A21_RFP_SF33_W912HQ18R0010.pdf

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Amanda.Eaton@usace.army .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 59

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912HQ 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

AMANDA EATON 703-428-6318

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 10

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

11 - 26 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

28 - 29 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 30 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 31 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

32 - 36

PART II - CO NTRACT CLAUSES

USACE HUMPHREYS ENGR CTR SPT ACTIVITY

ATTN: CECT-HC,

7701 TELEGRAPH ROAD

ALEXANDRIA VA 22315-3860

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

30 Jul 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912HQ18R0010

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Project Labor

FFP

Contractor shall provide all labor, personnel, and supervision necessary to the management and/or technical services needed to provide support to

SERDP/ESTCP in accordance with the PWS.

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 180,000 Project Other Direct Costs

FFP

Routine supplies and reproduction costs should be covered in overhead expenses.

Excessive supplies (materials used in multiple sets such as management reports, etc), special equipment requirements, or multiple reproduction costs (more than three copies) will be negotiated with each task order. This is a Not-To-Exceed

(NTE) CLIN totaling $180,000.

UNIT UNIT PRICE MAX AMOUNT

0003 80,000 Project Travel

FFP

Travel will be negotiated at the task order level. This is a Not-To-Exceed (NTE) CLIN in the amount of $80,000.

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Project Contractor Manpower Reporting

FFP

In accordance with the Contract Manpower Reporting clause, the Contractor shall complete required information using the following web address:

https://www.ecmra.mil/Default.aspx. This CLIN is Not Separately Priced (NSP).

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED Project OPTION Labor - Option Year 1

FFP

Contractor shall provide all labor, personnel, and supervision necessary to the

UNIT UNIT PRICE MAX AMOUNT

1002 110,000 Project OPTION Other Direct Costs - Option Year 1

FFP

Routine supplies and reproduction costs should be covered in overhead expenses.

Excessive supplies (materials used in multiple sets such as management reports, etc), special equipment requirements, or multiple reproduction costs (more than

(NTE) CLIN totaling $110,000.

UNIT UNIT PRICE MAX AMOUNT

1003 80,000 Project OPTION Travel - Option Year 1

FFP

UNIT UNIT PRICE MAX AMOUNT

1004 UNDEFINED Project OPTION Contractor Manpower Reporting

FFP

In accordance with the Contract Manpower Reporting clause, the Contractor shall

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED Project OPTION Labor - Option Year 2

FFP

Contractor shall provide all labor, personnel, and supervision necessary to the

UNIT UNIT PRICE MAX AMOUNT

2002 110,000 Project OPTION Other Direct Costs - Option Year 2

FFP

Routine supplies and reproduction costs should be covered in overhead expenses.

Excessive supplies (materials used in multiple sets such as management reports, etc), special equipment requirements, or multiple reproduction costs (more than

(NTE) CLIN totaling $110,000.

UNIT UNIT PRICE MAX AMOUNT

2003 80,000 Project OPTION Travel - Option Year 2

FFP

UNIT UNIT PRICE MAX AMOUNT

2004 UNDEFINED Project OPTION Contractor Manpower Reporting

FFP

In accordance with the Contract Manpower Reporting clause, the Contractor shall

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED Project OPTION Labor - Option to Extend

FFP

Contractor shall provide all labor, personnel, and supervision necessary to the

UNIT UNIT PRICE MAX AMOUNT

3002 55,000 Project OPTION ODCs - Option to Extend

FFP

Routine supplies and reproduction costs should be covered in overhead expenses.

Excessive supplies (materials used in multiple sets such as management reports, etc), special equipment requirements, or multiple reproduction costs (more than

(NTE) CLIN totaling $55,000.

UNIT UNIT PRICE MAX AMOUNT

3003 40,000 Project OPTION Travel - Option to Extend

FFP

CLIN in the amount of $40,000.

UNIT UNIT PRICE MAX AMOUNT

3004 UNDEFINED Project OPTION Contractor Manpower Reporting

FFP

In accordance with the Contract Manpower Reporting clause, the Contractor shall

BINDING LABOR RATES

This award incorporates the Offeror’s Technical Proposal dated (to be completed at time of award) at the binding labor rates shown in the schedule below.

Binding Labor Rates Unit Price Schedule. The Contractor shall provide services at the following fixed, fully loaded rates:

Labor Category Base Year Option Year 1 Option Year 2 Option to Extend

Project Manager

Information Technology Specialist

Deputy Project

Manager

Technical Reviewer

Program Assistant 1

Program Assistant 2

Technical Specialist

Financial Specialist

Administrative/Clerical

Labor rates in this schedule will be used in pricing all task orders and task order modifications issued throughout the life of the contract and are the ceiling rates. The contractor may utilize labor rates that are lower than the ceiling rates, but cannot exceed the negotiated ceiling rates.

The resulting ID/IQ contract includes a base ordering period of one year, two one-year option periods, and a six-month option to extend. There is no guarantee that the option periods will be exercised on the awarded contract.

The minimum guaranteed order shall be $10,000.00 for the base year. The Contracting Officer is under no obligation to issue any task orders against this contract in excess of the minimum guarantee amount. The maximum capacity of this contract is $24,000,000.00. The Government reserves the right to move unused capacity between CLINs and performance periods as necessary. The only authorized ordering office is the Humphreys Engineer

Center Support Activity (HECSA).

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

SERDP & ESTCP Support

1 OBJECTIVE

The Strategic Environmental Research and Development Program (SERDP) and the

Environmental Security Technology Certification Program (ESTCP) require program support to execute their missions of developing and demonstrating technologies that meet the Department of Defense (DoD) environmental requirements. SERDP and ESTCP are separate programs that are managed through a joint program office. Support is needed at the program level and in each of the technical areas in which SERDP and ESTCP invest.

2 BACKGROUND

SERDP is a multi-agency research and development program that was established by Congress in 1991. As described in Title 10, U.S.C. Sections 2901-2904, the major focus of SERDP is to “address environmental matters of concern to the Department of Defense and the Department of Energy through support for basic and applied research and development of technologies that can enhance the capabilities of the departments to meet their environmental obligations.” SERDP supports environmental research and development activities in government, industry, and academic laboratories in the areas of Environmental Restoration, Munitions Response, Weapons Systems and Platforms, and Resource Conservation and Resiliency.

ESTCP is a DoD demonstration and validation program for environmental and energy technologies. The DoD established ESTCP in fiscal year 1995. ESTCP demonstrates and validates innovative technologies that target DoD’s most urgent environmental needs and are projected to pay back the investment through cost savings, increased efficiency, and improved environmental outcomes. The program provides funding to government, industry, and academic institutions to conduct demonstrations in the areas of Environmental Restoration, Munitions Response, Weapons Systems and Platforms, Resource Conservation and Resiliency, and Installation Energy and Water.

Details about the program structure, current SERDP and ESTCP projects, examples of solicitation documents, project requirements, and examples of program outreach can be found on the joint SERDP and ESTCP web site, www.serdp-estcp.org.

3 TYPE OF SUPPORT

The required services are expected to break out as roughly:

1. Technical Review of Proposals and Documents: 35% http://www.serdp-estcp.org/

2. Direct Support to Program Areas: 30%

3. Administrative and Financial: 15%

4. Meeting Planning, Logistics and Support: 10%

5. Outreach: 10%

All personnel shall be qualified by education and experience appropriate to perform their assigned tasks. The following key personnel are essential to management and oversight, and shall meet the minimum specific qualifications outlined.

Project Manager: The project manager shall have a minimum of 7 years’ experience in project management, including 3 years’ experience managing a team of the size and diversity of skills needed to perform the work described. The project manager shall have experience with government management of research and development, as well as familiarity with the structure and management of the DoD. The project manager must have sufficient technical training so as to be capable of managing and assuring the technical quality of the support provided, including technical reviews.

Information Technology Specialist: Three essential elements of the work described below are the online project management system, the online proposal management and evaluation system, and the SERDP and ESTCP joint web site. To manage these elements, the contractor must demonstrate that the individual in the role of providing oversight for the information technology enterprise has expertise in state of the art hardware and software, including experience in web site management, database management, on-line reporting and management systems, acceptance and management of electronic proposals, and the appropriate security protections.

4 GENERAL REQUIREMENTS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

4.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

4.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

4.3.1 Contract Management: The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

4.3.2 Contract Administration: The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders.

4.3.3 Personnel Administration: The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

4.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest considerations. Cross teaming may or may not be permitted.

4.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see Appendix A), labor rates, and man-hours utilized in the performance of each task order issued hereunder will be the minimum necessary to accomplish the task.

4.6 Location of Work

Accomplishment of the results contained in this PWS requires work primarily at the contractor’s and subcontractor’s location, with occasional domestic travel to be determined at the task order level. The administrative tasks described in Section 5.1.10 will be performed on-site at the SERDP and ESTCP Office. The Program Area Support tasks described in Section 5.2 will require approximately bi-weekly visits to the SERDP and ESTCP Office.

4.7 Travel / Temporary Duty (TDY)

Travel to government facilities or other locations may be required and will be specified in the individual task order PWS. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the government (subject to local policy procedures), and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs.

5 PERFORMANCE REQUIREMENTS

The contractor shall provide comprehensive technical, programmatic and administrative support services for the SERDP and ESTCP Office in the Washington, D.C. area. The contractor shall provide services to the Executive Director and his staff to meet all program planning, technical and financial oversight and management needs to the two programs. This includes support for the Program Office located in Alexandria, VA.

5.1 Program Level Support

5.1.1 Web-Based Reporting System: The contractor shall support and maintain a web-based project tracking system for approximately 350 active SERDP and ESTCP projects. The incumbent contractor currently maintains the SERDP and ESTCP Management System (SEMS), which is used to track technical and financial status of projects, contract actions, document status, financial planning and distribution. The contractor shall adhere to security plans for SEMS according to industry best practices.

5.1.2 Solicitation: The contractor shall administratively manage one annual solicitation each for SERDP and ESTCP, as well as additional special solicitations as needed. Tasks include (a) assisting with updating and preparation of proposal submittal instructions and announcements; (b) administratively supporting the integration of technical input to the annual Statements of Need (SONs) and topic areas; and (c) disseminating outreach materials describing the solicitations, including but not limited to the SERDP and ESTCP joint web site, ListServe, and support of a webinar. The contractor shall support special studies and workshops as needed for solicitation development.

5.1.3 Proposal Management and Selection: The contractor shall provide technical and programmatic support to execute the SERDP and ESTCP solicitations. Both programs request a brief pre-proposal that is the basis for requesting or not requesting a full proposal.

Tasks include maintaining an electronic proposal submittal and tracking system;

administrative assistance with drafting selection plans and procedures, and associated documentation; administrative assistance with technical evaluations of proposals; and drafting and disseminating notification to proposers.

5.1.4 Information Requests and Programming Actions: The contractor will assist the director in responding to requests from the Office of the Secretary of Defense, the Congress, the General Accountability Office, and other similar requests. The contractor shall assist in drafting and maintaining budget exhibits (R-2/R-3/R-4).

5.1.5 Financial: The contractor shall provide assistance to the director and financial officer.

Tasks include assisting with the preparation of funding documents; tracking execution of ~200 projects; and tracking the status of approximately 200 invoices per month.

5.1.6 SERDP Scientific Advisory Board (SAB): The contractor shall provide technical and program support to the director in managing the SAB. The SAB is a Federal Advisory

Committee governed by the Federal Advisory Committee Act (FACA) that meets four times per year. Tasks include development and distribution of agendas and read-ahead materials for SAB meetings; meeting site selection and logistics; on-site support; recording and tracking action items from meetings; recording official minutes; maintaining correspondence and schedule for membership appointments; assistance with preparing the annual FACA report; and meeting all other FACA requirements.

5.1.7 SERDP Annual Report: The contractor shall assist with drafting the SERDP Annual

Report, as required by Statute. Tasks include assembling all current year and planned future year investments and activities and drafting a summary of SAB activities for the year of the report.

5.1.8 Document Management: The contractor will track the status of all documents associated with SERDP and ESTCP projects, including receipt, review, revision, submission for clearance, and posting to the joint web site and DTIC. Document status shall be tracked electronically in a web-accessible format that is easily accessed by federal program staff.

The contractor shall prepare DoD forms to clear documents for public release and interact with the reviewing office in DoD.

5.1.9 Special Studies and Analyses: The contractor shall provide technical and administrative support to meet the needs of SERDP and ESTCP in response to information requests, program development, technology transfer, and collaboration.

5.1.10 Administrative Support: The contractor shall provide the administrative support needed to execute the requirements set forth in this PWS. Tasks will include assistance with correspondence, preparation and tracking of packages for OSD, assistance with travel planning, preparation and transmittal of contracting packages, maintenance of office files, interaction with DoD security and building management, interaction with DoD IT staff, and maintenance of an annual master program schedule.

5.2 Program Area Direct Support

The contractor shall provide direct support to each Program Area under SERDP and ESTCP. The direct support will involve assisting the Program Manager throughout the life-cycle of investments, including solicitation planning, proposal review and selection, tracking project execution, and ending with technology transfer. Each Program Area requires a designated support staff possessing excellent executive management skills in order to assist with the management of a multitude of deliverables, meetings, and information requests. Specific support activities that are required are described in the following sections.

5.2.1 Manage Project Selection Process: An annual solicitation is released each year under both SERDP and ESTCP. Historically, approximately 800-1000 pre-proposals and 250 full proposals are received for the combined solicitations. Within each Program Area, the contractor shall administratively manage the project selection process, to include the following:

Assist the Program Manager with the development of the Program Area’s solicitation topic.

Coordinate the technical review of submitted proposals, as described in Section

5.1.3, including assisting with the selection and notification of peer reviewers, and interfacing with Technical Review Committees.

Assist with the development of response letters to Principle Investigators (PIs).

Assist with the organization of selection meetings, including developing agendas, interfacing with PIs, collecting presentations in advance, and conducting the meeting.

5.2.2 Project Technical and Financial Tracking: The PI for each project is required to submit specific technical and financial information to the SERDP and ESTCP Office. Technical and financial information is summarized in a number of different reports and includes the following:

Monthly financial reports (MFRs) (required of all projects)

Quarterly progress reports (QPRs) (required of all projects)

Demonstration Plan (required for all ESTCP projects)

Interim Report (at least one required for all core SERDP projects)

Final Report (required for all projects)

Miscellaneous project-specific reports

Historically, excluding the MFRs and QPRs, a total of approximately 700 documents are received in a year. The contractor shall track technical and financial information through every step of the review process as described in Section 5.1.8, including the following:

Review the database for delinquent reports and contact lead investigators regarding delinquent reports as necessary.

Enter tracking information into a database for all documents excluding MFRs and

QPRs.

Coordinate the technical review of documents as needed.

Incorporate technical reviewer comments into response letters to the PI for Program Office review as needed.

5.2.3 Manage Technical Progress Meetings: All SERDP and ESTCP PIs are required to attend an in-person meeting on an annual basis to provide an overview of project results to the Program Office. The contractor shall manage these technical progress meetings, to include the following:

Track projects to ensure they attend progress meetings on the appropriate schedule.

Assist the Program Manager in the development and distribution of meeting agendas.

Interface with PIs and the Technical Review Committee to communicate logistical details.

Collect final presentations from PIs.

Assist with the development of response letters to PIs after the meeting.

Assist with conducting the meeting.

5.2.4 Represent Program Office at Technical Conferences: The Program Office attends approximately 10 national conferences per year and displays a booth at these meetings to highlight the Programs and encourage future participation in the solicitation process. The contractor shall attend these conferences, maintain and display the booth, and answer questions from conference attendees about SERDP and ESTCP.

5.2.5 Other Duties: The contractor shall provide additional direct support to the program areas in responding to data requests, maintaining orderly and up to date project information in SEMS and tracking deviances, planning and attending program area-related meetings, tracking project contracting actions and funding distributions, and attending and documenting other project-related calls and meetings including kick off calls and final project summary briefings.

5.3 Technical Review

The contractor shall provide technical review of documents and proposals as required by SERDP and ESTCP. Effective technical review will require personnel with expertise in a wide variety of technical topics including environmental engineering, ecology, materials science, chemistry, energetic materials, electromagnetics, underwater acoustics, contaminated groundwater and sediments, munitions constituents, energy efficiency technologies, cybersecurity, renewable energy, and microgrids. As the SERDP and ESTCP portfolios evolve, additional expertise beyond this list may be required.

The technical reviewers shall have advanced degrees (generally a Ph.D. or a MS with 5+ years of experience) in their specified technical areas. Reviewers shall have sufficient familiarity with the environmental requirements of the DoD to make recommendations as to the technical merit of proposed and ongoing work, and its value to the DoD.

Specific support activities required are described in the following sections.

5.3.1 Demonstration Plans and Reports: Each SERDP and ESTCP project is required to submit a number of technical reports over the life of the project. These include:

Demonstration Plans (required for all ESTCP projects), Interim Reports (at least one required for all core SERDP projects), Cost & Performance Reports (required for all ESTCP projects), Final Reports (required for all projects), and

Miscellaneous project-specific reports.

Historically, a total of 700 of these documents are received in a year. The contractor shall engage subject matter experts for an independent, critical review of each submitted document. The normal turn-around time expected for these reviews is three weeks, although the vagaries of field site availability or weather windows may require a shorter turn-around in a limited number of cases.

5.3.2 Pre-proposals and Proposals: Both SERDP and ESTCP release an annual solicitation of proposals. Historically, approximately 800-1000 pre-proposals and 250 full proposals are received in response to these solicitations.

For each pre-proposal, the contractor shall provide a review to evaluate relevance and feasibility, and will offer technical advice to support SERDP and ESTCP in deciding whether to request a full proposal.

For each full proposal requested, the contractor shall arrange for peer review by three to five outside experts identified by the contractor and approved by the

Director.

For each proposal recommended by the peer reviewers, the contractor shall summarize the review comments and provide technical advice to the Program

Manager to support a decision on whether to fund the proposal.

The technical experts who review the proposals may be required to support the Program Manager at a Technical Committee selection meeting and subsequent In-

Progress Reviews.

5.3.3 New Technical Challenges and Modifications to Existing Program Are as: As the environmental challenges confronting the DoD evolve, SERDP and ESTCP evolve to meet these challenges. This may take the form of modifications to the emphasis of existing Program Areas or the establishment of new Program Areas. Often these changes are accomplished by convening a workshop of technical experts to assist SERDP and ESTCP in defining requirements and drafting a research strategy in response to these requirements.

As needed, the contractor shall identify technical experts in any new area identified by the Director of SERDP and ESTCP, vet these experts, and make them available to support workshops and planning sessions. Subsequent to any modifications to SERDP and ESTCP, these technical experts, or others similarly qualified, shall be available for proposal and document review as described above.

5.4 Meeting Planning, Support and Logistics

5.4.1 The contractor shall provide support for program meetings as listed below. Tasks will include assistance with developing and distributing agendas and read-ahead materials, receipt and organization of presentations, identifying and procuring space, on-site meeting support, note taking, and summarizing and documenting action items. The contractor shall be capable of supporting on-line meetings and webinars for up to 500 people. For meetings where required (In Progress Reviews [IPRs], SAB and Selection Meetings at a minimum) , the contractor shall provide computer access for up to 20 attendees to provide real-time comments through web-based meeting software.

In-Progress Reviews (IPR): IPR meetings are held three times per year. Every core project that SERDP and ESTCP fund is required to provide an IPR presentation at least once per year. Typically, there are a total of 40-45 days of IPR meetings per year.

SAB: The SERDP SAB is required by statute to meet 4 times per year. Meetings are typically 1-2 days. Three meetings per year are held in the Washington, D.C.

area. One meeting is often held at a DoD installation and includes a tour of DoD activities relevant to SERDP.

SERDP Selection Meetings: Each of the four SERDP Program Areas holds a one-to two-day meeting to select proposals for funding annually.

ESTCP Selection Meetings: Each of the five ESTCP Program Areas holds one meeting annually to review pre-proposals. These meetings are 0.5-2 days’ duration.

The five areas also each hold one meeting to review full proposals. These meetings involve in-person presentations by proposers and are typically 2-4 days’ duration.

5.4.2 Workshops and Special Technical Meetings: The contractor shall provide technical, program, and administrative support for occasional meetings hosted by SERDP and ESTCP. Such meetings may include project reviews, technology transfer meetings, workshops, and other focused technical meetings. These meetings may vary in size from 10 to 100 participants. Tasks will include developing agendas, organizing speakers, organizing and disseminating read-ahead material, planning and acquiring space, making arrangements for hotel room blocks, providing on-site support, taking meeting notes, and drafting summary reports.

5.5 Outreach

5.5.1 Web Site: The contractor shall maintain and host the SERDP and ESTCP joint web site, keep content current, draft news stories and blogs, update and draft content for web pages, and produce pages for new start and complete projects. The contractor shall update the web site as needed, to include transfer to a new operating platform and an update of the content structure. The SERDP and ESTCP web site can be accessed at www.serdp-estcp.org.

5.5.2 Webinar Series: The contractor shall provide support for a series of regular bi-weekly webinars with a capacity of up to 500 attendees. The contractor shall be responsible for maintaining a schedule in consultation with SERDP and ESTCP staff, contacting presenters, coordinating presentations, providing all needed technical support, and recording and editing webinars for archiving on the SERDP and ESTCP web site.

5.5.3 ListServe: The contractor shall maintain the SERDP and ESTCP ListServe, which currently has approximately 15,000 subscribers, and periodically disseminate information at the direction of SERDP and ESTCP.

5.5.4 Social Media: The contractor will maintain SERDP and ESTCP social media presence on

Twitter, Linked-In, Facebook, and Google+, as well as other emerging social media as appropriate. The contractor shall regularly post notices, including but not limited to new start projects, recently completed reports, awards to investigators, and significant events in the DoD related to energy and environment.

5.5.5 Newsletters: The contractor will assemble and disseminate the SERDP and ESTCP Headlines newsletter three times per year as well as Program Area specific newsletters up to once per month per Program Area. Most content is derived from materials already produced for the web site. Additional content will be required in the areas of program updates, news, and announcements.

5.5.6 Conference Support: The contractor shall represent and promote SERDP and ESTCP technical conferences relevant to the programs. Tasks include maintenance and support of http://www.serdp-estcp.org/ an exhibit booth, preparing technical presentations, and supporting training sessions on technology implementation.

5.5.7 Technology Transfer Products: The contractor shall prepare as needed draft and final briefing slides, web pages, and written summaries of technologies, project status, demonstration results, and program accomplishments suitable for a variety of audiences, including DoD decision makers, end users, and regulators.

5.5.8 Symposium: The contractor shall provide technical and administrative support for a joint

SERDP and ESTCP Symposium to be held in the Washington, D.C. area in a major conference center. The contractor shall cover all requirements to plan, publicize and execute a national technical conference that has recently attracted 1000 to 1200 attendees.

It is expected that future symposia will be similar in format to prior symposia, including a plenary session, multiple concurrent technical sessions, poster sessions, and short courses.

Information regarding prior symposia is on the SERDP and ESTCP web site at https://www.serdp-estcp.org/News-and-Events/Conferences-Workshops.

6 PROGRAM MANAGEMENT

6.1 Contract Meetings

The contractor shall participate in meetings for program management as deemed necessary by either party. Meetings may be held virtually, at the Humphreys Engineer Center in Alexandria, VA or at the SERDP and ESTCP Office in Alexandria, VA.

6.2 Monthly Report

The contractor shall provide a monthly progress report summarizing required activities for each active task order. The report shall identify each sub-task as assigned and display performance and schedule against the work plan originally submitted in the proposal responding to each task order.

7 TIMELINESS OF SERVICES

In order to maintain orderly execution at the program and project level, it is essential that SERDP and ESTCP adhere to a tight annual schedule, including but not limited to solicitation development, proposal review, project selection, project review, document review, and funding execution. The contractor shall be required to provide timely services at critical steps throughout the annual cycle. Typical requirements are:

Information Requests and Programming Actions

1-7 days https://www.serdp-estcp.org/News-and-Events/Conferences-Workshops

Solicitation Documents Establish schedule to deliver draft documents beginning two months prior to release

Selection Meeting Summary and Comments

One week following conclusion of the meeting

Scientific Advisory Board Action Items and Minutes

Two weeks following conclusion of the meeting

In-Progress Review Comments One week following conclusion of the meeting Demonstration Plan Reviews Three weeks from receipt of document

Final Report Reviews Four weeks from receipt of document

8 SPECIAL REQUIREMENTS

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

8.1 Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for SERDP and ESTCP via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://dodcmra.hqda.pentagon.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year of contract/task order performance. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/

8.2 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

8.2.1 Quality Control: The Contractor shall develop a quality control plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with IDIQ contract and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract.

https://dodcmra.hqda.pentagon.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/

The finalized QCP will be accepted by the Government 30 days after date of the contract award.

The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Government’s review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

8.2.2 Quality Assurance Surveillance Plan (QASP): The Government shall monitor the Contractors performance under this contract and each task order in accordance with the Government’s QASP.

9 DELIVERABLES

The contractor shall provide deliverables as described in this PWS and subsequent task orders.

Deliverables shall be specified by the government. Format and delivery schedule for deliverables are outlined as stated in the applicable section of the PWS. The table below identifies a set of deliverables that will be required under this contract. A separate deliverables section will be included in each Task Order, tailored to that particular requirement.

Number Name Frequency Quantity

A1 Monthly Report Monthly 1 Summarizes required activities for each active task order; identifies each sub-task as assigned and display performance and schedule against the work plan originally submitted in the proposal responding to each task order.

A2 Quality Control Plan

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

Once 1, updated as required

Performance Requirement Summary (PRS) Performance standards define services. The Government performs surveillance to determine if the contractor meets or does not meet these standards.

The Contractor shall submit a time and cost estimate for each proposed task order and shall submit their plan for performance of the work. At a minimum, the Contractor’s plan will include: (1) a statement of understanding the task; (2) a description of the approach to the task; (3) a list of participants by expertise; (4) level of effort estimated by labor category, e.g., program manager, project manager, technical specialist. The Government shall use these standards to determine contractor performance and shall compare contractor performance to an Acceptable Quality Level

(AQL). The Acceptable Quality Level is the percentage of tasks that meet the standards listed in the table below.

ID PRODUCT STANDARD ACCEPTIBLE

QUALITY

LEVEL

METHOD OF

SURVEILLANCE

INCENTIVE

1 Prepare and submit proposals per Government provided PWSs.

Product delivered on time.

95% over all task orders

100% Review

Exercise of

Option Period

2 Prepare and submit monthly invoices in accordance with the

Contract.

Delivered in a timely manner and in accordance with contract clause with no more than 10% variance.

tasks

100% Review

3 Prepare and submit completed products, i.e., reports, studies, etc. As described in the Government’s

SOW.

Product delivered on time with no more than 10% variance.

Product deemed acceptable by

COR.

tasks

Direct Observation, 100% Review or Status Meeting.

ID PRODUCT STANDARD ACCEPTIBLE

QUALITY

LEVEL

METHOD OF

SURVEILLANCE

INCENTIVE

4 SERDP and

ESTCP

Proposal

Solicitations;

Acceptance of Peer Review Technical

Rankings.

Product delivered on time with no more than 10% variance.

Product deemed acceptable by

COR.

95% over task

100% Review of

Status Meeting

5 Program Execution Tracking/SEM S: Completenes s and Accuracy of Data in

SEMS;

Product delivered on time with no more than 10% variance.

System Down Time less than

0.5 days/month

Direct Observation

6 Document Reviews (Demon-stration Plans, Technical Reports, Cost/Performan ce Reports):

On-time completion of reviews;

Acceptance of Review Comments by

SERDP/ESTCP

Program Manager

95% of document reviews

7 Multi-media Outreach

Product delivered on time with no more than 10% variance.

Product deemed acceptable by

COR.

95% of overall tasks

Direct Observation, APPENDIX A – LABOR CATEGORIES

The following labor categories are the only approved labor categories to be used on task orders:

Project Manager (PM) - Serves as single individual responsible for formulating and enforcing work standards, assigning contract staff and schedules, maintaining regular contact with Government's

Contracting Officer’s Representative (COR). Supervises all project personnel and communicates policies, procedures, and goals of the firm to these employees. The PM is responsible for the overall project plan, project performance, and client satisfaction on multiple project tasks.

Information Technology Specialist (ITS) – The ITS provides oversight for the information technology enterprise and has expertise in state of the art hardware and software, including experience in web site management, database management, on-line reporting and management systems, acceptance and management of electronic proposals, and the appropriate security protections.

Technical Reviewer (TR) – The TR is a highly qualified, nationally recognized expert in his or her field. The TR’s role review and provide written comments on pre-proposals, full proposals, demonstration plans, and final reports, as well as other occasional technical project reports. The TR will also attend In-Progress Reviews and assist in technical workshops.

Deputy Project Manager (DPM) – Oversees key tasks and directly supervises junior personnel.

The DPM is responsible for coordination, schedule, and staffing of day-to-day activities to meet program requirements.

Program Assistant 1 - Responsible for advising, assisting, performing technical work, project tracking, financial tracking, interacting with investigators, and guiding lower level employees in a broad set of tasks within a technology area.

Program Assistant 2 – Responsible for assisting in the performance of technical work, project tracking, financial tracking, and interacting with investigators to maintain project files.

Administrative/Clerical (A/C) - Assists PM and DPM by producing, administrative, fiscal, and management reports for resource planning, meetings, and client briefings. Assists with correspondence, file maintenance, FACA requirements, and day-to-day office operations. A/C staff must be knowledgeable in Microsoft Office products such as Scheduler, Word, and Excel.

Technical Specialist (TS) – Responsible for such tasks as document management, data base management, technical editing, web site maintenance, and production of outreach materials.

Financial Specialist (FS) – Assists the financial officer with the preparation of funding documents and travel. Provides regular updates on the execution status of funds.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government

0003 Destination Government Destination Government 0004 Destination Government Destination Government

1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government

1004 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government

2003 Destination Government Destination Government 2004 Destination Government Destination Government

3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government

3004 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996

Section F - Deliveries or Performance

PERIOD OF PERFORMANCE

The base period of performance will be one year. Two one-year option periods and one six-month option to extend services will also be included and may be exercised at the discretion of the Contracting Officer. A separate period of performance will be specified in each task order. Rates in effect at the time of ordering apply regardless of duration of the performance period.

EXERCISE OF OPTIONS

The Government has included two one-year option periods and one six-month option to extend services. The

Government makes no guarantee that any or all options will be exercised on any or all of the resultant contracts.

When deciding whether to exercise the option, the Contracting Officer will consider the quality of the contractor’s performance under the contract(s), as well as the requirements specified at FAR 17.207 - Exercise of Options.

PLACE OF PERFORMANCE

Performance shall take place at the Contractor’s facility, unless otherwise defined in the task order. Occasional travel may be required and will be specified at the task order level.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 1 yr. ADC N/A

FOB: N/A

0002 1 yr. ADC 180,000 N/A

0003 1 yr. ADC 80,000 N/A

0004 1 yr. ADC N/A

1001 2 yrs. ADC N/A

1002 2 yrs. ADC 110,000 N/A

1003 2 yrs. ADC 80,000 N/A

1004 2 yrs. ADC N/A

2001 3 yrs. ADC N/A

2002 3 yrs. ADC 110,000 N/A

2003 3 yrs. ADC 80,000 N/A

2004 3 yrs. ADC N/A

3001 42 mths. ADC N/A

3002 42 mths. ADC 55,000 N/A

3003 42 mths. ADC 40,000 N/A

3004 42 mths. ADC N/A

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984

Section G - Contract Administration Data

CONTRACTING OFFICER AUTHORITY

Only a warranted Contracting Officer, acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

PAYMENTS AND INVOICING

a. General. The Government shall pay the Contractor as full compensation for all work required, performed and accepted under this contract, inclusive of all prices negotiated under task orders awarded, the firm-fixed price stated in Section B of the task order.

b. Invoice Submission. The Contractor shall submit an electronic invoice via e-mail to CEFC-

S0invoices@usace.army.mil, and furnish a copy to (INSERT E-MAIL ADDRESS AT TIME OF AWARD).