C-08 _16-R-0004_PreProposal_Slides_Bulgaria.ppt

BUILDING STRONG®

Pre-Proposal Conference Rules

Any remarks or explanations provided during this Pre-Proposal Conference are for general information and will not change the terms and conditions of the solicitation.

All questions raised during the Pre-Proposal Conference shall be done in the presence of the entire group and must be submitted in writing. Please do not conduct side bars with members of the U.S. Government Team.

Any changes resulting from the Pre-Proposal Conference or responses to questions received will be done in writing by the issuance of amendments.

US ARMY CORPS OF ENGINEERS

FY16 Bulgaria

Job Order Contract (JOC)

W912GB-16-R-0004

15 December 2015

Agenda

Pre-Proposal Conference

Pre-Proposal Conference

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Make sure people sign in and turn off cell phones.

Disclaimer Any remarks or explanations provided during this pre-proposal conference will not change the terms and conditions of the solicitation.

Any changes resulting from the conference or questions received will be done in writing by the issuance of amendments.

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Contracting Officer Authority

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of a contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of a contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

Contracting Officer Representatives (CORs) cannot change the contract in terms of time or money. They can only enforce what is written in the contract

Who is the Point of Contact for Contracting?

Primary: Dean DeFord Telephone: +49 611 9744 2113 Dean.P.DeFord@usace.army.mil

Alternate: Jeffrey Harrington Telephone: +49 611 9744 2660 Jeffrey.J.Harrington@usace.army.mil

What is a JOC

JOC

Why JOC?

Time Advantages

No synopsis on Fed Biz Opps Expect 14 days to propose on Task Orders

JOC Task Orders

JOC

Period of Performance Base Period of one year Four Option Periods of one year each Maximum Contract Value $49,999,995 for the life of the contract Task Order Range: $2,500 - $1,250,000 Minimum Guarantee (in consideration of all option years) $2,500 for each option period

What do I need to Submit?

Read pages 14 – 28 thoroughly

What do I need to Submit?

Volume (1) Non-Cost Technical Factors Volume (2) Price

Read pages 14 – 28 thoroughly

How Many Copies Do I need to Submit?

Volume 1 - Non-Cost Technical Factors One (1) Original with CD and four (4) Copies

Volume 2 – Price One (1) Original with CD and (1) Copy

Reminder that volumes must be binders – not spiral or heat bound documents.

Please keep the Bid Schedule an Excel Spreadsheet with a PDF copy – the hardcopy will prevail.

Evaluation Factors Proposals will be evaluated on 5 factors, see Section 00100 Experience, which is slightly more important than Past Performance Past Performance, which is slightly more important than Management Approach Management Approach, which is equal to the Sample Task Order Sample Task Order

5. Price, when combined, Factors 1, 2, 3 and 4 are significantly more important than Price

Volume I

Volume II Factor 5 - Price Overall Price will not be rated, but will be evaluated for completeness and reasonableness

Completeness – Offeror must provide all data requested to evaluate the coefficients Reasonableness – Are coefficients too high?

Volume II

System for Award Management(SAM): https://www.sam.gov/portal/public/SAM

When is the Proposal Due?

Proposal is due on or before:

Tuesday, 19 January 2016, 1500 hours

Central European Time (CET)

If there is a change in the proposal due date, you will be notified by an Amendment to the solicitation, which you must acknowledge.

Late proposals will be handled in accordance with FAR 15.208(b)(1)

“LATE IS LATE”

What if my Proposal is Late?

Late proposals are handled in accordance with FAR 15.208

Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition; and—

Proposal Delivery Methods By Mail, Courier or In-Person

No E-mails

No Facsimiles

Where do I deliver the Proposal?

Address:

U.S. Army Corps of Engineers Attn: Dean DeFord/Jeffrey Harrington– W912GB-16-R-0004 Konrad-Adenauer- Ring 39 65187 Wiesbaden, Germany +49(0)611 9744 2113 or +49(0)611 9744 2660

Proposal Must be received at this location.

Proposal Location Security Issues:

The location is guarded by security personnel.

Security cannot accept proposals.

There may be delays due to security procedures.

Please account for these situations.

If you use a courier, you are responsible to make sure the courier actually delivers. Couriers may be turned back at the gate.

15.208 -- Submission, Modification, Revision, and Withdrawal of Proposals.

(a) Offerors are responsible for submitting proposals, and any revisions, and modifications, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Offerors may use any transmission method authorized by the solicitation.

JOINT VENTURES

Ensure that any Joint Ventures (JV) comply with the requirements and submit a JV agreement addressing all requirements stated in section 00100 to include:

Joint Ventures must include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the Joint Venture with the chief executive of each entity identified and must be translated into English, if the original agreement is in a language other than English.

The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing. The joint venture agreement must show that joint venture members are jointly and severally liable for any obligations under the contract.

The relationship of the JV parties, the management approach of the JV; the structure of the JV; the bonding responsibilities of the JV; identification of the key personnel; identification of party maintaining bank accounts and taxes; and identification of party having control over JV.

Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual joint venture parties and identify the party, or hired as employees of the joint venture.

If one of the joint venture parties possesses relevant experience and/or past performance, the experience and/or past performance of that firm will be considered as the experience and/or past performance of the joint venture.

All members of the JV must register in SAM and have a Cage Code/DUNNS for that JV All members of the Joint Venture shall sign the SF 1442 and the Bank Letter of Assurance. Make sure to include as part of Volume II.

KEY SUBCONTRACTORS

Quality Offerors are advised to provide their

BEST PROPOSAL

in the first submission

What is the Best Value Determination?

Award will be made to the offeror whose total evaluated price and technical proposal provides the best value to the Government.

The Government reserves the right to accept other than the lowest price offer and to reject any or all offers.

What About Discussions?

The Government reserves the right to conduct discussions, if in the best interest of the Government.

The primary purpose of these exchanges is to maximize the Government's ability to get the best value, based on the requirements and evaluation factors stated in the solicitation.

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If discussions are held, all exchanges will be conducted in accordance with the regulations, policies and procedures established by FAR 15.306 and the U.S. Army Source Selection Guide.

The contracting officer establishes a competitive range before conducting discussions.

The competitive range consists of all of the most highly rated proposals.

Proposals are determined within the competitive range based on the evaluated price and other evaluation factors included in the RFP.

The number of proposals in the competitive range may be limited to the greatest number that will permit an efficient competition among the most highly rated proposals Establishing the competitive range:

Results in greater efficiency by limiting the number of offerors with whom discussions are held, Precludes offerors who have relatively weaker proposals from having to spend additional resources just to make their proposals competitive with the rest of the field.

After discussions, only Contractors still considered to be in the competitive range will be asked to submit a final revised proposal.

Basis for Award IAW FAR 15.101.1, award will be made by using the Best Value process (Cost/Technical Trade-offs).

Four (4) Non-Cost Factors (Experience, Past Performance, Management Approach & Sample Task Order) when combined are significantly more important than Price.

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The sub-factors stated in management approach of management plan and execution plan are listed in descending order of importance.

What is a Debriefing?

Pre-Award – FAR 15.505 An offeror upon its written request received by the Contracting Office within 3 days after the date on which the offeror received notification of exclusion from the competition may request a pre-award debriefing.

Post-Award – FAR 15.506 An offeror upon its written request received by the Contracting Office within 3 days after the date on which the offeror received notification of contract award, the offeror shall be debriefed and furnished the basis for the selection decision and contract award.

What a Debriefing is NOT The debriefing shall not include a point-by-point comparison of the debriefed offeror’s proposal with those of other offerors.

Task Orders will primarily address:

which work may include

JOC

Project Types Anticipated

Questions?

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All questions are welcome and I will answer them.

Please remember that all questions asked must be put into writing in order to be included in the next amendment.

I have provided sheets for your to do this now or you may send them to Kathleen using her e-mail address.

Completing the Proposal

Derek Cudd Program Manager

Proposal Format Agenda:

Provide instructions, lessons learned, and assistance to understand proposal requirements for the following:

Experience Past Performance Management Approach Sample Task Order Price

Section 00100 Proposal Evaluation

FACTOR 1: EXPERIENCE

Submission Requirements:

For Factor 1 – Experience, Offerors shall submit two attachments, Attachment 1 and Attachment 2, detailing previous work experience projects meeting the requirements of this solicitation.

Information for completing Attachment 1 and Attachment 2:

Offerors shall complete an Experience Overview Sheet, Attachment 1, with a total listing not-to-exceed five (5) projects, performed within the last 6 years or currently being performed and at least 50% complete, that best represent the Offeror’s work experience required on this solicitation. If more than five projects are submitted, only the first five projects will be evaluated.

Offerors shall provide an Experience Information Sheet, Attachment 2, for each project listed on Attachment 1 Experience Overview Sheet.

FACTOR 1: EXPERIENCE

Submission Requirements:

Projects provided for experience should show the Offeror’s ability to manage multiple projects performed simultaneously. Projects also should show experience in performance in the EU and/or Bulgaria; be between €50,000 and €1,000,000; and including the elements listed below. Offerors may submit higher valued contracts if there is a scope of work with a measurable performance period and measureable monetary value within a larger project. An example could be a single contract that includes separate facilities, or buildings, or phased construction. Offerors shall clearly describe this project and how it related to the overall contract. Smaller projects bundled into a larger project in order to meet this cost element may not be considered relevant.

Renovations of buildings with detailed descriptions of all major building systems repaired or replaced;

Repair/replacement of major building systems such as electrical, mechanical, HVAC;

Civil work, that includes concrete and/or asphalt roads, pavements, airfield runway work; and Hazardous material abatement and disposal work; and

FACTOR 1: EXPERIENCE

Submission Requirements:

If a Key Subcontractor’s experience is submitted for evaluation purposes, explain in the Management Approach submittal section the percentage of work the subcontractor will perform under this solicitation, how work will be managed between the prime and Key Subcontractor, and address any prior experience with the Key Subcontractors. If a JV, clearly address the experience of each of the JV Partners (JV) and the relationship of the JV partners on any ongoing or previous projects.

If a Key Subcontractor or JV Partner is being used for experience and the Prime contractor or JV firms have worked together on the projects submitted, that information should be noted as the Government considers such experience more relevant.

Attachment 1

Attachment 2

Attachment 2

FACTOR 1- EXPERIENCE

Evaluation Criteria:

The Offeror will be evaluated on the depth and the relevancy of the experience as submitted in the proposal in accordance with the following criteria:

Projects that demonstrate experience working in Bulgaria and/or the EU; projects in Bulgaria will be considered more relevant.

Experience managing multiple projects performed simultaneously.

If Key Subcontractor or JV experience is submitted for evaluation purposes, project examples that demonstrate experience working with those Key Subcontractors and/or JV Partners are considered more relevant.

Projects with a cost of €50,000 to €1,000,000. Offerors may submit higher valued projects if there is a scope of work with a measurable performance period and measureable monetary value within a larger project. An example could be a single contract that includes separate facilities, or buildings, or phased construction. Offerors shall clearly describe this project and how it related to the overall contract. Smaller projects bundled into a larger project in order to meet this cost element are not considered relevant.

Projects that demonstrate experience in all the required categories listed in PROPOSAL FORMAT FOR FACTOR 1 – EXPERIENCE, Submission Requirements. Offerors demonstrating multiple projects with experience in multiple categories are considered more relevant than Offerors submitting one example.

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FACTOR 1- EXPERIENCE

Evaluation Criteria:

Offerors may provide projects completed within the last six (6) years or at least 50 percent complete by the date of this RFP. Projects considered relevant shall be completed or at least 50% complete by the date of this RFP; performed in Bulgaria and/or the EU (projects in Bulgaria will be considered more relevant); performed within the last six years; between €50,000 and €1,000,000; and including the following trades, listed in order of importance:

For Projects that are not considered fully relevant, the Government will consider in its evaluation how the projects demonstrate various aspects of relevancy.

Volume I Experience Remember to follow solicitation instructions ‘exactly’ Check that all criteria is are, or as much as possible Check that Attachment 1 and 2 are filled out completely and accurately

Questions on Experience?

FACTOR 2 - PAST PERFORMANCE

Submission Requirements:

The Past Performance Questionnaire included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 2, Past Performance. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment 3), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Dean DeFord via email at dean.p.deford@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Section 00100 Proposal Format

Offerors may provide projects completed within the last 6 years or current projects at least 50 percent complete. PPQ’s shall be provided for each project submitted under Factor 1-Experience. Offerors may also include performance recognition documents received within the last six years, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, JV, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror's proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

Attachment 3

FACTOR 2 - PAST PERFORMANCE

There are two aspects to the past performance evaluation. The first aspect is to evaluate the offeror’s past performance to determine how relevant project work is, as described in Factor 1 Experience, for recent projects. The second aspect is to evaluate the offeror’s performance to determine a confidence assessment of the offeror’s performance. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future performance and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Past Performance will be evaluated for projects completed in the last 6 years or currently ongoing (at least 50% complete) only.

The Offeror's past performance will be evaluated based on performance on projects submitted under Factor 1 Experience, to include the past performance of any Subcontractors or Joint Venture partners whose projects the Offeror may have submitted. Proposals will be evaluated based on the information provided and any other Past Performance information obtained by the Government. Past performance will be evaluated in accordance with the following criteria:

a. Quality: The Offeror’s ability to provide quality technical data and reports; meet quality standards; is timely in regard to problem resolution without extensive customer guidance; and the effectiveness of a quality control program.

b. Schedule/Timeliness of Performance: Whether the Offeror met contract completion dates including significant milestones, and if liquidated damages were assessed due to late delivery by the Offeror.

e. Cost/Financial Management: Met the contract requirements by completing the project to agreed price and where not, the extent to which the Offeror was responsible for the cost increases; whether the Offeror provided alternative methods that benefitted the client; whether the Offeror submitted invoices timely with sufficient documentation to substantiate requested payment and avoided significant unexplained variances from the original price.

f. Safety/Security: The Offeror’s prior record for maintaining an environment of safety, adherence to a safety plan, and compliance with safety requirements, including following safety regulations, housekeeping, and correcting noted deficiencies, as well as compliance with all security requirements and personnel security requirements when applicable.

The Government reserves the right to verify statements that Offeror makes regarding their past performance to determine whether they are substantiated.

The Government will consider past performance information in evaluating overall risk associated with a particular Offeror. When evaluating these criteria, the following will be taken into consideration for evaluation purposes:

a. The relevance of the past performance;

b. How recently the project submitted was performed;

c. Trends in the Offeror’s performance;

d. Evaluations, letters of appreciation, and commendations from customers; and

e. Positive and/or negative comments that impact evaluation of Offeror’s past performance.

Additional consideration may be provided for letters of appreciation and commendations.

Unavailability of Past Performance Information: IAW FAR 15.305(a)(2)(iv), in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available; the Offeror may not be evaluated favorably or unfavorably on past performance.

Volume I Past Performance Fill in Attachment 3 and include in the proposal under the Tab Past Performance Provide information for problems solved, letters of appreciations, final evaluations Points-of-contact must be willing to speak with government representatives

Questions on Past Performance?

FACTOR 3-MANAGEMENT APPROACH

Submission Requirements:

A narrative description of the organization structure including roles, major responsibilities, and authorities of all JV partners, Key Subcontractors, and key personnel shall be described. The position titles used in the narrative must match those used in the organization chart.

The Offeror’s plan for management and start-up of five (5) task orders for general building construction in the amount of €1,000,000, including mobilization to the site, how to staff multiple field offices with key personnel currently employed by the prime, and/or JV, Key Subcontractor, and letters of commitments from additional personnel required to meet the minimum standards of the contract; and in general, work that will be done by the prime and that to be accomplished by subcontractors. Offerors are encouraged to become familiar with personnel requirements located in specification Sections 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements; 00 73 15 General Requirements.

FACTOR 3: MANAGEMENT APPROACH

The Management Approach will be evaluated for reasonableness, risk, and logic and the extent to which the proposal illustrates a basic understanding of managing the contract. In performing the evaluation, the Government will consider the following:

Whether the proposal clearly delineates lines of authority, and communication with the Government, on the organizational chart (graph) organized in a precise and logical manner, including all offices involved with the management of the contract, including Subcontractors and JV partners.

The proposal contains comprehensive descriptions of duties, roles, major responsibilities, and authorities for the Program Manager, Project Manager, Site Superintendent, QC Manager, and Safety Manager, including roles of authorities for Key Subcontractors and JVs presented as a logical approach to perform the work throughout the contract.

The extent to which the proposal describes a reasonable and logical plan of simultaneous performance of five (5) task orders, illustrates a thorough understanding of multiple task order requirements, proposes personnel that meet the specification requirements, and provides subcontractor and personnel letters of commitment or Joint Venture agreements, when applicable.

Volume I Management Approach Check to ensure all required criteria is identified in the proposal Clear lines of authority Specifications are understood

Questions on Management Approach?

FACTOR 4-SAMPLE TASK ORDER (TECHNICAL APPROACH ONLY)

Submission Requirements:

The offerors method and approach for scheduling and managing milestones; to include the scheduling software they intend to use.

The offerors plan for appropriate key personnel to manage all aspects of the Sample Task Order A narrative description that shows the offeror is familiar and understands the submittal process to request DBA IAW FAR 52.000-4133.

A narrative description to show the offeror understands the following;

A. USACE QMS and their role in utilizing QMS for the Sample Task Order B. USACE SPECs and how the offeror plans to meet those requirements C. An understanding of the process to obtain a BLG.

FACTOR 4: SAMPLE TASK ORDER

Evaluation Criteria:

The Offeror shall provide a proposal for the Sample Task Order for Anti-Terrorism Force Protection (ATFP) Perimeter and Area Lighting Projects. The proposal will be evaluated on the below technical aspects. No pricing shall be submitted. The purpose of this factor is to determine that the offeror has the knowledge, understanding, and capability to perform the requirements of a JOC task order. Offerors are encouraged to become familiar with personnel requirements located in specification Sections 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements; and 00 73 15 General Requirements.

Proposals under the factor will be evaluated for the following:

The extent to which the Contractor’s method and approach for scheduling and managing milestones has been addressed in their proposal for the Sample Task.

The extent to which the Contractor’s proposal contains appropriate key personnel to manage all aspects of the Sample Task Order.

The extent to which the Contractor understands the submittal process to request DBA IAW FAR 52.000-4133 Workers Compensation Insurance (Defense Base Act),.

The extent to which the Contractor understands the USACE Quality Management System (QMS) and their role in utilizing QMS.

The extent to which the Contractor’s method and approach for meeting USACE Specs requirements is addressed. (See Summary of Work for Specs that should be addressed).

The extent to which the Contractor understands the process for obtaining a Bank Letter of Guaranty(BLG). Sample BLG is attached.

FACTOR 4 SAMPLE TASK ORDER- Quality Control Construction Quality Management

The process to ensure that construction is performed:

According to conceptual design and specifications On time Within firm fixed price contract amount Safely Contractor Responsibilities

Effective quality control (QC) system Preventive versus reactive Produce/maintain acceptable records

Daily Site Reports

FACTOR 4 SAMPLE TASK ORDER- Quality Control QC Manager Qualifications & Responsibilities

On-site at all times during construction activities Must NOT have duties as superintendent Has authority, in writing, to stop work Reviews contract, plans and specifications Ensure work conforms to plans and specifications Employed by the prime contractor Graduate of engineering, architecture, or construction management, OR Minimum of 5 years relevant experience Completed USACE Construction Quality Management (CQM) course

FACTOR 4 SAMPLE TASK ORDER- DBA Insurance Defense Base Act (DBA) Insurance Coverage: DBA coverage is required for work performed on this project by all contractors and subcontractors. No other insurance can serve as a substitute.

Defense Base Act (DBA) insurance is commercially available from carriers and self-insured employers authorized by the Department of Labor (DOL). The DOL table of authorized carriers and self-insured employers is available at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Refer to 52.000-4133 Workers Compensation Insurance (Defense Base Act) – Countries with Waivers (October 2013) for more DBA Insurance and how to obtain DBA Insurance.

Proof of DBA insurance MUST be received by the Contracting Officer prior to start of work, or issuance of the notice to proceed (NTP)

Responsible for providing DBA insurance certificates within 14 calendar days of the date of award.

Contractors are finding the actual cost to be higher than their estimated cost; the estimate for this cost most be accurate as a request to increase cost after award may not be permissible.

FACTOR 4 SAMPLE TASK ORDER- DBA Insurance DBA insurance carriers and their respective brokers require detailed information prior to quoting and/or setting prices for DBA insurance policies. In order to ensure contractors forward DBA insurance brokers a complete and detailed application, and to avoid delays in the application process, the below information/documentation is required, but is not limited to the following:

Full Name of Insured or Company and Complete Mailing Address Telephone Number and Fax Number Contact Person Email for Contact Person Coverage Effective Date Contract or Task Order Number Clear description of operations (scope/statement of work, etc.)

Performance location(s) Estimated size of payroll (total labor cost) Description of security measures at each site, if applicable Description of medical facilities at each site, if applicable Description of evaluation plans, if applicable Description of loss (claims) information, if applicable

FACTOR 5 – PRICE

Submission Requirements:

1. Coefficient Definitions Contractor’s coefficients shall contain all costs in addition to those contained in the Unit Price Book (UPB). The Unit Price Book is part of the awarded contract and will be used by the Government to determine maximum prices for negotiations and awards of Task Orders see Section 01 11 00.

Coefficients are a numerical factor that represents costs (indirect and direct costs) not included in the UPB. The Contractor's coefficients shall contain all Contractors’ costs inclusive of profit, all overhead (to include home office and field overhead), cost escalation, labor burden, insurance, adjustments to listed prices, general and administrative expenses, subcontractor mark-up, mobilization and demobilization, and all other costs, including but not limited to, compliance with environmental laws, permits, preparation of reports, correspondence and documentation required by law or the contract specifications, tax laws, protection and/or moving of government property and engineering services. (Engineering services include those services that are incidental to construction, and completing submittals for construction work.) The coefficients shall also include costs necessary to interface with Government representatives, and coordination with occupants and other contractors when required. For more information see Section 01 11 00 Administrative Requirements.

2. Coefficient Categories The Pricing Schedule is broken into three categories: Books Ordered Most Often; Books Ordered Often; and Books Ordered Less Often.

a. Books Ordered Most Often Offerors shall propose a Coefficient for each book under the category “Books Ordered” Most Often. A weight factor of 8 shall be used for proposal evaluation.

b. Books Ordered Often Only one Coefficient shall be proposed for the category of “Books Ordered Often”. The weight factor is based on an average of 6, which shall be used for proposal evaluation.

c. Books Ordered Less Often Only one Coefficient shall be proposed for the category of “Books Ordered Less Often”. The weight factor is based on an average of 2, which shall be used for proposal evaluation.

The coefficients are proposed by Offerors as a numerical factor as an increase, (e.g., 1.10) or decrease (e.g., 0.95) to the UPB. Coefficients proposes on the Pricing Schedule are accepted upon award and shall be applied to prices in the correlating Unit Price Book when ordering Task Orders under this contract on a non-competitive basis.

3. Non Pre-Priced Coefficient (NPP) The Non Pre-Priced Coefficient shall be applied to items that are not included in the UPB. The Offeror shall provide a coefficient for NPP items. The coefficient shall constitute a composite rate which includes the Offeror’s cost other than bare cost and including all overhead and profit for NPP items which may be encountered during the performance of this contract. This rate includes all items associated with performing the NPP tasks other than bare cost.

4. Validity of Coefficients Each set of coefficients for the base period and each of the four (4) option periods shall be valid and remain in full force for a minimum of 1 year, even if an option period is exercised prior to the 1 year period.

5. Completing Section 00 41 00 Offerors shall submit a completed Section 00 41 00 Pricing Schedule as part of the Price Proposal Package. In addition to the completed Section 00 41 00 Pricing Schedule, Offerors shall complete the Electronic Pricing Schedule which is part of this solicitation located on the internet solicitation site. The Electronic Pricing Schedule is in EXCEL format. Offerors shall enter proposed values in the appropriate labeled columns and return a completed ‘Hard Copy’ Section 00 41 00 and an ‘Electronic Copy’ on an Offeror provided CD.

a. In order to be considered acceptable, proposals shall contain coefficients for all of the pricing schedule line item coefficients for the base period and all option periods.

b. Failure to submit Section 00 41 00 and failure to complete all Line Items on Section 00 41 00, including the base year and all options years; and failure to complete the Electronic Pricing Schedule, including all base and option years; may result in the Offeror’s proposal package being rejected by the Government after initial evaluation without further consideration.

d. In the event of a conflict between Section 00 41 00 Pricing Schedule and the CD containing the completed EXCEL Electronic Pricing Schedule, Section 00 41 00 Pricing Schedule hard copy shall prevail.

6. Column Definitions of Section 00 41 00 Category 1 shall contain proposed coefficients for each book; Category 2 shall require only one proposed coefficient for all the books listed; and Category 3 shall require only one proposed coefficient for all the books listed.

The following is offered as definitions of columns as numbered on Row 4 for Section 00 41 00 Pricing Schedule and Electronic Pricing Schedule:

The first column is a ‘Line Item Number’ that is used by the Government for administrative tracking and ordering.

The second column is the ‘Book Number’ that refers to the associated construction discipline book in the Unit Price Book (UPB).

The third column is a short ‘Description’ of the construction discipline book.

The fourth column is the proposed “Coefficient” and shall be used for evaluation purposes and it is the maximum price used to administer this contract, for more information of Coefficients, see Section 01 11 00.

The fifth column is the Government assigned Weight Factor. These Weight Factors range from two (2) least often used to eight (8) most often used.

The sixth column is the ‘Line Item Weight’’ which is a product derived by multiplying the proposed ‘Coefficient’ by the ‘Weight Factor’ and shall be used for evaluation purposes.

The ‘Bottom Line Sum’ is the sum of all ‘Line Item Weights’ and shall be used for evaluation purposes.

The Total ‘Bottom Line Sum’ is the sum of the ‘Bottom Line Sum’ for the Base Period and all options and is used as the basis for award in addition to consideration of the Coefficients, Line Item Weights, and Bottom Line Sums, see FACTOR 4 – PRICE, Evaluation Criteria.

7. Mathematical Format Proposed coefficients shall be carried no further than two (2) decimal places. The rate shall constitute a composite rate which includes the contractors cost including all overhead and profit which may be encountered during the performance of this contract.

8. Contract Administration Coefficients The proposed coefficients on Section 00 41 00 used for evaluation purposes located in the fourth column shall be the coefficient used for Contract Administration for Task Orders, see Section 01 11 00 Summary of Work.

9. Currency The Unit Price Book is based on Euro amounts. The Government will make all Task Order awards and all payments for the entire life of the base contract and all exercised options in Euros.

Pricing Schedule

Pricing Schedule

Pricing Schedule

Pricing Schedule

Unit Price Book

FACTOR 5 – PRICE

Evaluation Criteria:

An evaluation will be performed on the proposed Coefficients for the base period and all option periods. The evaluation will not be assigned an adjectival rating, yet it will be evaluated for completeness and reasonableness as follows:

1. Completeness - To be complete, the Offeror shall provide coefficients for all base and all option line items. The Government will assess the extent to which the proposed coefficients comply with the content and format requirements set forth in this solicitation.

2. Reasonableness - The Offeror's proposal is evaluated through price analysis techniques as described in FAR Subpart 15.404-1 (b). For Price to be reasonable, it will represent a Price that provides best value to the Government when consideration is given to prices in the market (market conditions may be evidenced by other competitive proposals). The Offeror's proposed coefficients will be evaluated to determine if any are unreasonably high or low in comparison to each other and to the Independent Government Estimate.

3. Basis for award for price is based on the ‘Total Bottom Line Sum’ which is the sum of the ‘Bottom Line Sum’ for the Base Period and all Option Periods (including the option period for FAR CLAUSE 52.217-8, Option to Extend Services). If any inconsistencies exist, whether real or apparent, between the proposed performance and proposed coefficients (price), these inconsistencies shall be clearly explained in the Price Proposal. For example, if unique and innovative approaches or conditions are the basis for an unbalanced and/or inconsistently priced proposal, the nature of these approaches and their impact on price shall be completely documented.

4. Line Item Weight. The ‘Line Item Weight’ is used as part of the evaluation of price offers but is not used in the administration of the contract. The ‘Line Item Weight’ is the product of the proposed Coefficient multiplied by the Weight Factor. The ‘Line Item Weight’ for “Books Ordered Often” and “Books Ordered Least Often” is the product of the number of books (11) multiplied by proposed Coefficient multiplied by the Weight Factor.

Formula (Books Ordered Most Often):

Coefficient x Weight Factor = Line Item Weight Numerical Example:

1.45 x 8 = 11.6 Line Item Weight

Formula (Books Ordered Often):

Number of Books x Coefficient x Weight Factor = Line Item Weight Numerical Example:

11 x 1.45 x 6 = 95.7 Line Item Weight

Formula (Books Ordered Least Often):

Number of Books x Coefficient x Weight Factor = Line Item Weight Numerical Example:

11 x 1.45 x 2 = 31.9 Line Item Weight

(This is only an Example and is not intended for a suggested pricing coefficient)

5. Determination of the Bottom Line Sum. The ‘Bottom Line Sum’ is used for evaluation of price offers in addition to the ‘Line Item Weight’. The ‘Bottom Line Sum’ is the sum of all Line Item Weights located in Column Six. Basis for award is based on the ‘Total Bottom Line Sum’.

6. In order to be considered acceptable, proposals shall contain coefficients for all of the pricing schedule pre-priced line…