W912HP-14-R-0015_Amend_7.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to issue Phase 2 Instructions and re-establish the propsal due date and time.

1. CONTRACT ID CODE PAGE OF PAGES

1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Feb-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912HP-14-R-0015

X 9B. DATED (SEE ITEM 11)

12-Mar-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Feb-2015

CODE

US ARMY CORPS OF ENGINEERS, CHARLESTON

69-A HAGOOD AVENUE

CHARLESTON SC 29403

W912HP 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912HP-14-R-0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00010 - SOLICITATION CONTRACT FORM

The required response date/time has changed from 08-May-2014 02:00 PM to 19-Mar-

2015 02:00 PM.

CLIN 0001 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 49,000,000 Job 81st SATOC Region WestBase Period - These coefficients are to be used on all task orders and modifications written during the life of the contract.

Home Office Overhead – 1 Year Base Period ____________% TOTAL FOR ITEM 0001 (Total Calculated Amount X HOOH) Single Award Task Order Contract (SATOC) under which task orders for General Construction are expected to be issued with work primarily in Alabama, Kentucky, Louisiana, Mississippi, and Tennessee. Work may also be performed at other Federal Facilities outside the above- stated geographical boundary on an excepted basis as determined by the Contracting Officer

FOB: Destination

NET AMT

CLIN 0002 is added as follows:

0002 1 Job OPTION Option Period 1COEFFICIENT **Coefficients awarded in CLIN 0001 WILL NOT change and will remain in full effect** Home Office Overhead – Option Period 1: ____________%

CLIN 0003 is added as follows:

0003 1 Job OPTION Option Period 2COEFFICIENT **Coefficients awarded in CLIN 0001 WILL NOT change and will remain in full effect** Home Office Overhead – Option Period 2: ____________%

CLIN 0004 is added as follows:

0004 1 Job OPTION Option Period 3COEFFICIENT **Coefficients awarded in CLIN 0001 WILL NOT change and will remain in full effect** Home Office Overhead – Option Period 3: ____________%

CLIN 0005 is added as follows:

0005 1 Job OPTION Option Period 4COEFFICIENT **Coefficients awarded in CLIN 0001 WILL NOT change and will remain in full effect** Home Office Overhead – Option Period 4: ____________%

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0001:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 0002:

The following Acceptance/Inspection Schedule was added for CLIN 0003:

The following Acceptance/Inspection Schedule was added for CLIN 0004:

The following Acceptance/Inspection Schedule was added for CLIN 0005:

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been modified:

81ST RSC WEST SATOC PHASE 2

81st RSC SATOC Region West

Section 00100 - Solicitation Contract Form

NOTES TO OFFERORS

PHASE 2

ELECTRONIC PROPOSAL SUBMISSION IS REQUIRED THROUGH THE WEBSITE LISTED BELOW.

ELECTRONIC SUBMISSION SENT VIA EMAIL OR FACSIMILE WILL NOT BE ACCEPTED. HAND

CARRIED PROPOSAL SUBMISSION IS NOT AUTHORIZED.

DIRECTIONS FOR SUBMITTING PROPOSALS

a. In an effort to reduce paperwork and reduce cost, all proposals shall be submitted electronically. All submissions shall be in Adobe PDF format. The Price Proposal and Technical Proposal shall be submitted as “separate” single files. Offerors may use compressions utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

Title the file(s) in the following format:

W912HP-14-R-0015 COMPANY NAME, VOLUME III

Submit the Price and Technical proposals electronically via the AMRDEC SAFE website at:

https://safe.amrdec.army.mil/SAFE2/Welcome.aspx. At the AMRDEC SAFE website select the link: I do not have a CAC or this machine is not configured to read my CAC and I would like to access SAFE as a Guest User, to register, access the site and submit your proposal(s).

When completing the information for transmittal at the AMRDEC SAFE website, you will be asked to enter e-mail addresses for the recipients. When your proposal is submitted via the AMRDEC SAFE website, the website will provide notification of the submittal to the recipients. For this solicitation, the recipients will be the Contracting Officer and Contract Specialist. The Contract Specialist for this project is Ms. Melisa L. Childs, whose e-mail address is melisa.l.childs@usace.army.mil The Contracting Officer for this project is Mr. Henry Wigfall Jr., whose e-mail address is henry.wigfall@usace.army.mil. These e-mail addresses are the ones you will enter as recipients.

Proposal Due Date and Time:

Request For Proposal No: W912HP-14-R-0015 Due Date of Proposal: March 19, 2015 Time by which Proposals are Due: 2:00 P.M. (E.S.T.)

Title of Project: 81st RSC SATOC Region West

The date and time of delivery will be established by the time of receipt of the e-mail notification to the Contract Specialist and Contracting Officer by the AMRDEC SAFE website, not by the date and time of uploading of the proposal into the AMRDEC SAFE website. Do not assume that electronic communication is instantaneous. Please make allowances for delays in transmittal. If an electronic submission is uploaded minutes before the deadline but notification is not actually received in the recipients’ e-mail inboxes until after the deadline, the submission will be considered late.

The Government will not be responsible for proposals delivered to any location or to anyone other than those designated to receive proposals on its behalf. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient of proposals. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the information provided.

WAGE DETERMINATIONS: The appropriate wage determination will be incorporated on a task order by task order basis

TECHNICAL MATTERS: Submit technical inquiries and questions relating to this solicitation via Bidder Inquiry in ProjNet at (https://www.projnet.org) at least 10 calendar days prior to the date established in the RFP for receipt of proposals. The Government reserves the right to decline addressing questions received less than 10 calendar days prior to receipt of proposals.

If an Offeror believes that the requirements in this Request for Proposal contain an error, omission, or are otherwise unsound; immediately notify the Contract Specialist in writing with supporting rationale. The Government reserves the right to award this Request for Proposal based on the initial proposal, as received, without discussion.

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment or question will receive an acknowledgement via e-mail, followed by an answer after it has been processed by our technical team. All timely questions and approved answers will be made available through ProjNet. Approved answers to all timely questions will also be posted on the FedBizOps in the form of a report generated from ProjNet as soon as the comment/question entering period is over and answers are all finalized.

81st RSC SATOC Region West Bidder Inquiry Key: ZFFHTQ-K9MAQN

Specific Instructions for Initial ProjNet Bid Inquiry Access:

1. From the ProjNet home page, click on Quick Add on the upper right side of the screen.

2. Identify the Agency as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. E-mail. Enter the e-mail address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, E-mail, Secret Question, Secret Answer, and Time Zone. Remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access: Steps 1 through 3: same as above.

4. E-mail. Enter the e-mail address you used to register previously in ProjNet.

5. Click Continue. A page will then open asking for the answer to your Secret Question.

6. Enter your Secret Answer and click Login. Once this is completed, you are logged into the system.

PHASE 2

PROPOSAL INSTRUCTIONS and EVALUATION FACTORS FOR AWARD

OVERVIEW

This Request for Proposal (RFP) solicits for a Single Award Task Order Contract (SATOC) under which task orders for General Construction are expected to be issued with work primarily in Kentucky, Tennessee, Alabama, Louisianan, and Mississippi. However, performance of work may be required in North Carolina, South Carolina, Georgia, Florida, and Puerto Rico geographical boundary on an excepted basis as determined by the Contracting Officer. Work may also be performed at other Federal Facilities outside the above- stated geographical boundary on an excepted basis as determined by the Contracting Officer. Task Orders issued under any resultant contract(s) will be Firm-Fixed Price and may be either of a Construction or Design/Build nature. A project requiring use of appropriated civil funds is not authorized under this contract.

This Phase II solicitation requires among other items the offerer to evaluate an example project and provide preliminary design information in the form of a narrative with supporting sketches, figures or graphics as the offerer sees appropriate. No site visit or verification of field measurements will be conducted. The example project is considered fictitious and will not result in a task order under the contract. No additional information for the example project will be provided and the offerer should use their best judgment based on what is given to prepare the preliminary design and cost submittals.

Volume I and II were provided in Phase I. The offerer shall submit a Volume III as follows:

VOLUME III

TAB I – Standard Form 1442 and all amendments, completed and signed by authorized individual(s) of the Offerer. Offers submitted in the name of a Joint Venture must be signed in accordance with the terms and conditions specified in the joint venture agreement as evidenced in the Phase I proposal.

TAB J– FACTOR 4 Technical Approach

A example project scope of work at Fort Benning is provided in this solicitation. The Offerer will submit a design narrative with conceptual design sketches, figures and/or graphics not exceeding ten (81/2 ‘X 11”) pages. The offerer shall submit a quantitative proposal for the sample project utilizing R.S. Means Cost Works. Offerors final proposed price for the example project will be submitted on Bid Schedule B with Cost Breakdown. The offerer shall provide all supporting documents to include the R.S Means Cost Works program construction data break out, non-prices items, etc. Offerer’s proposal shall be prepared and meet the requirements as stated in Section 3, Task Order Calculations, Instructions for Use of Coeffecients, Task Order Proposal and Costs.

Offerors shall apply their proposed Area Coefficient for Fort Benning and their proposed Home Office Overhead for the base period to this project.

CRITERIA:

Offerors will be evaluated on their technical approach to the sample project presented in the design narrative, conceptual design sketches and supporting data along with their construction estimate utilizing the applicable Construction Specification Institute (CSI) numbers, appropriate quantities and RS Means cost estimating data submittal (Cost Works). Offerors will also be evaluated on how well they understand the required application of their proposed coefficient and mark-ups.

Technical Approach Ratings

OUTSTANDING - Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

GOOD - Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

ACCEPTABLE - Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance.

Risk of unsuccessful performance is no worse than moderate.

MARGINAL - Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths.

Risk of unsuccessful performance is high.

UNACCEPTABLE - Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable.

TAB K – FACTOR 5 Costs / Price

Proposal Pricing Schedule, Section 00010—Schedule A, Capacity/Coefficient Bid Schedule.

Costs / Price will be a factor in establishing the competitive range and in making the best value decision for award of any resultant contract. Coefficients for firm-fixed price type task orders shall be proposed and submitted on the Task Order Pricing Schedule shown at Section 00010 - Schedule A of the solicitation.

The Government will perform a price analysis on all proposals received. Phase II Price analysis will be performed on Schedule A in accordance with FAR 15.404-1, to determine fairness and reasonableness. Historical price information, competitive price information, the Independent Government Estimate (IGE), or any other pricing tool as necessary will can be utilized in this analysis. The evaluation will determine the extent to which the price proposal is consistent with the requirements of the RFP. Offerors are advised that any offer wherein pricing is deemed unreasonable will be rendered ineligible for award.

The Government shall use the total evaluated price from Schedule A as the evaluated price for making the best value decision.

BASIS FOR AWARD

The following evaluation factors will be used in Phase II to evaluate each proposal: Award will be made to the offerer whose Phase II proposal when evaluated along side of the Phase I evaluations results is most advantageous to the Government. Phase II is based upon an integrated assessment of the evaluation factors below.

Factor 4: Technical: Evaluation of the offerers’ proposal shall address criteria as it applies to the Performance Work Statement (PWS). A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach”, Paragraph C of this section. During evaluations of each proposal, the Government will assign each factor an adjectival rating and write a narrative evaluation reflecting the identified findings.

Factor 5: Cost/Price: Price reasonableness will be utilized in the evaluation of the Firm-Fixed Price effort.

C. EVALUATION APPROACH

All proposals shall be subject to evaluation by the Source Selection Team (SST).

1. The overarching evaluation approach for all factors is as follows:

a) Adequacy of Response. The proposal will be evaluated to determine whether the offerers methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the RFP. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission section of the RFP.

b) Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven devices and techniques. The proposal will be evaluated to determine the extent to which the offerer is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

The Technical Factor Ratings, excerpted below focus on the strengths, deficiencies, weaknesses, risks and uncertainties of the offerers’ proposal. The color rating depicts how well the offerers’ proposal meets the Technical sub factor requirements.

3. Cost/Price Factor. The Government will perform a price analysis on all proposals received. Price analysis will be performed on Schedule A in accordance with FAR 15.404-1, to determine fairness and reasonableness.

Historical price information, competitive price information, the Independent Government Estimate (IGE), or any other pricing tool as necessary will be utilized in this analysis. The evaluation will determine the extent to which the price proposal is consistent with the requirements of the RFP. Offerors are advised that any offer wherein pricing is deemed unfair or unreasonable will be rendered ineligible for award. The Government shall use the total evaluated

TABLE 1 – COMBINED TECHNICAL/RISK RATINGS

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

price from Schedule A as the evaluated price for making the best value decision. Should the Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will be considered a performance risk.

SCHEDULE A- See Attached Spreadsheets

INSTRUCTIONS FOR USE OF COEFFIECIENTS, TASK ORDER PROPOALS AND COSTS

1. COEFFICIENT

1.1. The current year edition of the R.S. Means Construction Cost Data is hereby incorporated by reference and the current edition at the beginning of each calendar year will be incorporated into the contract for the duration of this contract including option periods. The Offeror shall use the Electronic Version of R. S. Means Building Professional’s Package which includes Building Construction Cost Data, Mechanical Cost Data, Plumbing Cost Data, Electric Cost Data and the Square Foot Cost. Offeror must purchase “Assemblies Cost Data” separately. For renovation projects, the offeror shall use the Repair and Remodeling Cost Data. The Offeror may use the quarterly pricing updates to the R.S. Means. Offeror shall use Means Cost Works Estimator to prepare and submit task order proposals. These items may be obtained from the R.S. Means Company at www.rsmeans.reedconstructiondata.com or 1-800-334-3509.

1.2. Area Coefficient: The Offeror’s coefficients shall be represented as a percentage “increase” or “decrease” to the R.S. Means, without home office & field office overhead and profit. The “Total Bare Costs” column in the R.S. Means will be used. The Offeror’s coefficient SHALL contain all allowable costs EXCEPT PROFIT, HOME AND FIELD OFFICE OVERHEAD. Home Office Overhead will be set by this contract. Profit and field office overhead will be negotiated for each task order. Profit will be computed using the weighted guideline method specified in Specification Section 01 08 00.

1.3. Items Included in Area Coefficient:

1.3.1. There will be NO allowances for any additional costs beyond what the Area Coefficients covers;

therefore the coefficients must be all inclusive of costs incurred.

1.3.1.1 The following items from R.S. Means will not be paid separately and shall be included in the Area Coefficient:

Cost Division 1 – General Requirements

• 01 11 31.20 - Construction Management Fees

• 01 21 16.50 - Contingencies

• 01 21 55.50 0010 thru 01 21 55.50 0010 1200 - Job Condition Allowances

• 01 21 57 – Overtime Allowances

• 01 21 61 – Cost Indexes

• 01 21 63 – Taxes (See paragraph 2.3.4 for exceptions)

• 01 31 13.30 - Insurance

• 01 31 13.50 – General Contractor’s Mark-up

• 01 31 13.90 – Performance Bond 01 41 26 – Permits 01 74 13.20 0050 (Daily clean-up)

• 01 74 13.20 0020 & 40 - After job completion Min & Max

Cost Adjustments The cost adjustments factor can only be applied for vertical work that exceeds 15 feet.

The cost adjustments for security can only be applied if the workers are required to be escorted while working in a secured compound.

1.3.2. Offeror WILL NOT be allowed to use the following items from the R.S. Means.

• 01 31 13.40 – Main Office Expense. This item should be taken into consideration when proposing the Home Office Overhead rate.

• 01 31 13.60 – Installing Contractor’s Main Office Overhead. Overhead will be negotiated and itemized for each individual task order.

1.3.3. The following line items will only apply after completion of a new facility or interior facility rehabilitation:

• 01 74 13.20 0100 – Final by GC at end of the job

1.3.3.1. Taxes. For the state of North Carolina, the Government will pay sales taxes for material cost only. The appropriate sales tax will be calculated on the material bare cost after applying the area coefficient.

1.4. Non-Priced Items. Items of work not covered in the R.S. Means, will be considered Non-Priced Items, if agreed upon by both the government and the contractor.

1.4.1. All proposed non-priced items shall be separately identified and priced. Proposed non- priced items must be documented by supporting information as specified below:

(a) A minimum of THREE (3) competitive contractor quotes

(or) if requested and approved by the Contracting Officer,

(b) A complete breakout of material, labor, and other direct or indirect costs required to complete the specific item. Costs shall be segregated and proposed on “Construction Cost Breakdown’, or other format approved by the contracting officer.

1.4.1.1. Offerer shall provide a written justification for price/subcontractor/vendor selected.

1.4.2. Non-priced items proposed by the offeror will be fully negotiated prior to award.

1.4.3. The Area Coefficient SHALL NOT be applied to non-priced items. However, the Home Office Overhead rate fixed in the contract will be used and will not change. Home Office Overhead rate and Non-Priced mark-ups fixed in the contract shall be used and will not change.

1.5. Offeror shall be prepared to allow for negotiating area coefficients for locations outside of the 81st RSC geographical area of NC, SC, TN, AL, KY, TN, LA, MS, FL and Puerto Rico

1.6. Work to be performed by the prime contractor and subcontractor(s) shall be priced using the “BARE COSTS TOTAL” column in R.S. Means. The appropriate area coefficient will then be applied to the total of these costs.

Work performed by the Professional Consultant (designer (s)) shall be priced using the “TOTAL INCL O&P” column in R.S. Means. The appropriate area coefficient will then be applied to the total of these costs.

1.7 The Area Coefficient will apply for the one (1) year base period and four (4) option periods of the contract or up to the maximum capacity of $49,000,000.00

2. TASK ORDER PROPOSALS.

2.1. The offeror shall prepare a detailed proposal by identifying tasks, refining quantities of both pre-priced and non-priced items, pricing non-priced items, developing performance times and preparing a completed proposal document for submission to the contracting officer. The offeror shall field verify all available as-builts as well as existing field conditions.

Note: for the example project submittal under this Phase II field visits are not required.

2.2. Where square foot costs are provided in the R.S. Means, those costs shall take precedence over cost for assembly cost and individual cost. Likewise, where assembly costs are provided in the R.S. Means, those costs shall take precedence over costs for individual items unless otherwise approved by the contracting officer.

2.3. Quantities used on individual task order proposals shall be taken from field measurements or design plan, as appropriate, without allowance for waste unless the R.S. Means authorizes under individual items. Waste of excessive material quantities is an incidental cost and is included in the coefficient.

2.4. Costs of expendable supplies, lubricants, wear and tear on tools, are included in the installation/construction cost in the R.S. Means cost of construction and will not be paid separately.

2.5. Equipment Rental may be considered only if the required item is not included in the crew descriptions for the R.S. Means line item that describe the work, unless approved by the contracting officer.

3. TASK ORDER CALCULATIONS.

3.1 . Calculating Total Cost.

3.1.1. In calculating the total cost, R.S. Means, the area coefficient (AC), U.S. National Averages (USNA), Home Office Overhead (HOOH), Field Office Overhead (FOOH) and Profit are all considered. When applicable, design costs and NC state taxes are also considered.

3.1.2. Using R.S. Means Database:

3.1.2.1. The offerer shall use the electronic version in developing a proposal. Each proposal will be generated from CostWorks using a CSI Number: The R.S. Means database consists of a Master Format System of classifications and numbering developed by the Construction Specification Institute (CSI). Each line item in the database has its own unique CSI identifier. The offeror shall use the electronic version in developing a proposal, selecting the appropriate CSI number(s) in the RS Means Cost works program for each individual item. R.S. Means is updated quarterly each year. The offeror must select the location. Typically, the City Cost Indexes are electronically applied to the CSI items. However, for this contract, the offerer is required to use the USNA. The example shown below is for informational purposes only:

3.1.2.2. Example: Design and construct a 10,000 SF Building: Combination Warehouse & Offices (typical for 10 locations): 125’x 80’x20’H, masonry structure.

A. Install an 8’x8’ (Commercial) wood Overhead Door in each building; including trim, hardware, and painting. Doors shall also have electric openers (including hardware) installed.

B. Install 10 Exterior wood doors (3’x6’-8”), frames, trim and hardware in each structure.

Doors shall be weather-stripped, stained and finished.

C. Each building (10) shall have its front face (125’x20’) painted (2 coats exterior latex) D. Install 10 Wrought iron security Doors, including hardware, in same opening as exterior wood doors.

NOTE: Example provided is only a small representation of all items needed for a complete Task Order Proposal.

Using the appropriate electronic version of R.S. Means the offeror shall select the appropriate CSI line item number.

Below shows an Example of the CSI numbers utilizing the “Bare Costs”:

CSI Number Description Unit Bare

Material Bare Labor

Bare Equip

Bare Total

50 17 0010 Warehouse & Office Combination, complete with HVAC & plumbing

SF ---- ---- ---- $79.50

B2030 410 Wood overhead door, commercial sectional, including track, door, hardware and trim electrically operated

EA $1,577.28 $1,006.64 $0 $2,583.92

B2030 240

Single solid wood colonial door, 6 panel fir, 6’-8” X 3’-0” with food frame and trim.

Stained & finished including hardware and weatherstripping

EA $783.96 $376.66 $0 $1,160.62

09 91 13.90 0580 & 0590

Painting Exterior CMU Walls:

Spray 2 coats exterior latex SF $0.10 $0.23 $0 $0.33

NOTE: Square Foot Costs were used for Warehouse Building and Assembly Costs were used for both the Overhead and Exterior Doors

Once the CSI number is selected, the offeror will input the appropriate quantity. See below.

Qty CSI Number Description Unit Bare

Material Bare Labor

Bare Equip

Bare Total

100,000 50 17 0010 Warehouse & Office Combination, complete with HVAC & plumbing

(25 @ 10,000 SF each)

SF ---- ---- ---- $7,950,000.00

10 B2030 410 Wood overhead door, commercial sectional, including track, door, hardware and trim electrically operated

EA $15,772.80 $10,066.40 $0 $25,839.20

10 B2030 240

Single solid wood colonial door, 6 panel fir, 6’-8” X 3’-0” with food frame and trim. Stained & finished including hardware and weatherstripping

EA $7,839.60 $3766.60 $0 $11,606.20

25,000 09 91 13.90 0580

& 0590 Painting Exterior CMU Walls: Spray

2 coats exterior latex (125’X20’)

SF $2,500.00 $5,750.00 $0 $8,250.00

3.1.3. Applying the Area Coefficient:

3.1.3.1. Next sum all of the Bare Cost Totals for all of the CSI items to get a total direct cost. Then apply the Area Coefficient to get the Area Coefficient Total for the task order.

Net Sum of all Bare Cost Totals = $7,950,000.00 (Warehouse) + $25,839.20 (Overhead Door) + $11,606.20 (Exterior Doors) + $8,250.00 (Painting) = $7,995,695.40 Then the proposed Area Coefficient is applied.

Area Coefficient Total = Net Sum of all Bare Cost Totals X Area Coefficient

For Example A: If your Area Coefficient is a net decrease of 0.95, your Area Coefficient Total would be:

$7,995,695.40 X 0.95 = $7,595,910.63

Or

For Example B: If your Area Coefficient is a net increase of 1.20, your Area Coefficient Total would be:

$7,995,695.40 X 1.20 = $9,594,834.48

3.1.4. Applying Sales Taxes (where applicable):

3.1.4.1. Only for projects in North Carolina, offeror will apply state taxes pertinent to that city/county to material costs only. Taxes will be calculated and added to the Area Coefficient Total to calculate the Adjusted Area Coefficient Subtotal:

For example Sales Taxes are 7%:

Description Bare

Material Sales Tax

(7%) Wood overhead door, commercial sectional, including track, door, hardware and trim electrically operated

$15,772.80 $1,104.10

Single solid wood colonial door, 6 panel fir, 6’-8” X 3’-0” with food frame and trim.

Stained & finished including hardware and weatherstripping

$7,839.60 $548.77

Spray painting siding: Primer & 2 coats exterior latex $2,500.00 $175.00

Total Taxes $1,827.87

Adjusted Area Coefficient Subtotal = Area Coefficient Total + Total Taxes Example A: $7,595,910.63 + $1,827.87 = $7,597,738.50

Example B: $9,594,834.48 + $1,827.87 = $9,596,662.35

3.1.5. Applying Field Office Overhead (FOOH):

3.1.5.1. Next offeror will submit an itemized list of FOOH expenses utilizing R.S. Means. FOOH will be negotiated and added to the Adjusted Area Coefficient Total to calculate the Prime Total Direct Cost (PTDC):

For example if your (negotiated) FOOH is $5,000:

PTDC = Adjusted Area Coefficient Total + FOOH Example A: $7,597,738.50 + $5,000 = $7,602,738.50 Example B: $9,596,662.35 + $5,000 = $9,601,662.35

3.1.6. Applying Home Office Overhead (HOOH):

3.1.6.1. After calculating the Subtotal, the (fixed) HOOH will be calculated.

For this Example if your HOOH is 5%:

Construction Subtotal = PTDC x HOOH

Example A: $7,602,738.50 x 5% = ($380,136.93) + $7,602,738.50 = $7,982,875.43 Example B: $9,601,662.35 x 5% = ($480,083.12) + $9,601,662.35 = $10,081,745.47

3.1.7. Including Non-Priced Item:

3.1.7.1. Next offeror will submit three (3) itemized quotes list for items not located in R.S. Means. Non-Priced Items will be negotiated and added to the PTDC + HOOH to calculate the Construction Subtotal:

The Wrought Iron Screen was not found in R.S. Means, therefore, three quotes were submitted.

Quote Description Qty Unit Materials Installation Unit Cost Total

Wrought Iron Security Doors, hardware not included in cost

10 EA $333.00 $89.00 $422.00 $4,220.00

(3’X6’8”) Wrought Iron

Security Doors, installed;

including hardware

10 EA $540.00 $129.00 $669.00 $6,690.00

3 Wrought Iron Security Doors, (3’X 6’-8”)

10 EA $718.00 $119.00 $837.00 $8,370.00

including hardware

Quote Number 1 was not selected because the price did not include hardware; Quote Number 2 was selected because all scope requirements were met; Quote Number 3 was not selected, although the scope requirements were met, the price was higher than Quote Number 2.

Costs for Non-Priced Items shall include their mark-ups for Field Office Overhead, Home Office Overhead and Bond Premium.

Let’s Say for Selected Quote Number 2:

Wrought Iron Security Doors = $6,690.00 Field Office Overhead is 5%: $6,690.00 x 5% = $334.50 $7,024.50 Home Office Overhead is 10%: $7,024.50 x 10% = 702.45 $7,726.95 Bond Premium is 1%: $7,726.95 x 1% = $77.27 Total for Non-Priced Item (w/mark-ups) = $7,804.22

Construction Subtotal = (PTDC + HOOH) + Non-Priced Item(s) Example A: $7,982,875.43 + $7,804.22 = $7,990,679.65

Example B: $10,081,745.47 +$7,804.22 = $10,089,549.69

3.1.8. Applying Profit:

3.1.8.1. After calculating the Construction Subtotal the (negotiated) Profit will be applied to achieve the Construction Total for the Task Order.

For this Example if your Profit is 8%:

Construction Total = (Construction Subtotal x Profit) Example A: $7,990,679.65 x 8% = ($639,254.37) + $7,990,679.65 = $8,629,934.02 [$8,629,934]* Example B: $10,089,549.69 x 8% = ($807,163.98) + $10,089,549.69 = $10,896,713.66 [$10,896,714]*

*For ease of calculations, please round final numbers.

3.1.9. Calculating Design Fee:

3.1.9.1. After achieving the Construction Total for the Task Order, Design Fee will be calculated as a percentage of the Construction Total. Design Fees are located in R.S. Means and are based on a percentage of the construction cost. These fees will be negotiated for each Task Order and added as a separate line item on the Offerors proposal.

For this Example if your Design Fee is 4% of the construction cost then the design cost is calculated as:

Design Costs = Construction Total x Fee % Example A: $8,629,934.02 x 4% = $345,197.36 [$345,197]* Example B: $10,896,713.66 x 4% = $435,868.55 [$435,869]*

*For ease of calculations, please round final numbers.

INSTRCTIONS FOR

SCHEDULE A AND SCHEDULE B

CAPACITY/COEFFICIENT

BID SCHEDULE

Schedule A

The offerer is required to fill in the Schedule “A” spreadsheet. The spreadsheet is also provided separately as an excel document file to be used for the submittal. Individual coefficients are to be provided for each Site Code which represents a distinct geographic area. The use of area coefficients is described in Section 1.0 Coefficients and subsequent paragraphs. Submit data for all sites (even closed sites) to be used in the future if necessary for evaluation of price. Failure to submit all required data will result in non conformance with instructions.

Proposed Area Coefficient(s)shall be represented in decimal format (e.g. 4.0, 0.20, 8.0 or 0.08)

These coefficients are to be used on all task orders and modifications written during the life of the contract.

Use base year Home Office overhead from Schedule B to input into Schedule A. (spreadsheet)

HOW TO FILL OUT SPREADSHEET

1. Each site code line item shall be filled in.

2. Column (A) is the proposed coefficient for each site code

3. Column (B) is an estimated capacity value per site code that will be used to evaluate cost.

4. Column (C) is the result of (A) multiplied by (B).

5. Column (D) is the proposed Home office overhead for the base contract period.

6. Column (E) is the result of (C) multiplied by (D) to obtain an evaluated total.

7. Once all rows have been completed the contractor shall calculate the total sum by addition of all rows for columns (C) and (E) and input at the bottom of the spreadsheet.

Schedule B

The offerer is to provide the proposed base period Home Office Overhead (HOOH) and the proposed HOOH for the four option periods Schedule B.

Example/ Sample Project

SCHEDULE B

PROPOSED HOME OFFICE OVERHEAD

PROPOSED HOME OFFICE OVERHEAD

The Contractor shall list home office overhead for the base and option periods below:

HOME OFFICE OVERHEAD (HOOH): The following will be used for the 1 year base period:

Home Office Overhead – 1 Year Base Period ____________% TOTAL FOR ITEM 0001 (Total Calculated Amount X HOOH) = ____________________

SECTION 00700 - CONTRACT CLAUSES

The following have been added by reference:

52.203-15 Whistleblower Protections Under the American Recovery and

Reinvestment Act of 2009

JUN 2010

52.211-10 Commencement, Prosecution, and Completion of Work APR 1984 52.211-15 Defense Priority And Allocation Requirements APR 2008 52.216-22 Indefinite Quantity OCT 1995 52.217-4 Evaluation Of Options Exercised At The Time Of Contract

Award

JUN 1988

52.217-5 Evaluation Of Options JUL 1990 52.217-7 Option For Increased Quantity-Separately Priced Line Item MAR 1989 52.219-14 Limitations On Subcontracting NOV 2011 52.222-5 Construction Wage Rate Requirements--Secondary Site of the

Work

MAY 2014

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

DEC 2010

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-14 Acquisition of EPEAT -Registered Televisions JUN 2014 52.223-15 Energy Efficiency in Energy-Consuming Products DEC 2007 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

MAY 2008

52.225-21 Required Use of American Iron, Steel, and Manufactured Goods--Buy American Statute--Construction Materials

MAY 2014

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.228-12 Prospective Subcontractor Requests for Bonds MAY 2014 52.229-2 North Carolina State and Local Sales and Use Tax APR 1984 52.229-2 North Carolina State and Local Sales and Use Tax APR 1984 52.236-1 Performance of Work by the Contractor APR 1984 52.236-21 Alt I Specifications and Drawings for Construction (Feb 1997) -

Alternate I

APR 1984

52.236-21 Alt II Specifications and Drawings for Construction (Feb 1997) Alternate II

APR 1984

52.244-6 Subcontracts for Commercial Items OCT 2014 52.245-9 Use And Charges APR 2012 52.249-3 Termination for Convenience of the Government

(Dismantling, Demolition, or Removal of Improvements)

APR 2012

52.249-3 Alt I Termination for Convenience of the Government (Dismantling, Demolition, or Removal of Improvements) (Apr 2012) - Alternate I

SEP 1996

252.203-7004 Display of Fraud Hotline Poster(s) DEC 2012 252.204-7000 Disclosure Of Information AUG 2013 252.223-7001 Hazard Warning Labels DEC 1991 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.232-7007 Limitation Of Government's Obligation APR 2014 252.236-7001 Contract Drawings, and Specifications AUG 2000 252.236-7006 Cost Limitation JAN 1997

252.242-7000 POST AWARD CONFERENCE MAY 2007

252.244-7000 Subcontracts for Commercial Items JUN 2013

The following have been added by full text:

52.216-4010 - GUARANTEED MINIMUM

The applicable appropriation having a balance sufficient to cover the cost of any procurement hereunder will be cited on each individual Task Order. In accordance with FAR 52.216-22 the Government guarantees a minimum of ___________ for the base year and _____________ for each option year.

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

52.225-4002 BUY AMERICAN ACT--TRADE AGREEMENTS--CEILING FANS

Reference FAR 52.225-11, Buy American Act – Construction Materials under Trade Agreements, and FAR 52.225- 12, Notice of Buy American Act Requirement – Construction Materials under Trade Agreements.

Please note the specifications outlining ceiling fan requirements included in this solicitation. Market survey information has found that there are both domestic and foreign products that will meet these specification requirements. FAR 52.225-11 and 52.225-12 provides a preference for domestic construction material. The contractor shall use only domestic construction material in performing this contract, except where the offeror/contractor has submitted a request (to include adequate information for evaluation) and received approval for determination of inapplicability as outlined in the clause. An offeror requesting a determination regarding the inapplicability of the Buy American Act should submit the request to the Contracting Officer in time to allow a determination before submission of offers.

52.227-4002 GOVERNMENT RE-USE OF DESIGN (May 06)

In conjunction with the Clause 252.227-7022, GOVERNMENT RIGHTS UNLIMITED, The Government will not ask for additional originals or copies of the design works after the Contractor provides all required design documentation and as-built documentation under the instant contract. Further, if the Government uses the design for other projects without additional compensation to the Contractor for re-use, the Government releases the Contractor from liability in the design on the other projects, due to defects in the design that are not the result of fraud, gross mistake as amounts to fraud, gross negligence or intentional misrepresentation.

52.228-4002 REQUIRED INSURANCE (Oct 2012 SAW) (Ref. FAR 28.307)

(a) The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

1. Comprehensive and Employer's Liability Insurance: Coverage in an amount not less $100,000 or in the amount required by the State law in which the work is to be performed under this contract, whichever is greater.

2. Comprehensive General Liability Insurance: Coverage in an amount not less than $500,000 per occurrence.

3. Automobile Liability Insurance: $200,000 per person and $500,000 per occurrence for bodily injury liability and $20,000 property damage liability.

4. Vessel liability: When contract performance involves use of vessels, the contracting officer shall require vessel collision liability and protection and indemnity liability insurance.

(b) Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above-required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation, or any material change in the policies adversely affecting the interests of the Government in such insurance, shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than 30 days after written notice thereof to the Contracting Officer.

(c) The Contractor agrees to insert the substance of this clause, including this subparagraph (c), in all subcontracts hereunder.

52.231-5000 EQUIPMENT OWNERSHIP AND OPERATING EXPENSE SCHEDULE

MAR 1995)

(a) This clause does not apply to terminations. See 52.249-5000, Basis for Settlement of Proposals and FAR Part 49.

(b) Allowable cost for construction and marine plant and equipment in sound workable condition owned or controlled and furnished by a contractor or subcontractor at any tier shall be based on actual cost data for each piece of equipment or groups of similar serial and series for which the Government can determine both ownership and operating costs from the contractor's accounting records. When both ownership and operating costs cannot be determined for any piece of equipment or groups of similar serial or series equipment from the contractor's accounting records, costs for that equipment shall be based upon the applicable provisions of EP 1110-1-8, Construction Equipment Ownership and Operating Expense Schedule, Region ____. Working conditions shall be considered to be average for determining equipment rates using the schedule unless specified otherwise by the contracting officer. For equipment not included in the schedule, rates for comparable pieces of equipment may be used or a rate may be developed using the formula provided in the schedule. For forward pricing, the schedule in effect at the time of negotiations shall apply. For retroactive pricing, the schedule in effect at the time the work was performed shall apply.

(c) Equipment rental costs are allowable, subject to the provisions of FAR 31.105(d)(ii) and FAR 31.205-36. Rates for equipment rented from an organization under common control, lease-purchase arrangements, and sale-leaseback arrangements, will be determined using the schedule, except that actual rates will be used for equipment leased from an organization under common control that has an established practice of leasing the same or similar equipment to unaffiliated lessees.

(d) When actual equipment costs are proposed and the total amount of the pricing action exceeds the small purchase threshold, the contracting officer shall request the contractor to submit either certified cost or pricing data, or partial/limited data, as appropriate. The data shall be submitted on Standard Form 1411, Contract Pricing Proposal Cover Sheet.

(End of clause)

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) Site visits may be arranged during normal duty hours by contacting:

Name: TBD Address: TBD Telephone: TBD

(End of provision)

52.236-4003 RESPONSIBILITY OF THE CONTRACTOR FOR DESIGN – (MAY 02)

(a) The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non-construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission.

(b) The standard of care for all design services performed under this agreement shall be the care and skill ordinarily used by members of the architectural or engineering professions practicing under similar conditions at the same time and locality. Notwithstanding the above, in the event that the contract specifies that portions of work be performed in accordance with a performance standard, the design services shall be performed so as to achieve such standards.

(c) Neither the Government’s review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance wit applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

(d) The rights and remedies of the Government provided for under this…