W912GB24R0014 Synopsis - Commissioning Final_12.8.2023.pdf

ANNOUNCEMENT FOR W912GB24R0014

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) ARCHITECT ENGINEERING

COMMISSIONING SERVICES IN THE USACE EUROPE DISTRIC (NAU) AREA OF

RESPONSIBILITY (AOR)

1. AGENCY: United States Army Corps of Engineers (USACE) Europe District.

2. NAICS: NAICS Code 541330 - Engineering Services

3. PLACES OF PERFORMANCE: Projects will be located within the USACE, Europe

District Area of Responsibility (AOR).

4. CONTRACT INFORMATION:

The USACE NAU hereby solicits for an A-E Commissioning Services Indefinite Delivery Contract (IDC) to be procured in accordance with Public Law (PL) 92-582 (the Brooks Act) and Federal Acquisition Regulation Part 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work.

In accordance with Defense Acquisition Regulation Supplement (DFARS) 236.602-70 “Restriction on award of overseas architect-engineer contracts to foreign firms,” this A-E Commissioning Services IDC shall be awarded only to United States firms or to joint ventures of United States and host nation firms.

Total Value of Contracts: The contract shall not exceed a shared capacity of $15,000,000.00 across the base and all option periods. All Task Orders will be negotiated and awarded as Firm Fixed Price (FFP). No one Task Order shall exceed $5,500,000.00.

Performance Period: The contracts will have a total base ordering period, not-to-exceed (NTE) five (5) years.

Anticipated Award: The anticipated award is April 2024.

Small and Small Disadvantaged Business requirements are waived for this project due to its location in Europe.

5. PROJECT INFORMATION:

Third-party Design, Construction and Post Acceptance phase Commissioning (Cx), M&V, Re-Cx, Retro Cx and Energy Audits for various U.S. military facilities projects to verify compliance with design requirements, user intent, and U.S. and Host Nation codes and standards. Facilities projects may include (but are not limited to) medical clinics, dental clinics, veterinary clinics, administration facilities, power plants, boiler plants, chiller plants, clean rooms, related supporting facilities, and other types of U.S.

military facilities. Other military facilities may also be commissioned under this contract to include (but not limited to) barracks, administration, training, retail, education, maintenance, recreation, lodging, housing, and other supporting facilities. Projects for which commissioning services would be required may include new facility construction, additions to existing facilities, and/or renovation, alteration, maintenance, repair, or upgrades to existing facilities.

The design requirements shall need to consider host nation design codes and standards.

Construction Types: Projects for which commissioning services would be required may include new facility construction, additions to existing facilities, and/or renovation, alteration, maintenance, repair, or upgrades to existing facilities.

Projects may contain classified information. Security requirements will be addressed per Task Order. From time-to-time, there will be projects that are of a secure nature.

Personnel working on any classified portions of the projects must be able to obtain and maintain a Government Security Clearance of Secret. The contractor shall demonstrate the ability to obtain secret security clearances as well as store and process classified material in accordance with Executive Order #12958. The contractor shall also have the capability to manage/oversee/administer security related requirements of any subcontracted A-E services.

6. SELECTION CRITERIA:

The selection criteria listed below are in descending order of importance. The above mentioned Place of Performance and Project Information will be considered in evaluation of all criteria.

a) FACTOR 1 Specialized Experience and Technical Competence: Submittals must demonstrate the specialized experience and technical competence of the prime firm, joint venture partners, consultants, key subcontractors and/or free-lance associates. The Offeror shall submit a maximum of six projects total, all six projects must be completed within the last six years, from the date of this solicitation and must be in the types of projects specifically indicated above in Paragraph 5, PROJECT INFORMATION. Projects must be at least 90% complete. If more than six projects are submitted, only the first six projects listed in the proposal will be evaluated. Each project example should include the following information: which prime firm, partner, consultant, or key subcontractors executed the project, a description/narrative/ photos of the project, scope, location, contract dollar award amount and final dollar cost, the start date, original contract finish date, the actual finish date, customer POC with current phone number and email information. Projects should also list any key personnel that worked on the submitted projects. Indefinite-Delivery, Indefinite Quantity (IDIQ) Contracts, where numerous Task Orders are listed together, are not acceptable as projects. Rather each Task Order would be considered a project.

If the experience of key subcontractors is offered for any experience requirements, then a letter of commitment between the A-E firm or joint venture partnership and the subcontractor is required. The letter of commitment MUST be signed by both parties to be considered and an English version/translation must be provided. Please see the attached example Letter of Commitment. If the Letter of Commitment is not submitted or signed by both parties, the Experience of the subcontractor will not be considered.

FACTOR 1 EVALUATION The Government will evaluate the specialized experience of a firm on similar projects and technical capabilities (such as design quality management procedures, CADD/BIM, equipment resources, and laboratory requirements) of the prime firm and committed key subcontractors.

Offerors who demonstrate experience in USACE, Europe District Area of Responsibility (AOR)may be deemed more highly qualified. The effectiveness of the proposed project team (including management structure; coordination of disciplines, office and/or subcontractors; and prior working relationships) may also be examined.

b) FACTOR 2 Professional Qualifications: The Commissioning Firm, or proposed team, shall collectively possess certifications from the Associated Air Balance Council (AABC), the Building Commissioning Association (BCA), the National Environmental Balancing Bureau (NEBB), the Testing Adjusting and Balancing Bureau (TABB), the Association of Energy Engineers (AEE), or other national or international controlling bodies or associations or equivalents. The commissioning Firm, or proposed team, shall be familiar with European construction practices, materials, standards, costs, and design requirements.

Identify the qualifications of all key personnel in relation to facility commissioning, building envelope commissioning, and district energy plant commissioning for the following disciplines: Project Management, Architecture, Electrical Engineering, and Mechanical Engineering. One or more of the professionals as key personnel in these disciplines shall have some experience in the services described in, PROJECT INFORMATION, section 5 of this announcement. The qualifications evaluation will consider the breadth of education, training, certification, relevant commissioning experience on US facilities in Italy, and the longevity with the proposed Commissioning firm's team for all proposed key personnel."

FACTOR 2 EVALUATION: The Government will evaluate and consider the education, training, professional registration, certification, language ability (at a minimum English), overall and relevant experience and longevity with the proposed team for all the key personnel proposed. Submittals should demonstrate that the firm’s staff is capable of certifying that all work is in compliance with all applicable codes and regulations.

c) FACTOR 3 Past Performance: Past performance of the A-E, joint venture, partners, and key subcontractors on DOD and other contracts with respect to cost control, quality of work and compliance with performance schedules as determined from the CPARS, Past Performance Questionnaires (PPQs) and other sources. Firms may submit CPARS, or PPQs for past performance. The PPQ, Attachment Two (2) included in the solicitation is provided for the Offeror or its team members to submit to the client for each project the Offeror includes in its proposal for Factor a, Specialized Experience and Technical Competence.

Offerors may also include performance recognition documents received within the last six (6) years, such as awards, award fee determinations, customer letters of commendation, commercial and foreign government evaluations, and any other forms of performance recognition. To the extent such documentation is not in the English language, a translation must be provided in order for the documentation to be considered.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through CPARS, using all CAGE/DUNS numbers of team members (partnership, JV, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror's proposal, inquiries of owner representative(s), Federal Awardee Performance, and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources.

FACTOR 3 EVALUATION: Past Performance of the A-E, joint venture, partners, and key subcontractors on DoD and other contracts with respect to cost control, quality of work and compliance with performance schedules as determined from the, completed PPQs (see Attachment 2 for a blank form) and other sources will be evaluated. Incomplete and unsigned PPQs will not be considered. The Government will evaluate the Offeror’s past performance to determine how relevant project work is, as described in Factor 1 Specialized Experience and Technical Competence. The Government will evaluate the Offeror’s performance to determine a confidence assessment of the Offeror’s performance. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future performance and have more influence on the past performance confidence assessment than past performance of lesser relevance.

d) FACTOR 4 Management Plan: The Management Plan must address, at a minimum, the A-E’s approach to project management, organization, lines of supervision and communication (including communication with the Government), coordination of disciplines and, if applicable, coordination with partners, joint venture partners, key subcontractor, and consultants. The Management Plan must indicate which firm is responsible for each item of work, the interdisciplinary and interoffice communication and supervision process and the procedure to ensure high quality products and services within cost limitations and in strict compliance with performance scheduled. The Management Plan should also address the A-E’s approach and ability to execute tasks in USACE, District AOR.

The submittal must include Blocks D and H of the SF 330.

a. Capacity: Capacity to perform approximately $2,500,000 in the required type of work within a one-year period.

b. Knowledge of Locality: Knowledge of engineering and design in the USACE NAU District AOR

FACTOR 4 EVALUATION The Government will evaluate the management plan, coordination of disciplines and subcontractors, quality control procedures, communication plans and prior experience of the prime firm and any significant subcontractors on similar projects. The government will also consider the availability of an adequate number of personnel in key disciplines. Firms must address and demonstrate capacity to execute multiple task orders simultaneously.

7. REQUESTS FOR INFORMATION:

Submit technical inquiries and questions relating to this solicitation via Bidder Inquiry in ProjNet at (https://www.projnet.org) at least 10 calendar days prior to the date established for receipt of proposals. The Government reserves the right to decline addressing questions received less than 10 calendar days prior to receipt of proposals.

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access.

A prospective vendor who submits a comment or question will receive an acknowledgement via e-mail, followed by an answer after it has been processed by our technical team. All timely questions and approved answers will be made available through ProJet.

W912GB24R0014

$15M General A-E Commissioning Services for Belgium, Denmark, France, Iceland, Italy, Luxemburg, the Netherlands, Norway, Portugal, the United Kingdom, Greece, Turkey, Germany, Spain, Israel, Georgia, Azerbaijan, Armenia, the Czech Republic, Hungary, Poland, Bulgaria, Estonia, Latvia, Lithuania, Romania, Slovakia, Slovenia, Ukraine, Albania, and Croatia

Bidder Inquiry Key: IZ2KKV-B4BW4U

Specific Instructions for Initial ProjNet Bid Inquiry Access:

1. From the ProjNet home page, click on Quick Add on the upper right side of the screen.

2. Identify the Agency as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. E-mail. Enter the e-mail address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, E-mail, Secret

Question, Secret Answer, and Time Zone. Remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

All questions must be submitted via ProjNet. Questions submitted in any other forum will NOT be acceptable.

8. SUBMISSION REQUIREMENTS:

Submission: A-E Firms that have the capability to perform this work are invited to submit one electronic copy (per the instructions in paragraph 9) of Standard Form 330 for the proposed team, including the prime firm and all joint venture partners, subcontractors, consultants and free-lance associates, not later than the closing date of this announcement (located in paragraph 10, Due Date and Time). The SF 330 Part I shall not exceed 75 pages (8.5-in x 11-in or A4), including no more than 20 pages for Section H. The Government will stop evaluating proposals on page 75 for the SF 330 Part I and page 20 for Section H. Each side of a sheet of paper is a page. Use font type no smaller than size 11. Firms responding to this announcement after the closing date and time will NOT be considered. Required forms may be obtained on the Internet at:

http://www.gsa.gov/portal/forms/type/TOP

The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the Offeror. The proposal shall meet the following basic requirements.

a) The proposal shall be typed and submitted in English and easy to read.

b) Proposal shall be organized, concise, and tabbed. Each factor shall be described in a separate tabbed section.

c) The proposal shall identify the solicitation number, name, address, and telephone number of the prime Offeror on the cover.

d) Each volume shall contain a Table of Contents and include at the bottom left side of each page the volume and page number.

http://www.gsa.gov/portal/forms/type/TOP

e) Offerors shall verify that the information for all forms submitted is current, correct and complete including names of the points-of-contact, email address, and telephone number.

f) Proposals shall completely and adequately address the requirements of this solicitation. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, etc., are not necessary.

g) Contractors are cautioned against submitting conditional proposals.

h) Failing to submit attachments or failing to complete the proposal properly, may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if instructions are not understood.

Proposal Expenses and Pre-Contract Costs: The Request for Proposal (RFP) solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation.

Joint Ventures: An Offeror that is part of a Joint Venture must submit a legally binding joint venture agreement. The Government will not evaluate the capability of any Offerors that are not included in the Joint Venture agreement. Joint Ventures must include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the Joint Venture with the chief executive of each entity identified and must be translated into English, if the original agreement is in a language other than English.

If submitting a proposal as a Joint Venture, the experience and past performance of each of the Joint Venture Partners can be submitted for the Joint Venture Entity. The experience for each Joint Venture Partner will be considered the experience of the Joint Venture entity. Joint ventures shall submit the following additional documentation regarding their business entities:

a) A copy of their Joint Venture agreement in English.

b) A detailed statement outlining the following in terms of percentages, where appropriate.

1. The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

2. The management approach of the joint venture in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the joint venture and perform the duties necessary to complete the work.

3. The structure of the joint venture and decision-ranking responsibilities of the joint venture parties in terms of who will control the manner and method of performance of the work.

4. The bonding responsibilities of the joint venture parties.

5. Identification of the key personnel having authority to legally bind the joint venture to subcontracts and state who will provide or contract for the labor and materials for the joint venture.

6. Identification of party maintaining the joint venture bank accounts for the payment of all expenses and the deposits of all receipts, keep the books and records, and pay applicable taxes for the joint venture.

7. Identification of party furnishing the facilities, such as office supplies and telephone service.

8. Identification of party having overall control of the joint venture.

Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual joint venture parties and identify the party, or hired as employees of the joint venture.

If one of the joint venture parties possesses relevant experience and/or past performance, the experience and/or past performance of that firm will be considered as the experience and/or past performance of the joint venture.

A complete and legally binding document with all the information required under this section titled “Joint Ventures” shall be included.

*** The Joint Venture Agreement must be signed and submitted. A signed English translation must also be provided***

Key Subcontractors: If an Offeror wishes to be credited with the experience of a key subcontract or supplier (i.e., a firm that is not the prime contractor part of the Joint Venture) a letter of commitment signed by the Key Subcontractor and the prime contractor shall be submitted. The commitment letter shall be submitted even if the firm is in some way related to a Joint Venture Partner (for example, the Key Subcontractor is subsidiary of a Joint Venture Partner, or a subsidiary of a firm to which the Joint Venture partner is also a subsidiary). Letters of commitment must unequivocally state that a key subcontractor or firm will perform for the purpose that its experience is being submitted.

If a letter of commitment is not submitted, the experience associated with that Key Sub, will not be considered.

Forms must be complete and current. Each firm identified as part of this contract including free-lance associates must complete a separate Part II of the SF 330. Firms may be rejected for incomplete or missing SF 330s. Part II must show only the office or offices that are intended to have a key role in the contract. Blocks E and G of Part I must include only individuals proposed to perform the anticipated work, including all subcontractors or consultants, in the appropriate columns, and should not include persons that will not actually do the work. Block E must clearly show if individuals are full-time, consultants or free-lance. Do not include promotional brochures, advertisements, or other extraneous material in a submission such as prices, as this is not a request for proposal. Include the firm's point-of-contact, email address, telephone number and facsimile number in the submittal.

9. SPECIAL NOTE:

Electronic Proposals. Electronic Proposals. In an effort to reduce paperwork and costs, ALL RESPONSES TO THIS ANNOUNCEMENT SHALL BE SUBMITTED

ELECTRONICALLY. Hand carried delivery or USPS/UPS/FedEx delivery of hard copies and/or CD-ROMs are not authorized. Facsimile submission is not authorized. Electronic submissions shall be via email to both the Contract Specialist, Jeffrey Haubenreiser, at jeffrey.m.haubenreiser@usace.army.mil and the Contracting Officer, Adam Sunstrom, at adam.r.sunstrom@usace.army.mil. It is the responsibility of the Offeror to ensure receipt.

File Size Limitations. Offerors are advised that the file size limitation is 10MB due to email server restrictions. If needed, Offerors are advised to break the files down into smaller sections and deliver in separate emails. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below.

File Names. To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention: Each filename shall begin with the solicitation number, followed by the word “RESPONSE”, followed by your firm’s name, and finally a brief file description.

EXAMPLE:

“W912GB24R0014 RESPONSE Firm Name SF330.pdf”

Submission & Deadline. Interested parties shall submit responses no later than the date specified on the solicitation document. The time & date of proposal receipt will be the delivery time & date recorded of email receipt on the Government’s server. Do not assume that electronic submission will occur instantaneously. Offerors should time their email submission with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process and troubleshooting. Offerors are encouraged to keep a copy of the delivery and/or read confirmation for their record but shall also request confirmation. Submissions after the deadline may be emailed to Jeffrey Haubenreiser, Contract Specialist (jeffrey.m.haubenreiser@usace.army.mil), but mailto:jeffrey.m.haubenreiser@usace.army.mil mailto:adam.r.sunstrom@usace.army.mil mailto:jeffrey.m.haubenreiser@usace.army.mil be advised they will be considered late and as such will be processed in accordance with FAR 15.208.

Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision “FAR 52.215-1, Instructions to Offerors- Competitive Acquisition (Nov 2021),” subparagraph (e). The Government will endeavor to honor the restrictions against release requested by Offerors, to the extent permitted under United States law and regulations.

SPECIAL NOTICE: System for Award Management. Please take notice that, effective April 4, 2023, the System for Award Management (SAM) has switched to the new Unique Entity ID (UEI) number as the authoritative government entity identifier. This means that www.sam.gov and other GSA systems will no longer use the Data Universal Numbering System (DUNS) number for identifying entities. authorized Entity Administrator for the entity associated with the Data Universal Numbering System (DUNS) number before the registration will be activated." This applies to all new entity registrations and all entity registration renewals. Further information behind this new requirement is posted to the General Services Administration's (GSA Federal Service Desk at GSAFSD Service Portal Landing - GSA Federal Service Desk Service Portal.

Please also refer to Federal Service Desk's (FSD) instructions on how to comply with this new requirement.

Offerors are reminded that this Solicitation includes the provision FAR 52.204-7, and the resulting award will include the clause FAR 52.204-13 SAM. These provisions/clauses require all contractors to register and maintain an active SAM entity registration in order to be eligible for contract awards, as prescribed by the regulation at FAR Subpart 4.11.

In order to eligible for the contract award resulting from this Solicitation, Offerors are advised to take immediate action to ensure your SAM entity registration is current and/or will be current at the time of proposal receipt by this contracting office.

Instructions for both domestic and international entities (not located in the U.S. or its outlying areas), utilize the step-by-step instructions in the Quick Start Guide for Contract Registrations or the Quick Start Guide for International Registrations at the following site: GSAFSD_kb_articles - GSA Federal Service Desk Service Portal

10. DUE DATE AND TIME:

Proposals are due by 1600 HRS Central European Time on 11 January 2024.

11. POINTS OF CONTACT for additional information:

a. Jeffrey Haubenreiser, Contract Specialist E-mail: jeffrey.m.haubenreiser@usace.army.mil Phone: +49-611-9744-2083 (outside Germany); (0)611-9744-2083 (within Germany) http://www.sam.gov/ https://www.fsd.gov/gsafsd_sp?id=gsa_index https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=1a2e86761b8fe114cc45ea04bc4bcb31 mailto:jeffrey.m.haubenreiser@usace.army.mil

b. Adam Sunstrom, Contracting Officer E-mail: adam.r.sunstrom@usace.army.mil Phone: +49-611-9744-2692 (outside Germany); (0)611-9744-2692 (within Germany)

12. ATTACHMENTS

a. Attachment 1: Letter of Commitment sample/template

b. Attachment 2: Past Performance Questionnaire (PPQ)

c. Attachment 3: Statement of Work mailto:adam.r.sunstrom@usace.army.mil