RTA_Specifications.pdf

INVITATION FOR BIDS NO. W912HP-17-B-0006

US Army Corps Of Engineers Charleston District

FY17 Charleston Lower Harbor Maintenance Dredging Berkeley and Charleston Counties, South Carolina

U. S. Army Corps of Engineers Charleston District 69A Hagood Avenue Charleston, South Carolina 29403-5107

Construction Solicitation and Specification

FY17 CHARLESTON LOWER HARBOR W912HP-17-B-0006

MAINTENANCE DREDGING

PROJECT TABLE OF CONTENTS PAGE 1

PROJECT TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

01 10 00 GENERAL

01 33 00 SUBMITTAL PROCEDURES

01 35 29 SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 45 04.00 10 CONTRACTOR QUALITY CONTROL

01 57 20.00 10 ENVIRONMENTAL PROTECTION

DIVISION 35 – WATERWAY AND MARINE CONSTRUCTION

35 20 23 DREDGING

35 20 23.13 NATIONAL DREDGING QUALITY MANAGEMENT PROGRAM (DQM)

SCOW – MONITORING PROFILE

35 20 23.23 NATIONAL DREDGING QUALITY MANAGEMENT PROGRAM (DQM)

HOPPER DREDGE

ATTACHMENTS (See section for list of contents)

SECTION 01 10 00 PAGE 1

SECTION 01 10 00

GENERAL

PART 1 GENERAL

1.1. SUMMARY

1.2. PAYMENT

1.3. SUBMITTALS

1.4. PRECONSTRUCTION CONFERENCE

1.4.1. Conference

1.4.2. Letter of Record

1.5. CONSTRUCTION PROGRESS CHARTS

1.5.1. Submittal of Construction Progress Chart

1.5.2. Preparation of Construction Progress Chart

1.5.3. Modifications to Construction Progress Chart

1.6. CERTIFICATES OF COMPLIANCE

1.7. PHYSICAL CONDITIONS AND DATA

1.7.1. General

1.7.2. Physical Conditions

1.7.3. Weather Conditions

1.7.4. Transportation Facilities

1.7.5. Tidal Information

1.7.6. Channel Traffic

1.7.7. Obstruction of Channel

1.7.8. Condition of Site

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

SECTION 01 10 00 PAGE 2

PART 1 GENERAL

1.1. SUMMARY

This section requires the Contractor to implement practices and procedures for general contract requirements.

1.2. PAYMENT

Separate payment will not be made for general contract requirements, and all associated costs therewith shall be included in the applicable unit prices or JOB (lump sum) prices contained in the Bidding Schedule.

1.3. SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Construction Progress Charts (Reference Subsection CONSTRUCTION

PROGRESS CHARTS)

1.4. PRECONSTRUCTION CONFERENCE

1.4.1. Conference

A Preconstruction Conference will be arranged by the Contracting Officer's Representative after award of contract and before commencement of work. The Contracting Officer's Representative will notify the Contractor of the time and date set for the meeting. At this conference, the Contractor shall be oriented with respect to Government procedures and line of authority, contractual, administrative, and construction matters. Additionally, a schedule of required submittals will be discussed. The Contractor shall bring to the preconstruction conference the required preconstruction submittals in completed form.

1.4.2. Letter of Record

A Letter of Record will be written documenting all items discussed at the conference and a copy will be furnished by the Contracting Officer's Representative to all in attendance.

1.5. CONSTRUCTION PROGRESS CHARTS

In accordance with Contract Clause SCHEDULES FOR CONSTRUCTION CONTRACTS, the Contractor shall be guided by the following requirements and procedures as pertaining to submission of an initial and subsequent periodic construction progress chart. These charts as accepted and updated shall provide the basis for determination of the amounts of progress payments.

(a) The Contractor shall within five days after the Notice to Proceed prepare and submit to the Contracting Officer for acceptance three copies of a practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including acquiring

SECTION 01 10 00 PAGE 3

materials, plant, and equipment). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the period. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

(b) The Contractor shall enter the actual progress on the chart as directed by the Contracting Officer, and upon doing so shall immediately deliver three copies of the annotated schedule to the Contracting Officer. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress, including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules in chart form as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

(c) Failure of the Contractor to comply with the requirements of the Contracting Officer under this clause shall be grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor’s right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract.

1.5.1. Submittal of Construction Progress Chart

Progress Charts shall be established and maintained within the Quality Control System (QCS) in accordance Section 01 45 02.00 10 QUALITY CONTROL

SYSTEM.

1.5.2. Preparation of Construction Progress Chart

The Contractor shall indicate on the progress chart the bid items contained in the contract, showing the amount of the item and its relative weighted percentage of the total contract. The Contractor may separate features of work under each item to show salient work elements such as procurement of materials, plant, and equipment, and supplemental work elements such as excavation, reinforcing steel, backfill, etc. These salient features shall total to the cost and weighted percentages shown for the major Contract Line Items. When quantity variations impact the weighted percentage of a separate item by five percent or more, the Contractor shall revise the contract progress charts to accurately reflect the impact of such variations.

1.5.3. Modifications to Construction Progress Chart

Modifications to the contract which are minor in nature shall be listed and scheduled separately in order of their issuance and as reported on the associated request for progress payment. Completion of work on minor modifications shall be noted as work progresses. When major modifications are issued in which one or more of the Contract Line Items are significantly

SECTION 01 10 00 PAGE 4

changed monetarily or in time of completion, the progress schedule should be revised to incorporate such changes showing revised item completion dates and overall new completion date, as applicable.

1.6. CERTIFICATES OF COMPLIANCE

Any certificates required for demonstrating proof of compliance of materials with specification requirements shall be executed in three (3) copies unless otherwise specified. Each certificate shall be signed by an official authorized to certify in behalf of the manufacturing company and shall contain the name and address of the Contractor, the project name and location, and the quantity and date or dates of shipment or delivery to which the certificates apply. Copies of laboratory test reports submitted with certificates shall contain the name and address of the testing laboratory and the date or dates of the tests to which the report applies. Certification shall not be construed as relieving the Contractor from furnishing satisfactory material, if, after tests are performed on selected samples, the material is found not to meet the specific requirements.

1.7. PHYSICAL CONDITIONS AND DATA

1.7.1. General

In accordance with contract Clause FAR 52.236-4, data and information furnished or referred to below are for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

1.7.2. Physical Conditions

The physical conditions indicated on the drawings and in the specifications are the results of site investigations by the U.S. Army Corps of Engineers, Charleston District (USACE-SAC). It is the responsibility of prospective bidders to conduct their own investigations and decide for themselves the character of the materials and the difficulties of performing the work.

1.7.3. Weather Conditions

The areas in which work is to be done under these specifications are workable during the entire year; however, tropical storms may require that operations be suspended temporarily. The season for tropical storms is during the period June - November; during such disturbances precaution should be taken to secure all plant and equipment.

1.7.4. Transportation Facilities

The Port of Charleston is served by the CSX Railroad Company. Marine repair facilities, docking and fueling facilities, provisions, and marine supplies are also available.

1.7.5. Tidal Information

Tidal benchmark information may be obtained from U.S. Department of Commerce, National Oceanic and Atmospheric Administration, National Ocean Service at the NOS website, www.co-ops.nos.noaa.gov.

1.7.6. Channel Traffic

Charleston Harbor is served by large commercial ocean-going vessels, small freight boats, tugs, tow boats, barges, launches, pleasure crafts and fishing http://www.co-ops.nos.noaa.gov/

SECTION 01 10 00 PAGE 5

vessels. It may be necessary to suspend dredging operations temporarily and swing the dredge to the side of the channel for the passage of the larger of these vessels.

1.7.7. Obstruction of Channel

The Government will not undertake to keep the channel free from vessels or other obstructions, except to the extent of such regulations, if any, as may be prescribed by the Secretary of the Army, in accordance with the provisions of Section 7 of the Rivers and Harbors Act approved 8 August 1917. The Contractor will be required to conduct the work in such a manner as to obstruct navigation as little as possible, and in case the Contractor's plant so obstructs the channel as to make it difficult or endanger the passage of vessels, said plant shall be promptly moved on the approach of any vessel to such an extent as may be necessary to afford a practicable passage. Upon completion of the work the Contractor shall promptly remove his plant, including ranges, buoys, piles and other markers placed by him under the contract in navigation waters or on the shore.

1.7.8. Condition of Site

It is highly recommended that prospective bidders examine the areas of work, prior to submission of bids, in order to determine for themselves the accessibility for transportation of personnel, supplies and equipment and also to familiarize themselves as to the nature and general arrangement of work areas. The Contractor shall obtain any and all right-of-entries across private lands which he may use.

PART 2 PRODUCTS (Not Applicable)

-- End of Section --

SECTION 01 33 00 PAGE 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

SUMMARY

DEFINITIONS

Approving Authority Work Submittal Descriptions

PAYMENT

SUBMITTALS

SUBMITTAL CLASSIFICATION

Government Approved Information Only

PREPARATION

Transmittal Form Quantity of Submittals

INFORMATION ONLY SUBMITTALS

VARIATIONS

Considering Variations Proposing Variations Warranting That Variations are Compatible Review Schedule is Modified

SUBMITTAL REGISTER

Use of Submittal Register Updating Submittal Register

SCHEDULING

GOVERNMENT APPROVING AUTHORITY

DISAPPROVED SUBMITTALS

APPROVED SUBMITTALS

APPROVED SAMPLES

WITHHOLDING OF PAYMENT

STAMPS

SECTION 01 33 00 PAGE 2

PART 1 GENERAL

SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager shall check and approve all items prior to submittal. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Contractor shall pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

DEFINITIONS

Approving Authority

Office or designated person authorized to approve submittal.

Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD- 01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

Submittal Descriptions

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to issuance of contract notice to proceed include schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

SECTION 01 33 00 PAGE 3

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged.

Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets

SECTION 01 33 00 PAGE 4

specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (MSDS) concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings.

PAYMENT

Separate payment will not be made for submittal requirements, and all associated costs therewith shall be included in the applicable unit prices or lump sum prices contained in the Bidding Schedule.

SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will

SECTION 01 33 00 PAGE 5

review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register (Reference Subsection SUBMITTAL REGISTER)

SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

Government Approved

Governmental approval (G) is required for extensions of design, critical materials, deviations, and other items as designated by the Contracting Officer. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered “shop drawings.”

Information Only

Submittals not requiring Government approval will be for information only.

They are not considered “shop drawings” within the terms of the Contract Clause referred to above.

PREPARATION

Transmittal Form

A transmittal form (ENG Form 4025-R) shall be used for submitting both Government approved and information only submittals in accordance with the instructions on the second page of the form. This form is included in the RMS module that the Contractor is required to use for this contract. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

Quantity of Submittals

Unless otherwise noted in contract documents or directed by the Contracting Officer Representative for an individual submittal, for both Information Only and Government Approved submittals, submit and transmit all documents in PDF version by uploading to RMS. In addition to the electronic documents, submit three hard copies of submittals to the Contracting Officer Representative.

INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work;

and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

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VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION and will be considered where advantageous to Government.

Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

Warranting That Variations are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

Review Schedule is Modified

In addition to normal submittal review period, a period of ten (10) working days will be allowed for consideration by the Government of submittals with variations.

SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which as delivered by Government; retain data as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment.

This list may not be all inclusive and additional submittals may be required.

Maintain a submittal register for the project in accordance with Section 01 45 00.10 10 QUALITY CONTROL SYSTEM. The Government will provide the initial submittal register with the following fields completed, to the extent that will be required by the Government during subsequent usage.

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Section: Lists specification section in which submittal is required.

Spec Paragraph Number: Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Description of Submittal: Lists a brief description of each submittal by section.

Type of Submittal: Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Classification: Indicate approving authority for each submittal.

The Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

Use of Submittal Register

Submit submittal register with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals.

Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Activity No: Activity number from the project schedule.

Contractor Submit Needed By: Scheduled date for approving authority to receive submittals.

Contractor Approval Needed By: Date Contractor needs approval of submittal.

Contractor Material Needed By: Date that Contractor needs material delivered to Contractor control.

Updating Submittal Register

Submittal Register shall be maintained in RMS and shall be updated continually as a condition of each invoice.

SCHEDULING

Schedule and submit concurrent submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. Adequate time (a minimum of thirty (30) calendar days exclusive of mailing time) shall be allowed on the register for review and approval. No delay damages or time extensions will be allowed for time lost in late submittals.

Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation.

Approval by the Contracting Officer does not relieve the

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Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register".

GOVERNMENT APPROVING AUTHORITY

When approving authority is the Contracting Officer, the Government will:

Note date on which submittal was received.

Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

Upon completion of review of submittals requiring Government approval, stamp and date approved submittals. Two (2) copies of the approved submittal will be retained by the Contracting Officer and one (1) copy of the submittal will be returned to the Contractor.

DISAPPROVED SUBMITTALS

Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the clause entitled, "Changes", is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

APPROVED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for.

After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

APPROVED SAMPLES

Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, the Contractor to assure that the

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materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those which may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract. Samples not approved will also be returned to the Contractor at its expense, if so requested.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. Government reserves the right to disapprove any material or equipment which previously has proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals. Contractor is required to replace such materials or equipment to meet the contract requirements.

Approval of the Contractor's samples by the Contracting Officer does not relieve the Contractor of his responsibilities under the contract.

WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

STAMPS

Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements shall be similar to the following:

CONTRACTOR

(Firm Name)

_____ Approved

_____ Approved with corrections as noted on submittal data and/or attached sheets(s).

SIGNATURE: __________________________________________________________

TITLE: ______________________________________________________________

DATE: _______________________________________________________________

SECTION 01 33 00 PAGE 10

PART 2 PRODUCTS (Not Applicable)

FY17 CHARLESTON LOWER HARBOR W912HP-17-B-0007

SECTION 01 33 00 PAGE 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1. SUMMARY

1.2. DEFINITIONS

1.2.1. Submittal Descriptions

1.2.2. Approving Authority

1.2.3. Work

1.3. PAYMENT

1.4. SUBMITTALS

1.5. SUBMITTAL CLASSIFICATION

1.5.1. Government Approved

1.5.2. Information Only

1.6. PREPARATION

1.6.1. Transmittal Form

1.6.2. Quantity of Submittals

1.7. INFORMATION ONLY SUBMITTALS

1.8. VARIATIONS

1.8.1. Considering Variations

1.8.2. Proposing Variations

1.8.3. Warranting That Variations Are Compatible

1.8.4. Review Schedule Is Modified

1.9. SUBMITTAL REGISTER

1.9.1. Use of Submittal Register

1.9.2. Contractor Use of Submittal Register

1.9.3. Approving Authority Use of Submittal Register

1.9.4. Copies Delivered to the Government

1.10. SCHEDULING

1.11. GOVERNMENT APPROVING AUTHORITY

1.12. DISAPPROVED SUBMITTALS

1.13. APPROVED SUBMITTALS

1.14. APPROVED SAMPLES

1.15. WITHHOLDING OF PAYMENT

1.16. STAMPS

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PART 1 GENERAL

1.1. SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager shall check and approve all items prior to submittal. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Contractor shall pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.2. DEFINITIONS

1.2.1. Submittal Descriptions

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to issuance of contract notice to proceed include schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical

SECTION 01 33 00 PAGE 3

appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged.

Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

SD-08 Manufacturer's Instructions

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Preprinted material describing installation of a product, system or material, including special notices and (MSDS) concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings.

1.2.2. Approving Authority

Office or designated person authorized to approve submittal.

1.2.3. Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD- 01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3. PAYMENT

Separate payment will not be made for submittal requirements, and all associated costs therewith shall be included in the applicable unit prices or JOB (lump sum) prices contained in the Bidding Schedule.

1.4. SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, SECTION 01 33 00 PAGE 5 a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register (Reference Subsection SUBMITTAL

REGISTER)

1.5. SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.5.1. Government Approved

Governmental approval (G) is required for extensions of design, critical materials, deviations, and other items as designated by the Contracting Officer. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered “shop drawings.”

1.5.2. Information Only

Submittals not requiring Government approval will be for information only.

They are not considered “shop drawings” within the terms of the Contract Clause referred to above.

1.6. PREPARATION

1.6.1. Transmittal Form

A transmittal form (ENG Form 4025-R) shall be used for submitting both Government approved and information only submittals in accordance with the instructions on the second page of the form. This form is included in the QCS module that the contractor is required to use for this contract. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.6.2. Quantity of Submittals

Unless otherwise noted in contract documents or directed by the Contracting Officer Representative for an individual submittal, for both Information Only and Government Approved submittals, submit all documents by email in PDF version complete with the transmittal form, CQCs approval stamp, signature, and date to the address directed by the Contracting Officer. If files are too large for email, then submittals can be submitted on CDs.

1.7. INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work;

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and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.8. VARIATIONS

Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION and will be considered where advantageous to Government.

1.8.1. Considering Variations

Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.8.2. Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.8.3. Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8.4. Review Schedule Is Modified

In addition to normal submittal review period, a period of ten (10) working days will be allowed for consideration by the Government of submittals with variations.

1.9. SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an

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attachment. This list may not be all inclusive and additional submittals may be required. Maintain a submittal register for the project in accordance with Section 01 45 00.10 10 QUALITY CONTROL SYSTEM. The Government will provide the initial submittal register with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g.

SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Column (f): Indicate approving authority for each submittal.

The Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

1.9.1. Use of Submittal Register

Submit submittal register with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals.

Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.9.2. Contractor Use of Submittal Register

Update the following fields in the fields in program utilized by Contractor with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.9.3. Approving Authority Use of Submittal Register

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Update the following fields in the fields in program utilized by Contractor.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.9.4. Copies Delivered to the Government

Deliver one (1) copy of submittal register updated by Contractor to Government with each invoice request.

1.10. SCHEDULING

Schedule and submit concurrent submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. Adequate time (a minimum of thirty (30) calendar days exclusive of mailing time) shall be allowed on the register for review and approval. No delay damages or time extensions will be allowed for time lost in late submittals.

(a) Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

(b) Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation.

Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

(c) Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

(d) Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.11. GOVERNMENT APPROVING AUTHORITY

When approving authority is the Contracting Officer, the Government will:

(a) Note date on which submittal was received.

(b) Review submittals for approval within scheduling period specified and only for…