) information to include name, position title, and email address. |
| 2 | Standard Form (SF) 1442 -- Front and back page – Completed and Signed |
| 3 | SF 30 – Front page for each amendment (if issued) – Completed and Signed |
| 4 | Section 00 10 00 – Solicitation, Contract Line Item Number (CLIN) Schedule |
| 5 | Entire Section 00 45 00 -- Representations and Certifications, Section 00 70 00 – Conditions of the Contract – FAR 52.204-8, and Section 00 72 00 – General Conditions – FAR 52.229-11 and DFARS 252.229-7001 – Completed and Signed |
| 6 | Joint Venture Agreement (if applicable) * |
| 7 | IRS Form W-4 – See Section 00 73 00, Supplementary Conditions, Paragraph 10 for further instructions. |
Contractors Must follow all of the requirements outlined in the RFP and subsequent Amendments
| Factor 1 - Past Performance | Vol I, Tab 2 and Tab 3 | Approximately Equal to Factor 2 |
| Factor 2 - Paint Booth Approach | Vol I, Tab 4 | Approximately Equal to Factor 1 |
| Factor 3 - Price | Vol II | Approximately Equal to Factors 1 and 2 Combined |
SECTION 00 22 16
EVALUATION CRITERIA
The Government will award a firm-fixed-priced contract to the responsible offeror whose proposal represents the best value to the Government utilizing the Best Value Trade Off (BVTO) Source Selection procedures outlined in the FAR 15.101-1. The Tradeoff Process permits tradeoffs among cost or price and non-cost or price evaluation factors and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated proposal. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price.
Factor 1 + Factor 2 ≈ Factor 3
Factor 1+Factor 2 ≈ Factor 3
Factor 1: “Past Performance” Vol 1, Tab 2 and Tab 3
Submit completed Attachment A and C per project. Proposal shall include two (2) projects but not more than two (2).
There are three (3) aspects to the past performance evaluation: recency, relevancy and quality.
1. Recency:
Recent projects are those completed or “substantially complete” within 15 years of the date that proposals are due. (“Substantially complete” is defined as being at least 50% complete but less than 100% complete in terms of construction by the date that the proposals are due.)
Any contract/project completed over 15 years prior to the date proposals are due will be determined to be not recent for Factor 1 assessment purposes.
Evaluation factors Volume I – Technical Proposal
Factor 1: “Past Performance” Vol 1, Tab 2 and Tab 3
2. Relevancy:
Projects will be evaluated on their relevancy based on the following elements. Each element (1)-(5) is approximately equal in terms of level of importance.
(1) The offeror was the prime contractor on the project
(2) Completeness of the project
(3) Location
(4) Experience
(5) Project Magnitude
Each element identifies criteria to be met (see 00 22 16) for a project to be considered “more relevant”, “relevant”, “less relevant”, or “not relevant”.
Each project submitted will be reviewed against these five elements to determine its relevancy against each element.
2. Relevancy (continued):
Based on outcome of Relevancy ratings for each element ((1) The offeror was the prime contractor on the project, (2) Completeness of the project, (3) Location, (4) Experience, (5) Project Magnitude), each submitted project will be assigned one overall relevancy rating:
Very Relevant: Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.
Relevant: Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.
Somewhat Relevant: Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.
Not Relevant: Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.
3. Quality:
The Government will target areas covered in the requirements of this proposal including records of conforming to quality, schedule/timeliness of performance, customer satisfaction, management/personnel/labor, cost control/financial management, safety and security, ability to respond to emergencies and/or surge situations (if applicable), and compliance with contractual terms and conditions.
The Government reserves the right to obtain or verify an offeror’s past performance information using CAGE/SAM UEI numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary affiliate firm) identified in the offeror’s proposal, from sources, including, but not limited to submitted Past Performance Questionnaires (PPQs), Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Electronic Subcontracting Reporting System (eSRS) Evaluators in determining the offeror’s past performance confidence rating. Government evaluators may contact your references for the projects submitted to verify an offeror’s past performance on these projects.
*One Degree of Confidence is assigned to each Offeror based on evaluations of recency, relevancy, and quality.
| Table 1 – Volume I, Factor 1: Past Performance Confidence Assessment | |
| Degree of Confidence | Definition |
| Substantial Confidence | Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort. |
| Satisfactory Confidence | Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort. |
| Neutral Confidence | No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorable or unfavorable on the factor of past performance. |
| Limited Confidence | Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort. |
| No Confidence | Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort. |
Factor 2: “Paint Booth Approach” Vol 1, Tab 4
Subfactor 2.1 - Paint Booth Physical Characteristics Determine the offeror’s ability to incorporate a paint booth product of their choosing within the allowable physical space within the hangar envelope
Subfactor 2.2 - Paint Booth Performance Characteristics Determine the offeror’s ability to meet the air flow performance criteria as specified and per the Unified Facilities Criteria, UFC 4-211-02, Aircraft Corrosion Control and Paint Facilities.
Subfactors are evaluated for:
Potential Strengths Potential Weaknesses Potential Significant Weaknesses Potential Deficiencies
Volume I – Technical Proposal (cont.)
Speaker notes:
Volume I, Factor 2: Paint Booth Approach:
Start off by providing some context for this evaluation factor. The paint booth design in the solicitation documents depicts a “typical” design or hybrid product that meets the performance requirements of a paint booth for this solicitation. It is not based on any one single product from a booth manufacturer. Therefore, augmentation and extension of design / engineering efforts to accommodate the booth product(s) of the offeror’s choosing is expected by the government. These booth products include but not limited to mechanical components, mezzanine access and arrangement, booth liner panels, connections, and booth support structure. A sole source J&A for the use of a single manufacturer’s booth product is not achievable since more than one manufacturer’s product can meet the criteria of the solicitation.
The technical evaluation for the paint booth is broken into two subfactors meant to determine (a) Subfactor 2.1: the offeror’s understanding of the construction requirements associated with incorporating the paint booth product of their choosing within the allowable physical space within hangar envelope as defined by the building structural components of the corrosion control hangar as shown in the solicitation documents and (b) Subfactor 2.2: ability to meet or exceed the air flow performance criteria as specified in the solicitation documents and per the Unified Facilities Criteria, UFC 4-211-02, Aircraft Corrosion Control and Paint Facilities
Potential strengths, weaknesses, significant weaknesses, and deficiencies are defined for each subfactor as applicable to what the government considers as having value.
Factor 2: “Paint Booth Approach” (cont.)
Factor 2 will be rated utilizing the combined technical/risk rating method in “Table 2 - Volume I, Factor 2, Paint Booth Approach” using the following ratings:
Outstanding Good Acceptable Marginal Unacceptable
Refer to APPENDIX C SECTION 00 22 16 paragraph 2.1.2.d for the Table and definitions of these ratings
Volume I – Technical Proposal (cont.)
The Paint Booth Approach will be rated utilizing the Combined Technical/Risk Rating identified in Section 00 22 16 Table 2.
Base Bid: Two phases as depicted on Drawing Sheets G-101 thru G-103 Construction of the facility, roadways, and utilities Airfield construction and restriping
Bid Option (Exclusion Zone Services): Four phases as depicted on Drawing Sheets G-104 thru G-108 Execution of the work listed above but as related to the establishment and operations of the exclusion zone.
PROJECT PHASING
No guarantee the exclusion zone will be granted by the NHO for this project. Therefore, it is a bid option with 270 days to award it once the base bid is awarded.
AM-0001 is currently in progress to update some Specifications and Drawings (Government requested change). Estimated release date is 8 September 2025.
RFI Due Date: 4:00 PM JST on 8 October 2025
AM-0002 (or more) to update Specifications in Drawings based on RFI responses: target November 2025
Proposals Due Date: 2:00 PM JST on 6 January 2026
Upcoming Actions:
Questions?
https://www.poj.usace.army.mil
GAMBATE!!
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