4.B._Combined_Syn_Sol_SAP.pdf

Combined Synopsis/Solicitation Number: W912HQ-17-T-0002 – Request for Offers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format FAR 12.603 – Streamlined Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-92, dated 18 November 2016.

The requirement is for a 100% small business set-aside under NAICS code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The size standard for this NAICS codes is $7,500,000.00.

Description: The 249th Engineering Battalion requires maintenance and refurbishment services. The PWS covers the assembly and disassembly, physical and mechanical inspection, cleaning, maintenance, electrical testing, and refurbishment (dip and bake) of 12 Caterpillar SR4B alternators.

Contract Line Items: This requirement and associated contract line item numbers (CLINs) is provided below:

CLIN# Description Quantities Units of Measure

Unit Price Total

0001 Assembly & Disassembly 12 each

0002 Maintenance & Cleaning 12 each

0003 Install complete rectifier heat sink assembly 12 each

0004 Machine work to repair ODE bearing housing 12 each

0005 Install customer furnished spare PM exciter stator 12 each

0006 Equipment Repair 12 each TBN

0007 Shipping 12 each

0008 Contractor Manpower Reporting

NSP

Total cost:

TBN: To Be Negotiated NSP: Not Separately Priced

Basis for award: The Government will award a contract resulting from this combined synopsis solicitation on the basis of the lowest evaluated price of responsible offers whose product/service meets the requirements as listed in the purchase description or performance work statement.

Offerors must submit the following documents for this solicitation:

1. Offer using CLIN structure above;

2. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

3. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration

Offerors are required to be actively registered with the System for Award Management (SAM) at www.sam.gov prior to award. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting an offer.

Period and Place of Performance:

The period of performance for this contract begins on the effective date of award and will continue until all items of equipment are refurbished; not to exceed one year.

Performance or Delivery shall take place at:

SFC Michael Huges / CW3 Anthony Jellison 249th Engineer Battalion

BLDG #1416

Fort Belvoir, VA 22060

Date, Time, and Place Offers are Due: The closing date for the delivery of a response to this combined synopsis/solicitation is on or before 2:00 pm Eastern Daylight Time (EDT), on 14 December 2016. Offers should be e-mailed or mailed to the Point of Contact (POC) shown below by the closing date and time. If offers are mailed, an electronic version of the offer (i.e.

CD, DVD, etc.) should accompany the paper copy. If an offer is e-mailed to the POC shown below, it is the offeror’s responsibility to ensure that the transmission is received by the Government prior to the closing date and time. Upon receipt of an electronic offer, the Government will acknowledge receipt of that offer via email to the offeror.

Questions:

All questions will be answered at one time and answers will be furnished to all offerors. Please submit all questions to the POC listed below via email no later than 2:00 pm EDT, on 8 December 2016.

POC: Amanda Eaton Address: 7701 Telegraph Road Alexandria VA Phone: 703-428-6318 Email: Amanda.eaton@usace.army.mil http://www.sam.gov/

Performance Work Statement (PWS)

SR4B Alternator Maintenance and Refurbishment

SCOPE: This PWS covers the assembly and disassembly, physical and mechanical inspection, cleaning, maintenance, electrical testing, and refurbishment (dip and bake) of 12 Caterpillar SR4B alternators.

BACKGROUND: The SR4B is part of Deployable Power Generation and Distribution System (DPGDS). The DPGDS is a system of electrical power generation and distribution equipment that is designed to support U.S. Air Force bare base and U.S. Army prime power requirements.

The prime movers (engine) for each alternator are Caterpillar 3456 Electric Power Generation (EPG). They are liquid-cooled, 6 cylinder, four-cycle, turbo-charged, and after- cooled and have a 15.8 Liter (964 cubic inch) displacement. Generator information is as follows:

Alternator: The alternator is a brushless, rotating armature exciter, single-bearing, air-cooled, open drip-proof unit. The alternator is directly connected to the engine. The alternator is a Permanent Magnet Pilot Excited (PMPE) generator that receives power for the voltage regulator from the pilot exciter, rather than the main armature as in self-excited generators. The pilot exciter consists of permanent magnet (PM) rotor and PM armature (stator). The pilot exciter operates independently. The generator is wye connected. For 60 Hz operation, the output is 4160 volts line to line, 2400 volts line-to-neutral, 3 phase, 4 wire, wye connected generator. For

50 Hz operation, the output is 2200/3800 volts, 3800 volts line-to-line, 2200 volts line-to–neutral, 3-phase, 4-wire, wye connected. Alternator data plate is as follows:

Required Services:

1) Alternator Assembly / Disassembly: The alternator will be delivered completely disconnected from the prime mover and all other generator components. Contractor is responsible for all assembly and disassembly inherent in performance of the cleaning, inspections, electrical testing, maintenance, and refurbishment (dip and bake) of alternators.

2) Pickup and Return: All proposals will include a separate pricing option for the pickup of

SR4B alternators and the return of the SR4B alternators to:

SFC Michael Huges / CW3 Anthony Jellison 249th Engineer Battalion

BLDG #1416

Fort Belvoir, VA 22060

3) Physical and Mechanical Inspection: Inspect physical and mechanical condition of alternator housing, bolted connections, anchorage, alignment, grounding, rectifiers, all components of the rotating field assembly (RFA), main armature, terminal leads, bearing, cables, and space heaters. (References: Service Manual SR4B SENR5359-01;

ANSI/NETA MTS-2015)

4) Cleaning: Before cleaning “as found” test(s) will be performed to determine the condition of insulation (See Electrical Testing). Cleaning will be performed to remove all contaminants such as dirt, grease, salt or oil. Cleaning will be accomplished either by washing with an approved solvent IAW with manufacturer’s directions or with steam cleaning when justified by dirty and greasy windings. Windings shall be oven dried after cleaning. After the windings and insulation have dried, the windings should be “dipped and baked” in a suitable varnish. (Reference: CAT Cleaning and Drying of Electric Set

Generators SEHS 9124)

5) Maintenance: Contractor will be responsible for checking and balancing the rotor, replacing the main rotor bearing, installing a complete rectifier heat sink assembly, machine work to repair the ODE bearing housing, inspect PM exciter stator, identify any broken parts, contractor provides a parts list to the Government to have parts shipped to contractor for install, and painting the alternator to match as closely as possible the original color (Caterpillar Yellow). The 249th Engineer Battalion (customer) will supply the main rotor bearings for replacement and PM exciter stator parts identified by the contractor, at the time of alternator delivery to the contractor.

6) Repairs: If the equipment sent for refurbishment is found to be deficient and requires additional repairs, a cost estimate will be provided to the Government. The Government will determine whether the quoted cost of the repair is fair and reasonable based upon government pricing for the parts required, estimated labor rates based on previous contracting, and historical pricing of previous repairs, and decide whether to fund the repair. If the repair is not funded, the contractor will complete the refurbishment in accordance with this PWS and return ship.

7) Electrical Testing: Each alternator will be tested in its “as found” and “as left” (after refurbishment) condition. Test values will be adjusted for temperature and humidity IAW

ANSI/NETA 2015 MTS standards. Testing results will be supplied to the 249th Engineer

Battalion via (1) digital and (1) hard copy upon completion of each alternator refurbishment. The contractor is also responsible for maintaining testing records. These records shall be tracked by alternator serial number. The following Components of each alternator will be tested (Reference SR4B Generator Service Manual – SENR5359):

- (CR1-CR6) Rectifier

- (CR7) Varistor

- (L1) Exciter Field (Stator)

- (L2) Exciter armature (Rotor)

- (L3) Main Field (rotor)

- (L4) Main armature (stator)

- (L5) Pilot exciter armature

- (PM) Permanent Magnet

Alternators will be tested IAW with ANSI/NETA 2015 MTS standards to include:

- Insulation resistance test (PI/DAR)

- Surge Test

- Winding resistance test

- Hi-Pot tests

- Step Voltage tests

Period of Performance: The period of performance for this contract begins on the effective date of award and will continue until all items of equipment are refurbished; not to exceed one year.

General:

a. Final proposals should include pricing / information for the following:

1. Pricing for pickup and drop-off of alternators at the address indicated above.

2. Unit pricing for the assembly / disassembly, physical and mechanical inspection, cleaning, maintenance, electrical testing, and refurbishment (dip and bake) of each Caterpillar SR4B alternator.

3. Complete description of the services to be delivered as part of refurbishment.

4. Estimate of the time it takes to refurbish each alternator.

b. Up to six alternators can be sent out for refurbishment at one time and must be returned within 30 days of contractor notification that alternators are available for pick

up. Notification will be in memorandum format, issued to the contractor via e-mail.

c. If damage is found during inspection and maintenance, the contractor will provide an invoice for the repair to the 249th EN BN. The government will decide within 10 business days whether to execute the repair, or have the unit return shipped at no additional cost to the government. A damaged, but not completely refurbished alternator will not count against the total number of units completed.

d. Upon completion of each refurbishment, an invoice will be submitted to the KO, through the 249th EN BN Logistics Officer for payment.

CONTRACTOR MANPOWER REPORTING

The contractor shall report all contractor and subcontractor labor hours required for performance of services under this contract via a secured data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 30 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/

GOVERNMENT SUPPLIED INFORMATION:

1. MACOM UIC: DA

2. Requiring Activity UIC: WNBF9A

3. Contracting Officer Representative/Technical Representative contact data (first and last name, phone number email):

4. Federal Service Code: J029

Security:

AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractors who do not require CAC, but require access to a Department of Defense (DoD) facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

iWATCH and/or CorpsWatch training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program.

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

Pre‐screen candidates using E‐Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

http://jko.jten.mil/courses/atl1/launch.html%3B http://www.uscis.gov/e-verify)

SOLICITATION PROVISIONS:

The following provisions and clauses are applicable to this solicitation and can be found in full text at www.acquisition.gov/far or http://farsite.hill.af.mil :

52.212-1 Instructions to Offerors--Commercial Items 52.212-3 Offeror Representations and Certifications – Commercial Items 52.212-4 Contract Terms and Conditions--Commercial Items 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7003 Control Of Government Personnel Work Product 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders. The following FAR Clauses cited within 52.212-5 are applicable to this acquisition:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.219-3 Notice of HUBZone Set-Aside or Sole-Source Award

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

52.219-6 Notice of Total Small Business Set-Aside

52.219-6 Alt I Alternate I of 52.219-6

52.219-6 Alt II Alternate II of 52.219-6

52.219-13 Notice of Set-Aside of Orders

52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

52.219-28 Post Award Small Business Program Rerepresentation

52.219-29 Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business

52.219-30 Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program

52.222-3 Convict Labor

52.222-19 Child Labor—Cooperation with Authorities and Remedies

52.222-21 Prohibition of Segregated Facilities

52.222-26 Equal Opportunity

52.222-35 Equal Opportunity for Veterans

52.222-36 Equal Opportunity for Workers with Disabilities

52.222-37 Employment Reports on Veterans

52.222-50 Combating Trafficking in Persons

52.222-54 Employment Eligibility Verification

52.223-15 Energy Efficiency in Energy-Consuming Products

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act http://www.acquisition.gov/far http://farsite.hill.af.mil/

52.225-3 Alt I Alternate I of 52.225-3

52.225-3 Alt II Alternate II of 52.225-3

52.225-3 Alt III Alternate III of 52.225-3

52.225-13 Restrictions on Certain Foreign Purchases

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

52.239-1 Privacy or Security Safeguards

52.222-41 Service Contract Labor Standards

52.222-42 Statement of Equivalent Rates for Federal Hires

52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements

52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements

52.226-6 Promoting Excess Food Donation to Nonprofit Organizations

Wage Determination

Wage Determination is applicable to contractor location. If the contractor is located outside the area below (DC, Maryland, and Virginia counties), then the contractor should look up their applicable wage determination at: http://www.wdol.gov/sca.aspx.

http://www.wdol.gov/sca.aspx

Below are several rates that may apply to this work. For the complete list please visit the website: http://www.wdol.gov/sca.aspx.

23000 - Mechanics And Maintenance And Repair Occupations

Title Rate

23160 - Electrician, Maintenance $27.98

23181 - Electronics Technician Maintenance I $27.43

23182 - Electronics Technician Maintenance II $29.12

23183 - Electronics Technician Maintenance III $30.68

23370 - General Maintenance Worker $21.43

23380 - Ground Support Equipment Mechanic $28.41

23381 - Ground Support Equipment Servicer $21.74

23382 - Ground Support Equipment Worker $23.11

23430 - Heavy Equipment Mechanic $24.16

23440 - Heavy Equipment Operator $22.91

23460 - Instrument Mechanic $24.85

23470 - Laborer $14.98

23530 - Machinery Maintenance Mechanic $25.43

23550 - Machinist, Maintenance $24.69

23580 - Maintenance Trades Helper $18.27

23910 - Small Engine Mechanic $20.49 http://www.wdol.gov/sca.aspx