ATTACHMENT_5_Alternate_Sample_TORFP.pdf

ALTERNATE SAMPLE TASK ORDER REQUEST

FOR PROPOSAL

Instructions to Offerors:

Offerors shall submit a Technical Proposal describing their approach to accomplishing the work stated in the sample Performance Work Statement (PWS) below.

Offerors must submit a proposed Level of Effort (LOE) using the Sample Price Sheet (Attachment 2 of RFP W912HQ-15-R-0003).

The Offeror shall propose a LOE based on the Labor Categories found in PWS (RFP W912HQ-15- R-0003) Appendix B.

PRICES ARE NOT TO BE ENTERED, ONLY THE NUMBER OF HOURS ESTIMATED

TO COMPLETE THE TASK BY LABOR CATEGORY.

SAMPLE Performance Work Statement

Planning Support to

Rocky River Watershed Task Force

1. Background. This scope of work is for planning support for the efforts of a 6-member Task Force in conducting a governmental and public engagement process in the greater Rocky River watershed (U.S. and Canada), culminating in a report by July 15, 201X.

2. Objective. Provide assistance in securing, organizing and managing contact information, issuing mailings and material for website posting and formatting and printing documents,

3. Technical Criteria. The chosen contractor must have demonstrated skills in use of Microsoft Office software (Word, Excel and Outlook) as well as experience in organizing and providing planning support for meetings.

4. Tasks and Deliverables.

Task 1: Secure, Organize and Manage Contact Information

1. Organize and manage existing spreadsheet with approximately 300 entries.

2. Obtain missing contact information (primary contact, phone numbers, email address, mailing address) where possible.

3. Add additional contacts as obtained by Task Force members, to include Citizen Advisory

Group members and local library contacts.

4. Manage distinctions between state and federal resource agency contacts, local government contacts, tribal and First Nation contacts, media contacts, Citizen Advisory

Group contacts, political contacts, local library contacts, and general public contacts, or other distinctions as the Task Force may request, such that directed mailings can be readily issued.

5. Determine and advise on cost of advertisements, and of submission requirements, for approximately 6 primary media contacts (of approximately 35 media contacts.)

6. Maintain up-to-date contact information on Task Force sharepoint website. (Task Force members will add comments regarding individual contacts they make.)

Task 2: Issue Mailings and Material for Website Posting

1. Issue mailings to contacts, in electronic or hard-copy format, as directed by the Task Force.

Primary means of dissemination will be electronic. Anticipated mailings include the following:

a. Paid display advertisements to approximately 6 print newspapers (twice in advance of two series of public meetings.) Contractor shall handle payment, and shall include costs of advertisements in proposal; total available advertising budget is $7,500.

b. Articles, media releases, or public service announcements for media (twice in advance of two series of public meetings.)

c. Information for the general public and political contacts (once in advance of two series of public meetings)

d. Letters and notices for state and federal resource agency contacts, local government contacts, and tribal and First Nation contacts (once in advance of two series of public meetings)

e. Meeting notices and information for Citizen Advisory Group contacts (twice in advance of two series of meetings and once after each series of meetings)

2. Provide information to International Joint Commission for it to post on Task Force website.

Monitor website to ensure timely posting; alert Task Force of missing material.

Task 3: Format and Print Documents

1. Format content provided by Task Force for newspaper advertisements and public notices.

2. Format an interim and draft final report (text and some graphics to be provided by Task

Force) for review by Task Force. Adjust format of draft final report as directed by Task Force in responding to comments received (final report). Each report anticipated to be approximately 100 pages, including appendices.

3. Following approval by Task Force, print, provide for posting, and distribute interim, draft final, and final reports as directed by Task Force (anticipate the following: provide for posting in .pdf format on Task Force website, issue electronically in .pdf format to contact list with hard-copy distribution upon request, provide a reference hard copy to each local library and county office, provide one hard copy to each Task Force member, provide 50 hard copies each to the two offices of the International Joint Commission; for interim and draft final reports only, provide 300 hard copies for use at public meetings.)

5. Anticipated Schedule.

Initial expansion and refinement of contacts 4 weeks after award of contract

Advance mailings for 1st series of meetings Early February

Advance mailings for 2nd series of meetings Early May

Final distribution Mid July