18R3001PH2vol3.PDF

Fort Gordon, Georgia

Solicitation Number

W912HN-18-R-3001

Two Phase Design-Build for Blood Donor Center Replacement, Phase 2 of 2 Volume 3 of 3: Appendices K through V

PN 76934

May 2018

This acquisition is being solicited on an unrestricted basis as full and open competition, but contains a HubZone Price Evaluation Preference

This acquisition will be awarded utilizing the Best Value Trade-Off methodology in accordance with FAR 15.101-1

U.S. ARMY ENGINEER DISTRICT, SAVANNAH

CORPS OF ENGINEERS

100 WEST OGLETHORPE AVENUE

SAVANNAH, GEORGIA 31401-3640

US Army Corps of Engineers Savannah District

Bl ood Donor Cent er 18-r-3001 Ft . Gor don, GA Phase 2

PROJECT TABLE OF CONTENTS

DI VI SI ON 01 - GENERAL REQUI REMENTS

01 14 00 WORK RESTRI CTI ONS

01 30 00 ADMI NI STRATI VE REQUI REMENTS

01 32 01. 00 10 PROJECT SCHEDULE

01 33 00 SUBMI TTAL PROCEDURES

01 33 29 SUSTAI NABI LI TY REPORTI NG

01 35 26 GOVERNMENTAL SAFETY REQUI REMENTS

01 42 00 SOURCES FOR REFERENCE PUBLI CATI ONS

01 45 00. 00 10 QUALI TY CONTROL

01 45 00. 15 10 RESI DENT MANAGEMENT SYSTEM CONTRACTOR MODE ( RMS CM)

01 45 35 SPECI AL I NSPECTI ONS

01 50 00 TEMPORARY CONSTRUCTI ON FACI LI TI ES AND CONTROLS

01 57 19 TEMPORARY ENVI RONMENTAL CONTROLS

01 57 19. 11 I NDOOR AI R QUALI TY ( I AQ) MANAGEMENT

01 74 19 CONSTRUCTI ON AND DEMOLI TI ON WASTE MANAGEMENT

01 78 00 CLOSEOUT SUBMI TTALS

01 78 23 OPERATI ON AND MAI NTENANCE DATA

APPENDICES

A SITE

B GEOTECHNI CAL REPORT

C FORT GORDON I NSTALLATI ON PLANNI NG STANDARDS

D FLOW TEST

E ENVI RONMENTAL REPORTS

F CONCEPT OF OPERATI ONS

G PROGRAM FOR DESI GN

H PROJECT ROOM CONTENTS

I MEDCOM I NTERI OR DESI GN MASTER PLAN

J <not used>

K DRAFT COMMI SSI ONI NG PLAN

L WORLD- CLASS FACI LI TI ES

M SAFETY RI SK ASSESSMENT CHECKLI STS

N <not used>

O PROFESSI ONAL REGI STRATI ON

P SAMPLE EMERGENCY MESSAGES

Q BI M I MPLEMENTATI ON

R FT. GORDON FI RE ALARM AND MASS NOTI FI CATI ON SPECI FI CATI ON

S ENERGY AND SUSTAI NABI LI TY RECORD CARD

T DHA LAN

U ARMY METERI NG PROGRAM

V FT. GORDON GRAY WATER I RRI GATI ON

- - End of Pr oj ect Tabl e of Cont ent s - -

PROJECT TABLE OF CONTENTS Page 1

APPENDIX K

DRAFT COMMISSIONING PLAN

United States Army Corps of

Engineers Blood Donor Center Fort Gordon,GA

Draft Commissioning

Plan

Page Left Blank Intentionally

Contents Revision History

Definition of Document Terms

Commissioning Overview

Overview of Commissioning Process

Overview of Commissioning Plan

Systems to be Commissioned

Design Build Roles and Responsibilities

Design Commissioning

Commissioning Plan

Commissioning Team

Commissioning Team Meetings

Design Review

Specification Review

Issues Log

Pre-functional Checks Documents

Functional Performance Tests Documents

Construction Commissioning

Commissioning Team Update

Commissioning Kickoff Meeting

Submittal Review

Pre-functional Checks

System Test and Balance Verification

Functional Performance Tests Execution

Final Commissioning Report

Post-Construction Commissioning

Training Requirements

Systems Manual

9 Month Warranty Inspection & Seasonal Review

M&V Requirements

Commissioning Report Update

Appendices

Page Left Blank Intentionally

Revision History

Version Author Date Adjustments Made

01 Chris Arseneau April 26, 2018 Original Document

Definition of Document Terms

Basis of Design (BOD): The Basis of Design is a document that describes in narrative form the designer's intent to meet the Owner's Project Requirements (OPR).

Commissioning Specialist for the Government (CxG): The Commissioning Specialist for the Government(CxG) coordinates and oversees the Commissioning Process. The CxG shall be the commissioning agent for the project’s Third Party Certification requirements.

Commissioning Specialist for the Construction Phase (CxC): The CxC shall be an entity employed as a first tier subcontractor by the construction contractor, independent from the installing contractors, having expertise in the commissioning of Military Medical Facilities of a scope and complexity comparable to the individual project, and employed regularly in building commissioning.

The CxC shall be responsible for scheduling and coordinating all design after award and construction phase commissioning activities, refinement of PFCs and FPTs to match the specific purchased equipment, and direct oversight and reporting of the execution of the Commissioning process.

Commissioning Plan: The Commissioning Plan is a document issued by the CxG that provides all pertinent information regarding the Commissioning Process including, but not limited to Commissioning Team members, project schedule, communication protocols, and other information critical to the Commissioning Process. It is a living document that will be adapted as the project progresses.

Commissioning Process: The Commissioning Process is the process throughout the project’s life of ensuring the quality of production from responsible parties, focusing on Owner’s requirements, design intent, component installation, and system performance.

Commissioning Report: The Commissioning Report is the closeout document presented to the owner and Commissioning Team upon completion of the Commissioning Process. The document will detail activities and findings during the Commissioning Process.

Commissioning Team: Key project members responsible to and for the Commissioning Process.

Issues Log: The Issues Log is a living document that will document issues and deficiencies as identified in the Commissioning Process, along with steps taken for resolution.

Functional Performance Test (FPT): Documented test method provided by the CxG and developed by the CxC based on design and owner requirements to prove component, unit, or system operation as required. FPTs are to include a narrative of expectations, test action, and components, units, or systems being tested.

Owner's Project Requirements (OPR): Documented set of goals, cost considerations, benchmarks, criteria of success, support information, and quantifiable goals as defined by the owner. This document will detail expectations, functional requirements, and project prospects from the owner. This document is intended to modify as the project adjusts and owner’s requirements modify.

Prefunctional Checklist: This is a document based on templates provided by the CxG and developed by the CxC based on design, completed by the contractor that will document substantial construction completion of onsite equipment. The checklist will include verification of equipment, installation, and functionality.

Systems Manual: The Systems Manual is composed to assist the owner during the system’s life and is a compilation of documents presented throughout the project. The Systems Manual will include details from the manufacturer, contractor, CxC and CxG regarding product information, product operation and maintenance documentation, and other usage information.

Commissioning Overview

Overview of Commissioning Process

Commissioning is a process implemented to enhance the quality of the final project. Key methods for quality delivery in the process include verification, inspection, and testing of project components, systems, and various trade reports. The commissioning process will document findings and deliver reports in a manner to improve the project quality and improve owner’s satisfaction. Indicators of value provided by commissioning involve:

Improved project quality Satisfaction of owner’s project demands Improved project communication Increased project efficiency Amplified facility user satisfaction Improved design Enhanced energy efficiency in operation Expanded owner advocacy in project decisions

Pursuit of the owner’s requirements will be verified in all aspects of the commissioning process. The commissioning process will necessitate detailing the design intent documents provided by the owner and followed by design professional’s response to the owner’s document after Award. After construction Award, design commissioning will involve a review by the CxG and CxC of design documents. Commissioning activities during the construction phase of the process will involve proper communication and education of the commissioning process to the contractor. The CxG will provide and maintain the commissioning plan, documentation, verify installation, maintain an issues log, and generally facilitate the commissioning process. Acceptance phase commissioning will verify test and balance documentation, authenticate successful functional testing, provide a final commissioning report, present the owner with a systems manual, and schedule a seasonal review of the project.

Overview of Commissioning Plan

The commissioning plan is a document prepared by the CxG, updated with the assistance of the CxC as a means of clearly communicating the process of commissioning to the commissioning team. The commissioning plan may adjust through the life of the project. It is the responsibility of the CxG to document these changes, and to present to the CxC and contractor for distribution.The commissioning plan will detail documents that will be generated through the commissioning process and highlight their purposes. Methods of testing and verification will be documented in the commissioning plan as well.

This commissioning plan includes important documents to the commissioning process that will be added in the appendices as the project progresses. These documents may not be present at the current issue of the commissioning plan, but a place holder may be provided in the appendices in anticipation of incorporation into the commissioning plan document.

Systems to be Commissioned

The following systems, as they apply to this project, shall be commissioned:

a. Heating, ventilating, and air conditioning (HVAC) systems, including electronic digital control systems and building energy management systems.

b. Plumbing systems and associated controls.

c. Automated lighting control systems and emergency lighting

d. Fire suppression, smoke control, smoke and/or fire dampers, fire detection and alarm systems, and mass notification systems and their interfaces to other critical building system components.

e. Low voltage systems including communications infrastructure, nurse call, interactive TV, other electronic security systems and other communications systems.

f. Energy conservation equipment and systems, including solar hot water system and any renewable energy systems where applicable.

g. Building envelope, including but not limited to exterior walls, fenestration, roofs, openings, foundation waterproofing, and air barriers.

h. Emergency generator

i. Emergency Power Systems, including normal and emergency, and their interfaces to other critical building system operations.

j. Building Automation System and all associated system component controls

k. Walk in Freezers and associated temperature and time monitoring controls

l. Building Access Control System

m. Sound Rated rooms

The diversity and interconnection of these systems highlights the importance of communication between project members for a successful project. The CxG and CxC will work to facilitate that communication as a part of overseeing the commissioning process.

Design Build Roles and Responsibilities

Design Build CxG/CxC/government roles and responsibilities for commissioning activities for Army MILCON RFPs:

Cx Plan: The Government will incorporate a draft commissioning plan (Cx Plan) into the RFP developed by AE-1 commissioning SME. This draft will provide information on the Cx scope requirements for the project. The CxG will be responsible to maintain and update the Cx Plan through design and construction. The CxC shall be required to assist by providing necessary documentation in a timely manner.

Cx Specs: The RFP will NOT include the Division 1 UFGS specification on commissioning, but will provide cross-reference to this UFGS, stating that the CxG will tailor the Division 1 UFGS specification to the specific project during design after award activity based on the commissioning requirements required by the RFP, and will provide it to the D-B/CxC for incorporation into the project specifications. The CxC shall generate Cx specifications for each construction specialty during design after award. The CxG shall review the construction specialty specifications prior to government approval.

PFC/FPTs:The RFP will either include template PFC/FTPs or reference the templates that are available on the Whole Building Design Guide website that related materials to UFGS 01 91.00.15 at the following location: http://www.wbdg.org/FFC/dod/unified-facilities-guide-specifications-ufgs/ufgs-01-91-00-15. The CxC shall refine these templates based on actual equipment selected and input from subcontractors. The revised checklists must contain the same level of detail as in the templates provided.

The CxG shall review these specifications prior to government approval.

Systems Manual: The CxG and CxC shall jointly develop the Systems Manual.

Design Commissioning

Design phase commissioning will take place upon completion of the award of the project. In this phase of commissioning, the CxG will review the preliminary design documents as they are developed for compliance with the OPR located in Appendix B.

Interaction between the design team and design professionals with the CxG and CxC will be pivotal to the success of design phase commissioning after award. The CxG and CxC will work to respond in a timely manner as well as continue to manage the commissioning process through the design phase.

CxG and CxC will work together to develop the commissioning specifications. The CxG will adapt Division 1 UFGS 01 91 00 to requirements of this RFP. The CxC is responsible to provide the construction discipline specific commissioning specifications.

Conferences with the commissioning team will be required. Meetings may be in person or via tele/video conference as the subjects warrant.

Commissioning Plan

During the design phase, the CxG will begin to manage the commissioning plan.

Detailed in previous sections, the commissioning plan will be a living document through the life of the project. However formal documentation will begin in the design phase.

Commissioning Team

The commissioning team, which includes the CxC, will be established early in the commissioning process. Members will be added as the project develops. The listing of commissioning team members is provided in Appendix A.

The commissioning team will be composed of key parties involved in the commissioning process. Members must have authoritative powers with regard to the parties and roles they represent. Team members will be instrumental to the execution of commissioning activities. The CxC and CxG will amass members of the team as needed. Key members of the team include the CxG, CxC, owner’s representatives, design professionals, contractor, various contractor subs, and other members as deemed consequential to the commissioning process.

Commissioning Team Meetings

The commissioning team will be responsible to attend regular and extra commissioning team meetings as scheduled and conducted by the CxC and CxG.

These meetings may be a part of regular construction or site meetings during the construction phase, but will differentiate themselves in discussion regarding details of the commissioning process.

The CxC shall prepare for and conduct the commissioning team meetings. Notes or minutes will be prepared by the CxC for distribution to the commissioning team.

Commissioning team meetings will focus on commissioning activities during design after award through to the completion of the project.

Design Review

Upon issuance from the Contractor, the CxC and CxG will perform independent commissioning reviews of the design documents. Commissioning design reviews focus on the design’s capability for construction phase commissioning, on-going maintenance, test and balance performance, and conformity to owner’s project requirements.

The level of review by the CxC and CxG will vary based on the design document progress. The CxC and CxG will provide greater scrutiny at 65% document submission and 95% document submission than in preliminary submissions.

Specification Review

A review of specifications generated by the CxC and D-B will be performed by the Cx Gas deemed necessary by the Government. The CxG will review the specifications to ensure they encompass the requirements of the owner for the commissioning of the project. Comments will be provided in a timely manner for incorporation.

Issues Log

One of the foundational documents of the commissioning process will be the Issues Log. This document will last the life of the project and will be the responsibility of the CxG to maintain and provide for distribution. Resolution to all issues noted will be obligatory for the responsible party. A template Issues Log is provided in Appendix L of this document, and will be developed as the

Commissioning Plan is updated. This attachment is intended to be kept as an historical record to document the Cx effort.

Pre-Functional Checklist Documents

The CxC will develop a series of Pre-functional Checklists (PFCs) for the commissioned equipment and systems, based on the samples provided at Appendix J. Checklists will be specific for the equipment to be installed. The final PFCs shall be completed subsequent to the equipment/system submittal approval and provision of installation manuals for the commissioned equipment and systems. The PFCs are intended to provide a means of installation verification, but should not be used as a substitute for the contractor’s quality control process.

Appendix J of this document includes sample PFCs to be the basis for final PFCs, used to determine that the equipment and systems are correctly installed and ready for Functional Performance Tests.

Functional Performance Tests Documents

Functional Performance Tests (FPTs) are a method of examining the performance of equipment and systems to confirm they meet designed operation. FPTs are generated by the CxC based on the sample FPTs at Appendix K and are approved by the D-B contractor and CxG. The FPTs will be specific to the design of equipment and systems provided by the D-B. FPTs will define the equipment to be tested, the actions to be performed, and criteria for measuring successful equipment/system operation.

The final FPTs must accommodate the control sequencing and controls diagrams for operating the commissioned equipment and systems.

Construction Commissioning

Commissioning Team Update

Once a construction team has been selected, the contractor and appropriate subcontractors will be incorporated into the commissioning team. The subcontractors will include those installing, programming or otherwise interfacing with the commissioned systems on the project.

Commissioning Kickoff Meeting

Prior to construction, the CxC will schedule and hold a Commissioning Kickoff Meeting with key members of the Commissioning Team including the CxG during the construction phase. More specifically, the contractor and key subcontractors will be expected to participate to discuss the functions of the commissioning process during construction. Commissioning Team members will have the opportunity to ask questions, familiarize themselves with the commissioning process, and provide feedback to the CxC and CxG.

The CxG and CxC will review the Commissioning Plan and provide necessary documents for the commissioning process. These documents may include the Commissioning Plan, OPR, a concept Commissioning Schedule based on construction tasks, PFCs, FPTs, Issues Log, and other documents as required.

Submittal Review

A commissioning Submittal Review will be performed by the CxG and CxC. The review will focus on coordination of operation and maintenance, balancing, training, and commissioning activities for the equipment/systems listed to be commissioned. The CxG and CxC will be furnished a copy of the submittals by the contractor for commissionable equipment/systems to be installed on the project.

Appendix H of this document will have a copy of the submittal review comments provided by the CxG and CxC, and will be updated as the Commissioning Plan is updated.

Pre-functional Checks

The CxC/contractor will provide the completed PFC documents for all equipment to the CxG prior to equipment startup. The CxG will be responsible to verify the PFCs.

Should the verification indicate unsatisfactory installation, the CxG may call for all PFCs to be once more completed by the CxC at the contractor’s expense. The CxG will note issues for resolution from the PFCs and will verify their completion, at the contractor’s expense.

A satisfactory completion of PFCs must be performed prior to equipment startup.

System Test and Balance Verification

System balance will be verified by the CxG. The CxC and D-B contractor shall assist the CxG in verification of the system parameters and setpoints. The CxG will verify the system balance with calibrated tools through sampling. If an unsatisfactory sampling is discovered, the CxG may request all or portions of the system balance to be performed for a second time and reviewed by the CxG, at the contractor’s expense.

Functional Performance Tests Execution

The CxC and CxG will schedule the execution of tests with the D-B contractor.

Testing will occur after acceptance of Test and Balance by the Government. The CxG will witness the testing as performed under the direction of the CxC, and document the results. Any issues found through testing will be provided to the contractor for resolution. The CxG and CxC will then schedule a review of resolved issues for final acceptance.

The CxG is reliant on the CxC and D-B contractor for clear communication of system’s readiness for testing. Should the CxG schedule and arrive on site for testing per the contractor’s clearance, and the systems not ready for testing, the CxG will reschedule a visit at the contractor’s expense.

The Final Commissioning Report will provide details of the commissioning activities performed on the project up to the completion of construction. The CxG will deliver the document to the owner in a timely manner upon the conclusion of construction activities and training.

Final Commissioning Report

Essential components of the final commissioning report include:

Review documents issued during design Completed checks of equipment Issues Log including Issues resolved through commissioning Tests performed on equipment and systems System test and balance verification activities Training Verification documentation

Post-Construction Commissioning

Training Requirements

Training for operation and maintenance personnel is critical to the ongoing success of the project and will be performed by the D-B contractor and his subcontractors. The CxG and CxC are responsible to verify the training and will coordinate with the contractor and Government to ensure training is scheduled, encompasses necessary equipment and systems, and is documented appropriately.

The CxC and D-B contractor is responsible to provide a schedule prior to the training to the Government. After training, the CxC and D-B contractor is to provide an attendance listing and proper documentation of the training that occurred. The CxG may witness training.

Systems Manual

Upon the completion of the project, the CxG, assisted by the CxC, will generate an indexed binder of system documents intended to aid the owner in the ongoing maintenance and operation of the commissioned project equipment and systems.

The Systems Manual will include a table of contents, the O&M documentation provided by the contractor, Functional Tests created by the CxG, and various useful documents pertinent to the ongoing operation of the project.

The Systems Manual will be provided in Appendix N of this document and updated as the Commissioning Plan is updated.

9 Month Warranty Inspection & Seasonal Review

A 9 month post-construction review of the project systems and equipment will be performed by the CxG, and scheduled prior to the end of construction. The CxC, D-B contractor and appropriate subs will be required to attend this pre-scheduled on-site inspection. The CxG will verify with the Government that the installed equipment and systems are operating appropriately, and also review the installed equipment for warranty compliance.

Additionally, the CxG will take this opportunity to check the utility usage of the facility as part of an interim Measurement and Verification effort.

M&V Requirements

Measurement and Verification requirements by the owner will be executed by the CxG:

Verification that energy data is being logged properly Re-calibration of energy model Report on energy savings Provide suggestions for improvement

The Measurement and Verification (M&V) period shall cover a period of at least one year of post- construction occupancy.

Data will be monitored by the owner with assistance from the CxG. The CxG will also conduct a utility usage check of the facility during the 10 month warranty inspection as part of an interim Measurement and Verification effort.

The CxC, D-B and subcontractors should be available for review of documentation as requested by the owner.

Commissioning Report Update

Upon final completion of all services, the Commissioning Report will be updated to reflect all Post-Construction results, findings, and recommendations.

Appendices

Appendix A – Commissioning Team

Appendix B – Owner’s Project Requirements

Appendix C – Basis of Design

Appendix D – Cx Schedule

Appendix E – Communication Protocol

Appendix F – Equipment and Systems

Appendix G – Design Review

Appendix H – Submittal Review

Appendix I – Commissioning Specification

Appendix J – Checks

Appendix K – Tests

Appendix L – Issues Log

Appendix M – Training

Appendix N – Systems Manual

Appendix O – M & V Plan

Appendix A – Commissioning Team

Commissioning Team

Name Company Team Role Email Phone

CxG

CxC

Design Team

USACE

General Contractor Quality Control Representative

Mechanical Contractor Commissioning Representative

Electrical Contractor Commissioning Representative

Controls Contractor Commissioning Representative

Communications Systems Contractor Commissioning Representative

Appendix B – Owner’s Project Requirements

United States Army Corps of

Engineers Blood Donor Center Fort

Gordon, Georgia

Owner’s Project Requirements

***This is an informative document that holds no contractual consequence.

Contents

Revision History

Definition of Document Terms

Purpose of Document

Statement of Need

Regulatory Directives & Goals

Codes

Codes, Standards, and Criteria

Energy Efficiency Goals

Sustainability Goals

Project Directives

Project Schedule

Budget

Cx Requirements

Training Requirements

Warranty Requirements

Disclosure Requirements

Occupant Directives

Occupancy Profile

Accessibility Requirements

Indoor Environmental Quality Requirements

Design Specific Directives

Community Requirements

Design Inside Temperatures

Setpoints and Tolerances

Acoustic Requirements

Vibration Requirements

Seismic Requirements

Security Requirements

Utility Provider & Rates

Safety Requirements

Renewable Energy Requirements

Integration Requirements

Project Deliverables

Documents

Post Construction Requirements…

Closeout Meeting

M&V Requirements

Revision History

Version Author Date Adjustments Made

1 Chris Arseneau Apr i l , 26 2018 Original Document

Definition of Document Terms

Basis of Design (BOD): The Basis of Design is a document that describes in narrative form the designer's intent to meet the Owner's Project Requirements (OPR).

Commissioning Specialist for the Government (CxG): The Commissioning Specialist for the Government (CxG) coordinates and oversees the Commissioning Process. The CxG shall be the commissioning agent for the project’s Third Party Certification requirements.

Commissioning Specialist for the Construction Phase (CxC): The CxC shall be an entity employed as a first tier subcontractor by the construction contractor, independent from the installing contractors, having expertise in the commissioning of Military Medical Facilities of a scope and complexity comparable to the individual project, and employed regularly in building commissioning.

The CxC shall be responsible for scheduling and coordinating all design after award and construction phase commissioning activities, refinement of PFCs and FPTs to match the specific purchased equipment, and direct oversight and reporting of the execution of the Commissioning process.

Commissioning Plan: The Commissioning Plan is a document issued by the CxG that provides all pertinent information regarding the Commissioning Process including, but not limited to Commissioning Team members, project schedule, communication protocols, and other information critical to the Commissioning Process. The Commissioning Plan is a living document.

Commissioning Process: The Commissioning Process is the process throughout the project’s life of ensuring the quality of production from responsible parties, focusing on Owner’s project requirements, design intent, component installation, and system performance.

Commissioning Report: The Commissioning Report is the closeout document presented to the owner and Commissioning Team upon completion of the Commissioning Process. The document will detail activities and findings during the Commissioning Process.

Commissioning Team: Key project members responsible to and for the Commissioning Process.

Issues Log: The Issues Log is a living document that will document issues and deficiencies as identified in the Commissioning Process, along with steps taken for resolution.

Functional Performance Test (FPT): Documented test method provided by the CxG and developed by the CxC based on design and owner requirements to prove component, unit, or system operation as required. FPTs are to include a narrative of expectations, test action, and components, units, or systems being tested.

Owner's Project Requirements (OPR): Documented set of goals, cost considerations, benchmarks, criteria of success, support information, and quantifiable goals as defined by the owner. This document will detail expectations, functional requirements, and project prospects from the owner.

This document is intended to modify as the project adjusts and owner’s requirements modify.

Prefunctional Checklist: A document based on templates provided by the CxG and developed by the CxC based on design, completed by the contractor, that will document substantial construction completion of onsite equipment. The checklist will include verification of equipment, installation, and functionality.

Systems Manual: The Systems Manual is composed to assist the owner during the system’s life and is a compilation of documents presented throughout the project. The Systems Manual will include details from the manufacturer, contractor, and CxG/CxC regarding product information, product operation and maintenance documentation, and other useful operational information.

Purpose of Document

The Owner’s Project Requirements (OPR) document is a substantial detailing and means of clearly and concisely communicating the requirements of the owner to the D-B project team for the project. It is meant to be a reference for the designers to develop all documentation, plans, specifications, and actions for the project.

The Government’s Commissioning Specialist (CxG) will assist in the development, and is responsible for maintenance, of the OPR, but the document is ultimately owned by the project owner.

Statement of Need

PROJECT: Blood Donor Center, Fort Gordon, Georgia

MISSION: The mission of the Kendrick Memorial Blood Center (KMBC) is to provide the quantity and quality of blood products needed to support Soldiers and their families worldwide. KMBC is one of 11 Army blood donor and collection centers worldwide in the Armed Services Blood Program (ASBP). The Army blood donor and collection centers collect approximately 50% of the Red Blood Cell quota for the Department of Defense. KMBC supplies 18% of the Army’s Overseas Contingency requirements to the ASBP. They have the second highest weekly blood unit quota of any Army blood donation center. In addition to collecting for the ASBP quota, the KMBC provides blood products for 20 Military Treatment Facilities, including Dwight D. Eisenhower Army Medical Center at Fort Gordon. To meet their weekly collection quota of 45 units, KMBC holds blood drives on-site, as well as mobile drives at Fort Gordon and other locations.

Regulatory Directives & Goals

Codes

The facility design is to be compliant with all applicable codes and design guidelines. It is the responsibility of the design professionals to meet or follow these standard documents. A brief summary of applicable local design codes include:

Codes, Standards, and Criteria

The designer will be responsible to respect regulatory codes as applicable for this project. Codes for consideration include: DD Form 1391 (March 2014)

1. UFC 1-200-01 and all core UFCs

2. UFC 4-510-01 Design: Military Medical Facilities.

This and all other relevant UFCs can be viewed and downloaded from the Whole Building Design Guide (WBDG) website http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc. Other relevant UFC references include, but are not limited to UFC 1-200-01 DoD Building code, all engineering discipline specific UFCs.

Refer to all sections of the RFP, including Section 01 10 10 and appendices additional criteria applicable to the BDC.

Energy Efficiency Goals

The efficiency of the project is important to the building owner in design and operation. Increased efficiency will result in an anticipated reduced cost of energy during operation as well as a reduced burden of pollutants assumed by the environment as a result of energy consumption. This project will implement aggressive energy efficiency strategies to achieve an energy efficiency of 30% savings when compared to ASHRAE 90.1-2007, excluding process loads.

Sustainability Goals

The facility’s impact on and responsibility to the environment and society is an important concern to the owner. Project members will keep the facility’s sustainability in mind during design, construction, and operational phases. In an effort to recognize the steps taken for sustainability, the project will seek a Silver rating in LEED BD+C standard.

Project Directives

Project Schedule

The project will maintain key milestone dates for completion. The contractor will be responsible to meet these dates. While the schedule may be dynamic, consultation with the owner is requested for adjustments. The following are the anticipated milestones for the project schedule:

Milestone Date

35% Design Review Meeting TBD OPR completed (draft) TBD 65%DesignCompletion TBD 65%DesignReview TBD 95%DesignSubmittal TBD 95%DesignReview TBD 100%DesignSubmittal TBD Award Contract TBD Pre-construction meeting TBD Submittals approved TBD Major equipment installed TBD Startup TBD Testing TBD Substantial completion TBD Warranty start date TBD 10 month warranty review meeting TBD

Budget

Financial considerations are important in any major endeavor. This project will constitute a major expenditure and the owner requires that all project members take note to increase the financial efficiency of the project. Any major additional expenditure by the owner must be approved as a result.

Cx Requirements

The project scope will include enhanced commissioning. The CxG will be responsible to manage the commissioning process as defined in the project specifications. The CxC shall be responsible for the Commissioning Schedule including scheduling and coordinating all design after award and construction phase commissioning activities, refinement of PFCs and FPTs to match the specific purchased equipment, and direct oversight and reporting of the execution of the commissioning process.

Key project team members will be required to provide authoritative representatives to the commissioning team. The team members will attend scheduled commissioning meetings as led by the CxG and CxC for coordination of the commissioning process.

The commissioning of the facility and infrastructure shall include the following systems:

a. Heating, ventilating, and air conditioning (HVAC) systems, including electronic digital control systems and building energy management systems.

b. Plumbing systems and associated controls.

c. Automated lighting control systems and emergency lighting

d. Fire suppression, smoke control, smoke and/or fire dampers, fire detection and alarm systems, and mass notification systems and their interfaces to other critical building system components.

e. Low voltage systems including communications infrastructure, nurse call, interactive TV, other electronic security systems and other communications systems.

f. Energy conservation equipment and systems, including solar hot water system and any renewable energy systems when applicable.

g. Building envelope, including but not limited to exterior walls, fenestration, roofs, openings, foundation waterproofing, and air barriers.

h. Emergency generator

i. Emergency Power Systems, including normal and emergency, and their interfaces to other critical building system operations.

j. Building Automation System and all associated system component controls

k. Walk in Freezers and associated temperature and time monitoring controls

l. Building Access Control System

m. Sound Rated rooms

Commissioning activities include, but are not limited to:

Review of Design Documents Review of Submitted Equipment Verifying that OPR is being followed Attaining Basis of Design(BOD) Maintaining Commissioning Schedule Issuing and maintaining the Commissioning Plan Overseeing Commissioning Team Meetings Issuing Pre-Functional Checklist (PFCs) to D-B and subcontractors Verifying startup of equipment

Issuing and verifying Functional Performance Tests (FPT) with D-B and subcontractors

Providing and maintaining an Issues Log Verifying training of the owner’s personnel

Issuing the Commissioning Report Issuing a Systems Manual Performing a seasonal review with the owner during occupancy

Training Requirements

The owner will require training of maintenance and operations personnel by the contractor. Training will be for all HVAC systems, HVAC controls, lighting systems, lighting controls, life safety systems, warranty information, communication, access, and service water systems.

Training will need to be documented and video recorded by the contractor. All training documentation will at minimum be provided in electronic and paper format.

Training will be coordinated with the CxC and CxG for verification.

Warranty Requirements

High quality equipment will be required on the project. To ensure the investment of the project, a warranty will be included in the scope of the project. The contractor will be required to provide documentation supporting the warranty for submitted equipment.

Occupant Directives

Occupancy Profile

Of particular note in this project is the occupancy profile during the anticipated life of the facility. The owner requires the occupant profile be considered in design and throughout the project. The following directives regarding occupancy are provided.

The facility should be designed to operate on a 24 hour schedule, however the heaviest occupancy should be considered. The following schedule is anticipated:

Day Occupancy

Monday 8:00 – 15:00hrs Tuesday 8:00 – 15:00hrs Wednesday 8:00 – 15:00hrs Thursday 8:00 – 15:00hrs Friday 8:00 – 15:00hrs Saturday Unoccupied Sunday Unoccupied

The facility is to be occupied by various user groups. This is of important note as the facility design and operation should be catered to these user groups.

Listed below are the anticipated user groups and corresponding quantity within that group.

User Group Size

Staff 33 ppl/day Visitors/Donors 50 ppl/day

Peak occupancy is a critical determinant for comfort design. The owner identifies the following criteria regarding peak occupancy for the facility.

Peak Occupancy Profile

Total Peak Occupants 83 people

Anticipated Peak Time 8:00 – 5:00hrs

Holiday and extended breaks in operation are considered for operation and design. The following breaks are provided:

Holiday Date

New Year’s Day January1 Martin Luther King Day Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day July4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November11 Thanksgiving Third Thursday & Friday in November Christmas December25

Accessibility Requirements

Accessibility to the facility is important for all user groups. Design professionals should work together to coordinate accessibility for all occupants. Special attention should be given to the requirements of the DoD “ABA (Architectural Barriers Act) Accessibility Standard" and DEPSECDEF Memorandum "Access for People with Disabilities" dated 10/31/2008.

Indoor Environmental Quality Requirements

The indoor environmental conditions are critical for occupant comfort and functionality. Below are important directives for design and operational consideration regarding the quality of the indoor environment.

The owner requires that the entire facility be designed for smoke free operation.

Limiting exposure of facility components and occupants to tobacco smoke improves the indoor environmental quality. Accordingly the owner makes this requirement for the facility regarding tobacco smoke.

Chemical storage for the facility during operation should be considered in design.

Chemicals used in process operation or for cleaning should be segregated and spaces properly sealed. Increased exhausting considerations should be used in design for spaces where chemical concentrations could become hazardous.

Design consideration should be given to activities that will increase noise pollution in the facility. Design professionals should take consideration of such pollution to mitigate the negative effects upon occupant health and productivity.

The design professional will take into consideration the thermal comfort of the occupant in design. ASHRAE 55 should be used to verify appropriate comfort conditions in design and operation for occupants by the designer.

The owner will require ventilation per the UFC 2510-01 standard. Increased ventilation results in increased energy consumption, but improves the indoor environmental air

Exhausting indoor air and providing fresh conditioned air removes toxins from the space as well as improves productivity of the occupants.

Indoor lighting illumination requirements will be set by UFC 4510-01. These requirements will ensure proper illumination for operation, functionality, and safety. Proper lighting will increase the occupant experience in the facility.

Day lighting exposures should be maximized for operation and considered in design. Consideration must be given to standards for exterior exposures and views. The owner recognizes the benefits of natural lighting for the occupant and seeks to reap the benefits of day lighting in the facility operation for the benefit of the occupant.

Lighting control by occupants should be considered by designers. Deference to safety should be given in design. Occupants should be able to easily control the lighted environment.

Consideration should be given for area lighting as well as task lighting. Access to controls should be deliberate in design.

Design Specific Directives

Community Requirements

The project shall take the surrounding community and base into consideration for the life of the facility. Disruption to the existing conditions should be minimized through the construction and operation of the facility and taken into account for design. The occupants, owner, and all facility users will seek to be positive community participants.

Special attention should be given to the fields currently in place neighboring the facility. Design should minimize impact to these fields.

Design Inside Temperatures

Area Temp (Winter) Temp (Summer, for 35˚C outside

50%RH)

Administration 70°F 75°F

Collections 70°F Processing & Testing 70°F Common Areas 70°F Storage & Shipping 55°F Toilets 70°F Mechanical Rooms 55°F

Setpoints and Tolerances

While setpoints may be adjusted, the owner will identify the setpoint and deadband directives for design. These directives are provided by UFC 3-410-01.

Acoustic Requirements

Energy systems should be designed to minimize acoustic disturbances to the occupants, environment, and community. Equipment that normally operates with excessive noise should be isolated and the noise should be minimized.

Vibration Requirements

Equipment that operates with excessive vibration should be accounted for in design as not to disrupt operation, energy systems, or other critical components.

Vibration isolators should be used to minimize any damage or disruption.

Seismic Requirements

Appropriate accommodations for potential seismic activity should be accounted for in design. Analysis should be given to potential seismic risk and accommodated for in design accordingly. Attention should be given to Belgium code requirements for seismic design.

Security Requirements

Security measures impeding access to restricted areas should be considered. This includes areas that store pharmaceuticals and chemicals. Force Protection requirements should be observed in design as well.

Utility Providers & Rates

The project is provided utilities by the installation and is metered at the following rates. There is no district heating or cooling system.

Utility Rate

Electricity ¢/kWh Natural Gas ¢/kWh Water

Safety Requirements

Safety of the occupants should be kept into account during design. Life safety plans need to be provided by the designer. Also proper requirements for labeling exits need to be provided.

Renewable Energy Requirements

This facility will meet the Belgium requirements for renewable energy. The design team will consider multiple options for renewable energy sources. These options may include photovoltaic panels (currently designed), geothermal systems, solar water heating, or other options to meet the requirements.

Integration Requirements

Although the relatively new construction of the gymnasium and arts/buildings will continue to operate as part of the Brussels American School, the new facility will operate independent from these structures.

Project Deliverables

Documents

The following documents are required to be submitted by the CxC and/or CxG throughout the project to the owner.

Design documents will be provided at a 35%, 65%, 95%, and 100%stage.

The CxG and CxC will provide reviews of design documents.

Cx Plan for Design and Construction Phases.

Updated OPR Cx Schedule Cx Specifications outlining the roles and responsibilities of the D-B and subcontractors.

Pre-Functional Checks (PFC) for each system to be commissioned.

Deficiency Report and Resolutions Record Functional Performance Tests (FPT) for each system to be commissioned.

Design Phase Cx report Construction Phase Cx report Systems manual will be provided at the conclusion of the commissioning process.

The contractor is responsible to provide warranty documentation, training documentation, and operation manuals.

Post Construction Requirements

Closeout Meeting

A project closeout meeting will be performed at turn-over. The meeting will involve the owner, design team, contractor, commissioning agent, and appropriate subs. The meeting will be scheduled by the contractor.

M&V Requirements

Measurement and Verification requirements by the owner include:

Verification that energy data is being logged properly Re-calibration of energy model Report on energy savings Provide suggestions for improvement

Data will be monitored by the owner with assistance from the CxA. The project team should be available for review of documentation as requested by the owner.

Appendix C – Basis of Design

Basis of Design: Fort Gordon Blood Donor Center

BOD shall be developed by designers of record.

Appendix D – Cx Schedule

The Commissioning Schedule will be determined during the construction phase of the project.

Commissioning Action Duration Start Completion

Submittal Review

Pre-functional Checks

Equipment Startup

Functional Performance

Testing

O&M Manual

Review

As-built

Documentation

Review Training

Plan Review

Owner Training

Final Cx Report

Seasonal Testing

Appendix E – Communication Protocol

Commissioning Communication Protocol

Submittal Distribution

Action: Submittal documents, when ready for distribution, are to be provided to the Government. The Government is then to distribute to the project team and have the most current revision available for team members upon request.

Cx Submittal Review & Response

Action: Upon distribution of equipment submittals, the CxG and CxC will perform a Commissioning Submittal Review. The Commissioning Submittal Review will be distributed by the CxG and CxC to the Government. The design professional is responsible to respond to the Commissioning Submittal Review documents directly to the CxC.

Cx Plan Review & Response

Action: The CxG is responsible for updating the Cx Plan that will be provided to the CxC. The CxC will distribute to the appropriate subcontractors for review. The subcontractors will submit review comments to the CxC who will assemble all comments and present them to the CxG. The CxG will be responsible to address the comments to the CxC and then the CxC to the subcontractors.

Cx Team Meeting Scheduling

Action: The CxG will be responsible for providing contact information to the CxC for government Cx Team members. The CxC will be responsible to schedule and direct Cx Team meetings. Any team member can request the CxC to call a Cx Team meeting at anytime during the project life.

Cx Identified Jobsite Issues

Action: It is at the CxG’s discretion as to whether identified jobsite issues are necessary for documentation in the Issues Log. Often issues are identified through the Cx process that are not consequential to the success of the project or outside of the commissioning purview. Issues that are determined not to be noted in the Issues Log maybe addressed in Cx Team meetings or through more informal communication by the CxG to the appropriate team member.

Issues Log & Response

Action: An Issues Log will be maintained by the CxG to address issues arising through the Cx Process. Any Cx Team member that identifies an issue through the Cx Process should bring it to the attention of the CxG for…