A-29_Kainji_Beddown_Industry_Day_Slides.pdf

EVENT FOR INDUSTRY:

WORKING WITH THE U.S. ARMY

CORPS OF ENGINEERS

A-29 PROGRAM BEDDOWN

KAINJI AIRBASE

Presented by:

U.S. Army Corps of Engineers Europe District Abuja, Nigeria 25 June 2019

Presenter Presentation Notes Welcome

Thanks

Facilities

AGENDA

Registration – 1 hour 0800-0900 Welcome / Introductory Remarks 0900-0910 About The USACE 0910-0920 A-29 Program Information 0920-0930 Doing Business with the USACE: Part 1 Systems and Registrations

0930-1000

Doing Business with the USACE: Part 2 Source Selection

1000-1020

Doing Business with the USACE: Part 3 Understanding the Solicitation, Proposal Preparation, and USACE Specific Requirements

1020-1050

Q&A Session 1050-1100 Wrap-up and Closing Remarks

Presenter Presentation Notes Today’s agenda….

Our Goal for today is that everyone will walk away with information on how to do business with us, established relationships with other contractors …

Information Provided During Industry Day

Any remarks or explanations provided during this presentation today are for general information and will not change the terms and conditions of any resultant solicitation or subsequent contract.

DISCLAIMER

Presenter Presentation Notes Mention that the information is current as of today, but changes to regulations and policy do occur which impact what you will see in our solicitations. Any differences you encounter between this presentation and any future solicitations… the content within that solicitation takes precedence over this presentation.

Remind audience to silence or turn off cell phones No recording of the event is permitted.

USACE TEAM

Presenter Presentation Notes

INTRODUCTION

U.S. Army Corps of Engineers

Mission: USACE provides vital engineering solutions, in collaboration with our partners, to secure our Nation, energize the economy, and reduce risks of disasters.

Presenter Presentation Notes So who are we? What is the United States Army Corps of Engineers?

The USACE is a U.S. Federal Agency with a rich history dating back to the birth of the United States.

It supports the engineering needs of the US military both at home and overseas.

The Corps is well known for its civil works projects in the US, which include Dam and flood protection systems (provides ¼ of the hydropower generated in the US), dredging for waterway navigation for such rivers as the Mississippi and Columbia, and environmental preservation and restoration.

Approximately 37,000 dedicated Civilians and Soldiers delivering engineering services to customers in more than 130 countries worldwide.

USACE is globally engaged and regionally aligned

NAU Commander: Colonel John K. Baker, P.E.

Headquartered in Wiesbaden, Germany Six broad portfolios: Enduring Base Support, Forward Basing and Posture, Medical Facilities, School Facilities, Defense Security Cooperation, and Missile Defense.

Presenter Presentation Notes The Europe District (NAU) of the U.S. Army Corps of Engineers delivers infrastructure, engineering, real estate and general services to support U.S. National security interests in the United States European Command (EUCOM) and the United States Africa Command (AFRICOM) areas of responsibility.

Work is executed through out Western Europe, Eastern Europe, Israel, and the African Continent.

We are led by US. Army Colonel John, K. Baker.

We are headquartered in Wiesbaden, Germany.

The Europe District is a multi-national, multi-ethnic organization with 537 total employees as of 30 Sep 2018 (15 Military Service Members, 376 Department of the Army Civilians, 114 Local National Civilians, and 32 Contracted Civilian employees).

Other… Approximately 80% of NAU workload is categorized as U.S. military construction (MILCON), though the district does important work that is funded through operations and maintenance (O&M) accounts, foreign military sales/finance (FMS/FMF) accounts, or the North Atlantic Treaty Organization (NATO) Security Investment Program (NSIP).

The number of U.S. Government (non-contractor) employees for NAU increased in FY18 from 473 to 505 (+32) and remains the largest since NAU was formed from the USACE Europe Division (EUD) in March 1991.

A29 PROGRAM BEDDOWN

INFORMATION:

PROJECT OVERVIEW

MS. SPENSER RUVALCABA

PROJECT MANAGER

Presenter

Planning design award and constrctuon

• The proposed construction consists of infrastructure and facilities to support the A-29 aircraft beddown and munitions at Kainji Air Base. The construction of these required facilities includes three (3) separate packages of deliverables which in sequence will fulfill the needs and requirements of the program.

• Critical Facilities Package

• Security Package

• Operations Package

A29 PROGRAM BEDDOWN PROJECT OVERVIEW

Presenter

Ensuring that Contractors know they need to find experts in these areas.

Critical Facilities Package: The primary construction features consist of temporary infrastructure which will support operations during the construction of permanent facilities. This package include, but are not limited to:

– The conversion of an existing runway hammerhead into a temporary arm/de-arm location.

– Retrofitting of an auxiliary parking apron with tie-down and grounding points.

– Providing a temporary structure to house an operating aircraft simulator.

– Provide temporary structure for secure storage of small arms and NVG.

A29 PROGRAM BEDDOWN PROJECT OVERVIEW

Security Package: Primary construction features include, but are not limited to:

– Construction of a new perimeter fence with a minimum length of approximately 12-km.

– Construction of a munitions storage area (MSA) consisting of earth cover magazines, security (fencing, lighting and locks), observation tower, and power.

– Construction of a permanent arm/de-arm pad.

– Improvements to the base entry control points.

Operations Package: Primary construction features include, but are not limited to:

– Renovation of the existing aircraft hangar including, roof replacement, mobile fire suppression systems.

– Renovation of existing air traffic control tower including, configuration of a new simulator training room, new secure storage space, renovation of a security control and processing center, and new power distribution requirements.

– Parking apron improvements to include patching and repair of damaged areas for lightning protection and grounding, new aircraft sunshades, and new paint striping for taxi and parking.

DOING BUSINESS WITH THE

U.S. ARMY CORPS OF

ENGINEERS, PART 1:

SYSTEMS AND REGISTRATIONS

MR. JOSHUA MUELLER

CONTRACTING OFFICER

Presenter

• General Information: Registrations & ID Numbers

• DUNS Number

• Cage Code

• SAM Registration

• Federal Business Opportunities

OVERVIEW

REGISTRATIONS & IDENTIFICATION NUMBERS

System Description Website General Timeline

DUNS Dun & Bradstreet Number (DUNS):

Unique nine-digit identification number for each physical location of your business http://www.dnb.com 24-48 hours

CAGE /

NCAGE

Commercial and Government Entity (CAGE) Code

NATO Commercial and Government Entity (NCAGE) Code http://www.dlis.dla.mil/ cage_welcome.asp https://eportal.nspa.na to.int/AC135Public/def ault.aspx

7-11 business days

SAM System for Award Management (SAM) is a registration database required for all US Federal Government Contracts https://www.sam.gov/ 2 weeks to go active

FBO Federal Business Opportunities (FBO) a web-based portal which allows vendors to review U.S. Procurement Opportunities and submit proposals https://www.fbo.gov/ Immediate http://www.dnb.com/ http://www.dlis.dla.mil/cage_welcome.asp https://eportal.nspa.nato.int/AC135Public/default.aspx https://www.sam.gov/ https://www.fbo.gov/

Presenter https://www.dnb.com/duns-number/get-a-duns.html

What is a DUNS Number? It’s a unique nine-digit identification number for each physical location of your business.

How does my firm obtain a DUNS number? Go to http://www.dnb.com to obtain a DUNS number at no cost.

https://www.dnb.com/duns-number/get-a-duns.html

DUNS NUMBER

Presenter Presentation Notes Like individuals with identification numbers, this system provides an identification number for the business.

Database contains information on more than 235 million companies across 200 countries worldwide.

DNB provides commercial data to businesses on credit history. When performing a risk analysis the USG will look at DNB reports.

Follow the link on top of the page for DUNS number.

There you will find three options, and it is important that you click on the link for “Request a DUNS number for doing work with the Government”.

From there you will follow the instructions for registration.

The system will make you check first if your company already has a number. If you purchased your business, it may have a number already. Certain business management plans may include DUNS registration. This avoids any duplicate entry attempts.

http://www.dnb.com/ https://www.dnb.com/duns-number/get-a-duns.html

What do you need to register for a DUNS number?

Legal name Headquarters name and address of your business Doing Business As (DBA) or other name by which your business is commonly recognized Physical address: city, state, country and ZIP code Mailing Address (if different from physical) Telephone Number Contact Name and Title Number of employees at your physical location

DUNS NUMBER

Presenter

In addition to a phone number you can call for assistance, there is a live chat feature as well.

• What is a CAGE Code? The Commercial and Government Entity (CAGE) Code is a unique identifier assigned to suppliers to various government or defense agencies, as well as to government agencies themselves and also various organizations.

• What is an NCAGE Code? The NATO Codification System (NCS) was established in 1954. In order to differentiate between the U.S. and NATO systems, CAGE was referred to as NATO COMMERCIAL and GOVERNMENTAL ENTITY CODE (NCAGE) in the NCS community.

Note: When a business/organization is assigned a CAGE/NCAGE, they are in fact the same code.

CAGE AND NCAGE CODE

Presenter

• The CAGE or NCAGE code is a required piece of data for registering in the System for Award Management (SAM).

• How does your company obtain a CAGE Code? If you are a vendor located inside the United States, one can be obtained by visiting: https://cage.dla.mil/

• How does your company obtain an NCAGE Code? If you are a vendor located outside the United States, one can be obtained by visiting https://eportal.nspa.nato.int/AC135Public/default.aspx

(Click on the CAGE/NCAGE Code Request Tab)

CAGE AND NCAGE CODE

https://cage.dla.mil/ https://eportal.nspa.nato.int/AC135Public/default.aspx

• U.S. Federal Government mandates contractor registration in the System for Award Management (SAM) prior to the award of a Federal contract.

• How does your company register in SAM? Go to: https://www.sam.gov/

• The website contains a video overview briefing and user guides for assistance.

• For Help with SAM or FBO, Contact the Federal Service Desk: www.fsd.gov Live Chat or Web form or via Phone U.S. Calls: 866-606-8220 International Calls: 334-206-7828 Hours of Operation: Monday - Friday 8 a.m. to 8 p.m. ET

SYSTEM FOR AWARD MANAGEMENT

Presenter Presentation Notes Reference: Federal Acquisition Regulation (FAR) clause 52.204-7 https://www.sam.gov/ http://www.fsd.gov/

SYSTEM FOR AWARD MANAGEMENT

Presenter

Reference: Federal Acquisition Regulation (FAR) clause 52.204-7

If you click on help and then on International registrants, this page will come up. Here you can see a video on How to Obtain a CAGE / NCAGE. AS well as Tips for international registrants, and links to the CAGE , DUNS and NCAGE websites.

• Provisions/clauses require all contractors to register and maintain an active SAM entity registration in order to be eligible for contract awards, as prescribed by the regulation at FAR Subpart 4.11.

Solicitations Provision: FAR 52.204-7 SAM or FAR 52.212-1 Instructions to Offerors--Commercial Items Contract Clause: FAR 52.204-13 SAM Maintenance or 52.212-4 Contract Terms and Conditions--

Commercial Items.

• Contractors are required to update SAM registration ANNUALLY.

• In order to eligible for the contract award resulting from a solicitation, Offerors are advised to take immediate action to ensure your SAM entity registration is current and/or will be current at the time of proposal receipt by this contracting office.

SYSTEM FOR AWARD MANAGEMENT

• SAM has a new entity registration requirement that firms submit an original, signed notarized letter identifying the authorized Entity Administrator for the entity associated with the Data Universal Numbering System (DUNS) number before the registration will be activated.

• Applies to all new entity registrations AND all entity registration renewals.

• NOTE: The instructions are different for domestic (U.S. based) and international (not U.S. based) firms.

For More Information:

Go to General Services Administration's (GSA) announcement page at https://www.gsa.gov/samupdate

Also refer to Federal Service Desk's (FSD) instructions on how to comply with this new requirement.

IMPORTANT SPECIAL NOTICE

https://www.gsa.gov/samupdate

FEDERAL BUSINESS OPPORTUNITIES

• A free web-based portal which allows vendors (contractors) to review U.S. Federal Procurement Opportunities

• Primary source of identifying U.S. Federal Opportunities.

• Vendors (Contractors) use it to retrieve Solicitations and

Amendments issued by the U.S. Army Corps of Engineers (non-classified).

• Vendors (Contractors) will use it to submit proposal to USACE for review.

WHAT IS FBO?

• Firms seeking opportunities with the U.S. Army Corps of Engineers (USACE) must utilize FedBizOpps (https://www.fbo.gov/) Search: “W912GB”

FEDERAL BUSINESS OPPORTUNITIES

Presenter Presentation Notes With more nearly 31,800 opportunities, the list can be overwhelming so it is important to have an idea what you are looking for.

Typing W912GB will reveal all opportunities with NAU. Typing in Poland will reveal opportunities from other Agencies.

You can also sort by Agency.

https://www.fbo.gov/

Presentation Notes This is open to the public without registering for a Vendor account.

However, we recommend you complete the Vendor registration.

Presentation Notes This is open to the public without registering for a Vendor account.

However, we recommend you complete the Vendor registration.

FBO REGISTRATION

Click here

Presenter Presentation Notes If you go to the main webpage and scroll to the bottom you will see the “Vendors/Citizens” login section.

Click on REGISTER NOW as shown here.

FBO REGISTRATION

Enter DUNS

Presenter Presentation Notes The first prompt you will see is to enter your 9 digit DUNS number.

You can also see here, there are instructions again on how to obtain a DUNS number.

Follow the rest of the prompts to complete registration.

Having a profile in place streamlines use of the portal. You profile will include your DUNS and CAGE code.

• Sources Sought: Used as a market research by contracting officers.

• Pre-Solicitation Notice: Makes vendors aware that a solicitation may follow.

Vendors may add themselves to the Interested Vendors List, if the posting agency has enabled this feature.

• Solicitation (Combined Synopsis/Solicitation): Most opportunities classified this way are open for bids from eligible vendors. These opportunities include specifications for the product or service requested and a due date for the proposal.

The notice will specify bidding procedures in the details of the solicitation.

TYPES OF NOTICES

• Award Notice: When a federal agency awards a contract in response to a solicitation, they may choose to upload a notice of the award to allow the interested vendors to view the vendor receiving the awarded contract, and amount agreed upon.

• Special Notice: Most opportunities classified this way are open for bids from eligible vendors (For Examples: MATOCs). These opportunities include specifications for the product or service requested and a due date for the proposal.

The notice will specify bidding procedures in the details of the solicitation. Also used for announcing Industry Days.

TYPES OF NOTICES (CONT.)

• All Requests for Proposal (RFP) documents will made available for viewing at the Federal Business Opportunities (FBO) website http://www.fbo.gov

• All amendments will also be made available for viewing in FBO. It is the Offeror’s responsibility to check the website for any amendments.

• The FBO vendor user guide has information & instructions on how to utilize FBO, accessible via the following web URL:

https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf

SOLICITATIONS & AMENDMENTS

http://www.fbo.gov/ https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf

• Pay special attention to stated proposal deadlines. Late proposals in nearly all cases will not be considered.

• If the Bids/Responses feature is enabled by the Buyer (USACE) for an opportunity, a vendor can submit an electronic response which can be in the form of a Line Item Builder template and/or a document upload;

the Buyer determines the type of electronic response submission that is available to the vendor.

• Vendors must login to be able to submit/review electronic responses.

PROPOSAL SUBMISSION

U.S. ARMY CORPS OF

ENGINEERS, PART 2:

SOURCE SELECTION

MR. JOSHUA MUELLER

CONTRACTING OFFICER

Presenter

• Source Selection Process Overview

• Source Selection Approaches

• Source Selection Teams & Responsibilities

• Contract Vehicles

• Project Delivery Methods

DOING BUSINESS WITH THE U.S. ARMY CORPS OF ENGINEERS

PART 2: OVERVIEW

Develop Requirement & Conduct Market Research Develop Acquisition Strategy/Plan Government Issues Solicitation (via FBO)

Pre-proposal conferences/Site Visits will be held for large or complex procurements

Offerors submit questions and Government may amend solicitation Contractors submit Proposals Government Evaluates Proposals Award on Initial Offers (Decision Point) Establish Competitive Range Conduct “meaningful” Discussions Request & Receive Final Proposal Revisions Evaluate Final Proposals & Make Source Selection Decision Contract Award Debriefings

SOURCE SELECTION PROCESS OVERVIEW

Today, we are here

Presenter Presentation Notes This is a high-level overview of the the Source Selection process

The process begins with the establishment of an evaluation plan for a proposed acquisition, and ends when the SSA selects a contractor to receive a contract award and debriefs the offerors.

SOURCE SELECTION PROCESS OVERVIEW

Proposal Material Received

Individual Evaluations Caucus SSA

Briefing Award Decision

Discussions*Final Proposal Revisions

Contract Award

Debriefings

*If Required

Solicitation Issued

Single Phase Evaluation

Comments Strengths Weaknesses Merit & Confidence

Ratings

Consensus Strengths Weaknesses Merit & Confidence

Ratings

Two COMMON Approaches

• Lowest price technically acceptable (FAR 15.101-2 ) Best value is expected to result from selection of a technically acceptable proposal with the lowest evaluated price

• Trade-off Process (FAR 15.101-1) In the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror All evaluation factors and significant subfactors that will affect contract award and their relative importance shall be clearly stated Possible Trade-offs: Technical, Past Performance, and Price/Cost

SOURCE SELECTION APPROACHES

Source Selection Authority (SSA)

– Often the Contracting Officer (KO)

– Ensures process conducted properly

– Ensures Source Selection Plan and Evaluation Criteria are consistent with solicitation

– Selects Best Value Offer

Source Selection Evaluation Board

– Conduct comprehensive review & evaluation of proposals against solicitation requirements and evaluation criteria and assign a rating

– Document deficiencies and basis of evaluation

– Identify necessary items for discussion

– Provide information to KO supporting debriefings of unsuccessful

Offerors

SOURCE SELECTION TEAM ROLES & RESPONSIBILITIES

Source Selection Authority

(SSA)

Source Selection

Evaluation Board (SSEB)

Technical Evaluation

Team

Cost/Price Evaluation

Team

U.S. ARMY CORPS OF

ENGINEERS, PART 3:

UNDERSTANDING THE SOLICITATION,

PROPOSAL PREPARATION, AND

USACE SPECIFIC REQUIREMENTS

MR. JOSHUA MUELLER

CONTRACTING OFFICER

Presenter

• Understanding the Solicitation

• Preparing your Proposal

• Exchanges with Offerors & Debriefings

• USACE/U.S. Government Specific Requirements

DOING BUSINESS WITH THE U.S. ARMY CORPS OF ENGINEERS

PART 3: OVERVIEW

• The typical Request for Proposal (RFP) is a significantly long document that reads like a legal text, and has very specific requirements. Make sure you thoroughly read and understand the proposal submission requirements and process.

• You may be disqualified for submitting a proposal that does not meet all of the requirements.

• Understanding each section prior to preparing your first RFP response will certainly save you time.

UNDERSTANDING THE SOLICITATION PACKAGE

Presenter Presentation Notes RFP responses can be an extremely time-consuming The typical RFP is a significantly verbose document that reads like a legal text, and has very specific requirements.

Your proposal will be considered responsive if you give complete information presented in the manner requested and show that you can meet its needs effectively and efficiently.

Understanding each section prior to preparing your first RFP response will certainly save you time.

UNDERSTANDING THE SOLICITATION PACKAGE

Section 00 01 10 Table of Contents Section 00 01 15 List of Drawing Sheets Section 00 10 00 Solicitation, Contract Line Items (CLINs) Section 00 21 16 Instructions to Proposers Section 00 22 16 Supplementary Instructions to Proposers Section 00 45 00 Representations and Certifications Section 00 70 00 Conditions of Contract Section 00 72 00 General Conditions Section 01 00 00 General Requirements Section 00 73 00 Supplementary Conditions Section 00 74 00 Special Conditions Section 01 00 00 General Requirements Sections 02 00 00 – 49 99 99 Technical Sections

Presenter Presentation Notes RFP responses can be an extremely time-consuming and cost-laden process.

The typical RFP is a significantly verbose document that reads like a legal text, and has very specific requirements.

Your proposal will be considered responsive if you give complete information presented in the manner requested and show that you can meet its needs effectively and efficiently.

Understanding each section prior to preparing your first RFP response will certainly save you time.

Today we’ll briefly go over the RFP sections in BOLD on this slide

Solicitation and Contract Standard Forms (SFs)

• Standard Form 33, Solicitation, Offer and Award

• Standard Form 1449, Solicitation / Contract / Order for Commercial Items

• Standard Form 1442, Solicitation / Contract

• Standard Form 18, Request for Quotation

• Standard Form 26, Award / Contract

Request for Proposal (RFP): This is a negotiated contract where further discussion may take place after the proposal is submitted. The offeror may have the opportunity to change pricing or technical requirements. A SF 33 or SF 1442 must be signed and submitted. Once the government agency signs the appropriate form, the contract becomes binding. (Offer & Acceptance)

INFORMATION TO OFFERORS - SECTION 00 10 00

Presenter Presentation Notes This section identifies the title of the procurement, procurement number, point of agency contact (POC), how to acknowledge amendments, and how to indicate “No Response” if you decide not to bid.

This section often appears as a one page form Once the bidder and the Contracting Officer sign the appropriate form, the contract becomes binding.

Now, let’s take a look at the form.

This is the form you will see on FBO.

This is the portion of the form you will complete when submitting proposal.

MAGNITUDES of CONSTRUCTION

The magnitudes are provided in FAR 36.204 and DFARS 236.204

Typical Language in the Solicitations:

Per FAR 36.204, the estimated price range of this contract (base and all options) is between $1,000,000 and $5,000,000.

INFORMATION TO OFFERORS - SECTION 00 10 00

$500,000 - $1,000,000 $1,000,000 - $5,000,000 $5,000,000 - $10,000,000 $10,000,000 - $25,000,000 $25,000,000 - $100,000,000 $100,000,000 - $250,000,000

Presenter Presentation Notes Included in this section is also a “magnitude for construction” The use of this range does not mean that the government has estimates ranging from $1,000,000 to $5,000,000, or that the cost falls near the middle of the range, but only that the government believes the price to fall at a specific point which is within this range of values specified in the FAR.

A project estimated at $1,000,001 or one estimated at $4,999,999 would fall within the range. No inference should be drawn as to where this project is believed to fall within the range.

Contract line items (CLINS) Price/Costs:

CONTRACT LINE ITEMS – SECTION 00 10 00

Item Number Supplies/Services Quantity Unit Unit Price Amount 0001 Construction of

Warehouse 1 Job $5,000.00 $5,000.00

Item Number Supplies/Services Quantity Unit Unit Price Amount 0001 Design and

Construction of Warehouse

0001AA Design of Warehouse 1 Job $1,000.00 $1,000.00

0001AB Construction of Warehouse

1 Job $1,000.00 $1,000.00

Fill in the highlighted sections

Info Only

Should include all item 0001 costs

Presenter Presentation Notes identifies all billable items includes description of work required for each item usually broken down into design, construction, and individual buildings or tasks delivery date(s) discusses potential option periods or option items (if any)

PROPOSAL PREPARATION INSTRUCTIONS - SECTION 00 21 16

This section provides instructions for preparing your proposal including:

PROPOSAL ORGANIZATION: Volume I – Technical Proposal Volume 2 – Price Proposal

FORMAT: Details regarding PDF readable format, font, and/or page limitation DEADLINES for submitting questions regarding the RFP and proposal due date PROPOSAL DELIVERY METHOD: For example, FBO, Email or hard copy submission, address, number of originals and copies, etc.)

NOTICES, CONDITIONS OR OTHER INSTRUCTIONS

Presenter Presentation Notes how your response should be organized by volume and what information should go into each volume (e.g., Volume 1 – Management Proposal, Volume 2 – Technical Proposal, Volume 3 – Cost Proposal, or Volume 4 – Past Performance);

how to format the documents (e.g., font, page margins, and/or page limitation);

the deadline for submitting questions regarding the RFP or procurement;

how the proposal is to be delivered (e.g., Email or hard copy submission, address, number of originals and copies, etc.); and notices, conditions, or other instructions (e.g., FAR clauses applicable to this contract, subcontracting requirements for large businesses, submitting an Intent to Propose, etc

EVALUATION CRITERIA - SECTION 00 22 16

This section will typically include:

Basis for Award:

Best Value determination Technical Factors level of importance

Evaluation Factors & Approach: Outlines how the agency will assess and evaluate the proposals.

Adjectival Ratings/Descriptions: Focuses on strengths and weaknesses of the proposal compared to the requirements in the SOW.

Presenter Presentation Notes This section outlines how the agency will assess and evaluate the proposals it receives.

This process usually includes reviewing and assessing the “capability” of each written proposal against the stated evaluation factors and sub-factors set forth in the solicitation.

Ratings typically focus on strengths and weaknesses of the proposal and the extent to which proposed technical and management solutions fulfill the functional requirements.

Generally, evaluation criteria include

Typically, USACE will use no more than 5 evaluation factors.

Some example Evaluation Factors include:

• Management Approach: Approach to seamlessly perform the SOW (functional organization, lines of authority, roles and responsibilities, and interface with agency personnel).

• Technical Approach: Offeror’s approach to managing and operating the contract.

• Corporate Experience: Similarity of previous work.

• Past Performance: How well the offeror has performed work similar to that in the

SOW.

• Price: Must be fair and reasonable.

EVALUATION CRITERIA - SECTION 00 22 16

EXAMPLE: EVALUATION METHODOLOGY

NON-PRICE FACTOR COMBINED TECHNICAL/RISK RATINGS

Color Rating Description Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Proposal is unawardable.

Presenter

For this factor, Offerors will be assigned a combined technical/risk rating from the table, based on the evaluation of the Offeror’s proposal in accordance with the requirements of the solicitation.

• Specific characteristics that are tied to significant requirements having an impact on the source selection decision

– Expected to be discriminators between the proposals

• Uniform baseline against which an offeror’s solution is evaluated to determine its value to the Government

• Used to measure how well each offeror meets RFP requirements

• Established specifically for each source selection

– Written by evaluation team

– Derived from market research and risk assessment

• Used to determine which source selection process is appropriate for the acquisition

MORE ON EVALUATION FACTORS

KEY DEFINITIONS

STRENGTH:

• An aspect of an offeror's proposal that has importance or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

WEAKNESS:

• A flaw in the proposal that increases the risk of unsuccessful contract performance.

SIGNIFICANT WEAKNESS:

• A flaw that substantially increases the risk of unsuccessful contract performance.

DEFICIENCY:

• A substantial failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

The Statement of Work (SOW) describes what the government agency wants you to do or supply.

Proposal Tips:

When responding to the SOW, don’t be afraid to be redundant and don’t assume the proposed agency already knows the SOW.

Demonstrate an approach to delivering on the listed SOW and illustrate your firm’s capabilities to the agency.

STATEMENT OF WORK - SECTION 01 00 00

In addition to the general FAR Clauses, this section will also include local clauses including:

CONTRACT CLAUSES/GENERAL PROVISIONS - SECTIONS 00 70 00 & 00 72 00

52.000-4059 LETTER OF ASSURANCE

52.000-4062 BANK LETTER OF GUARANTY

52.000-4103 DISCLOSURE OF LOBBYING ACTIVITIES

52.000-4133 WORKERS COMPENSATION INSURANCE (DEFENSE BASE ACT) – COUNTRIES WITH

WAIVERS

52.000-4092 INSTALLATION CLEARANCE / ACCESS REQUIREMENTS

STR 52.000-4004 IMMUNITY FROM LEGAL PROCESS

STR 52.000-4008 DESIGNATED COUNTRY CITIZENS ON USAREUR ACCESS-CONTROLLED

INSTALLATIONS

STR 52.000-4023 UNAUTHORIZED SERVICE

STR 52.000-4024 RELATIONSHIP BETWEEN GOVERNMENT, CONTRACTOR, AND CONTRACTOR

PERSONNEL

STR 52.000-4038 ENGLISH SPEAKING REPRESENTATIVE

STR 52.000-4043 CORRESPONDENCE IN THE ENGLISH LANGUAGE

STR 52.000-4074 TAX RELIEF

Presenter

UPDATE

This section typically includes:

Terms for Inspection and Acceptance Deliveries or Performance

• Defines the terms of the contract and states any options to extend the term of the contract

• Lists the Delivery Dates for each CLIN of the contract Contract Administrative Data

• Invoice data Special Contract Requirements

• Security requirements and base access (if applicable

SUPPLEMENTARY CONDITIONS - SECTION 00 73 00

PREPARING YOUR PROPOSAL

• REMEMBER that each Solicitation is different.

• Follow each solicitation instructions EXACTLY. The solicitations will instruct you on what should be submitted, where and when. It is very important to follow those instructions in order to be competitive.

• Offerors are advised to provide their BEST PROPOSAL in the first submission.

PROPOSAL DELIVERY METHODS

• Note that the U.S. Government typically accepts electronic proposals, not hard copies.

• Expect to submit proposal using Bids/Responses feature on

FBO

• Proposals may be requested via Email or other means

• REMINDER: Pay special attention to the proposal deadline!

• Be mindful of the FBO electronic upload cutoff.

Presenter

Insert FBO

Evaluations are consistent with the solicitation criteria

• Government cannot make assumptions about the Offeror, it must be included in the Offeror’s proposal

Proposals are not evaluated against one another

• Proposals are evaluated against the criteria outlined in solicitation

• Evaluating the offeror’s unique approach to the requirement

Government will issue Evaluation Notices (ENs) as the tool to understand discrepancies or obtain clarifications

• ENs are not providing or developing a solution for the Offeror, they are to obtain additional information

• ENs are specific to individual concern within an Offeror’s proposal

All source selections are governed by the DoD Source Selection Procedures

– http://www.acq.osd.mil/dpap/policy/policyvault/USA007183-10-DPAP.pdf

GENERAL INFORMATION FOR EVALUATION

http://www.acq.osd.mil/dpap/policy/policyvault/USA007183-10-DPAP.pdf

EXCHANGES WITH OFFERORS

& DEBRIEFINGS

Clarifications – limited exchanges with offerors when award without discussions is contemplated. It allows for Questions and Answers on past performance issues or to correct minor clerical errors.

Communications – contact with the offerors on matters that may determine if they may or may not be in the competitive range such as adverse past performance or ambiguities. Contractors cannot revise their proposal.

Discussions - negotiations that occur after any competitive range decision that cover weaknesses, significant weaknesses and deficiencies with the idea that the offerors will revise their proposal.

Clarifications*

As needed with Award Without Discussion

Adverse past performance, not previously addressed

Past Performance Information relevance

Minor or clerical errors

* Neither Clarifications nor Communications allow for a Proposal

Revision

Communications* To determine competitive range Shall Adverse past performance information is determining factor in exclusion

May Inclusion or exclusion in competitive range is uncertain

Enhance Government understanding of proposal

Facilitate Government evaluation process

Address ambiguities, perceived weaknesses, omissions, mistakes, etc.

Discussions/Negotiations Conducted with offerors in the competitive range

Goal is to obtain best value

Discuss deficiencies, weaknesses, and other aspects of proposal to enhance award

Adverse past performance information to which offeror has not had opportunity to response

Discuss efforts above mandatory minimums

Conducted either orally or in writing or both

Areas my also include issued of compliance with RFP other than evaluation factors

Presenter

This slide provides an overview of the different exchanges with offerors

What is a Debriefing?

A Debriefing under FAR Part 15 is an opportunity for an offeror to better understand the basis for an agency’s selection decision. Debriefings give you a chance to hear from the agency regarding:

the evaluation process;

how your proposal was evaluated in relation to the evaluation criteria;

what was successful in your proposal;

what was lacking in need of improvement in your proposal; and reasonable responses to relevant questions about whether the source selection procedures were followed.

Offeror must submit a debriefing request to USACE within 3 calendar days after notification of exclusion from the competitive range or contract award.

DEBRIEFINGS

Presenter Presentation Notes Pre-Award – FAR 15.505 Post-Award – FAR 15.506

FAR 15.506(a)(1). Note: The Agency still may grant a request for a Debriefing even though it was not timely requested. FAR 15.506(a)(4)(i).

USACE/U.S. GOVERNMENT

SPECIFIC REQUIREMENTS

1. Construction Quality Management Course

2. Safety

3. CPM Schedule & Payments

4. Resident Management System (RMS)

Course developed in partnership with Associated Builders and Contractors (ABC) and the Associated General Contractors

(AGC)

Details:

• Instructs Contractor Superintendents, Quality Control (QC) Staff, and

Foreman in construction quality control and how it relates to Owner quality assurance (QA)

• Describes the QC/QA system successfully used by USACE

• Required prior to commencement of construction. [Refer to §01 45 00]

USACE CONSTRUCTION QUALITY MANAGEMENT (CQM) COURSE

Location: Wiesbaden, Germany Registration:

https://www.nau.usace.army.mil/Business-With-Us/CQM/ Upcoming Courses:

25-26 July / 24-25 October

Class space is limited to the first 35 students.

Registration deadline is two (2) weeks prior to start date.

There is no fee for course attendance. For other questions regarding registration or course information please email CENAU- EC-CQM@usace.army.mil.

CONSTRUCTION QUALITY MANAGEMENT COURSE (CONT.)

https://www.nau.usace.army.mil/Business-With-Us/CQM/ mailto:CENAU-EC-CQM@usace.army.mil

SITE SAFETY AND HEALTH

Engineer Manual (EM) 385-1-1 USACE Safety & Health Requirements Manual:

http://www.publications.usace.army.mil/USACE- Publications/Engineer-Manuals/

USACE Specifications:

• 01 35 26 Safety and Health Occupational Requirements

• 01 45 01 USACE Quality Control

• 01 45 01.01 Additional Quality Control Personnel http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

PROJECT SCHEDULE (SECTION 01 32 01 )

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment.

Activity cost loading must be reasonable and without front-end loading. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

PAYMENTS

FAR 52.232-5 Payments under Fixed-Price Construction Contracts Monthly Invoices An itemization of the amounts requested, related to the various elements of work required by the contract covered by the payment requested.

A listing of the amount included for work performed by each subcontractor under the contract.

A listing of the total amount of each subcontract under the contract.

A listing of the amounts previously paid to each such subcontractor under the contract.

Additional supporting data in a form and detail required by the Contracting Officer.

RESIDENT MANAGEMENT SYSTEM (RMS)

• Comprehensive contract administration software used for ALL construction contracts.

• E.g. Submittals, schedules, pay estimates, contract modifications

CPM SCHEDULE, PROGRESS PAYMENTS AND RMS

QUESTIONS AND ANSWERS PANEL