Request_for_Information_RFQ_15-T-0012_Israel_Vehicle_Lease.pdf

RFIs RFQ 15-T-0012 Leased Vehicle Support – Israel

15 October 2015

PROPOSAL DUE DATE IS EXTENDED TO 28 OCTOBER 2015, 1500 hrs Central European Time (CET)

1. The contract specifies 1.4 TSI engine. As this engine is only available on Audi/VW/Skoda models. Would the Government consider amending the requirement to increase the pool of vehicles allowed on the bid?

Response: Performance Work Statement (PWS) has been revised to indicate 1.4 TSI to 2.0 liter engine that will meet a minimum fuel efficiency requirement of 25 miles per gallon. Refer to PWS Section 3.

2. The contract requires unlimited mileage. The maximum standard available in Israel is 35,000. Any number above would require a custom adjustment to the contract, which would increase cost.

Would the Government agree to limit the mileage at 35,000 km per year?

Response: No, the Government cannot agree to limit our mileage.

3. For insurance purposes, would the Government provide information regarding the drivers?

Mainly: are all drivers over the age of 24? Do all drivers have a driver’s license for over 2 years?

Response: Yes, all drivers are over the age of 24, and all drivers have had a drivers license for more than two years.

4. Israel has three areas A B C and general Israel. Would the vehicles drive to all areas included the Palestinians authorities?

Response: The vehicles will drive to all areas of Israel, they will not drive through any Palestinian authorities.

5. The required mileages for this solicitations is unlimited, do you have an approximate ranges of monthly mileage.

Response: Yes, the average monthly range is approximately 2500‐4000 kilometers/month.

6. The contract delivery date is December 1, 2015 since all new vehicles (2016) in Israel would arrive on December 1, 2015, would the army accept a delivery of intern vehicles for the month of December till the new imported vehicles arrive?

Response: The PWS states that the contractor shall provide vehicles that have a manufacturer date of no more than one (1) year older than the date the contract is awarded. EXAMPLE: Award date is December 2015 – contractor can provide 2014 models or newer with no more than 6500 miles or 10,000 KM.

7. Does the US government, Us Army have an exemption of VAT with the state of Israel?

If not can you please forward the information how to obtain the credit from DOD of the

VAT.

Response: The Government is not responsible for any VAT reimbursement to the contractor. For more information, please refer to the VAT point of sale exemption procedures incorporated into the solicitation. Additionally, the Certificate of Value Added Tax Exemption shall be provided as an attachment to the solicitation.

8. Is the number of vehicles set to be 18?

Response: No, the initial quantity is 18 vehicles, but the U.S. Government reserves the right to increase or decrease quantities based on mission requirements. The U.S. Government shall notify the contractor 30 days in advance of any quantity changes.

9. Does the government pay for the vehicles regardless of the number of days being used at the set period?

Response: Yes, we will pay for all of the vehicles that we use in no less than one month increments.

10. The government requested 1.4 liter TSI engine.

Response: Refer to the Question 1 response.

11. How long the drivers are licensed for?

Response: Refer to Question 3 response.

12. How does it take for the contractor to get paid from the US Army? What is the form of payment?

Response: The contractor will be paid via “Direct Deposit” (banking information requested upon award) and payments will be made in accordance with the “Prompt Payment Act”. Payments will be made is US Dollars.

For additional information on the Prompt Payment Act see below.

https://www.fiscal.treasury.gov/fsservices/gov/pmt/promptPayment/payments.htm

13. Will contractor be available to complete the following?

a. Switch out of vehicles at vendors request (typical reasons include, manufactures safety recall, sale of vehicle, service maintenance schedules, etc…)?

b. Make vehicles available upon request for service inspections (Allow vendor reps to inspect vehicles for routine maintenance needs – mileage, brakes, tires, fluids, etc.)

Response: A US Government representative will conduct joint inventories/inspections with the contractor in accordance with the Performance Work Statement (PWS).

14. How will vehicle damages be covered?

a. The full coverage insurance and CDW requirement (Page 7 of 51 Item 5.j) appears to be in conflict with page 47 of 51 item # 9. Is vendor expected to provide rates with full damage protection included or is government responsible for all damage claims?

b. FAR 52.228-8 is referenced. Should FAR 52-228-8 (liability and insurance leased motor vehicle) be removed as these are rentals not leases and it is assumed the contractor is requesting rates with Full CDW included?

Response: Interested vendors should include full coverage insurance in proposed monthly pricing. Item number (9) of the Performance Work Statement (PWS) indicates government liability associated with leased vehicles.

15. Item 12 Page 49 of 51: Are there current reporting requirements or can format of reporting be determined post award?

Response: The reporting format is the requiring activities responsibility (US GOVERNMENT), and is used to document the Contractor’s performance in accordance with the Performance Objectives of the Performance Work Statement (PWS).

16. Item 15 Page 49 of 51 Toll Charges: It is not typical to ask a vendor to assume all risk for toll charges incurred while a vehicle is in rented status. Is it contractor’s expectation for the vendor to pay all incurred tolls accumulated while contractor’s employees drive the vehicles?

Response: As indicated in the Performance Work Statement (PWS) Item 15 it is the responsibility of the requiring activity (US Government) to pay all toll charges while vehicles are in use of the US Government.

17. How will rates be determined if a vehicle is not rented for a full 30 day period (month).

Would contractor prefer vendor to prorate the charges - daily rate is monthly rate/30?

Response: Refer to response in Question 9.

18. Will vehicles be driven outside of the immediate Herzliya region? If so, where are vehicles expected to be driven?

Response: Refer to Questions 4 response.

19. Please clarify the luggage requirement

Response: See revised paragraph (3), item (h) Luggage Capacity) of the Performance Work Statement (PWS) updated to read: Luggage Capacity equal to 525 liters without collapsing the rear seats;