AE MATOC Israel Slides Site Visit 17APR2023 Final - Copy.pptx

Pre-Proposal Conference:

FY23 AE MATOC, Israel

W912GB23R0020

Presented by:

U.S. Army Corps of Engineers Europe District

Virtual

Welcome

Agenda

Save questions until the end – please ask all questions on ProjNet No technical discussion will be held in this forum No recordings (video or audio) allowed

Ground Rules and procedures

INTRODUCTION - Rules of Engagement on Virtual PPC

Information Provided During Pre-Proposal Conference

Any remarks or explanations provided during this presentation today are for general information and will not change the terms and conditions of any resultant solicitation or subsequent contract.

Disclaimer

USACE TEAM INTRODUCTIONS

Mark Anderson Project Manager David Jerger Office of Counsel Jason Manning AE Design Manager Ofer Davidi Israel Program Manager Rob Corkrum Contracting Officer Orly Koren Lead Design Coordinator John DuBois Contract Specialist

INTRODUCTION - Rules of Engagement on Virtual PPC – Teams “hand raise function”

U.S. Army Corps of Engineers

Mission: USACE provides vital engineering solutions, in collaboration with our partners, to secure our Nation, energize the economy, and reduce risks of disasters.

So who are we? What is the United States Army Corps of Engineers?

The USACE is a U.S. Federal Agency with a rich history dating back to the birth of the United States.

It supports the engineering needs of the US military both at home and overseas.

The Corps is well known for its civil works projects in the US, which include Dam and flood protection systems (provides ¼ of the hydropower generated in the US), dredging for waterway navigation for such rivers as the Mississippi and Columbia, and environmental preservation and restoration.

Approximately 37,000 dedicated Civilians and Soldiers delivering engineering services to customers in more than 130 countries worldwide.

USACE is globally engaged and regionally aligned NAU Commander: Colonel Patrick Dagon, P.E.

Headquartered in Wiesbaden, Germany Six broad portfolios: Enduring Base Support, Forward Basing and Posture, Medical Facilities, School Facilities, Defense Security Cooperation, and Missile Defense.

The Europe District (NAU) of the U.S. Army Corps of Engineers delivers infrastructure, engineering, environmental, real estate and general services to support U.S. National security interests in the United States European Command (EUCOM) and the United States Africa Command (AFRICOM) areas of responsibility.

Work is executed through out Western Europe, Eastern Europe, Israel, and the African Continent.

We are led by US. Army Colonel Patrick Dagon.

We are headquartered in Wiesbaden, Germany.

The Europe District is a multi-national, multi-ethnic organization with 537 total employees as of 30 Sep 2018 (15 Military Service Members, 376 Department of the Army Civilians, 114 Local National Civilians, and 32 Contracted Civilian employees).

Other… Approximately 80% of NAU workload is categorized as U.S. military construction (MILCON), though the district does important work that is funded through operations and maintenance (O&M) accounts, foreign military sales/finance (FMS/FMF) accounts, or the North Atlantic Treaty Organization (NATO) Security Investment Program (NSIP).

The number of U.S. Government (non-contractor) employees for NAU increased in FY18 from 473 to 505 (+32) and remains the largest since NAU was formed from the USACE Europe Division (EUD) in March 1991.

Europe District AOR (1 of 2) – MILCON Workload

Europe District MILCON projects (past, present, and future) are located in 16 countries throughout the EUCOM AOR:

Europe District AOR (2 of 2) – Non-MILCON Workload

EUCOM Non-MILCON Workload (not already included in MILCON)

AFRICOM

Non-MILCON Workload

Central Area Office – Sembach, Germany Ramstein AFB RO Spangdahlem AFB PO Kaiserslautern RO Germersheim PO* Baumholder RO

BENELUX RO - Mons, Belgium Brunssum PO Netherlands Brussels PO – Brussels Dülmen PO - Germany

Hessen Area Office –Wiesbaden, Germany Wiesbaden RO

CIC PO

Grafenwoehr RO Ansbach PO Hohenfels PO Garmish PO Stuttgart RO

District HQ – Wiesbaden Special Projects RO

(AFRICOM/EUCOM)

Expeditionary Area Office*

ROBMC (Hospital) Area Office*

Poland MD Area Office (Redzikowo, Poland) 500+ Employees 25% Local Nationals More than 30 field offices in 14 countries

Israel Area Office Central RO (Herzliya) South RO (Be’er Sheva) RO: Resident Office PO: Project Office *Planned Office

Northern Europe Area Office (Poznan, Poland) Powidz RO – Powidz, Poland Riga RO – Riga, Latvia Tallinn PO – Tallinn, Estonia Latvia/Lithuania PO – Riga, Norway PO – Oslo, Norway*

Southern Europe Area Office (Vicenza, Italy) Romania RO – Mihail Kogalnicheanu (MK) Campia Turzii PO – Romania* Romania MD PO – Deveselu, Romania NSTA PO – Bulgaria Mediterranean RO – Vicenza, Italy Aviano PO Livorno PO TUSEG – Incirlik AB, Turkey Caucasus PO – Tbilisi, Georgia Hungary RO – Budapest*

EUROPE DISTRICT OFFICES

This map shows our more than 30 field office in 14 countries.

program in Israel

POTENTIAL PROJECTS

IAF – F 35 BED DOWN planning – 100% Center , ECC $350M

F15 BED DOWN planning – 100% South , ECC $250M

Army – TAMA 38 – Vehicle Maintenance Center ,planning – 100% 3 Locations ,ECC $25M each

Navy - HQ Complex , 35% TO 100% Design

Doing business with the u.s. army corps of engineers: part 1

Rob Corkrum Contracting Officer

Planning design award and constrctuon

General Information: Registrations & ID Numbers Unique Entity Identification number UEI (formerly DUNS number) Cage / NCAGE Code SAM Registration

Overview registrations & IDENTIFICATION numbers

NATO Commercial and Government Entity (NCAGE) Code http://www.dlis.dla.mil/cage_welcome.asp

This is a snapshot of the registrations, websites to register in order to do business with the US Federal Government.

What is a UEI Number? The Unique Entity ID is a 12-character alphanumeric identifier used in SAM.gov and other federal government systems as a way to identify a unique entity.

It has taken the place of DUNS.

If you want to apply for federal awards as a prime awardee, you need a registration.

How does my firm obtain a UEI number? Go to http://www.sam.gov to obtain a UEI number at no cost.

Unique Entity ID

The CAGE or NCAGE code is a required piece of data for registering in the System for Award Management (SAM).

What is a CAGE Code? The Commercial and Government Entity (CAGE) Code is a unique identifier assigned to suppliers to various government or defense agencies, as well as to government agencies themselves and also various organizations.

How does your company obtain a CAGE Code? If you are a vendor located inside the United States, one can be obtained by visiting: https://cage.dla.mil/

What is an NCAGE Code? The NATO Codification System (NCS) was established in 1954. In order to differentiate between the U.S. and NATO systems, CAGE was referred to as NATO COMMERCIAL and GOVERNMENTAL ENTITY CODE (NCAGE) in the NCS community.

How does your company obtain an NCAGE Code? If you are a vendor located outside the United States, one can be obtained by visiting https://eportal.nspa.nato.int/AC135Public/default.aspx

CAGE and NCAGE Code

Next is a CAGE or NCAGE code. So what is this?

REQUEST NCAGE:

https://eportal.nspa.nato.int/AC135Public/CageTool

NATO Support Agency (NSPA): https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

NCAGE PORTAL

Updated 14JAN20

Provisions/clauses require all contractors to register and maintain an active SAM entity registration in order to be eligible for contract awards, as prescribed by the regulation at FAR Subpart 4.11.

Solicitations Provision: FAR 52.204-7 SAM or FAR 52.212-1 Instructions to Offerors--Commercial Items Contract Clause: FAR 52.204-13 SAM Maintenance or 52.212-4 Contract Terms and Conditions-- Commercial Items.

Contractors are required to update SAM registration ANNUALLY.

In order to eligible for the contract award resulting from a solicitation, Offerors are advised to take immediate action to ensure your SAM entity registration is current and/or will be current at the time of proposal receipt by this contracting office.

System for award management

The DuNS and CAGE code feed into your registration in SAM.

Once you are registered in SAM you will complete clauses and update annually.

SAM registration

Doing business with the u.s. army corps of engineers: part 2

Planning design award and constrctuon

Source Selection Process Understanding the Solicitation Preparing your Proposal

Doing business with the u.s. army corps of engineers Part 2: Overview

Develop Requirement & Conduct Market Research Develop Acquisition Strategy/Plan Government Issues Solicitation/Synopsis Pre-proposal conferences held for large or complex procurements Offerors submit questions and Government may amend solicitation Offerors submit Proposals – SF330 Government Evaluates Proposals - SF330 Conduct AE Interviews Request Price Proposals to Most Highly Qualified Negotiate Labor Rates Contract Award Source selection process overview

This is a high-level overview of the the Source Selection process

The process begins with the establishment of an evaluation plan for a proposed acquisition, and ends when the SSA selects a contractor to receive a contract award and debriefs the offerors.

The typical Request for Proposal (RFP) is a significantly long document that reads like a legal text, and has very specific requirements. Make sure you thoroughly read and understand the proposal submission requirements and process.

You may be disqualified for submitting a proposal that does not meet all of the requirements.

Understanding the solicitation package and preparing the proposal

RFP is verbose document that reads like a legal text, and has very specific requirements.

Your proposal will be considered responsive if you give complete information presented in the manner requested and show that you can meet its needs effectively and efficiently.

Understanding each section prior to preparing your first RFP response will certainly save you time.

Offerors shall submit inquiries via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet. See the solicitation for ProjNet registration instructions.

Bidder Inquiry Key:

4NIQM9-2HMFPB

Bidder Inquiries will be closed to new inquiries TEN calendar days before the proposal due date in order to appropriately respond and amend the solicitation, if necessary.

Pre-proposal inquiries via projnet

Enter Inquiry Key Select USACE Enter Email

Electronic Proposals. In an effort to reduce paperwork and costs, all responses to this announcement shall be submitted electronically. Hand carried delivery or USPS/UPS/Fedex delivery of hard copies and/or CD-ROMs are not authorized and will not be accepted.

File Name. Each filename shall begin with the solicitation number, followed by the word “RESPONSE”, followed by your firm’s name, and finally a brief file description. EXAMPLES:

(1) “W912GB23R0020 RESPONSE Firm Name.pdf”

General submission information

File Organization, Formatting, and other instructions.

Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 11 or larger. Pages shall be letter sized (A4 is acceptable)-larger page sizes (such as 11x17 foldouts, etc.) will be counted as two pages.

Offerors shall prepare proposals in the English language.

Firms must submit one electronic copy of Standard Form 330 for the proposed team, including the prime firm and all joint venture partners, subcontractors, consultants and free-lance associates. Files shall be submitted in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text.

General submission information (Cont)

Submission & Deadline.

Interested parties shall submit responses no later than the date specified on solicitation document. Currently 5 May 2023 1600hrs CEST The time and date of proposal receipt will be the delivery time & date recorded of the email receipt on the Government’s server.

Do not assume that electronic submission will occur instantaneously. Offerors should time their email submission with prudence by not waiting until the last day—this will allow for unexpected delays in the transmittal process and troubleshooting. Offerors are encouraged to keep a copy of the delivery and/or read confirmation for their record but shall also request confirmation.

General submission information (Cont)

Planning and design of military facilities in Israel FMS Program. There is also potential for planning and design to support other Programs within Israel. The design requirements shall consider both U.S. design codes and Israel host nation specific design codes and standards.

Preparation of design criteria (i.e. Design-Bid-Build (D-B-B) Request for Proposal (RFP) packages), architectural engineering designs, specifications, design-related analyses and studies, and cost estimates for military facilities.

Environmental documentation preparation, permits, special studies, and other environmental activities as required by US and host nation laws and regulations.

Preparation of feasibility studies, other special studies, geotechnical investigations and topographical mapping services, programmatic support services, as-builts, and engineering and design during construction.

Planning services such as comprehensive master plans, installation real property master planning, infrastructure assessments, planning & design charrettes, CAD/GIS mapping, and systems analysis of existing facilities and infrastructure.

Construction inspection services, and certification that the construction is in conformance with the design in accordance with host nation requirements.

Developing RFP packages for design/bid/build projects.

PROJECT INFORMATION

FACTOR 1: SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

FACTOR 2: PROFESSIONAL QUALIFICATIONS

FACTOR 3: PAST PERFORMANCE

FACTOR 4: MANAGEMENT PLAN

FACTOR 5: CAPACITY

FACTOR 6: KNOWLEDGE OF LOCALITY

Proposal FACTORS

Submittals must demonstrate the specialized experience and technical competence of the prime firm, joint venture partners, consultants, key subcontractors and/or free-lance associates. The Offeror shall submit a maximum of five projects total. All five projects shall be at least 90% financially complete (from the date of this announcement) or have been completed within the last six years from date of the announcement.

EVALUATION: The Government will evaluate the specialized experience of a firm on similar projects and technical capabilities (such as design quality management procedures, CADD/BIM, equipment resources, and laboratory requirements) of the prime firm and any subcontractors. Offerors who demonstrate experience in more than one, or all, places of performance may be deemed more highly qualified. The effectiveness of the proposed project team (including management structure; coordination of disciplines, office and/or subcontractors; and prior working relationships) may also be examined

Factor 1: SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

The A-E firm must identify the qualifications of personnel in the following key disciplines: Program Manager, Project Manager, Architect, Civil Engineer, Electrical Engineer, Structural Engineer, Mechanical Engineer, Cost Engineer, Construction Inspector, Fire Protection Engineer, Environmental Engineer, Geotechnical Engineer, and Master Planner. Offerors must propose at least one person for each of the key disciplines; an individual may not be proposed for multiple disciplines.

FACTOR 2 EVALUATION: The Government will evaluate and consider the education, training, professional registration, certification, language ability (at a minimum English), overall and relevant experience and longevity with the proposed team for all the key personnel proposed. Submittals should demonstrate that the firm’s staff is capable of certifying that all work is in compliance with all applicable codes and regulations.

Factor 2: PROFESSIONAL QUALIFICATIONS

Offerors shall submit the Past Performance Information Retrieval System (PPIRS) or Contractor Performance Assessment Reporting System (CPARS) evaluation for the projects submitted in Factor 1.

FACTOR 3 EVALUATION: Past Performance of the A-E, joint venture, partners, and key subcontractors on DoD and other contracts with respect to cost control, quality of work and compliance with performance schedules as determined from the PPIRS, completed PPQs (see Attachment 2 for a blank form) and other sources will be evaluated. Incomplete and unsigned PPQs will not be considered.

Factor 3: PAST PERFORMANCE

The Management Plan must address, at a minimum, the A-E’s approach to project management, organization, lines of supervision and communication (including communication with the Government), coordination of disciplines and, if applicable, coordination with partners, joint venture partners, key subcontractor and consultants. The Management Plan must indicate which firm is responsible for each item of work, the interdisciplinary and interoffice communication and supervision process and the procedure to ensure high quality products and services within cost limitations and in strict compliance with performance scheduled. The Management Plan should also address the A-E’s approach and ability to execute tasks in Israel. A Proposed Management Plan shall be presented that articulates how efforts under this contract will be executed The Offeror’s Management Plan shall include the following elements:

Organization Structure and Staffing;

Project Execution, Schedule, and Management;

Quality Control and Processes.

FACTOR 4 EVALUATION: The Government will evaluate the management plan, coordination of disciplines and subcontractors, quality control procedures, communication plans and prior experience of the prime firm and any significant subcontractors on similar projects.

Factor 4: MANAGEMENT PLAN

Firms shall demonstrate the capacity to accomplish the work of up to five task orders annually with an aggregate value of up to $2,500,000 in the required type of work within a one-year period. This is in addition to the existing workload being performed under other contracts. The evaluation will consider the availability of an adequate number of personnel in key disciplines to complete the task orders and offeror's project execution strategy. The evaluation will consider the key personnel identified in Sections D, E, and G of the SF 330, as well as other available staff and information provided in Section H and Part II (SF 330, Part I, Section H, Item 1).

FACTOR 5 EVALUATION: The Government will evaluate and consider the availability of an adequate number of personnel in key disciplines. Firms must address and demonstrate capacity to execute multiple task orders simultaneously.

Factor 5: CAPACITY

Knowledge of engineering and design in Israel to include coordination with host nation authorities. Additionally, offerors must demonstrate an understanding of certification and registration requirements for companies in Israel and the ability to meet the requirements. Offerors must also demonstrate the ability to communicate in English and the host nation’s acknowledged national language(s)

FACTOR 6 EVALUATION: The Government will evaluate the Offeror’s knowledge of locality based on the experience presented and performance evaluations related to the previous factors.

Factor 6: KNOWLEDGE OF LOCALITY

ISRAEL DESIGN

REQUIREMENTS

Orly Koren

ISRAEL DESIGN REQUIREMENTS

Protected rooms to be design according to Home Front Command Regulations.

Building Permit need to be signed by Registered Engineer with HN certification.

Building Permit will be signed by the following Engineers: Structural, Architecture, Roads & Traffic, Safety (include FP) & Electrical.

Building Permit Drawings will be divided to above disciplines and will be provided as “GARMOSKA” in Hebrew only. The Drawings are in different scale and size from detail design drawings.

Military Kitchen needs to be designed as Kosher Kitchen and comply to HN Laws, Standards and regulations.

ISRAEL DESIGN REQUIREMENTS

Military infirmary needs to be designed in compliance to HN Laws, Standards and regulations.

Construction Phase Engineering Support Services include (but not limited to): Site visits Reports, Teleconference Written Record, Submittals/Request for Information (RFIs)/Modification Review Reports.

Certification of Construction Works & Occupancy Permit

U.S. Procurement law & overseas contracting

David Jerger OFFICE of Counsel

Program Authority

The Europe District Israel Program is executed under the Arms Export Control Act and Foreign Military Sales program Funding is Foreign Military Financing (FMF) which carries some restrictions on contractor participation, content and other matters.

Defense Security Assistance Management Manual (DSAMM) applies

U.S. Laws Apply

Contracts are executed and administered under U.S. procurement laws and regulations Federal Acquisition Regulations (FAR) Defense Federal Acquisition Regulation Supplement (DFARS) US case law US government laws and regulations govern all aspects of contract award, performance and resolution of disputes.

Jurisdiction to decide protests rests with Agency (Corps of Engineers), General Accountability Office (GAO) or Court of Federal Claims (COFC).

Choice of forum for protest is up to bidder Rules for pursuing protests at each of these forums are available online

Disputes are resolved in accordance with the Disputes provision of the contract.

Final Decision of the Contracting Officer Appeal of contracting Officer’s decision to the Armed Services Board of Contract Appeals or to the Court of Federal Claims – contractor’s choice

Your proposal will be part of the contract to the extent it does not conflict with or, in the opinion of the Contracting Officer, is a betterment solicitation requirement

If in the course of reviewing solicitation documents you discover what you believe to be conflicts or patent (apparent) ambiguities, it is your responsibility to inform the Contracting Officer. If you do not, we may not be responsible for the interpretation you make.

FOR OFFICIAL USE ONLY

FMF Rules Apply – U.S. Prime Contractor

Prime contractor must be a U.S. firm or a joint venture of two or more U.S. firms Non U.S. firms may be subcontractors but cannot be prime contractors nor members of a joint venture prime contractor A joint venture of a U.S. firm and a non U.S. firm will not be considered for award Language in a proposal that states or implies that a non-U.S. firm is serving in a role as a prime or as a joint venture member with a prime will cause a proposal to not be considered

US Prime Contractor

The prime contractor must be a legitimate US construction contractor registered in and regularly doing business in the US.

The US prime CANNOT simply serve as a shell to pass a contract through to a foreign firm

Subcontractors

A U.S. prime contractor CANNOT ‘appoint’ or ‘designate’ a subcontractor to act as it’s ‘agent’ or on it’s behalf for execution of the contract.

The government deals with the prime contractor only.

The prime contractor is responsible for execution of the contract and cannot shift that responsibility to a subcontractor.

Joint Ventures

If submitting a proposal as a joint venture (JV), the experience and past performance of each JV partner will be considered The proposal of a JV must include a signed copy of a legally binding JV agreement signed by an authorized official of each of the firms making up the JV.

The JV agreement submitted with the proposal must be the complete agreement – no unsubmitted annexes or sub agreements Any other JV or consortium agreement is null and void with respect to the contract The JV agreement must be in English

The JV agreement must include a detailed statement outlining the responsibilities, authorities and roles of each JV member The JV agreement must specify that JV members are jointly and severally liable for any and all obligations under the contract The bid and performance guaranties must cover the JV, not just one member of the JV

Israeli Content Restrictions

Based on DSCA policy

No Israeli content except exempted items An item does not become Israeli content simply because it is purchased in Israel – if the item originates elsewhere, such as the US, a designated or qualifying country, it is the origination point that governs.

Example: If you buy an electrical item in Israel but the item was manufactured in Italy, it is not Israeli content, it is designated country content.

FOR OFFICIAL USE ONLY

Articles and services acquired by contractors acting on behalf of the U.S. should not be subject to direct or indirect taxation, to include value added taxes, excise taxes, sales taxes or similar taxes.

VALUE ADDED TAX (VAT)

Ofer Davidi

VAT -Tax Return Request – MILCON

Tax Return Request MILCON

VAT -Tax Return Request – FMS The contractor will be reimbursed directly by the Ministry of Defence (MOD) or their designee in accordance with their procedures for the taxes identified in this section. Reimbursement for VAT will be in Israel (New) Shekels, other reimbursements will be in US Dollars.

The exact method of reimbursement and specific procedures will be established between the contractor and:

a. the Israel Mission to the United States in New York for Direct and Indirect taxes identified in this section. The contractor will be required to register with the mission and open a vendor account to receive reimbursement. and regulations.

QUESTIONS?

Thank you!

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Microsoft_Excel_Worksheet.xlsx Sheet1

BEL Belgium

BGR Bulgaria

CZE Czech Republic

DNK Denmark

EST Estonia

DEU Germany

HUN Hungary

ITA Italy

ISR Israel

LVA Latvia

LTU Lithuania

LUX Luxembourg

NLD Netherlands

NOR Norway

POL Poland

ROU Romania

SVN Slovakia

TUR Turkey image14.emf image15.jpeg image16.jpeg oleObject1.bin image17.emf oleObject2.bin image18.emf oleObject3.bin image19.emf image20.jpeg image21.jpeg image22.jpeg image23.jpeg image24.jpeg image25.jpeg image26.png image27.jpg image28.png image29.png image30.jpeg image31.png image32.png image33.png image34.svg image35.png image36.png image37.png image38.png image39.png image40.jpeg image41.PNG image42.PNG image1.png image2.png image3.png