Solicitation_Specifications_-_W912HP19R5000_-_FY19_Daniels_Island_Ditching.pdf

REQUEST FOR PROPOSAL NO. W912HP-19-R-5000

US Army Corps Of Engineers Charleston District

Post 45 FY19 Daniel Island Placement Area Site Work, Second Round Ditching, Berkeley County, South Carolina

U. S. Army Corps of Engineers Charleston District 69A Hagood Avenue Charleston, South Carolina 29403-5107

Construction Solicitation and Specification

100% Small Business Set-Aside

POST 45 FY19 DANIEL ISLAND W912HP-19-R-5000

PLACEMENT AREA SITE WORK

SECOND ROUND DITCHING

PROJECT TABLE OF CONTENTS PAGE 1

PROJECT TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 10 00 GENERAL

01 33 00 SUBMITTAL PROCEDURES

01 35 29 SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 45 04.00 10 CONTRACTOR QUALITY CONTROL

01 57 20.00 10 ENVIRONMENTAL PROTECTION

DIVISION 02 – EXISITING CONDITIONS

02 31 11.00 34 DRAINAGE AND SITE WORK BY RENTAL EQUIPMENT

ATTACHMENTS (See section for list of contents)

SECTION 01 10 00 PAGE 1

SECTION 01 10 00

GENERAL

PART 1 GENERAL

1.1. SUMMARY

1.2. PAYMENT

1.3. PRECONSTRUCTION CONFERENCE

1.3.1. Conference

1.3.2. Letter of Record

1.4. CERTIFICATES OF COMPLIANCE

1.5. PHYSICAL CONDITIONS AND DATA

1.5.1. General

1.5.2. Physical Conditions

1.5.3. Weather Conditions

1.5.4. Transportation Facilities

1.5.5. Tidal Information

1.5.6. Channel Traffic

1.5.7. Obstruction of Channel

1.5.8. Site Location and Access

1.6. SUSPENSION OF OPERATIONS

1.7. MOVEMENT OF EQUIPMENT

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

SECTION 01 10 00 PAGE 2

This section requires the Contractor to implement practices and procedures for general contract requirements.

1.2. PAYMENT

Separate payment will not be made for general contract requirements, and all associated costs therewith shall be included in the applicable unit prices or lump sum prices contained in the Bidding Schedule.

1.3. PRECONSTRUCTION CONFERENCE

1.3.1. Conference

A Preconstruction Conference will be arranged by the Contracting Officer's Representative after award of contract and before commencement of work. The Contracting Officer's Representative will notify the Contractor of the time and date set for the meeting. At this conference, the Contractor shall be oriented with respect to Government procedures and line of authority, contractual, administrative, and construction matters. Additionally, a schedule of required submittals will be discussed. The Contractor shall bring to the preconstruction conference the required preconstruction submittals in completed form.

1.3.2. Letter of Record

A Letter of Record will be written documenting all items discussed at the conference and a copy will be furnished by the Contracting Officer's Representative to all in attendance.

1.4. CERTIFICATES OF COMPLIANCE

Any certificates required for demonstrating proof of compliance of materials with specification requirements shall be executed in three (3) copies unless otherwise specified. Each certificate shall be signed by an official authorized to certify in behalf of the manufacturing company and shall contain the name and address of the Contractor, the project name and location, and the quantity and date or dates of shipment or delivery to which the certificates apply. Certification shall not be construed as relieving the Contractor from furnishing satisfactory material.

1.5. PHYSICAL CONDITIONS AND DATA

1.5.1. General

In accordance with Contract Clause FAR 52.236-4, data and information furnished or referred to below are for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

1.5.2. Physical Conditions

The physical conditions indicated on the drawings and in the specifications are the results of site investigations by the U.S. Army Corps of Engineers, Charleston District (USACE-SAC). It highly recommended that bidders conduct their own investigations and examine the areas of work to decide for themselves the wetness of the site, the character of the materials, and the

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difficulties of performing the work.

1.5.3. Weather Conditions

The areas in which work is to be done under these specifications are workable during the entire year; however, tropical storms may require that operations be suspended temporarily. The season for tropical storms is during the period June – November; during such disturbances precaution should be taken to secure all plant and equipment. In addition, heavy saturating rains can occur at any time of the year which will render the placement area and/or the materials too wet to work for extended periods of time.

1.5.4. Transportation Facilities

The Port of Charleston is served by the CSX Railroad Company. Marine repair facilities, docking and fueling facilities, provisions, and marine supplies are also available.

1.5.5. Tidal Information

Tidal benchmark information may be obtained from U.S. Department of Commerce, National Oceanic and Atmospheric Administration, National Ocean Service at the NOS website, www.co-ops.nos.noaa.gov.

1.5.6. Channel Traffic

Charleston Harbor is served by large commercial ocean-going vessels, small freight boats, tugs, tow boats, barges, launches, pleasure crafts and fishing vessels.

1.5.7. Obstruction of Channel

The Government will not undertake to keep the channel free from vessels or other obstructions, except to the extent of such regulations, if any, as may be prescribed by the Secretary of the Army, in accordance with the provisions of Section 7 of the Rivers and Harbors Act approved 8 August 1917. The Contractor will be required to conduct the work in such a manner as to obstruct navigation as little as possible, and in case the Contractor's plant so obstructs the channel as to make it difficult or endanger the passage of vessels, said plant shall be promptly moved on the approach of any vessel to such an extent as may be necessary to afford a practicable passage. Upon completion of the work the Contractor shall promptly remove his plant, including ranges, buoys, piles and other markers placed by him under the contract in navigation waters or on the shore.

1.5.8. Site Location and Access

Daniel Island Placement Area is located at the confluence of the Cooper River and Wando River in Charleston Harbor. Primary access to the site is via water. The access ramp is located on the Wando River at the end of Cross Dike B. It may be possible to access the site via land if an acceptable arrangement is made with the property owners of the adjacent properties, but any such arrangement is solely the responsibility of the bidder, and all liability, obligations, etc., will be solely between the bidder and the property owner. The Contractor shall obtain any and all rights-of-entry across private lands which he may use. The Contractor shall be held responsible for liabilities of any nature or kind arising from any trespassing or damage occasioned by his operations.

http://www.co-ops.nos.noaa.gov/

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1.6. SUSPENSION OF OPERATIONS

The government may suspend operations of any and all equipment when conditions exist which would hinder satisfactory performance. These conditions include, but are not limited to, adverse weather, wet materials, unstable foundations, or Contractor inefficiency. No payment will be made for lost time under such suspensions. The Contractor has the option, under suspensions of more than fourteen (14) calendar days, of moving equipment from the site of assignment, as convenience requires. If the Contractor exercises this option, additional mobilization and demobilization costs will be negotiated, but only in cases where such suspension does not involve Contractor inefficiency. The plant shall be returned, during such authorized suspensions, within five (5) calendar days after receipt by the Contractor or his authorized representative of notice to resume operations.

1.7. MOVEMENT OF EQUIPMENT

It shall be the responsibility of the operator to determine suitability of supporting ground prior to advancement of equipment. If the operator advances a piece of equipment in a negligent manner, as determined by the Contracting Officer, and bogs down equipment, no payment will be allowed for such bogged-down time.

PART 2 PRODUCTS (Not Applicable)

-- End of Section --

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SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1. SUMMARY

1.2. DEFINITIONS

1.2.1. Approving Authority

1.2.2. Work

1.2.3. Submittal Descriptions

1.3. PAYMENT

1.4. SUBMITTALS

1.5. SUBMITTAL CLASSIFICATION

1.5.1. Government Approved

1.5.2. Information Only

1.6. PREPARATION

1.6.1. Transmittal Form

1.6.2. Electronic File Format

1.7. INFORMATION ONLY SUBMITTALS

1.8. VARIATIONS

1.8.1. Considering Variations

1.8.2. Proposing Variations

1.8.3. Warranting That Variations are Compatible

1.8.4. Review Schedule is Modified

1.9. SUBMITTAL REGISTER

1.9.1. Use of Submittal Register

1.9.2. Updating Submittal Register

1.10. SCHEDULING

1.11. GOVERNMENT APPROVING AUTHORITY

1.12. DISAPPROVED SUBMITTALS

1.13. APPROVED SUBMITTALS

1.14. APPROVED SAMPLES

1.15. WITHHOLDING OF PAYMENT

1.16. STAMPS

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The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager shall check and approve all items prior to submittal. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Contractor shall pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.2. DEFINITIONS

1.2.1. Approving Authority

Office or designated person authorized to approve submittal.

1.2.2. Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD- 01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2.3. Submittal Descriptions

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to issuance of contract notice to proceed include schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to

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illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged.

Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SD-07 Certificates

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Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (MSDS) concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings.

1.3. PAYMENT

Separate payment will not be made for submittal requirements, and all associated costs therewith shall be included in the applicable unit prices or lump sum prices contained in the Bidding Schedule.

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1.4. SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register (Reference Subsection SUBMITTAL

REGISTER)

1.5. SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.5.1. Government Approved

Governmental approval (G) is required for extensions of design, critical materials, deviations, and other items as designated by the Contracting Officer. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered “shop drawings.”

1.5.2. Information Only

Submittals not requiring Government approval will be for information only.

They are not considered “shop drawings” within the terms of the Contract Clause referred to above.

1.6. PREPARATION

1.6.1. Transmittal Form

A transmittal form (ENG Form 4025-R) shall be used for submitting both Government approved and information only submittals in accordance with the instructions on the second page of the form. This form is included in the QCS module that the Contractor is required to use for this contract. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.6.2. Electronic File Format

Provide submittals in electronic format, with the exception of material samples required for SD-04 Samples items. Compile the submittal file as a single, complete document, to include the Transmittal Form described within.

Name the electronic submittal file specifically according to its contents, coordinate the file naming convention with the Contracting Officer.

Electronic files must be of sufficient quality that all information is legible. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character

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Resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. Set PDF Document Properties for the Initial View, Navigation Tab to display "Bookmarks Panel and Page." When required, the electronic file must include a valid electronic signature, or scan of a signature.

Email electronic submittal documents fewer than 10MB to an email address as directed by the Contracting Officer. Provide electronic documents over 10MB through an electronic file sharing system such as the AMRDEC SAFE Web Application located at the following website:

https://safe.amrdec.army.mil/safe/. Follow local procedures for notifying, maintaining records, and transmitting records of all file transfers as directed by the Contracting Officer.

Provide hard copies of submittals when requested by the Contracting Officer.

Up to 1 additional hard copy of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the Government.

1.7. INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work;

and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.8. VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION and will be considered where advantageous to Government.

1.8.1. Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.8.2. Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the

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variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.8.3. Warranting That Variations are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8.4. Review Schedule is Modified

In addition to normal submittal review period, a period of ten (10) working days will be allowed for consideration by the Government of submittals with variations.

1.9. SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which as delivered by Government; retain data as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment.

This list may not be all inclusive and additional submittals may be required.

Maintain a submittal register for the project in accordance with Section 01 45 00.10 10 QUALITY CONTROL SYSTEM. The Government will provide the initial submittal register with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Section: Lists specification section in which submittal is required.

Spec Paragraph Number: Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Description of Submittal: Lists a brief description of each submittal by section.

Type of Submittal: Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Classification: Indicate approving authority for each submittal.

The Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

1.9.1. Use of Submittal Register

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Submit submittal register with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals.

Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Activity No: Activity number from the project schedule.

Contractor Submit Needed By: Scheduled date for approving authority to receive submittals.

Contractor Approval Needed By: Date Contractor needs approval of submittal.

Contractor Material Needed By: Date that Contractor needs material delivered to Contractor control.

1.9.2. Updating Submittal Register

Submittal Register shall be maintained in RMS and shall be updated continually as a condition of each invoice.

1.10. SCHEDULING

Schedule and submit concurrent submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. Adequate time (a minimum of thirty (30) calendar days exclusive of mailing time) shall be allowed on the register for review and approval. No delay damages or time extensions will be allowed for time lost in late submittals.

(a) Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

(b) Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation.

Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

(c) Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

(d) Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register".

1.11. GOVERNMENT APPROVING AUTHORITY

When approving authority is the Contracting Officer, the Government will:

(a) Note date on which submittal was received.

(b) Review submittals for approval within scheduling period specified and only for conformance with project design concepts and

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compliance with contract documents.

Upon completion of review of submittals requiring Government approval, stamp and date approved submittals. Two (2) copies of the approved submittal will be retained by the Contracting Officer and one (1) copy of the submittal will be returned to the Contractor.

1.12. DISAPPROVED SUBMITTALS

Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications;

notice as required under the clause entitled, "Changes", is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.13. APPROVED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.14. APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, the Contractor to assure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those which may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract. Samples not approved will also be returned to the Contractor at its expense, if so requested.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. Government reserves the right to disapprove any material or equipment which previously has proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place

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may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals. Contractor is required to replace such materials or equipment to meet the contract requirements.

Approval of the Contractor's samples by the Contracting Officer does not relieve the Contractor of his responsibilities under the contract.

1.15. WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

1.16. STAMPS

Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements shall be similar to the following:

CONTRACTOR

(Firm Name)

_____ Approved

_____ Approved with corrections as noted on submittal data and/or attached sheets(s).

SIGNATURE: __________________________________________________________

TITLE: ______________________________________________________________

DATE: _______________________________________________________________

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SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

1.2. REFERENCES

1.3. DEFINITIONS

1.4. PAYMENT

1.5. SUBMITTALS

1.6. REGULATORY REQUIREMENTS

1.6.1. Revisions to Safety Manual, EM 385-1-1

1.7. ACCIDENT PREVENTION PLAN

1.7.1. Emergency Response Procedure

1.8. SAFETY PROGRAM CONFERENCE

1.9. ACTIVITY HAZARD ANALYSIS

1.10. SAFETY MEETINGS

1.11. SAFETY PROGRAM STAFF REQUIREMENTS

1.11.1. Site Safety and Health Officers Staffing

1.11.2. SSHO Requirements

1.11.3. Designated Representative Requirements

1.11.4. Safety Personnel Training Requirements

1.11.5. SSHO Responsibilities

1.12. FALL HAZARD PROTECTION AND PREVENTION PROGRAM

1.12.1. Training

1.12.2. Fall Protection Equipment and Systems

1.13. SAFETY PROGRAM

1.13.1. Machinery and Mechanized Equipment Checklist

1.13.2. Material Handling Equipment

1.13.3. Fire Extinguisher for Mobile Construction Equipment

1.13.4. Electrical Portable Extension Cords

1.13.5. Welding Equipment

1.13.6. Anchor Points

1.13.7. Work in Confined Spaces

1.14. SAFETY INSPECTION

1.14.1. Contractor Safety Inspection

1.15. EMERGENCY RESPONSE PROCEDURES

1.15.1. General

1.15.2. Communications

1.15.3. Telephone Numbers, Call Signs and Instructions

1.15.4. Accident Notification

1.15.5. Exceptions

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PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTIONS (Not Applicable)

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PART 1 GENERAL

1.1. SUMMARY

This section requires Contractors to implement practices and procedures for working safely and in compliance with the Occupational Safety and Health Administration (OSHA) and US Army Corps of Engineers (USACE) regulations.

1.2. REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AMERICAN SOCIETY OF SAFETY ENGINEERS (ASSE/SAFE)

ASSE/SAFE A10.34 Protection of the Public on or Adjacent to Construction Sites

ASSE/SAFE A10.32 Personal Fall Protection for Use in Construction and Demolition Operations

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 10 Standard for Portable Fire Extinguishers

NFPA 302 Fire Protection Standards for Pleasure and Commercial Motor Craft

NFPA 70E Standard for Electrical Safety in the Workplace

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 Safety and Health Requirements Manual

OCCUPATIONAL SAFETY AND HEALTH STANDARDS (OSHA)

29 CFR 1910 Occupational Safety and Health Standards

29 CFR 1910.146 Permit-required Confined Spaces

29 CFR 1926 Safety and Health Regulations for Construction

29 CFR 1926 Subpart M Fall Protection

29 CFR 1904 Recording and Reporting Occupational Injuries and Illnesses

1.3. DEFINITIONS

(a) High Visibility Accident. Any mishap which may generate publicity or high visibility.

(b) Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.

(c) Recordable Injuries or Illnesses. Any work-related injury or

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illness that results in:

(1) Death, regardless of the time between the injury and death, or the length of the illness;

(2) Days away from work (any time lost after day of injury/illness onset);

(3) Restricted work;

(4) Transfer to another job;

(5) Medical treatment beyond first aid;

(6) Loss of consciousness; or

(7) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

(d) "USACE" property and equipment specified in the USACE Safety and Health Requirements Manual EM 385-1-1 should be interpreted as Government property and equipment.

1.4. PAYMENT

Separate payment will not be made for providing and maintaining an effective Safety Program, and all associated costs therewith shall be included in the applicable unit prices or lump sum prices contained in the Bidding Schedule.

1.5. SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Accident Prevention Plan (Reference Subsection ACCIDENT

PREVENTION PLAN)

Emergency Response Procedures (Reference Paragraph “Emergency Response Procedure”)

Activity Hazard Analysis (Reference Subsection ACTIVITY HAZARD

ANALYSIS)

SD-06 Reports

Safety Meeting Reports (Reference Subsection SAFETY MEETINGS)

SD-07 Certificates

Certificate of Compliance (Reference Paragraph “Certificate of Compliance for the Contractor Program”)

1.6. REGULATORY REQUIREMENTS

In addition to the detailed requirements included in the provisions of this contract and the Contract Clause 52.236-13 ACCIDENT PREVENTION, comply with the most recent edition of EM 385-1-1, and the applicable Federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of

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interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.

(a) The Contractor shall provide and maintain work environments and procedures which will—

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities in accordance with ASSE/SAFE A10.34;

(2) Avoid interruptions of Government operations and delays in project completion dates; and

(3) Control costs in the performance of this contract.

(b) For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall—

(4) Provide appropriate safety barricades, signs, and signal lights;

(5) Comply with the standards issued by the Secretary of Labor at 29 CFR 1926 and 29 CFR 1910; and

(6) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

(c) If this contract is for construction or dismantling, demolition or removal of improvements with any Department of Defense agency or component, the Contractor shall comply with all pertinent provisions of the latest version of EM 385-1-1, in effect on the date of the solicitation.

(d) Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

(e) The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

1.6.1. Revisions to Safety Manual, EM 385-1-1

EM 385-1-1 and its changes are available at http://publications.usace.army.

mil/publications/eng-manuals/. The Contractor shall be responsible for

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complying with the current edition and all changes posted on the web through the date that is 10 calendar days prior to the date offers are due. If the solicitation is amended to extend the time set for receipt of offers, the 10 calendar days rule stated above shall be applied against the amended date.

(For example, if offers are due on 10 April, all changes posted on or before 31 March shall apply to the contract. If the time for receipt of offers is extended from 10 April to 20 April, all changes posted on or before 10 April shall apply to the contract).

1.7. ACCIDENT PREVENTION PLAN

After award and no later than the pre-construction conference, the Contractor shall submit, in writing, his proposal for Accident Prevention, using the format “Minimum Basic Outline For Accident Prevention Program” found in Appendix A of EM 385-1-1. No work under this contract shall be performed without an accepted Accident Prevention Plan by the Government.

1.7.1. Emergency Response Procedure

The Contractor's written Emergency Response Procedures including employee current First Aid and CPR Certification shall be submitted attached to the Accident Prevention Plan. Work will not proceed until the plan has been reviewed and accepted by the Government and Contractor's emergency procedures are tested to insure rapid response in the field. At least two employees within the work area shall be certified to administer First Aid and CPR.

1.8. SAFETY PROGRAM CONFERENCE

Prior to commencement of work, the Contractor shall meet in conference with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of overall safety program and Accident Prevention Plan.

1.9. ACTIVITY HAZARD ANALYSIS

Prior to the commencement of each major phase of construction, the Contractor will have available for review a detailed written analysis of the activity hazards for the subject phase of construction under this contract. An example is mobilization, piping, hazards to navigation, lockout/tagout, confined space entry, diving, personal protective equipment (PPE), etc. This analysis will be prepared using the form “Activity Hazard Analysis” shown in the EM 385-1-1. The final form shall reflect the mutual understanding between the Contractor and Government Representative of the potential hazards involved and the controls to be employed. The Activity Hazard Analysis shall be reviewed with all supervisors and employees prior to performing the work and this review recorded in the QC report (at the preparatory meeting). This analysis shall address the principal steps of each work activity, an analysis of each step for its potential hazards, and a detailed list of each specific control for the potential hazard, and the identification and use of PPE. The analysis shall be submitted attached to the Contractor's “Construction Quality Control Report.”

1.10. SAFETY MEETINGS

Regularly scheduled safety meetings shall be held once a month for supervisors and at least one safety meeting shall be conducted weekly by supervisors for all employees. An outline report, “Report of Weekly Safety Meeting” (SAC Form 253), is shown in ATTACHMENTS, and shall be completed and submitted to the designated authority, weekly.

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1.11. SAFETY PROGRAM STAFF REQUIREMENTS

Safety is the responsibility of each and every Contractor employee associated with this contract. The CQC System Manager will be responsible for insuring that the Safety Program is being administered in strict compliance with the contract requirements.

1.11.1. Site Safety and Health Officers Staffing

Staffing for USACE Contracts will adhere to the following:

(a) This contract will require a minimum of one full time Site Safety and Health Officer (SSHO). The SSHO position may be a collateral duty.

1.11.2. SSHO Requirements

(a) In addition to requirements stated elsewhere in this specification, the SSHO shall be present at the project site and located so they have full mobility and reasonable access to all major work operations. The SSHO, or Alternate SSHO, shall be available at all times for immediate verbal consultation and notification, either by phone or radio. The SSHO shall be a full-time, dedicated position. The SSHO shall report to a senior project (or corporate) officials.

(b) The SSHO shall inspect all work areas and operations during initial set-up and at least monthly observe and provide personal oversight.

(c) When SSHO is temporarily off-site, an Alternate SSHO will be assigned to insure SSHO coverage for the project at all times work activities are conducted. The Alternate SSHO must meet the same requirements and assume the same responsibilities of the project SSHO. The Alternate SSHO position may be a collateral duty.

(d) If the SSHO is off-site for a period longer than 24 hours, a qualified replacement SSHO shall be provided and shall fulfill the same roles and responsibilities as the primary/initial SSHO.

1.11.3. Designated Representative Requirements

(a) Designated Representatives (DR) are collateral duty safety personnel, with safety duties in addition to their full-time occupation, and support and supplement the SSHO efforts in managing, implementing and enforcing the Contractor’s Safety and Health Program. DRs shall be individual(s) with work oversight responsibilities, such as masters, mates, fill foremen, and superintendents. DRs should not be positions requiring continuous mechanical or equipment operations, such as equipment operators.

(b) A DR shall be appointed for all remote work locations more than a 45 minute travel time from the SSHO’s duty location, typically including dredged material placement sites, towing and scow operations, and other operations.

(c) The DRs will perform safety program tasks as designated by the SSHO and report safety findings to the SSHO/Alternate SSHO. The SSHO shall document results of safety findings and provide

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information for inclusion in the CQC reports to the Government Representative.

1.11.4. Safety Personnel Training Requirements

(a) The SSHO, Alternate SSHO, and DR’s shall take either the OSHA 30-hour Construction Safety Course or an equivalent 30 hours of formal safety and health training covering the subjects of the OSHA 30-hour Course (see EM 385-1-1 Appendix A, Para. 4.b) applicable to the subject work and given by qualified instructors, within the last five (5) years.

(b) The SSHOs shall also have taken 24 hours of formal classroom or online safety and health related coursework in the past four (4) years. Hours spent as an instructor in such courses will be considered the same as attending them, but each course only gets credit once (i.e. Instructing a 1-hour asbestos awareness course five (5) times in the past four (4) years provides one (1) hour credit for training).

(c) The SSHO, Alternate SSHO, and DR’s shall have a minimum of three (3)years of continuous experience within the past five (5)years in supervising/managing marine or land-based construction, work managing safety programs or processes, or conducting hazard analyses and developing controls in activities or environments with similar hazards. This is in lieu of the construction experience required by EM 385-1-1.

1.11.5. SSHO Responsibilities

The SSHO shall perform the following duties:

(a) Conduct daily safety and health inspections and maintain a written log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections. Safety inspection logs shall be attached to the Contractor’s Daily Quality Control Report.

(b) Conduct mishap investigations and complete required reports.

Maintain the OSHA Form 300 and Daily Production reports for prime and sub-contractors.

(c) Maintain applicable safety reference material on the job site.

(d) Attend the pre-construction conference, pre-work meetings including preparatory inspection meeting, and periodic in-progress meetings.

(e) Implement and enforce accepted Accident Prevention Plan and Activity Hazard Analysis.

(f) Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. A list of unresolved safety and health deficiencies shall be posted on the safety bulletin board.

(g) Ensure sub-contractor compliance with safety and health requirements.

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(h) In accordance with the provisions of EM 385-1-1, Section 01 Program Management, Paragraph 01.D Accident Reporting and Recording, sub-paragraphs 01.D.05, the Prime Contractor shall provide a monthly record of all exposure and accident experience incidental to the work (this includes exposure and accident experience of the Prime Contractor and its Sub-Contractor(s)). At a minimum, these records shall include exposure work hours and a record of occupational injuries and illnesses that include the data elements listed below. Definitional criteria for each data element are found in 29 CFR 1904. Most of this information can be obtained from the Contractor’s OSHA 300 log. If the Contractor injuries/illnesses and/or work hour exposure changes after the record is submitted to USACE, Contractor shall provide a revised report to the GDA (Government Designated Authority). In addition, the Contractor must complete the USACE ENG Form 3394, Report of Accident Investigation for all recordable accidents. Definitions for recordable accidents are the same as found in 29 CFR 1904 and provided below. This monthly report shall be submitted to the GDA within the time limit and in a manner (electronic, hardcopy) established by the GDA. Unless otherwise specified by the GDA, this form shall be submitted by close of business on the 10Th day of the following month. Failure to perform the above duties will result in dismissal of the superintendent and/or SSHO, and a project work stoppage. The project work stoppage will remain in effect pending approval of a suitable replacement.

Failure to perform the above duties will result in dismissal of the superintendent and/or SSHO, and a project work stoppage. The project work stoppage will remain in effect pending approval of a suitable replacement.

1.12. FALL HAZARD PROTECTION AND PREVENTION PROGRAM

Establish a fall protection and prevention program, for the protection of all employees exposed to fall hazards. Within the program include company policy, identify responsibilities, education and training requirements, fall hazard identification, prevention and control measures, inspection, storage, care and maintenance of fall protection equipment and rescue and evacuation procedures.

1.12.1. Training

Institute a fall protection training program. As part of the Fall Hazard Protection and Prevention Program, provide training for each employee who might be exposed to fall hazards. Provide training by a competent person for fall protection in accordance with EM 385-1-1, Section 21.B.

1.12.2. Fall Protection Equipment and Systems

Enforce use of the fall protection equipment and systems designated for each specific work activity in the Fall Protection and Prevention Plan and/or AHA at all times when an employee is exposed to a fall hazard. Protect employees from fall hazards as specified in EM 385-1-1, Section 21. In addition to the required fall protection systems, safety skiff, personal floatation devices, life rings etc., are required when working above or next to water in accordance with EM 385-1-1, Paragraphs 21.N through 21.N.04.