RFQ Questions and Answers.pdf

1. Equipment Provision: Will material handling equipment, such as pallet jacks, hand trucks, and FedEx labeling machines, be provided by the Depot, or should these be included in our quote? Equipment is provided by the Government.

2. Order Sizes: Are any orders expected to exceed 20 boxes, or will all orders conform to the stated maximum? Estimated 9000 items to ship order sizes and number of orders many vary slightly.

3. Schedule Flexibility: Can order preparation be scheduled flexibly within the 30 days, or are there fixed daily deadlines for order completion? Hours Monday – Friday 0700-1530 -Requirement to complete within the 30 Day window to ship remaining stock – no set quota per day.

4. Insurance Coverage: Does standard Workers’ Compensation and General Liability coverage satisfy FAR 52.228-5 requirements, or is additional coverage required? (a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract. (b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective- (1) For such period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. (c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

5. OSHA Competent Person: Can the OSHA-certified competent person also perform work while supervising other personnel, as indicated in the solicitation? Only if the OSHA-certified competent person can work while also supervising other personnel.

The larger the number of personnel to supervise, then the less likely this is possible.

6. Labor Category & Classification – Are the positions intended to be filled strictly as W-2 employees through a staƯing agency, or is subcontractor labor acceptable?

See FAR Clause 52.222-54.

7. StaƯing Quantity – Is the requirement for 3 material handlers (as we interpreted) or a larger labor pool? 3 personnel requirement projected.

8. Supervision – Will government or depot staƯ provide daily oversight, or is a contractor-provided supervisor required on site? The Pubs team will provide instruction on pulling orders, moving packages to FedEx ship manager, entering data, printing labels and moving packages to pallets for shipment.

9. Duration & Hours – The PWS indicates ~30 days of work, Monday–Friday, 0700– 1530. Can you confirm if overtime or weekend work might be anticipated? We do not anticipate overtime or weekends.

10. Access/Onboarding – What is the process and timeline for background checks, site access, and E-Verify compliance? For onsite access, provide us with a list of personnel requiring access and we’ll pass on the name to the GSA Guards.