NE_2_PWS_AMD 1_30 May 2025.pdf

ANNEX TITLE

0100000 C General Information

0200000 C Management and Administration

1502000 C Facility Investment

1503010 C Custodial

1503020 C Pest Control

1503030 C Solid Waste Management

1503050 C Grounds Maintenance and Landscaping

1503060 C Pavement Clearance

SECTION C - PWS

MFR NORTHEAST 2 FACILITY SUPPORT TABLE OF

CONTENTS

Annex/ Sub-annex Spec Item

Deliverable Title Frequency Submit One Copy To Due Date

0200000 C 2.3.3 Permits and Licenses As specified KO Before work commences and as requested by the KO

0200000 C 2.3.4 Certificate of Insurance

1 time KO Within 30 days after award

0200000 C 2.3.7 Certification Form Monthly KO Submit with monthly invoice 0200000 C 2.6.5 Service Interruptions As required I&I Within 5 working days days prior to the interruption 0200000 C 2.6.7.1 Quality Management

Plan 1 time KO Within 30 days after award

0200000 C 2.6.7.3 Quality Inspection and Surveillance Report

As requested KO As requested by the KO

0200000 C 2.7.1 List of Key Personnel and Qualifications

1 time KO Within 15 calendar days after award.

0200000 C 2.7.1 Organizational Chart 1 time KO Within 15 calendar days after award.

0200000 C 2.9.1 Accident Prevention

Plan As specified KO Within 30 calendar days after award and within seven calendar days of changes.

0200000 C 2.9.4.1 Initial Accident Reporting Notification

Report

As specified KO Immediately after that an accident or near miss.

0200000 C 2.9.4.1 Follow-on Accident Reporting Notification

Report

As specified KO Close of business the day of the accident, or if the accident occurs after hours, at start of business the following morning.

0200000 C 2.9.4.1 Final Accident Reporting Notification

Report

As specified KO Within 24 hours after completing the investigation of the accident.

0200000 C 2.9.6 OSHA Citations and Violations Corrective

Action Report

As specified KO Within 48 hours after receiving a citation.

0200000 C 2.9.8 Safety Certification As specified KO Prior to start of work and as old certifications expire

0200000 C 2.10.7 Asbestos Containing Material Notification

As specified KO Within 24 hours if ACM is encountered or suspected in the performance of work.

0200000 C 2.13.2 Notification to the

Government for Work Above the FFP

Limitations

As specified KO Within 24 hours after receiving a citation.

1502000 C 2.2.2 Certification, Training, and

As required KO Before work commences and as requested by the KO

1502000 C 3 Monthly Planned Services

Monthly I&I 25th Day of Proceeding Month

1502000 C 3.1 Service Call Report Monthly KO Submit with monthly invoice 1502000 C 3.1 Exceed Service Call

Threshold As needed KO Within 24 hours after determining service call threshold will be exceeded 1502000 C 3.2 Preventive

Maintenance Program 1 time KO 30 calendar days after contract award

SECTION F: DELIVERIES OR PERFORMANCE

Deliverable Title Frequency Submit One Copy To Due Date

SECTION F: DELIVERIES OR PERFORMANCE

1502000 C 3.2 Unacomplished PM Report

As needed KO Submit with monthly invoice

1502000 C 3.2 Equipment Update Report

As needed KO Submit with monthly invoice

1502000 C 3.2.1.1 Notification of HVAC Boiler Seasonal Start-up and Shut-down

As required I&I, KO Submit with monthly invoice

1502000 C 3.2.1.2 HVAC Closed loop Water Treatment

Program

1 time KO 30 calendar days after contract award

1502000 C 3.2.1.2 HVAC Closed loop Water water Testing

Report

As required KO Submit with monthly invoice

1502000 C 3.2.3 Annual fire detection and alarm inspection report

As requested KO As requested by the KO

1502000 C 3.3 Inspection, Testing, And Certification

Schedule

Monthly KO 30 days after first site maintenance visit.

1502000 C 3.3 Notification of Repair Work

1 time KO 24 hours after identification

1502000 C 3.3.1 Boiler Certification As requested KO As requested by the KO

1502000 C 3.3.2 WHE Inspection and test Reports

As requested KO As requested by the KO

1502000 C 3.3.3 VTE Test Report As requested KO As requested by the KO 1502000 C 3.3.4 Backflow Prevention

Device Test Report As requested KO As requested by the KO

1502000 C 3.3.5 Emergency Generator Test Report

As requested KO As requested by the KO

1502000 C 3.4.1 HVAC DDC

Monitoring

As specified MARFORRES, KO Weekly

1502000 C 3.4.2 Fire alarm monitoring company UL certificate

1 time KO 45 calendar days after contract award

1502000 C 3.4.3 Minor Repair Work Log

As requested KO As requested by the KO

1503010 C 3.1 Annual Work One time KO, I&I Within 15 days after award 1503010 C 3.1 Monthly Work Plan Monthly I&I 25th dayof the preceding month.

1503010 C 3.2 Unscheduled Services

(Service Calls) Report Monthly KO Submit with monthly invoice

1503020 C 2.2.2 Copy of State Certification for

Contractor Personnel

As required KO At least 15 days prior to start of work.

Copies of renewed certifications shall also be submitted.

1503020 C 2.2.3 Permits As required KO At least 15 days prior to start of work

Deliverable Title Frequency Submit One Copy To Due Date

SECTION F: DELIVERIES OR PERFORMANCE

1503020 C 2.4 Ultra-Low Volume (ULV) Equipment

Calibration and Droplet Analysis

As required KO 15 days prior to start of work and thereafter every 50 hours of use (or per manufacturer's recommendations), or when the machine is repaired 1503020 C 2.5 Planned Pesticide Use

Sheets including Pesticide Labels and Material Safety Data

Sheets (MSDS)

As required KO At least 15 days prior to start of work.

Thereafter, any proposed changes in pesticide usage shall be submitted for KO approval at least 5 business days in advance of pesticide use.

1503020 C 2.6.1 Pest Control

Operation Electronic Reporting

Monthly KO Submit with monthly invoice

1503020 C 3 Contractor's Work Plan

One time KO Within 30 days after award

1503020 C 3 Report of Conditions Conducive to Pest

Infestation

As required KO, I&I Within 5 business day after citing conditions.

1503020 C 3 Annual Work One time KO, I&I Within 15 days after award 1503020 C 3 Monthly Work Plan Monthly I&I 25th dayof the preceding month.

1503020 C 3.1.1 Termite and Wood

Decay Inspection (DD Form 1070) (per the appropriate Pest Group Sheet)

As required KO 10 working days after inspection completed.

1503020 C 3.2 Unscheduled Services (Service Calls) Report

Monthly KO Submit with monthly invoice

1503030 C 2.3 Disposal Permits One time KO Within 15 days after award 1503030 C 3 Solid Waste

Collection Schedule One time KO, I&I Within 15 days after award

1503050 C 3 Schedule of Services One time KO, I&I Within 15 days after award 1503050 C 3 MSDS sheets and catalog cut sheets of all proposed fertilizers and mulch

As required KO As requested by the KO

1503050 C 3.5 Unscheduled Services (Service Calls) Report

Monthly KO Submit with monthly invoice

1503060 C 3.2 MSDS sheets and catalog cut sheets of all proposed deicing agents

As required KO As requested by the KO

1503060 C 3.4 Unscheduled Services (Service Calls) Report

Monthly KO Submit with monthly invoice

C 0100000 – General Information

C 0100000 – General Information

1.0 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement

(PWS) at the Marine Corps Reserve Centers and Marine Corps Reserve Facilities located in the United

States by means of a combination firm-fixed Price (FFP) contract and indefinite delivery-indefinite quantity

(IDIQ) contract. The PWS is organized into annexes. Annex 1 is “General Information”. Annex 2 contains the on-site project management and administration requirements. Annexes 3 through18 contain the technical requirements. The annex numbers include seven digits (ex. Annex 1 expanded number is

0100000 as shown in the header row at the top of this page.

• Annex 1: General Information

• Annex 2: Management and Administration

• Annex 3: Command and Staf f – N/A

• Annex 4: Public Safety – N/A

• Annex 5: Air Operations – N/A

• Annex 6: Port Operations – N/A

• Annex 7: Ordnance – N/A

• Annex 8: Range Operations – N/A

• Annex 9: Health Care Support – N/A

• Annex 10: Supply – N/A

• Annex 11: Personnel Support – N/A

• Annex 12: Morale, Welfare, and Recreation Support – N/A

• Annex 13: Galley – N/A

• Annex 14: Housing – N/A

• Annex 15: Facilities Support

Sub-Annex 1502000 Facilities Investment

Sub-Annex 1503010 Custodial

Sub-Annex 1503020 Pest Control

Sub-Annex 1503030 Solid Waste Management

Sub-Annex 1503050 Grounds Maintenance

Sub-Annex 1503060 Pavement Clearance

• Annex 16: Utilities – N/A

• Annex 17: Base Support Vehicles and Equipment – N/A

• Annex 18: Environmental – N/A

1.2 Project Location The work shall be performed at locations listed in J-0100000-01 and other locations designated by Note 1. The following is an example of the dispersion of work at the various locations.

1) Preventative Maintenance

2) Inspection, Testing, and Certif ication of Equipment

3) Repair Work

4) Janitorial Services

5) Pest Control Services

6) Grounds Maintenance

7) Solid Waste Management and Recycling

8) Street Sweeping and Snow Removal

9) Control Inspection

10) Fire Alarm Monitoring

11) IDS Installation, Monitoring and Repair

• Note 1: It’s the intention of the Government to add additional locations within scope of this contract.

Locations include Marine Corps Reserve Centers and Marine Corps Reserve Facilities within the continental United States.

1.3 Acquisition of Additional Work The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the Firm-Fixed Price requirement of this contract. Additional services will be incorporated into the contract in accordance with the

CHANGES clause, SECTION 1 or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Verification of Workload and Conditions Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity, and location of services to be provided. However, offerors are encouraged to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.5 Related Information There are four types of Related Information that can be found in the Description of the specif ications as follows:

• Notes – Used throughout the PWS provide additional information to of ferors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of test marked “NOTES” throughout Annexes 1 through 18 are subject to this disclaimer.

Offerors may not rely upon the “NOTES” as material representation of the Government.

Information provided in “NOTES” does not create a contractual requirement on either party to this contract.

• Clarifying Information describes client expectations in a more detailed manner that the

Performance Objective and the Performance Standard alone.

• Constraining Information describes limitations to the work performed to meet the Performance

Objective and Performance Standard.

• Requirement Information further describes client requirements associated with each

Performance Objective.

1.6 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Marine Corps-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. Army Corps of Engineers intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Army Corp of Engineers requirements and expectations.

The Standard template contains 18 standard annexes. Annex 1 always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specif ication item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specif ications item 3 will always contain the Firm Fixed Price (FFP) requirements.

Specification item 4 will always contain the Indef inite Delivery-Indef inite Quantity (IDIQ) requirements.

Requirements and standards for higher level specif ication items apply to all subordinate specif ication items, e.g. Specification Item 3 standards apply to all firm fixed process specifications items. Specification

Item 3.1 is applicable to all 3.1 subordinate specif ication items. Specif ication Item 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specif ication Item 3 of Annexes 3 through 18.

1.7 Technical Proposal Certification The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

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C 0200000 Management and Administrative

Section C-0200000 - Management and Administration

2.0 Management and Administration

2.1 Definitions and Acronyms

2.1.1 Calendar Days Unless otherwise noted, all days are calendar days.

2.1.2 Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

2.1.3 Contract Deficiency The failure of the Contractor to perform in accordance with contract requirements and specifications. A contract deficiency may result from failure of the Contractor to provide, or provide on time, the required contract service or it may result when the required service does not meet specific contract standards.

2.1.4 Contracting Officer (KO) That individual with the authority to enter, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer in writing.

2.1.5 Contracting Officer’s Representative (COR) The person designated in writing by the Contracting Officer to act as his/her authorized representative to assist in administration of the contract.

2.1.6 Contractor (KTR) That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

2.1.7 Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

2.1.8 DoD Department of Defense

2.1.9 DoN Department of Navy

2.1.10 Direct Labor Costs The number of direct labor hours multiplied by the appropriate Service Contract Act or Davis-Bacon Act wage rate(s), including fringe benefits.

2.1.11 Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

2.1.12 Equipment Anything kept, furnished, or provided for a specific purpose.

2.1.13 Facility A building or structure designed and created to serve a particular function.

2.1.14 FAR Federal Acquisition Regulation

2.1.15 FFP Firm Fixed Price

2.1.16 FSC Facility Support Contract

2.1.17 Frequency of Service

Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 calendar days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 calendar days.

Daily (D5). Services performed once each calendar day, Monday through Friday, excluding holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

2.1.18 GFE Government-furnished Equipment

2.1.19 GFF Government-furnished Facilities

2.1.20 GFM Government-furnished Materials

2.1.21 IDIQ Indefinite Delivery Indefinite Quantity

2.1.22 Indirect costs All expenses which are not project specific, this includes overhead expenses, travel, and any oversight expenses.

2.1.23 Inspector & Instructor (I&I) The Officer designated by the Contracting Officer to provide for the on-site management of Facilities Support Contracts, to include insuring the Army’s requirements are satisfactorily met in compliance with the provisions of the contract.

2.1.24 Maintenance and Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes.

Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

2.1.25 Means Cost Data A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average.

Data has been targeted for residential, commercial, and industrial repair/remodeling projects.

An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means". The following are required Means data, R. S. Means Repair and Remodeling Cost Data, R. S. Means facilities & Maintenance data, R. S. Means Commercial Renovation.

2.1.26 Monthly On-Site Labor Report A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on a Government property.

2.1.27 MSDS Materials Safety Data Sheet

2.1.28 NAVFAC Naval Facilities Engineering Command

2.1.29 Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.30 Pre-expended Bin Materials and Supplies The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less. Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sandpaper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

2.1.31 Preventative Maintenance (PM) The recurring day-to-day, periodic or scheduled work required to preserve or restore equipment to such a condition that it may be effectively utilized for its designated purpose. Preventative maintenance includes, but is not limited to, replacement of belts, filters, refrigerant, motor and compressor oil, paint, cleaning of coils and equipment, and minor adjustments.

2.1.32 PM Project Manager

2.1.33 PWS Performance Work Statement

2.1.34 Quality Assurance A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.35 Quality Assurance Representative (QAR) That individual designated by the KO to be responsible for the monitoring of Contractor performance.

2.1.21 Quality Control (QC) A method used by the Contractor to control the quality of goods and services produced.

2.1.23 Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

2.1.24 Unit Priced Labor (UPL) Hour The unit price bid by the Contractor to preform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity:

cost for pre-extended bin materials, union agreements, crew size, hand tools, payroll burdens, and fringes, overtime, job (field) overhead (including clerical support, supervision, inspections, fees, taxes, licenses, permits, and insurances), general and administrative (home office) overhead, and profit. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

2.1.25 Asset are land, structures, equipment (including motor and aircraft fleets), and intellectual property (including software), which are used by the Federal Government and that have an estimated useful life of two years or more.

2.1.26 Transitional Period The time from the base Contractor award until the first task order is issued. During this time the Contractor is responsible for all submittals in section F that are required after award. This includes but is not limited to the following: Permits and Licenses, Insurance certificate, Quality management plan, Accident Prevention Plan, Preventive

Maintenance schedule, and many of the program plans.

2.2 General Information

2.2.1 Government Regular Working Hours The Government's regular working hours include times in which facilities are used to support the military mission, and vary from site to site. Regular working hours are typically 0800-1600, five days per week, Monday through Friday, except observed Federal holidays; and Saturdays and Sundays up to three weekends per month. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal Holidays The Government observes the following holidays:

New Year’s Day, January 1st Martin Luther King Jr.’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, last Monday in May Juneteenth, June 19th Independence Day, July 4th Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veterans’ Day, November 12th Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th

2.2.1.2 Restricted Contractor Working Hours If the Contractor wished to work outside of the Governments regular working hours for the Contractor’s convenience, the Contractor shall submit a written request to work outside Government’s Regular working hours to the site I&I for approval at least seven calendar days prior to requested day.

2.2.2 Wage Determinations Contractor’s must utilize the appropriate wage determination for each respective site by accessing the following site: http://www.wdol.gov/sca.aspx

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings The Contractor may be required to attend administrative and coordination meetings at the KO’s discretion.

http://www.wdol.gov/sca.aspx

2.3.2 Training for Maintenance and Operations of New and Replacement Systems and Equipment When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operations of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations. Provide evidence of such permits and licenses to the KO before work commences and at other times as requested by the KO.

2.3.4 Insurance Within 15 calendar days after award of this contract, the Contractor shall furnish the KO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance Amounts The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except where worker's compensation may not be written by private carriers

Other as required by State Law

2.3.5 Protection of Government Property During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Access to Work Areas The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government will not issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.3.7 Instructions, Directives, and References Applicable Department of Defense (DoD) and other directives, instructions, and references are listed in J-0200000-01. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing Procedures The Contractor shall submit, to US Army Corp of Engineers, Charleston, an email to the designated COR and Financial Specialist, an original invoice that clearly states the Contractor’s name, address, zip code, phone number, USACE contract Number, location of the work, actual work item and frequencies completed during the month, as well as the amount charged for each work item. The Contractor shall submit the invoice at monthly intervals based on the term of the contract and unit prices bid or monthly prices bid (whichever is applicable). Included with the invoice shall be J-0200000-02, Certification form, signed by I&I, or representative designated by the I&I and digital photographs documenting service call work invoiced (where applicable). Pictures shall document the discrepancy before and after repair. There shall be one Certification Form for each activity where work was performed. Upon receipt USACE will complete the certification of the amount to be paid the Contractor, that the services have been rendered, and process in accordance with the agency’s procedures. Payment will be made by US Army Corp of Engineers Finance Center, CEFC-AO-P, 5720 Integrity Drive, Millington, TN 38054-50085

2.3.9 MARFORRES Mailing Address All reports submitted to MARFORRES shall be made to Marine Forces Reserve Facilities (ATTN: Insert Name), 2000 Opelousas Ave, New Orleans LA 70114

2.3.10 US Army Corp of Engineers Mailing Address All reports submitted to the US Army Corp of Engineers shall be sent to US Army Corp of Engineers, to an email address designated for the COR and Program Manager. USACE will supply email addresses at onset of contract.

2.3.11 Labeling of Equipment: The Contractor shall be responsible for maintaining or creating new labels for equipment outlined to be maintained as part of this contract. This label shall be consistent with the other equipment within the facility (IE: Air handling units, AHU). The contractor shall identify the equipment with a number if there are multiple pieces of inventory.

An example, If the inventory calls out 3 chilled water pumps, but when in the field the contractor finds that they are not uniquely labeled the Contractor shall identify each one, CW pump 1, CW pump 2 and CW pump 3, but following the established naming convention. Maximo shall have the same name as to ensure the right equipment is tracked. The contactor is also responsible for replacing labels on equipment if they are replaced or damaged.

2.4 Government-Furnished Property, Materials and Services In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.4.1 Government-Furnished Utilities All normally available utilities will be free to the Contractor at existing outlets for completion of this contract, to include water, sewer, and electricity. No phone, fax, copying, computer services, or office space will be available.

2.4.2 Government-Furnished Materials (GFM) None.

2.4.3 Government-Furnished Equipment (GFE) None.

2.5 Contractor-Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require samples, Material Safety Data Sheets (MSDS), manufacturer’s data cut sheets of materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide staff with the necessary management expertise to assure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other that Government regular working hours

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the KO. A written status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as Deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers a minimum of 10 calendar days in advance. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized Maintenance Management System (CMMS) The Government will not make CMMS available for the Contractor’s use in managing the effort required under this contract. The Contractor shall maintain complete and accurate records of all services provided and make these records available for the Government’s use in managing the effort required under this contract.

2.6.7 Maximo The Government utilizes Maximo (USMC) and Microsoft SharePoint (Marines’) for work /service order and asset management. The Contractor is required upload all service order data in USMC’s MAXIMO when approved by the KO for execution. The data recorded by the Contractor is required for the Government’s use in long term asset management and planning. In addition, all service request including history will be recorded on the monthly Quality Inspection, and Surveillance Report. Marine Forces Reserve Headquarters (client) currently track all facility service contracts actions through Microsoft SharePoint. *Note:

Maximo and SharePoint systems are not compatible*

2.6.7.1 Maximo Data The Contractor shall maintain records stored in the Government's CMMS, MAXIMO, current and accurate. The Government will make these systems available for the Contractor's use in managing the effort required under this contract. Service Orders are minor facility problem requests or requests for facilities-related work. Service Orders are classified as emergency, urgent, or routine work requests. Emergency or Urgent Service Orders shall be considered received by the Contractor when notified by the Government. Service Orders are entered into SharePoint by the supported commands or generated by designated Government representatives. Service Orders are processed in MAXIMO. Specified data shall be provided for all work performed in Annex/Subannexes contained within this specification where performance data is required to be provided for USMC MAXIMO, e.g., 1502000 Facility Investment. Further instructional information detailing the process for submitting the specified information for USMC MAXIMO Data Reporting will be provided post award. As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor also shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the Contractor 60 calendar days’ notice of modifications to the Service Provider, Asset, Specification.

2.6.7.2 Maximo Method of Data Entry DIRECT ENTRY: USMC Maximo (USMCmax) will be the sole Computerized Maintenance Management System (CMMS), to be used by all Marine Corps installations for management of facilities maintenance activities. The Contracting officer will direct the contractor on the use of this system at a later date and time, when the Marine Corps Reserve has an established policy for this system.

2.6.7.3 Maximo Access The Contractor is required to provide MAXIMO data via Direct Entry.

The process for obtaining access and establishing MAXIMO accounts are detailed in the USACE MAXIMO System Access Procedures provided post award. Once accounts have been established, MAXIMO can be accessed at designated website upon KO approval. The Contractor shall provide all necessary computer equipment and Internet Service Provider (ISP) accounts to access MAXIMO for Direct Entry of required data. A maximum of five MAXIMO accounts will be approved for the Contractor. Changes of personnel requiring MAXIMO accounts more than once per year may result in required compensation to the Government for the administrative costs in processing account requests. The Contractor shall provide a list of personnel requiring MAXIMO accounts per Section F.

2.6.7.4 Maximo Training The Government will provide or make available initial training on USMC MAXIMO to Contractor personnel responsible for direct entry of work order data.

Additional training will be provided by the Government when there are significant changes to the USMC MAXIMO software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of USMC MAXIMO.

2.6.8 Data Sharing Platform The contractor shall establish a secure data sharing platform to be used by both the contractor and the government to share documents, reports, service call logs and other deliverable document. This site will also be a repository for inspection, testing, and certification documents. E.X. password protected SharePoint site.

2.6.9 Quality Management System (QMS) The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide and effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor’s QMS Program shall address.

• Accurate Documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.9.1 Quality Management Plan The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan or acceptance.

2.6.9.2 Quality Inspection and Surveillance The records shall include complete logs of all Facilities Maintenance Services work provided, including but not limited to the following:

2.6.9.3 Quality Inspection and Surveillance Report The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.10 System and Equipment Replacement The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be available by phone within one hour both during and after the Government’s regular working hours.

2.7.1.2 Quality Manager (QM) The Contractor shall provide a Quality Manager who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The QM may be the same person as the

SSHO

2.7.1.3 Site Safety and Health Officer (SSHO) The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can read and understand printed regulations, detailed written orders, operating procedures, training instructions and emergency procedures.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Identification as Contract Employee Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meeting with Government personnel. All Contractor employees shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

2.7.2.4 Site Debrief After completion of onsite work, the Contractor personnel, including subcontractor personnel, shall meet with the I&I or someone designated by the I&I, to review work performed and provided status of any trouble ticket investigations. Any concerns or repairs identified by the site during debrief shall be forwarded to the KO.

2.7.2.5 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest, inconsistent with the best interests of National Security, or if employee behaviors violate any requirements outline in this or any other sections of this contract.

2.7.2.6 Proof of Legal Residency No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship is furnished, or, if an alien, legal residency within the United States is confirmed.

2.7.2.7 Anti-Terrorism (AT) Level 1 Training All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training and submit certificates of completion to the COR, or KO, within fifteen (15) days of award at the following website: http://jko.jten.mil/courses/atl1/launch.html

2.7.2.8 Operational Security (OPSEC) Training Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training. OPSEC training is available at the following website:

http://cdsetrain.dtic.mil/opsec/

2.8 Security Requirements The Contractor shall comply with all federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee Listing The Contractor shall maintain and provide upon request a current listing of employees. The list shall include employee’s name, position, social security number, address, copy of valid driver’s license and proof of insurance (if ever driving on Government property) and level of security clearance.

2.8.2 Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.

2.8.3 Passes and Badge All Contractor employees shall obtain the required employee and vehicle passes as required by the I&I. The Contractor employees must be able to obtain a http://jko.jten.mil/courses/atl1/launch.html http://cdsetrain.dtic.mil/opsec/

Common Access Card (CAC) in accordance with security requirements, if requested. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within 10 calendar days or payment maybe with held at the discretion of the KO. The KO may require additional badging requirements based on the current needs of the security community.

2.8.4 Access to Installation All Contractor personnel shall obtain access to the installation by obtaining passes each day from the Base Pass and Identification Office Passes will be furnished without charge.

Contractor personnel may be subject to daily mandatory vehicle inspection and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections.

2.8.4.1 DBIDS Program DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards.