A.02.02_-_Attachment_3_-_Scope_of_Work_(Amendment_0001).docx

ENVIRONMENTAL ARCHITECT-ENGINEER SERVICES

FOR PRIMARILY USAG – BAVARIA

1. GENERAL INFORMATION: The Architect-Engineer (A-E), as an independent contractor and not as an agent of the Government, shall, in accordance with the terms and conditions more particularly set forth below, provide professional and non-professional support services for projects assigned to the US Army Garrison Bavaria. The A-E shall furnish the required personnel, management, facilities, supplies, equipment, instruments, and transportation, materials (other than those to be furnished by the Government as hereinafter provided or in individual task orders), and other items and services as necessary to accomplish the required services and furnish to the Government reports and other data together with supporting material developed during the period of service. During prosecution of the work, the A-E shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and timely progress of the work. The general A-E services will be primarily for the Europe District; however other US agencies may utilize the contract.

2. LOCATION OF THE WORK: A-E Service will be performed for the U.S. Army Corps of Engineers, Europe District for projects in the Area of Responsibility (AOR) of the US Army Garrison (USAG) Bavaria, for locations in Grafenwöhr, Vilseck, Hohenfels, Freihoelser Forst, Amberg, Garmisch and surrounding communities, however, some services may be performed for projects anywhere within the US EUCOM area of operation and responsibility.

3. GENERAL SCOPE OF WORK:

A. The main purpose of this procurement is to provide environmental engineering services to the U.S. Army Corps of Engineers for the execution of various U.S. military and environmental programs. Services will be called to support the development of the military installations e.g. by providing various environmental data needed for the design, planning and permitting process of construction projects. This general Scope of Work (SOW) provides a basic description for the efforts under this contract which primarily will be used for accomplishing the environmental engineering services listed below:

· Environmental-related studies, such as

· Geological and hydrogeological studies,

· Corrective action plans and projects for soil and groundwater contamination

· Groundwater Monitoring for corrective action plans for contaminated site cleanup projects

· Threatened and Endangered Species surveys in support of construction projects (planning, permitting)

· Design of Environmental projects, such as sanitation landfills, and contaminated site clean up

· Design for Sanitary landfill rehabilitation projects and construction supervision

· Erosion control designs and studies

· Natural and Cultural Resource Studies in support of construction projects (planning, permitting)

· Demolition design, including destructive testing and analysis

· Construction Supervision and evaluation of excavation methods and related contaminated soil disposal management

· Asbestos surveys and abatement design (sampling and analysis for lung penetrating fibers in building insulation materials, including removal design)

· Geographic Information Systems (GIS): Development and update of data layers in support of construction projects and installation planning

· Site investigations and surveys related to real property

B. Though not specifically identified otherwise, the work may also include site surveys; work plans; quality control and quality assurance plans; health and safety plans; sampling and analytical testing for soil borings, well installation and groundwater, surface water, sediment, air monitoring and any other field work to obtain data for engineering analysis to support real property; environmental site surveys and topographic surveys; environmental consultation;; environmental claims support; training; pilot studies; cultural and natural resource services; petroleum site assessments;; planning level surveys; supporting GIS, aerial photogrammetry, and satellite imagery; disposal of investigative derived waste associated with real property.

C. The Contractor may also be called upon to execute A/E efforts covered under the Army's four environmental pillars which are compliance, pollution prevention, conservation and restoration. Some of the additional environmental projects which the Contractor could be required to perform include hazardous materials and hazardous waste surveys; management plans; studies on specific hazardous materials (radon, asbestos, lead, PCBs and dioxin); and noise reduction studies. The range of work potentially required by this contract is not limited to the environmental activities noted above.

D. Actual work to be performed by the Contractor will be requested under individual task orders (TO). A project-specific schedule of services will accompany each individual TO to meet the special site and problem requirements of the USAG Bavaria or the Europe District.

E. The Contractor may be called on to perform all or part of the services described herein and as more specifically identified in the individual TO. It should be noted that, (1) not all services that could be ordered under this contract to execute the Army's four environmental pillars are described herein and, (2) where example schedules of services are shown, requirements of individual TO's may deviate in certain details from these general scopes.

F. Information on Typical Task Orders. TOs may cover the entire gamut of general and/or environmental services. However, for the purposes of establishing unit costs for labor and materials the more frequently requested types of services are discussed below. Only general descriptions are given of some of the other more frequently requested work efforts.

1. Remediation Designs. The Contractor shall perform all work required to design soil and/or groundwater remediation projects. A sample schedule of services which shows the typical work efforts which could be associated with a design effort is included in Appendix 1. In addition to providing the standard design documents, this may also include estimation of costs for one or a number of recommended remediation solutions; providing an in-depth analysis of a limited number of remediation options, executing tests or studies to verify the performance of a recommended solution or to size and locate treatment facilities (examples are bioremediation bench tests, air vapor extraction pilot tests, pump tests, etc.) General requirements must be followed by the Contractor when performing any field work associated with a specific TO, as specified therein.

2. Soil and/or Groundwater Studies. The Contractor may be required to perform site investigations to fully define the extent of soil and groundwater contamination problems for specific sites located within a facility. This includes all assigned tasks associated with site definition, identification of contaminants, characterization, classification and location of problems. General requirements must be followed by the Contractor when performing field work as specified in the TO SOW. It should be noted that in most instances the Contractor should consider natural attenuation to be the solution of choice and should work toward providing information that confirms that this is the proper recommendation before advocating other remediation methods. Of particular importance in performing the required work is the attendance at meetings with local Host Nation authorities to explain the Government position in remediation actions.

3. Pollution Prevention Designs. Pollution prevention projects cover a wide gamut of construction activities. Examples of some of the more common types of design efforts that might be requested include hardstand repairs, POL separator installation, hazardous waste storage areas, gas station upgrades and sewer repairs. The Contractor shall provide plans and specifications and associated calculations, costs estimates and all other information required to adequately prepare bidding documents for facility improvements that would prevent further pollution. The standard SOW would be similar to that presented under a remediation project; however, the emphasis would be on obtaining proper design documents for primarily facility repair or upgrade projects. Expertise required to produce these documents could include civil mechanical and electrical engineers as well as architects and environmental engineers.

4. Asbestos Surveys. The primary focus of work performed during an asbestos surveys is to conduct a complete, accurate, and comprehensive survey to detect and identify all suspected Asbestos Containing Material (ACM) in selected buildings within a facility. This work would consist of a site survey of the buildings within the facility; bulk sampling of suspected materials and temporary patching as appropriate; evaluation of the condition of the suspected materials and other variables that influence the degree of potential asbestos exposure; labeling and photographing all sampled areas; laboratory analysis; data analysis; and report preparation (including listing of materials containing asbestos, cost estimates for removal, prioritization of areas containing asbestos ranked according to their propensity for exposure from very high to very low areas, and recommendation of solutions).

5. Asbestos Design. Individual TOs may be required for the design building renovations for asbestos abatement. The design may consist of abatement by removal, replacement or encapsulation. It could also include the disposal of waste produced as a result of the design effort. The areas where this work would be required would be designated in the individual TO.

6. Management Plans. A number of management plans must be in place within an installation in order to develop engineering solutions and cost estimates for repair or upgrades needed to obtain compliance with applicable laws and regulations.. Some of the more frequently needed plans are for asbestos, potable water, and hazardous materials/waste, although other management plans may also be requested. The amount of work needed to develop these plans may differ between installations and the media that need to be managed. TOs which could be requested, along with some of the general requirements under that particular Order, are described below.

a. Asbestos Corrective Action Management Plan. When preparing an Asbestos Management Plan the Contractor may be required to look at existing asbestos surveys and determine present survey needs and/or perform asbestos surveys to determine the present conditions within the facility. The information would be used to address the management requirements for all existing non-friable asbestos that would remain on the installation.

b. Potable Water Corrective Action Management Plan. Efforts under this task could consist of reviewing existing information at USAREUR and the local installation level; determining whether or not surveys have been conducted and, using this, determining if additional survey work is required; performing a site survey (including a possible further review of existing facility data such as water sources, water distribution, water usage, facilities, equipment, capacity, monitoring program, water quality, treatment requirements, operation, and maintenance); identifying deficiencies; evaluating the condition of the system and other variables that impact potable water supply quality and system efficiency; performing a vulnerability assessment; and developing a master plan addressing short-term and long-range requirements to meet existing and projected needs with the BSB.

c Hazardous Materials/Hazardous Waste Storage Area Management Plans/Solid Waste Management Plan. Develop or update subject plans to include assessment of the condition of HW / HM facilities. Develop engineering solutions and cost estimates for repair or upgrades needed to obtain compliance with applicable laws and regulations. Three products could be required of the Contractor under one or several Task Orders. A standard template Schedule of Services is provided and gives a general understanding of specific deliverables that will be required under these plans

e. Cross Connection Backflow Connection Support. Products that could be required under this Program consist of implementation of a Backflow Prevention Program or parts of a backflow prevention program which consist of conducting a cross connection backflow connection survey. The survey may entail a hydraulic design analysis of the facility. Standard templates for this type of program have been prepared and will be provided by the Government.

7. Other A-E services may include, but are not limited to, engineering and feasibility studies, site investigations and surveys, construction supervision and inspection and asbestos surveys and abatement design and other general engineering and design services.

5. GENERAL REQUIREMENTS. The following general requirements must be adhered to by the contractor under each TO:

A. Public Disclosures. The Contractor shall make no public announcements or disclosures to a third party, relative to information contained or developed under this contract. This applies also to U.S. Government-owned information made available to the Contractor. All documents and information developed or obtained by the Contractor shall be considered privileged information of the United States. The Contractor shall not release or allow access to this information outside of U.S. Government officials designated under the TO and its own officers, employees and lessor agents who require access to the information in order to perform the work. All requests for the release of any of this information shall be referred to the POC for reply. The obligation to maintain the confidentiality of this information shall extend beyond the completion of a TO.

B. Laws and Regulations. The Contractor shall perform all studies and/or design efforts in full compliance with applicable Host Nation environmental laws and/or the country specific Final Governing Standards. The Contractor shall also comply with all the Occupational Safety and Health Administration, Environmental Protection Agency, Corps of Engineers and Host Nation Federal and local safety requirements. In case of conflict between these regulations, the most protective standard will prevail. The Contractor shall be responsible for insuring that his agents, employees and subcontractors perform the work in a safe manner. The Contractor shall ensure that all personnel involved in the sampling of soil and groundwater are trained in the appropriate field and first aid procedures. The Contractor, subcontractors, employees and his agents shall all have the required certifications and licenses for performance of the work. Regardless of the lack or omission of information within a specific TO, the Contractor is still responsible for meeting the requirements of all applicable U.S and Host Nation regulations. Specific regulations to reference consist of the Final Governing Standards, AR 200-1, UR 200-1, DODI 4715-8 and EUCOM Directive 80-2.

C. Contractor's Responsibilities. For soil and groundwater investigations, whenever possible, the U.S. Government will furnish maps showing the location of the proposed work. When borings are required, the U.S. Government will provide some assistance in obtaining utility clearances. The amount of assistance will vary from location to location and will be negotiated as part of the individual TO. All other aspects of the contract are a Contractor responsibility. The Contractor understands that all offers of assistance or work directives (verbal or written) by U.S. Government personnel other than the Contracting Officer or Authorized Representative are unauthorized and that the Contractor shall not accept any such offers, other than that which is directed by the Contracting Officer or the Contracting Officer's Authorized Representative.

D. Passes/Identification. Installation passes may be required for Contractor personnel before the Contractor may be able to proceed with any field work. The Contractor may be required to provide names of subcontractor to be added to the access roster for the facility to be visited. Each TO will state whether passes are required and provide instructions on obtaining these passes. The Contractor shall be responsible for furnishing identification to each employee and for each employee on the work site to display such identification as directed by the Contracting Officer or Authorized Representative. The Contractor shall submit personnel lists and vehicle lists to the Contracting Officer or Government Authorized Point of Contact prior to the commencement of work and with reasonable notice to allow for processing of the information which for inclusion in the Facility Access Roster shall be at a minimum two weeks.

E. Documented Information. The Contractor shall provide a record of all meetings, conferences, discussions, or verbal directives which are participated in by the Contractor or its representatives. These records shall be dated and shall identify participating personnel, subjects discussed and conclusions reached. The Contractor shall forward to the Authorized Government Point of Contact a copy of the Memorandum of the meetings within ten (10) calendar days of the occurrence.

F. Annotated Review Comments. The Contractor shall provided written responses to all review comments provided by the government on deliverables provided. The responses shall clearly reference the comment made and the specific paragraph referenced. The Contractor shall also indicate what type of action they will be taking as a result of the comment. This may consist of acceptance of the comment and incorporation of the recommended change or need to further discuss to resolve differences.

G. Quality Control. The Contractor is responsible for the completeness and accuracy of all work performed under this contract, and for compliance with all parts of the contract, T.O., and with properly identifying the correct design and/or study conclusions requirements under all laws and regulations. The Government is relying upon the professional quality of the work which the Contractor will perform. The Contractor’s quality assurance/quality control plan (QA/QC) shall be prepared in accordance with ER 1110-1-12 Quality Management. A corporate level QA/QC plan shall be submitted for review and acceptance by the government prior to award of any task orders.

H. Deliverables. Any CADD Files prepared and delivered as part of any Task Order under this contract shall be in Intergraph/Bentley MicroStation (.dgn) format, version 5.0 or higher, or compatible. These files shall follow the GIS geospatial data standards. Any files delivered as compatible with Intergraph/Bentley MicroStation will require no further translation or alteration for use with MicroStation software. Files in AutoCAD (.dwg) or neutral file (.dxf) format are NOT acceptable alternatives. Files may be delivered using any of the following media and backup utilities:

1. CD-ROM file format. CD-ROM media and container shall be clearly labeled, specifying the dataset archived and the exact command used to create the backup.

Should any CADD files be designated as government furnished material in any Task Order under this contract, these files will be delivered in Intergraph/Bentley MicroStation (.dgn) format. Any requirement for translation of these files for use with any other CADD software is the responsibility of the contractor.

2. GIS Data compatibility requirements. Projects requiring the use or preparation of GIS data shall utilize the USAREUR Environmental Geospatial Data Standard noted below:

USAREUR Environmental Geospatial Data Standards

The unique data management system requirements in USAREUR necessitate that geospatial data submitted as a part of all USAREUR Environmental Projects be standardized for compatibility with GIS and CADD systems used for installation management. In addition, all geospatial data submitted as part of a USAREUR contract must be compatible with the Spatial Data Standards (SDS), formerly known as the Tri-Service Spatial Data Standards, as well as all applicable Federal Geographic Data Committee (FGDC) standards.

“Geospatial data” means information that identifies the geographic location and characteristics of natural or constructed features and boundaries on the earth. This information may be derived from, among other things, remote sensing, mapping, and surveying technologies. Statistical data may be included in this definition at the discretion of the collecting agency.

GIS data will be submitted, unless otherwise specified, as ESRI Arcview shapefiles, geo-referenced using the WGS84 datum. All polygons, points, text and lines are to be digitized to scale and with accuracy in accordance with the FGDC-STD-007.4-2002, downloadable in PDF format at the following site:

http://www.fgdc.gov/standards/documents/standards/accuracy/fgdcstd00742002.pdf

CAD data will be created and submitted in MicroStation DGN format Version 7.0 or later, geo-referenced using the WGS84 datum. It is not acceptable to create the data in AutoCAD or other CAD software and then export to DGN format. This is due to the fact that data levels, attributes, tags, data elements, etc. often do not transfer correctly. All polygons, points, text and lines are to be digitized to scale and with accuracy in accordance with the FGDC-STD-007.4-2002. Data levels will be in accordance with the USAREUR Clipper Workstation Master Planning Database Plan and User Manual, V 2.0.

All geospatial data submitted as a part of a USAREUR Environmental Project will be accompanied by metadata as outlined in the FGHDC’s Metadata (FGDC-STD-001-1998), downloadable in PDF format at the following site:

http://www.fgdc.gov/standards/documents/standards/metadata/v2_0698.pdf

Further information on the FGDC can be referenced at this site:

http://www.fgdc.gov/standards/standards.htm1

SDS Browser is downloadable from this site:

http://www.upper-90.com/software.htm

6. COORDINATION AND PROSECUTION OF WORK.

A. During the prosecution of the work under each TO, the A-E shall keep in close liaison with the Government Project Manager, who will coordinate the work with the using service and other agencies. All requests made by the using service and other agencies shall be referred to the Government Project Manager for action.

B. All work shall be in accordance with the engineering instructions, directives, guide specifications, drawings, technical manuals and other instructions furnished by the Government Project Manager.

C. The design of each project shall be the most economical with necessary consideration being given to the most efficient utilization of all materials consistent with the design criteria.

D. The use of critical and strategic materials not otherwise restricted shall be limited to the minimum amounts required.

E. Where not expressly specified, drawing scales shall be as approved by the Government Project Manager.

F. All engineering manuals, guide specifications and other data furnished by the Government Project Manager shall be returned within 30 calendar days after the date of acceptance of the work to be accomplished under the applicable task order.

G. After submission of the contract plans and specifications and the quantity surveys and cost estimates, the A-E shall make any corrections thereto as may be necessary because of errors or omissions, including the preparation of addenda during the bidding period that may be required as a result of such deficiencies.

H. The A-E shall make, at no additional cost to the Government, all visits to the sites of work that do not exceed 50 kilometers (one way) from the A-E's office. Reimbursement for travel that exceeds 50 kilometers (one way) shall be made only if the SOW for individual task orders clearly specifies the travel required. Per Diem per day and night will be paid only if the A-E is required to be gone more than eight hours per day from his office and exceeds the above mentioned distance criteria. The SOW for individual task orders will clearly specify the site visits required.

I. The A-E's fee shall include the cost of all engineering, special studies, and consultant services and laboratory work required to accomplish the work under the task orders, except as may be otherwise specifically provided in the task orders.

J. The Government Project Manager will furnish the general siting of all facilities to be designed hereunder.

K. The target construction cost set forth in a task order is the amount of funds estimated for the construction of the project involved.

1) Every effort is to be exerted to develop a design within the project criteria and instructions so that the project may be constructed within the target cost.

2) If, as the work progresses, it is determined that the project cannot be constructed within the target construction cost or subsequently approved preliminary cost estimates, the Government Project Manager shall be so advised and the A-E will be instructed as to the action to be taken.

L. Estimate of construction costs shall be prepared in accordance with proposed bid schedules, except as otherwise noted in the applicable task order.

M. The A-E shall advise the Government Project Manager of any discrepancies, ambiguities and lack of clarity noted in plans and specifications furnished for use in connection with this project.

N. All buildings and facilities to be designed under this contract shall be tied-in, as directed by the Government Project Manager, to the coordinate system or to the base lines established at the sites of work.

O. The time required by the Government to review submissions made by the A-E under this contract will vary. The review periods established in the completion schedules set forth in task orders are the maximum anticipated periods required. Every effort will be made to accomplish reviews within shorter periods.

P. All estimates of cost shall be transmitted to the Government Project Manager in envelopes stamped "FOR OFFICIAL USE ONLY" as furnished by the Government Project Manager.

Q. All letters, reports, plans, sketches, specifications, estimates, computation sheets and other documents prepared by the A-E and marked to identify the project under task orders marked "FOR OFFICIAL USE ONLY" shall also be plainly marked "FOR OFFICIAL USE ONLY" until/unless otherwise directed by the Government Project Manager.