A.07.23_W912GB-17-R-0027.pdf

Solicitation W912GB-17-R-0027, Brussels American School, Brussels, Belgium

In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 236.204 Disclosure of the Magnitude of Construction Projects, this procurement has an estimated magnitude between $25,000,000 and $100,000,000.

A Request for Information (RFI's) Shall be submitted to the POC’s No later than 03 May 2017 at 1400 CEST.

Offerors are reminded that all correspondence shall be submitted in English, in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 252.225-7041 Correspondence in English (June 1997)

IAN R MCCLARY +49(0)6119744

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

19-Apr-2017

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance within _______ 30 calendar days and complete it within ________ 1095 calendar days after receiving award, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________ FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ 0 copies to perform the work required are due at the place specified in Item 8 by ___________ local time ______________ 19 May 2017 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______ 120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

W912GB

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX: TEL: TEL: FAX:

W912GB-17-R-0027 105

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912GB-17-R-0027

Section 00 20 00 - INSTRUCTIONS FOR PROCUREMENT

INSTRUCTION TO OFFEROR'S

The solicitation will be issued in two parts. The initial RFP will include a 20-25 page description of the project. This description will provide enough information for offerors to prepare Volume I of their proposals. The RFP pricing amendment will be issued approximately 60 days after the initial RFP is issued. The pricing amendment will include the approved 100% design package to allow offerors to prepare Volume II of their proposals.

Section 00 21 00 - INSTRUCTIONS

BASIC SUBMISSION REQUIREMENTS

BASIC SUBMISSION REQUIREMENTS

1. INTRODUCTION

The Offeror’s proposal shall be submitted via AMRDEC. The solicitation shall provide AMRDEC instructions and receipt date for proposal submittal.

Offerors are cautioned that “parroting” of the Technical requirements or the (Project Work Statement (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2. PROPOSAL SUBMISSION REQUIREMENTS

The Government will not make assumptions concerning intent, capabilities, or experiences.

Clear identification of proposal details shall be the sole responsibility of the Offeror. The proposal shall meet the following basic requirements:

a. The proposal shall be typed and submitted in English and easy to read.

b. The proposal shall be organized, concise, and submitted in the volumes and in the order indicated below. Volumes shall be clearly identified and tabbed.

Each factor shall be described in a separate tabbed section.

c. Proposals shall be sent in two separate volumes.

d. Each volume shall be identified by the solicitation number, volume number, and name, address, and telephone number of the prime Offeror on the cover.

e. Each volume shall contain a table of contents and include at the bottom left side of each page the volume and page number.

f. Offerors shall submit the Price Schedule in Volume 2, which shall be completed in full including any options.

g. Offerors shall verify that the information for all forms submitted is current, correct, and complete including name(s) of the point(s) of contact (POCs), email address(es), and telephone number(s), for the three technical factors.

h. Offerors shall submit a signed Offer, Standard Form (SF) 1442 for this solicitation, including verification of all amendments received.

i. Proposals shall completely and adequately address the requirements of this solicitation. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, etc., are not necessary.

j. Contractors are cautioned against submitting conditional proposals.

k. Failing to submit attachments or failing to complete the proposal properly may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if instructions are not understood.

Proposal Expenses and Pre-Contract Costs: The request for proposal (RFP) solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation.

3. JOINT VENTURE PROPOSAL

If submitting a proposal as a Joint Venture, the experience and past performance of each of the Joint Venture Partners can be submitted for the Joint Venture Entity. The experience for each Joint Venture Partner should be clearly described.

The proposal may receive a higher rating if the proposal contains evidence of the Joint Venture Entity working successfully together previously on relevant projects.

An Offeror that is part of a Joint Venture must submit a legally binding Joint Venture Agreement.

The Government will not evaluate the capability of any Offerors that are not included in the Joint Venture agreement. Joint Ventures must include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the Joint Venture with the chief executive of each entity identified and must be translated into English, if the original agreement is in a language other than English.

If submitting a proposal as a joint venture, the experience and past performance of each of the joint venture partners can be submitted for the joint venture entity. Joint ventures shall submit the following additional documentation regarding their business entities:

a. A copy of their joint venture agreement in English.

b. A detailed statement outlining the following in terms of percentages, where appropriate.

1) The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

The joint venture agreement must show that joint venture members are jointly and severally liable for any obligations under the contract.

2) The management approach of the joint venture in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the joint venture and perform the duties necessary to complete the work.

3) The structure of the joint venture and decision-ranking responsibilities of the joint venture parties in terms of who will control the manner and method of performance of the work.

4) The bonding responsibilities of the joint venture parties.

5) Identification of the key personnel having authority to legally bind the joint venture to subcontracts and state who will provide or contract for the labor and materials for the joint venture.

6) Identification of party maintaining the joint venture bank accounts for the payment of all expenses and the deposits of all receipts, keep the books and records, and pay applicable taxes for the joint venture.

7) Identification of party furnishing the facilities, such as office supplies and telephone service.

8) Identification of party having overall control of the joint venture. Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual joint venture parties and identify the party, or hired as employees of the joint venture. Include this information as a part of Phase I.

9) A complete and legally binding document with all the information required under this section titled “Joint Ventures” shall be included. The JV agreement submitted to the Government shall be the only valid JV agreement for purposes of performance under this contract or any responsibilities of the JV under the contract. Any changes to the JV agreement must be submitted to the Contracting Officer and is subject to approval by the Government prior to execution of the change.

Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual joint venture parties and identify the party, or hired as employees of the joint venture.

If one of the joint venture parties possesses relevant experience and/or past performance, the experience and/or past performance of that firm will be considered as the experience and/or past performance of the joint venture.

All members of the Joint Venture shall sign the SF 1442 and be named on the Bank Letter of Assurance or Bid Bond. Make sure to include as part of Volume 2.

4. KEY SUBCONTRACTORS

If an Offeror wishes to be credited with the experience, expertise, past performance and/or key personnel of a subcontractor (i.e., a firm that is not a member of the Joint Venture); letter of commitment signed by the Key Subcontractor AND the prime contractor shall be submitted. The commitment letter shall be submitted even if the firm is in some way related to the prime contractor or a Joint Venture partner (for example, the Key Subcontractor is a subsidiary of the prime contractor, or a subsidiary of a firm to which the prime contractor is also a subsidiary). If a letter of commitment is not submitted, the experience will not be considered.

Include this information as part of Volume I (See Appendix I, Sample Letter of Commitment).

If the Offeror proposal includes the use of subcontractors, the Offeror may not change subcontractors without the Contracting Officer’s approval. Approval will not be given unless the Contracting Officer considers the proposed substitute to be equal in all respects to the originally proposed subcontractor and that the substitution is in the best interests of the Government.

5. PROPOSAL FORMAT

The solicitation will be procured in two parts. The solicitation package for the technical proposal will be issued first. The solicitation amendment for the price proposal will be issued with the approved 100% design package. The Offeror shall submit the technical proposal and the price proposal for evaluation for award in accordance with the schedule in Appendix I. Proposals shall be submitted in the following format:

1. Volume I – Non-Price Proposal

FACTOR 1 – Construction Experience FACTOR 2 – Past Performance FACTOR 3 – Management Approach

Letters of Commitments for Subcontractors Joint Venture Agreement (if applicable)

2. Volume II – Price Proposal

FACTOR 4 – Price

This volume shall include the following:

Solicitation – Offer, Standard Form 1442

Solicitation – Section 00 10 00 Pricing Schedule

Solicitation – Section 00 45 00 Representations & Certifications

Security (e.g. Bank Letter of Assurance or Bid Bond)

The name, cage code, addresses, telephone, facsimile numbers, and e-mail addresses of a Prime Point of Contact (POC) with the authority to legally bind the Contractor, and one (1) Alternate POC.

Name, Address, DUNS, CAGE or NCAGE code, and TAX Identification Number of the Contractor submitting the proposal. (If submitting as a JV, this information is required for the JV entity. The JV entity needs to be registered in SAM, as well.)

6. The U.S. Army Aviation and Missile Research Development and Engineering Center Safe Access File Exchange (AMRDEC SAFE)

Proposals shall be submitted utilizing the AMRDEC SAFE Application, https://safe.amrdec.army.mil/safe. The AMRDEC SAFE Application is used to send large files to individuals that would normally be too large to send via email. There are no user accounts for SAFE. Authentication is handled via email. Anyone has access to SAFE, and the application is available for use by anyone.

a. The AMRDEC SAFE application can be accessed via https://safe.amrdec.army.mil/safe.

b. There are two options to proceed from the SAFE homepage:

o Proceed as Guest - Select this option if you do not have a CAC.

c. After selecting one of the options above, the page will be redirected to the package upload form. Fill in all the required input fields:

o Your Name - Your name;

o Your Email address - Your email address;

o Confirm Your Email Address - Re-enter your email address;

o Description of File(s) - Enter W912GB-17-R-0027-COMPANY NAME:

o File(s) - Click the "Browse" button to select your file(s). You may add up to 25 files per package, so long as the total file size does not exceed 2GB;

File names shall be titled:

1. W912GB-17-R-0027 – Company Name- Volume I

2. W912GB-17-R-0027 – Company Name – Volume II o Deletion Date - Select the Maximum date for the package to be deleted from SAFE.

The maximum (which is also the default) is two weeks (14 days) from today;

o Provide an email address to give access to – Enter---- ian.r.mcclary@usace.army.mil, bjorn.t.hale@usace.army.mil, and delos.c.halterman@usace.army.mil o Grant access to these people - This is the list of people you have granted access to the package. To remove a recipient, highlight their name and click the "Remove" button;

o Caveats - Default is "None";

o Encrypt email message when possible - Attempt to encrypt the package's notification email to each recipient;

o Notify me when files are downloaded - You (the sender) will receive a notification via email when a recipient downloads the package;

https://safe.amrdec.army.mil/safe/Welcome.aspx https://safe.amrdec.army.mil/safe/Welcome.aspx mailto:anthony.r.melicharek@usace.army.mil mailto:bjorn.t.hale@usace.army.mil mailto:jeffrey.j.harrington@usace.army.mil o Require CAC for pickup - Require the recipient to be logged in with a valid US DoD-issued CAC to download the file(s). Recipients without a CAC will not be able to download the package.

d. Clicking the "Submit" button will upload the files and submit the package. Guest users will need to check their email to verify their email address before the recipients will be notified. No additional action is required by CAC users.

e. After the package has been uploaded (and verified, if proceeding as a guest), each recipient will receive a link to the package download page as well as a password. These passwords are unique for each recipient (not the package), and will be disabled once SAFE detects that the user successfully downloaded each file within the package. Forwarding recipient and sender notification emails to anyone except the AMRDEC WEB Team is strictly forbidden.

Proposal submission shall be submitted via AMRDEC by the date and time indicated on the SF 1442, or as amended. No facsimiles or regular e-mail submissions of proposals, with the exception of Attachment Three (3), Past Performance Questionnaires, are permitted:

Proposal Receipt Confirmation Points of Contact:

E-mail: ian.r.mcclary@usace.army.mil Telephone: +49(0)611-9744-2126

E-mail: Bjorn.T.Hale@usace.army.mil Telephone: +49(0)611-9744-2301

E-mail: mailto:delos.c.halterman@usace.army.mil

Telephone: +49(0)611-9744-2218

PROPOSAL FORMAT FOR VOLUME I

When the word ‘Offeror’ is encountered throughout this Section, it is intended to mean a company seeking to do business with the Government that submits a proposal in response to this solicitation. When the word “Government” is encountered throughout this Section, it is intended to mean U.S. Army Corps of Engineers.

FACTOR 1: CONSTRUCTION EXPERIENCE

Submission Requirements:

Offerors shall submit two attachments, Attachment 1, Construction Experience Information Summary and Attachment 2, Construction Experience Information detailing previous work experience projects meeting the requirements of this solicitation.

1. Information for completing Attachment 1 and Attachment 2:

a. Offerors shall complete a Construction Experience Information Summary, Attachment 1, with a total listing not-to-exceed five (5) projects that best represent the Offeror’s work experience required on this solicitation. Projects mailto:ian.r.mcclary@usace.army.mil mailto:Bjorn.T.Hale@usace.army.mil mailto:

mailto:

must be performed within the last six (6) years from the date of this solicitation or currently being performed if at least 50% complete, as of the date of this solicitation, more than five projects are submitted, only the first five projects will be evaluated. If the project is older than 6 years, it may be considered less relevant.

b. Offerors shall provide a Construction Experience Information, Attachment 2, for each project listed on Attachment 1, Construction Experience Information Summary.

c. The project descriptions on the Construction Experience Information Summary shall be detailed enough to permit evaluation of project relevancy (see below for information on relevancy), and shall state the disciplines and amount of construction that were actual performed by the Offeror. During the evaluation of the Offeror’s experience, the Government reserves the right to contact the Offeror’s references in order to confirm the project information on the Construction Experience Information Summary.

d. An Offeror may submit experience gained as a subcontractor on previous projects. The Offeror must clearly state his role on the project and the dollar/euro value of the subcontract.

2. Relevancy of Construction Projects: Relevant projects are those that have one or more aspects as listed below (in descending order of relevance):

a. Recently completed projects that demonstrate experience for new construction of primary or secondary educational facilities similar in size, scope, and complexity to this solicitation.

b. New construction projects that are similar in magnitude, complexity, construction methods, and management efforts to this solicitation.

c. Projects with a construction cost of $15,000,000 – $50,000,000 (€ 13,000,000 –

€ 45,000,000).

d. Projects constructed for the U.S. Department of Defense Education Activity, the

Department of Defense, or other U.S Governmental agencies.

e. Projects that were designed and built in accordance with relevant US criteria including Unified Facilities Criteria (UFC), Architectural Barriers Act (ABA), NFPA 101 Life Safety Code, and Anti-Terrorism/Fore Protection Requirements

f. Projects that were constructed in Belgium and/or the EU.

g. Projects demonstrating that the offeror’s team members have previously worked together especially where the roles were similar to those that are proposed for this work.

3. If a Key Subcontractor’s experience is submitted for evaluation purposes, clearly address the experience with those Key Subcontractors. If a Joint Venture, clearly address the experience of each of the Joint Venture Partners and the relationship of the JV partners on any ongoing or previous projects. The proposal may receive a higher rating if the proposal contains evidence of the Joint Venture Entity or the Prime and Key subcontractor working together on relevant previous projects.

Pass/Fail Criteria: The prime contractor must have performed at least 3 of the 5 relevant projects submitted for experience. In case of a Joint Venture, the work must have been performed by at least one of the JV partners. Offerors who do not meet this minimum requirement are not eligible for award.

FACTOR 2: PAST PERFORMANCE

The Past Performance Questionnaire (PPQ), Attachment 3, included in the solicitation is provided for the Offeror or its team members to submit to the client for each project the Offeror includes in its proposal for Factor 1, Construction Experience. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ (Attachment 3), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Ian McClary via email at ian.r.mcclary@usace.army.mil and Bjorn Hale at bjorn.t.hale@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Offerors may provide a completed Department of Defense, DD2626 form or a Contractor Performance Assessment Report (CPARS), in lieu of Attachment 3. CPARS evaluations and DD2626s shall be signed or finalized by all designated authorities for consideration of evaluation.

Offerors may also include performance recognition documents received within the last six (6) years, such as awards, award fee determinations, customer letters of commendation, commercial and foreign government evaluations and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past mailto:ian.r.mcclary@usace.army.mil mailto:bjorn.t.hale@usace.army.mil performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, JV, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror's proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources.

FACTOR 3: MANAGEMENT APPROACH

NOTE: Pages that exceed the required page limitations will not be evaluated.

Additional pages over the maximum allowed will not be evaluated by the Government.

The Offeror must fully address the following three elements: Management Plan, Key Personnel, and Execution Plan and Schedule.

1. Management Plan

The purpose of the Management Plan is to provide the evaluators a clear and in-depth understanding of the organization that the Offeror is proposing to perform the work of this solicitation as well as how the key personnel will function and interact to accomplish the work.

The Offeror shall submit a graphical description (an organization chart) of its planned organization structure for successful execution of the contract. There is a limit of fifty (50) single spaced typed pages (A4 or letter size), using at a minimum a 12 pitch font, front and back equal two pages. If more than 50 pages are submitted, only the first 50 pages will be reviewed and evaluated. The organization chart, resumes, Table of Contents, tabs and letters of commitment are not considered part of the 50 pages.

The Management Plan shall include, at a minimum, the following:

a. An overall organization chart including all key personnel (including Project

Manager, Site Superintendent, Site Safety and Health Officer and Contractor

Quality Control Systems Manager), key offices/departments, Joint Venture partners, and major Subcontractors (as applicable). The chart shall identify all offices involved in this project from the Offeror’s Headquarters through to the Offeror’s site office, and how they are related. Only a single organization chart, comprehensive for the entire project shall be submitted. The chart shall indicate all required lines of authority including quality control and safety, lines of communication with the Government, and identification of an English speaking representative. All key positions shall be identified on the organizational chart by title, organization, and physical location.

b. A narrative description of the organization structure including roles, major responsibilities, and authorities of all JV Partners, Key Subcontractors, and key personnel (with particular attention being paid to the Project Manager, Site

Superintendent, Site Safety and Health Officer and Contractor Quality Control

Systems Manager. The narrative shall clearly describe the lines of communication of the key personnel, between each other and with the US Government. The position titles used in the narrative must match those used in the organization chart. Offerors are encouraged to become familiar with personnel requirements located in specification Sections 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements; and 00 73 15 General Requirements.

2. Key Personnel

The purpose of the Key Personnel section is for the Offeror to demonstrate that the proposed individuals have sufficient experience relevant to his/her proposed roles on this project and have experience and credentials commensurate with the duties required by the individual position.

The Offeror shall provide the names and resumes/curriculum vitaes (CVs) for the following key personnel:

Project Manager

Site Safety and Health Officer

Contractor Quality Control Systems Manager

Site Superintendent

Any other personnel required to communicate with the Government on a recurring basis

The resumes must fully and clearly describe the relevant experience to include project names and descriptions, the dates and durations that the candidate performed on each project, locations and dollar/euro value of each project and how the candidate meets the requirements of the solicitation. Experience must be listed in chronological order from the most recent work to the least recent. A job title must be clearly shown for each experience listed. Any educational and professional credentials shall be clearly listed and describe when the credentials were attained.

Each proposed candidate for each key position is required to have a minimum of five (5) years of experience, ten (10) years experience for the site super intendent, with construction projects of comparable complexity, scope, and cost of the solicitation. Letters of commitment shall be provided for each proposed candidate.

3. Execution Plan and Schedule

The purpose of the Execution Plan and Schedule is for the Offeror to describe how they will perform key work processes associated with the execution of the project and to describe their proposed schedule for accomplishing the overall construction project within the performance period specified in the solicitation.

The Execution Plan shall include, at a minimum the following and should explain how the requirement will be executed (rather than simply restating the requirements):

a. Project Start Up: Describe the activities that will take place immediately after contract award. This information may include such things as identifying subcontractors, submittal timelines, coordination with customer and owner’s representatives, mobilization on site for construction.

b. Risk Management: Discuss the overall risk management program. Also, identify the major production and operational risks specific to the solicited project and describe the processes and procedures to be implemented to mitigate each of these risks.

c. Quality Control: Discuss the proposed quality control program. Please explain in terms of the details of methods, execution, and processes.

d. Project Management and Coordination: Discuss any details of how the Offeror proposes managing the project and coordinating both internally and externally.

This section may include such topics as communication, crisis management, corporate philosophy, problem resolution, labor and material acquisition, or any other topic that will help evaluators have a more complete understanding of how the project would be managed.

The Schedule must be task oriented, indicating the number of calendar days (not working days) after Notice to Proceed (NTP), when milestones are to be achieved. The schedule shall utilize the Critical Path Method (reference Schedule Specifications 01.32.01.00.10). The schedule shall include at a minimum:

a. A sufficient number of activities to describe the construction project in sufficient detail for the purposes of schedule analysis. The critical path shall be clearly identified in the schedule. The constraints identified and assumptions made when creating the schedule shall be identified and discussed on a separate page if necessary (for example: long lead items such as electrical transformers, specialized glass, door locks, etc).

b. Specific activities for Government review and approval of critical construction submittals shall be shown. Durations shall match those indicated in the specifications.

c. Include on the schedule the timelines for construction quality control (CQC) reviews, commissioning, and acceptance inspections.

PROPOSAL FORMAT FOR VOLUME 2

FACTOR 4: PRICE

Submission Requirements

1. Offerors shall submit a complete Price Proposal to include a completed Price Schedule.

2. Additional Information to be provided in Volume 2:

a. The Offer (SF 1442) duly executed with an original signature by an official authorized to bind the company.

b. Acknowledgement of all amendments to the solicitation in accordance with the instructions on the Standard Form 30 (amendment form).

c. Section 00 45 00 “Representations and Certifications” fully completed.

d. Security (e.g., bid bond or letter of assurance).

e. The name, address, telephone number, and email addresses of the Point(s) of Contact with the authority to legally bind the Contractor.

f. Name, Address, DUNS, CAGE, and Tax Identification Number of the Contractor submitting the proposal.

3. Request for Additional Other than Cost and Pricing Data. During the course of the evaluation, should the SSA have reason to question the fairness and reasonableness of a price proposal, or has reason to believe the price proposal is unbalanced, the SSA may conduct an additional analysis as required in order to determine a price fair and reasonable in accordance with FAR 15.403-1.

4. In addition to the Bank Letter of Assurance or Bid Bond and Bank Letter of Guaranty or Performance Bond as described in Sections 00 43 00 and 00 61 00, Offerors may be required to provide additional information at a later date if needed to verify financial responsibility to perform the contract, such as a Financial Responsibility Form, Balance Sheet / Profit and Loss Statement, etc.

5. For Volume 2, the Offeror shall provide the Price Proposal for Factor 4, the Price, and Administrative requirements at the same time as the submission of the Technical Proposal (Volume 1).

Note: Offerors must be registered in SAM prior to receiving an award (See SAM Registration in

Section 00 70 00).

Section 00 22 00 - SUPPLEMENTARY INSTRUCTIONS

EVALUATION CRITERIA

The relative weight of the evaluation factors is as follows: Construction Experience is significantly more important than Management Approach, and Management Approach is significantly more important than Past Performance and when combined, the three non-priced factors are significantly more important than the Price factor. The proposals will be evaluated on four (4) evaluation factors: Factor 1 - Construction Experience; Factor 2 - Past Performance;

Factor 3 - Management Approach and Factor 4 – Price. Experience contains a pass/fail element. The Offerors have to submit at least three relevant projects that were performed as the prime (i.e. the offeror). In case of a Joint Venture, the work must have been performed by at least one of the JV partners. Offerors who do not meet that minimum requirement are not eligible for award.

The Government reserves the right to award to other than the lowest proposed price. The awarded contract will incorporate the successful offerors proposal to the extent it does not conflict with the solicitation requirements.

A. FACTORS TO BE EVALUATED

The following evaluation factors will be used to evaluate each proposal: Award will be made to the Offeror whose proposal is the best value to the Government based upon an integrated assessment of the evaluation factors. IAW FAR 15.304, the following factors will be considered in evaluating the proposals:

Factor 1 – Construction Experience

Factor 2 – Past Performance

Factor 3 – Management Approach

Factor 4 – Price

B. EVALUATION APPROACH

The overarching evaluation approach for all factors is as follows:

a. Adequacy of Response. The proposal will be evaluated to determine whether the Offeror’s Construction Experience provided is relevant, whether the Offeror’s Past Performance is acceptable, and whether the Offeror’s Management Approach has been adequately and completely defined, and satisfies the requirements specified in the solicitation. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission section of the solicitation.

b. Feasibility of Approach. The proposal will be evaluated to determine the extent to which the Offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

C. DISCUSSIONS

1. GENERAL INFORMATION: The Government does not intend to hold discussions.

However, in accordance with FAR 15.306(d), discussion sessions with each Offeror may be held. Should discussions take place, all Offerors in the competitive range will be allowed to submit Final Proposal Revisions.

2. COMPETITIVE RANGE: The competitive range may be limited for purposes of efficiency in accordance with FAR 15.306(c)(2). Offerors are urged to reflect their best possible terms; to include price related elements, since less than the best potential price(s) could result in exclusion of the proposal from further consideration.

3. DISCUSSION SCHEDULING: If discussions are conducted, the Contracting Officer may conduct discussions orally, in writing, etc. The method for discussions will be at the discretion of the Contracting Officer. The Contracting Officer will provide additional instructions with the notification.

FACTORS

FACTOR 1: CONSTRUCTION EXPERIENCE

Evaluation Criteria:

The Offeror will be evaluated on the relevancy and depth of construction experience demonstrated by the projects submitted. Relevant projects are those completed in the last six (6) years from solicitation issuance that are at least 50% complete that have one or more aspects as listed below (in descending order of relevance):

a. Recently completed projects that demonstrate experience for new construction of primary or secondary educational facilities similar in size, scope, and complexity to this solicitation.

b. New construction projects that are similar in magnitude, complexity, construction methods, and management efforts to this solicitation.

c. Projects with a construction cost of $15,000,000 – $50,000,000 (€ 13,000,000 – €

45,000,000).

d. Projects constructed for the U.S. Department of Defense Education Activity, Department of Defense, or other U.S. government agencies.

e. Projects that were designed and built in accordance with relevant US criteria including

Unified Facilities Criteria (UFC), Architectural Barriers Act (ABA), NFPA 101 Life Safety Code, and Anti-Terrorism/Fore Protection Requirements.

f. Projects that were constructed in Belgium and/or the EU.

g. Projects demonstrating that the offeror’s team members (including On-Site Construction

Manager, Safety Manager, and Quality Control Manager) have previously worked together especially where the roles were similar to those that are proposed for this work.

Pass/Fail Criteria: The prime contractor must have performed at least 3 of the 5 relevant projects submitted for experience. In case of a Joint Venture, the work must have been performed by at least one of the JV partners. Offerors who do not meet this minimum requirement are not eligible for award.

Offerors demonstrating experience with multiple projects are considered more relevant. Projects older than 6 years may be considered but will be considered less relevant.

The adjectival ratings for FACTOR 1: EXPERIENCE are listed and defined below:

Combined Technical/Risk Ratings

ADJECTIVE DEFINITION

OUTSTANDING Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

GOOD Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

ACCEPTABLE Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

MARGINAL Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

UNACCEPTABLE Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

FACTOR 2: PAST PERFORMANCE

The Government will evaluate the Offeror’s past performance to determine how relevant project work is, as described in Factor 1 Experience, for recent projects. The Government will evaluate the Offeror’s performance to determine a confidence assessment of the Offeror’s performance.

With respect to relevancy, more relevant past performance will typically be a stronger predictor of future performance and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Past Performance will be evaluated for projects completed in the last 6 years from the date of this solicitation or currently ongoing (at least 50% complete).

The Offeror's past performance will be evaluated based on performance on projects submitted under Factor 1 Experience, to include the past performance of any Subcontractors or Joint Venture (JV) partners whose projects the Offeror may have submitted. Proposals will be evaluated based on the information provided and any other Past Performance information obtained by the Government. Past performance will be evaluated in accordance with the following criteria:

a. Quality: The degree to which the Offeror has complied with the contract requirements; met quality standards; was timely in regard to problem resolution without extensive customer guidance; and the shown effectiveness of his prior quality control program.

b. Schedule/Timeliness of Performance: Whether the Offeror met contract completion dates including significant milestones and where schedules were exceeded, whether the Offeror identified valid justifications for the delays or if liquidated damages were assessed due to late delivery by the Offeror.

c. Customer Satisfaction: The degree to which end-users were satisfied with the project; whether the Offeror was reasonable and cooperative in regard to resolving disagreements; whether the Offeror was responsive and businesslike with concern for the customer, and whether the Offeror achieved customer satisfaction.

d. Management Personnel/Labor: Whether the Offeror used effective business practices for on-site management for subcontractors, suppliers, materials, and labor force. Whether and the extent to which the Offeror displayed an ability to hire and retain a qualified workforce; controlled government/ owner property when applicable; provided a workforce with the required expertise; successfully managed projects and easily assimilated and incorporated changes in requirements and priorities in response to the owner; and provided an effective overall management and control of projects and programs.

e. Cost/Financial Management: Whether the Offeror met the contract requirements by completing the project at the agreed to price and where not, the extent to which the Offeror was responsible for cost increases; whether the Offeror provided alternative methods that benefited the client; whether the Offeror submitted invoices timely with sufficient documentation to substantiate requested payment and avoided significant unexplained variances from the original price.

f. Safety/Security: The Offeror’s prior record for maintaining an environment of safety, adherence to a safety plan, and compliance with safety requirements, including following safety regulations, housekeeping, and correcting noted deficiencies, as well as the Offeror’s prior compliance with all security requirements and personnel security requirements when applicable.

1. The Government reserves the right to verify statements the Offeror makes regarding its past performance to determine whether they are substantiated.

2. The Government will consider past performance information in evaluating overall risk associated with a particular Offeror. When evaluating these criteria, the following will be taken into consideration for evaluation purposes:

a. The relevance of the past performance;

b. How recently the project submitted was performed;

c. Trends in the Offeror’s performance;

d. Evaluations, letters of appreciation, and commendations from customers; and

e. Positive and/or negative comments that impact evaluation of Offeror’s past performance.

3. Unavailability of Past Performance Information: IAW FAR 15.305(a)(2)(iv), in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available; the Offeror may not be evaluated favorably or unfavorably on past performance.

The adjectival ratings for FACTOR 2: PAST PERFORMANCE are listed and defined below:

Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

FACTOR 3: MANAGEMENT APPROACH

Proposals will be evaluated for reasonableness, risk, and logic and the extent to which the proposal illustrates a basic understanding of managing the contract. In performing the evaluation, the Government will evaluate the following:

Performance Confidence Assessments

Rating Definition

Substantial Confidence Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the

Offeror will successfully perform the required effort.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the

Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

a. How complete and detailed the proposal is with respect to the information requested in the RFP.

b. The likelihood of project success based upon the strengths and weaknesses concluded from the information provided in the Management Approach. A completely successful project is defined a project that is delivered on schedule or earlier and with little or no problems during project execution.

c. Whether the proposal clearly delineated lines of authority and communication with the Government on the organizational chart organized in a precise and logical manner, including all involved with the management of the contract including Subcontractors and Joint Venture partners.

d. Whether the proposal contains comprehensive descriptions of duties, roles (including which roles and personnel are identified to communicate with the Government), major responsibilities, and authorities for key personnel, including roles of authorities for Subcontractors and Joint Ventures and whether this presents a logical approach to perform the work throughout the contract.

e. The extent to which the proposal describes a reasonable and logical execution plan and schedule that illustrates a thorough understanding of the contract requirements.

f. The extent to which Project Manager, Site Superintendent, Site Safety and Health Officer and Contractor Quality Control Systems Manager meet the minimum requirements as stated in the solicitation and the proposed individual has a strong knowledge of the type of work anticipated on this solicitation evidenced by their work history and education.

Although these criteria’s will not be scored as a pass/fail, Offerors not meeting the minimum requirements will receive a lower rating.

The adjectival ratings for FACTOR 3: MANAGEMENT APPROACH are listed and defined below:

Combined Technical/Risk Ratings

ADJECTIVE DEFINITION

OUTSTANDING Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is very low.

GOOD Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

ACCEPTABLE Proposal meets requirements and indicates an adequate approach and…