W912GB-13-R-0004-0001_Botswana_ERC_Amendment_1.pdf

W912GB-13-R-0004

EUCOMRFPTEMPLATE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment issued to provides responses to Contractor questions submitted prior to the November 15, 2012 cut-off date and correct typographical errors identif ied in the initial solicitation. Addition of Page 1, attachment 3 Past Performance Questionnaire, and Existing Sew er Performance Data provided. The hour and date specif ied for receipt of Phase I offers remains December 03, 2012. See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Nov-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912GB-13-R-0004

X 9B. DATED (SEE ITEM 11)

01-Nov-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Nov-2012

CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

W912GB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

RESPONSES TO CONTRACTOR QUESTIONS

Q1. Please confirm if this RFP is a two step proposal process (Phase 1 and then Phase 2 Submissions) or is a one step process.

R1. It is confirmed the Government will utilize a two-phase source selection process to evaluate contractors for award.

Q2. If this is a two step procurement process, please confirm that Phase 1 submittal requirements are only Experience and Past Performance.

R2. Phase 1 submittal requirements are only Experience and Past Performance. Phase 2 submittals will be qualification of two (2) key personnel, organizational management approach, and price.

Q3. For Experience and Past Performance, if we have experience on the continent of Africa but not specifically Botswana, will that be scored less?

R3. Projects demonstrating experience performing work in Botswana will be considered more relevant. However, experience on the continent of Africa may also be considered relevant although to a lesser degree.

Q4. SF 1442 indicates that due date is 3 Dec 2012; while Section 00100 indicates that the due date is 30 Nov 2012.

R4. The due date for Phase I submission is 3 Dec 2012. Information corrected via current amendment

Q5. SF 1442 indicates that the Project duration is 360 days from NTP, Section 00100 and the Bid Schedule indicates 240 days from NTP.

R5. The project duration is revised to reflect 365 calendar days. SF 1442 and bid schedule is corrected via current amendment.

Q6. As we are located in CONUS, is it acceptable to email in our proposal prior to the closing date and time and follow up with the hardcopies via Fed Ex after the closing date.

R6. Proposal format and delivery location will be revised via current amendment to allow email submissions for Phase 1 only. Phase 1 submission may be emailed to frank.j.johnson@usace.army.mil and wendy.d.fields@usace.army.mil. Email submissions will NOT be accepted for Phase 2.

Q7. Attachment 2 Experience line 1 indicates Croatia, assume that is a typo, please confirm.

R7. Confirmed typo error corrected via current amendment.

Q8. Phase 1 Submission: Technical Proposal. How much design do you want included in this proposal?

mailto:frank.j.johnson@usace.army.mil mailto:wendy.d.fields@usace.army.mil

R8. The Offeror should submit enough information within the confines of page limitations (If Applicable) to demonstrate capability and experience as specified in the solicitation.

Q9. Could you please clarify your terminology re “contractor, subcontractor, key subcontractor” etc and which category a Consultant falls under for a JV. (Referring to Attachment 2 – Experience Information Sheet)

R9. If the consultant is a legal member of the JV via a legally binding JV agreement, that consultant is considered part of the JV, and relevant experience and/or past performance of that consultant will be considered as the experience and/or past performance of the JV.

Q10. It is mentioned in section 00010, Instructions to offerors that the 1st page of attachment #3 (Past Performance Questionnaire) is required to be filled by offerors and the remaining pages were to be filled by the client. However, the attachment #3 in the RFP package seems incomplete (does not have the past performance information page).

R10. Missing 1st page of attachment #3 is now included (attached) via current amendment.

Q11. What documentation do you want us to submit for our Architects, Civil Engineer, Electrical Engineer, etc, etc?

R.11 See Response R.8

Q12. Please confirm the Percentage of Retainage. (Currently at 20%). Is there a limit to the amount of Retainage that will be with held?

R12. Confirmed. The Government will withhold 20% of all progress payments until the Government has withheld 10% of the total contract value as a security withholding. This security withholding is in lieu of requiring a construction bond, bank letter of guarantee, or irrevocable letter of credit. After the Government has withheld 10% of the contract value, the Government will no longer withhold funds from progress payments, however, the Government reserves the right to retain up to 10% for quality or other issues in addition to the security withholding. Offerors may also have the following options: 1. Provide a Bank Letter of Guarantee (BLG) for 10% of the total contract value with 7 days of contract award, 2. Provide Performance and Payment Bonds, 3. Provide a Cashier’s Check for 10% of the total contract value with 7 days of contract award, or, 4. Provide an Irrevocable letter of Credit 10% of the total contract value.

Q13. Please stipulate the type of Face Bricks that are required in the buildings.

R13. The base bid includes standard bricks with painted plaster finish. The option includes “baked brick” which does not require any finish work.

Q14. Please supply the existing Sewer Pump Performance data.

R14. Existing Sewer Pump Performance Data provided (attached) via current amendment.

The following have been modified:

BID SCHEDULE

BID SCHEDULE

Request for Proposal (RFP)

ARAF-EN-ERC-12-01

FY12 ERC Botswana

The Offeror shall bid on all base bid and option items. Provide completion of all design and construction of award items from the Notice to Proceed as described in the contract FAR Clause 52.211-10 “ COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK” according to the following schedule. The total period of performance is 365 calendar days, including base bid and options, if awarded, from the issuance of the NTP. The contractor shall have the project fully functional and available for normal, regular use no later than the end date of the period of performance.

See FAR Clause 52.211-12 for Liquidated Damages. Liquidated damages apply to any completion date specified in the contract or Bid Schedule including interim completion dates for individual facilities. The liquidated damages rate is $600.00 per day.

Base Bid Period of Performance: The base period of performance is 365 calendar days from issuance of the notice to proceed (NTP). The contractor shall have the project fully functional and available for normal, regular use no later than the end date of the period of performance.

Award of Options and Period of Performance: The Government reserves the right to award any or all options up to 60 calendar days following issuance of NTP for the base bid work. If an option is exercised, the they must be completed within the base period of performance of 365 calendar days.

This project is a Design-Build and the contractor shall be required to prepare a detailed design as well as provide for construction of the project.

Allowable Work Hours: The allowable working hours are from 0800-1630, Monday through Friday. Work on holidays and outside of these hours shall not be performed without prior approval from the Contracting Officer.

Office hours for coordination with Government representatives are from 0730-1600 hours, except U.S. holidays.

Prices: All prices are to be proposed in U.S. Dollars.

BASE ITEMS: The base items include all labor, transportation, equipment, materials, and any other services necessary for Fy12 Exercise Related Construction at Thebephatshwa Airbase, Molepole, Botswana as described in the Statement of Work, specifications and drawings except the work described in the options below.

CLIN

Exercise Related Construction, Thebephatshwa Airbase, Molepole, Botswana (NEW WORK)

0001AA

All work associated with construction of the administration, instructional, and latrine facilities at Thebephatshwa Airbase, Molepole, Botswana, which includes general site clearance, clearance for sewer tank access, electrical distribution, connection to base water system, septic tank, and electric heating systems for the administration and instructional buildings, as well as any other work described in the statement of work, specifications and drawings

0001AB

Defense Base Act Insurance for Sub-CLIN 0001AA above (see 52.000-4106, 52.000-4132 and 52.228-5).

BASE ITEMS TOTAL: $____________

OPTIONAL ITEMS:

Option Item 1 – Gravel Parking Area (NEW WORK)

0002AA

All work associated providing additional 6500 sm of site clearance, rough grading and gravelling surface of the designated parking site, as defined in the request for proposal. Exact locations / limits to be determined in final design.

0002AB

Defense Base Act Insurance for Sub-CLIN 0002AA above (see 52.000-4106, 52.000-4132 and 52.228-5).

Option Item 2 - 420 m of perimeter fencing (NEW WORK)

0003AA

All work associated providing 420 m of perimeter fencing as indicated on the designated site, as defined in the request for proposal. Work will include 1 vehicle gate, 4 concrete bollards, clearing & grubbing 6m on each side of the fenceline, and surface improvement (ditches / culverts) as necessary.

0003AB

Defense Base Act Insurance for Sub-CLIN 0003AA above (see 52.000-4106, 52.000-4132 and 52.228-5).

Option Item 3 – Brick Façade for Administration and Instructional Buildings (NEW WORK)

0004AA

All work associated with providing a brick façade, which matches existing facilities at TAB, for the Administration, Instructional, and Latrine facilities.

0004AB

Defense Base Act Insurance for Sub-CLIN 0004AA above (see 52.000-4106, 52.000-4132 and 52.228-5).

Option Item 4 – Interior Partition Walls & Interior Doors (NEW WORK)

0005AA

All work associated with providing interior walls and doors for the Administration and Instructional facilities.

0005AB

Defense Base Act Insurance for Sub-CLIN 0005AA above (see 52.000-4106, 52.000-4132 and 52.228-5).

Option Item 5 – 2000KvA Transformer (NEW WORK)

0006AA

All work associated with providing a permanent 2000KvA transformer and associated switchgear, and concrete pad.

0006AB

Defense Base Act Insurance for Sub-CLIN 0006AA above (see 52.000-4106, Option Item 6 – Permanent connection to base sewer system (NEW WORK)

0007AA

All work associated with providing a permanent sanitary sewer connection from the project site to the base system. Work includes a pumping station, all related piping, excavation and backfill. The nearest sewage lift station is 700m from the project site.

0007AB

Defense Base Act Insurance for Sub-CLIN 0007AA above (see 52.000-4106, Option Item 7 – Split System Air Conditioning for the Administration and Instructional Facilities (NEW WORK)

0008AA

All work associated with providing split system air conditioning for the Administration and Instructional Facilities. This option will delete the electric heating systems in the base bid.

0008AB

Defense Base Act Insurance for Sub-CLIN 0008AA above (see 52.000-4106, OPTION ITEMS TOTAL: $____________

TOTAL PRICE – ALL BASE AND OPTION ITEMS: $____________

The following have been modified:

OFFEROR'S INFORMATION

The offeror shall propose on all base and optional items. Provide completion of all construction of base bid and selected option(s) as described in the contract clause 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK. Project duration is 365 calendar days from issuance of Notice to Proceed (NTP) to include any exercised options The Government reserves the right after award of base bid to award any of the contract options, not later than 60 calendar days after issuance of NTP. Liquidated damages apply to any completion date specified the contract or Bid Schedule. See 52.211-12 for liquidated damages.

The bid items include all labor, materials, equipment, transportation and services necessary to complete the construction of the work identified in the attached Scopes of Work, drawings and specifications. It also includes preparation of all documents, submittals, schedule, inspections and technical requirements and compliance with all technical, quality control, administrative and safety requirements as required in the Plans, Specifications, Statement of Work (SOW).

Any proposals accepted by the Government shall become a part of the contract to the extent it does not conflict with the solicitation/contract or provides a betterment. Phase I submittals are due no later than 03 December 2012 at 4:00 PM Central European Summer Time (CEST) unless the date and time are extended by an amendment. Contractors that are asked to submit proposals for Phase II will be provided a due date and time for those proposals.

TABLE OF CONTENTS

Statement of Work

GENERAL REQUIREMENTS:

1 GENERAL REQUIREMENTS

2 CIVIL DESIGN

3 ARCHITECTURAL DESIGN

4 STRUCTURAL DESIGN

5 MECHANICAL DESIGN

6 ELECTRICAL DESIGN

7 COMMUNICATION SYSTEMS

DRAWING LIST:

A-1 General Purpose Admin Facility A-2 General Purpose Instruction Facility A-3 Latrine and Shower Building C-1 Overall Conceptual Plan C-2 Base Bid Conceptual Plan C-3 Base Bid + Options Conceptual Plan O-0 Fence Detail WO Top O-1 Gate Detail

ATTACHMENTS:

Attachment 1 – Experience Overview Sheet (1 page) Attachment 2 – Experience Information Sheet (2 pages) Attachment 3 – USACE Past Performance Questionnaire (3 pages) Attachment A – Resume Form (2 pages) Attachment B – Letter of Commitment for Key Personnel (1 page) Attachment C – Letter of Commitment for Design Firm (1 page)

Attachment D- Price Reasonableness (Unlimited)

PROPOSAL SUBMITTAL REQUIREMENTS

In Phase I of the Phase 2 design-build selection procedure, interested firms or joint venture entities (referred to as “offerors”) submit certain specified performance capability proposals, demonstrating their capability to successfully execute the design-build construction contract resulting from this solicitation. The Government will evaluate the performance capability proposals in accordance with the criteria described herein and will short-list no more than five (5) of the Phase I offerors to compete for the design-build contract in Phase II.

In Phase II, the short-listed offerors will submit proposals in accordance with the solicitation.

BASIC PROPOSAL SUBMISSION REQUIREMENTS Phase I

1. The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the Offeror. The Phase I proposal shall meet the following basic requirements:

a. The proposal shall be submitted in English, typed, and easy to read.

a. The proposal shall be organized and concise. Each factor shall be described in a separate tabbed section.

b. The proposal shall be identified by the solicitation number, name, address, and telephone number of the prime Offeror on the cover.

c. The proposal shall contain a table of contents and include at the bottom left side of each page the page number.

d. Offerors shall verify that the information for all forms submitted is current, correct, and complete including name(s) of the point(s) of contact (POCs), email address(es), and telephone number(s).

e. Offerors shall submit a CD copy of the proposal.

f. Proposals shall completely and adequately address the requirements of this solicitation. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, etc., are not necessary.

g. Contractors are cautioned against submitting conditional proposals.

h. Failing to submit attachments or failing to complete the proposal properly may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if instructions are not understood.

BASIC PROPOSAL SUBMISSION REQUIREMENTS Phase II

2. The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the Offeror. The proposal shall meet the following basic requirements:

a. The proposal shall be submitted in English, typed, and easy to read.

b. The proposal shall be organized, concise, and submitted in two (2) volumes. Volumes shall be clearly identified and tabbed. Each factor shall be described in a separate tabbed section.

c. Each volume shall be contained within a separate binder.

d. Each volume shall be identified by the solicitation number, volume number, and name, address, and telephone number of the prime Offeror on the cover.

e. Each volume shall contain a table of contents and include at the bottom left side of each page the volume and page number.

f. Volume I: Offerors shall verify that the information for all forms submitted is current, correct, and complete including name(s) of the point(s) of contact (POCs), email address(es), and telephone number(s).

g. Volume II: The pricing schedule shall be completed in full, including all options, if any.

h. Volume II: Offerors shall submit a signed Offer, Standard Form (SF) 1442 for this solicitation, including verification of all amendments received.

i. Offerors shall submit a CD copy of each volume, to include an electronic copy of the price schedule.

j. Proposals shall completely and adequately address the requirements of this solicitation. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, etc., are not necessary.

k. Contractors are cautioned against submitting conditional proposals.

l. Failing to submit attachments or failing to complete the proposal properly may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if instructions are not understood.

Proposal Expenses and Pre-Contract Costs: The request for proposal (RFP) solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation.

3. Joint Ventures

An Offeror that is part of a joint venture must submit a legally binding joint venture agreement. The Government will not evaluate the capability of any Offerors that are not included in the joint venture agreement. Joint ventures must include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive of each entity identified. Additionally, the joint venture agreement must be translated into English, if the original agreement is in a language other than English.

Joint ventures shall submit the following documentation:

a. A copy of their joint venture agreement in English.

b. A detailed statement outlining the following in terms of percentages, where appropriate:

i. The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

ii. The management approach of the joint venture in terms of who will conduct, direct, supervise, and control the project, have custody and control of the assets of the joint venture, and perform the duties necessary to complete the work.

iii. The structure of the joint venture and decision-ranking responsibilities of the joint venture parties in terms of who will control the manner and method of performance of the work.

iv. The bonding responsibilities of the joint venture parties.

v. Identification of the key personnel having authority to legally bind the joint venture to subcontracts and state who will provide or contract for the labor and materials for the joint venture.

vi. Identification of party maintaining the joint venture bank accounts for the payment of all expenses and the deposits of all receipts, keeping the books and records, and paying applicable taxes for the joint venture.

vii. Identification of party furnishing the facilities, such as office supplies and telephone service.

viii. Identification of party having overall control of the joint venture.

If one (1) of the joint venture parties possesses relevant experience and / or past performance, the experience and / or past performance of that firm will be considered as the experience and / or past performance of the joint venture.

A complete and legally binding document with all the information required under this section, entitled “Joint Ventures,” shall be included in the Offeror’s Volume I, Technical Proposal, submission (Phase II only)

** All members of the joint venture shall sign the SF 1442 **

4. Key Subcontractors

If an Offeror wishes to be credited with the experience of a key subcontractor or supplier (e.g. a firm that is not the prime contractor part of the joint venture), a letter of commitment signed by the key subcontractor and the prime contractor shall be submitted. The commitment letter shall be submitted even if the firm is in some way related to a joint venture partner (e.g. the key subcontractor is subsidiary of a joint venture partner, or a subsidiary of a firm to which the joint venture partner is also a subsidiary). If a letter of commitment is not submitted, the experience will not be considered. Letter(s) of commitment shall be included in the Offeror’s Volume I, Technical Proposal, submission.

5. Proposal Format and Delivery Location

Proposals shall be submitted in the following format:

Proposal Package Original Copies CD

Phase I 1 2 1 Factor One (1) – Experience Factor Two (2) – Past Performance

Phase II Volume I – Technical Proposal 1 2 1 Factor One (1) – Qualifications of two (2) Key Personnel

Factor Two (2) – Organizational Management Approach

This volume shall also include the following:

Letter(s) of Commitment for Key Subcontractors Joint Venture Agreement (if applicable)

Volume II – Price / Administrative Proposal 1 1 Factor Three (3) – Price

This volume shall include the information as detailed in “PROPOSAL FORMAT FOR VOLUME II,” below.

Phase 1 submission may be emailed to frank.j.johnson@usace.army.mil and wendy.d.fields@usace.army.mil. Email submissions will NOT be accepted for Phase 2.

Volume I, Technical Proposal, and Volume II, Price / Administrative Proposal, submissions shall be received at the following address by the date and time indicated on the SF 1442, or as amended. No facsimiles or e-mail submissions of Volume I or Volume II, with the exception of Attachment Three (3), Past Performance Questionnaires, are permitted:

mailto:frank.j.johnson@usace.army.mil mailto:wendy.d.fields@usace.army.mil

U.S. Army Corps of Engineers Europe District Contracting Division (CENAU-CT) Attn: Frank Johnson, Contract Specialist & Abraham Curry, Contracting Officer 7th Floor, Room A717 Konrad-Adenauer Ring 39 65187 Wiesbaden Germany

Proposal Receipt Confirmation Points of Contact:

E-mail: Frank.J.Johnson@usace.army.mil Telephone: +49(0)611-9744-2626 Fax: +49(0)611-9744-2618

E-mail: abraham.curry@usace.army.mil Telephone: +49(0)611-9744-2660 Fax: +49(0)611-9744-2618

PROPOSAL FORMAT FOR VOLUME I

When the word “Offeror” is encountered throughout Section 00100, it is intended to mean a company seeking to do business with the Government that submits a proposal in response to this solicitation. When the word “Government” is encountered throughout Section 00100, it is intended to mean the U.S. Army Corps of Engineers.

PHASE I:

FACTOR ONE (1) – EXPERIENCE

Submission Requirements:

For Factor One (1) – Experience, Offerors shall submit two (2) attachments, Attachment One (1) and Attachment Two (2), detailing previous work experience (projects) meeting the requirements of this solicitation.

1. Information for completing Attachment One (1) and Attachment Two (2):

a. Offerors shall complete an Experience Overview Sheet, Attachment One (1), with a total listing not to exceed (NTE) three (3) projects, that best represent the Offeror’s experience performing work as required in this solicitation. If more than three (3) projects are submitted, only the first three (3) projects will be evaluated.

b. Offerors must submit an Experience Information Sheets, Attachment Two (2), for each project listed on the Experience Overview Sheet, Attachment One (1). Projects provided should be construction projects performed by the Offeror within the last five (5) years (either completed or more than 50% complete). All Experience Information Sheets must be filled out completely. The information provided on the Experience Information Sheets will be used to evaluate the relevancy of each Offeror’s experience. Offerors are responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy. The project description must include the type of construction used (i.e. CMU block, pre-engineered steel, concrete panel, etc.). You are encouraged to provide additional descriptive, narrative information on projects (not only project lists or titles) in addition to the Experience Information Sheet, but any additional information must pertain specifically to the Offeror’s mailto:Frank.J.Johnson@usace.army.mil mailto:abraham.curry@usace.army.mil three (3) projects.narrative information on projects (not only project lists or titles) in addition to the Experience Information Sheet, but any additional information must pertain specifically to the Offeror’s three (3) projects.

c. An English speaking point of contact must be provided for each project submitted. Please include the name, email, phone number(s) and fax number(s) for each point of contact. The Government may contact point(s) of contact to verify project information on the Experience Information Sheets.

2. Projects should demonstrate experience performing work in Botswana; be between $100,000 and

$1,000,000; completed within the past 5 years, or at least 50% complete and in the following trades:

a. Design-build experience and capabilities

b. Demonstrate experience in the following disciplines; general civil sitework, electric, water, and sanitary sewer utilities distribution; masonry construction, interior/exterior finishes, gravel parking and roadways.

c. Demonstrate experience in the installation of split system air conditioning and electric heating systems.

d. Demonstrate experience in new construction of small residential/administrative facilities.

FACTOR TWO (2) - PAST PERFORMANCE

Submission Requirements:

The Offeror must submit a Past Performance Questionnaire (PPQ), Attachment Three (3), for each of the three (3) projects that are submitted for evaluation under Factor One (1), Experience. The completed Attachment Three (3) shall be included in the Offeror’s proposal under Factor Two (2), Past Performance. Offerors should follow-up with project owner points of contact / clients to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Frank Johnson, via e-mail at Frank.J.Johnson@usace.army.mil, prior to proposal closing date and time. If the Offeror is unable to obtain a completed questionnaire from a client before the proposal closing date and time, the Offeror should complete and submit with the proposal the first page of Attachment Three (3), Blocks One (1) through Six (6), which will provide contract and client information for the respective project(s). Please ensure correct client telephone number(s) and email address(es) are provided.

Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs.

However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

The project owner points of contact / clients shall have first-hand knowledge and information on the Offerer’s past performance in connection with the projects submitted in response to this solicitation. The points of contact provided cannot be affiliated with the Offeror in any manner. The points of contact must be independent and must be willing and available to answer questions. The Offeror must identify English speaking points of contact, but if not possible, must identify the language that the points of contact speak and should ensure that the points of contact are aware they may be contacted to verify information. The points of contact must be willing and available to answer questions.

Offerors may provide a completed Department of Defense, DD 2626, Final Construction Performance Evaluation, in lieu of Attachment Three (3). The DD 2626 shall be signed by all designated authorities for consideration for evaluation.

Offerors are encouraged to provide information that may aid in the evaluation of its successful past performance, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition for projects of similar size, scope, and complexity.

mailto:Frank.J.Johnson@usace.army.mil

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE / DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company / subsidiary / affiliate) identified in the Offeror's proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

PHASE II:

FACTOR 1: QUALIFICATION OF TWO (2) KEY PERSONNEL

Submission Requirements:

Provide resume for the Project Manager (PM) and Designer(s) of Record. Include key personnel, whether employed by the prime or by a design subcontractor. For each person provide a brief resume, using the Key Personnel Resume forms (Attachment A) at the end of this section. The PM should be responsible for the design and construction of the project indicated in the solicitation. The Designer(s) of Record, must be able to certify designs under Botswana Law.

Provide unequivocal letters of commitment from all proposed key personnel not currently employed by the Offeror, or subcontractors that make up team for this project if a team is used. Use form letter (Attachment B) provided as a part of the solictation.

Factor 2: ORGANIZATIONAL MANAGEMENT APPROACH

Describe team members, resources and how their resources will be utilized, their roles and responsibilities and any contractual arrangements that have been established. Clearly describe any teaming or joint venture arrangements, including a clear description of each firm’s roles and responsibilities on the project. Describe any previous teaming experience between current team members. The Offeror shall document unequivocal teaming arrangements with its design firms(s) (Attachment C).

Provide a general description of the work the Offeror will self-perform to be compliant with the requirements of Federal Acquisition Regulation (FAR) clause 52.236-1, Performance of Work by Contractor.

Describe interactions within the team and with the Corps of Engineers during the design. Discuss the role and interaction of the design team with the construction team during design and construction.Provide information on how your design-build team will manage co-location of design and construction team members manage Government comments, the design team’s involvement throughout construction, and how sub-contractors will be integrated into design and construction. Discuss how the configuration management system will track and control design evolution and changes during design for quality control and to facilitate quicker Government reviews. Describe the role of the construction team members during design. Describe the role and interaction of the design team with the construction team during construction, addressing, as a minimum, maintaining configuration management of the design during construction, including control and approval of revisions to the accepted design; requests for information; shop drawing and submittal reviews and approvals; progress meetings; site visits, if any; contract completion, closeout, as-built and completion documentation.

A copy of the teaming or joint venture agreement(s) may be appended to the plan (not included in the page limitation). A maximum of 10 pages may be submitted. Any pages exceeding the 10 page limitation will not be considered as part of the proposal. The proposal shall be submitted on standard sized paper, 8 ½ x 11” or A4, with a minimum of an 11-point font type.

PROPOSAL FORMAT FOR VOLUME II

FACTOR THREE (3) – PRICE

Information to be provided in Volume II:

1. Offerors shall submit a completed Price Schedule, located in Section 00010 and Attachment D, located in Section 00010, containing prices for each contract line item number (CLIN), to include option CLINs, if any.

2. Completed Blocks 14 through 20 of the Offer, Standard Form (SF) 1442, duly executed with an original signature by an authorized official to bind the company. If submitting as a joint venture, an authorized official from each of the firms comprising the joint venture shall sign the SF 1442.

3. Section 00600, Representations and Certifications, fully completed.

4. The name, address, telephone number(s), facsimile number(s), and e-mail address(es) of the point(s) of contact with the authority to legally bind the Offeror.

5. The name, address, DUNS, CAGE, and Tax Identification Number (TIN) of the Offeror submitting the proposal.

Note: Offerors must be registered in System for Award Management (SAM) formerly known as the Central Contractor Registration (CCR) system prior to receiving an award. If submitting as a joint venture, the joint venture entity must be registered in SAM prior to receiving an award. (See Section 00600, CCR Instructions)

EVALUATION FACTORS FOR AWARD

The source selection process will use a two-step phase selection approach as authorized under 10 U.S.C. 2305a.

The first phase of the selection process will determine if the contractor meets the minimum qualifications outlined in the solicitation. If a contractor’s proposal is considered among the highly qualified in Phase I, they will be required to submit additional information for Phase II for evaluation.

PHASE I

1. Evaluation Factors:

The following factors will be considered in evaluating the proposals:

a. Technical Factor One (1) – Experience

b. Technical Factor Two (2) – Past Performance

The SSA will use the concensus ratings from the evaluation of the Phase 1 proposal submittals. Offerors evaluated as most qualified will be notified by the Contracting Officer to submit the Phase II Proposal Requirements.

PHASE II

1. Evaluation Factors:

In accordance with Federal Acquisition Regulation (FAR) 15.304, the following factors will be considered in evaluating the proposals:

a. Technical Factor One (1) – Qualifications of Key Personnel

b. Technical Factor Two (2) – Organizational Management Approach

c. Factor Three (3) - Price

2. Basis for Award:

Subject to the provisions contained herein, award will be made to one (1) Offeror who is deemed responsible in accordance with the FAR, conforms to the solicitation requirements and whose proposal is determined to be technically acceptable and offers the best-value tradeoff to the Government, with respect to experience, past performance and price. This source selection approach, called Best-Value Tradeoff, includes an evaluation of all factors: experience, past performance, qualifications of key personnel, organizational management approach, and price. The Government reserves the right to award to other than the lowest proposed price offeror; however, the degree of importance of price as a factor will become greater as the non-price factors of proposals approach equality. The greater the equality of non-price factors of proposals, the more important price shall become in selecting the best-value to the Government.

Unreasonably high or low proposed prices may be grounds for eliminating a proposal from the competitive range based upon an assessment that the Offeror does not understand the requirement or the Offeror has made an unreasonable proposal.

3. Relative Importance of Factors: The proposals will be evaluated based on the five (5) evaluation factors; Phase I: Factor One (1) Experience, Factor Two (2) Past Performance ; Phase II: Factor One

(1) Qualifications of Key Personnel and Factor Two (2) Organizational Management Approach and Factor Three (3) Price. All non-price factors are of equal importance and when combined are approximately equal to price.

4. Discussions:

It is the Government’s intent to award without discussions. However, in accordance with FAR 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and Offerors notified in accordance with FAR 15.503.

5. Competitive Range:

The competitive range may be limited for purposes of efficiency in accordance with FAR 15.306(c)(2).

Offerors are urged to reflect their best possible terms, to include price related elements, since less than the best potential terms / prices could result in the exclusion of the proposal from further consideration.

6. The following are definitions of commonly used terms in the evaluation process:

Significant Strength is an aspect of an Offeror’s proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Strength is an aspect of an Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Significant Weakness in a proposal is a flaw that appreciably increases the risk of unsuccessful contract performance (see FAR 15.001).

Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance (see FAR 15.001).

Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level (see FAR 15.001).

PHASE I

FACTOR ONE (1) – EXPERIENCE

Evaluation Criteria:

1. The Offeror will be evaluated on the depth and the relevancy of the experience as submitted in the proposal in accordance with the following criteria

a. Projects that demonstrate experience working in Botswana.

b. Projects with a cost of $100,000 to $1,000,000. (Offerors are allowed to use higher value contracts if there is a scope of work with a measurable performance period and measureable monetary value within the larger project. An example could be a single contract that includes separate facilities, buildings, or phased construction. Offerors shall clearly describe this project and how it related to the overall contract. (Smaller projects bundled into a larger project are not considered relevant.)

c. Projects completed within th last 5 years (preceding the date of this solicitation). Projects shall be either completed or more than 50% complete.

e. Projects that demonstrate experience in the following trades:

i. Design-build experience and capabilities

ii. Demonstrate experience in the following disciplines; general civil sitework, electric, water, and sanitary sewer utilities distribution; masonry construction, interior/exterior finishes, gravel parking and roadways.

iii. Demonstrate experience in the installation of split system air conditioning and/or electric heating systems.

iv. Demonstrate experience in new construction of residential/administrative facilities.

2. Projects demonstrating experience in multiple trades listed above will be considered more relevant than those projects demonstrating one trade.

3. If more than the maximum of three (3) projects are submitted, only the first three (3) will be evaluated.

4. An Offeror will not receive credit under this factor for the relevant experience of an individual or for key personnel experience proposed for this project. An Offeror should not submit base indefinite quantity contracts and multiple award construction contracts as projects, however, individual task orders under those contracts may be submitted as projects.

The adjectival ratings from FACTOR 1: EXPERIENCE are listed and defined below:

OUTSTANDING – Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

GOOD – Proposal meets requirements and indicates a thorough approach and understanding of the requirements.

Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

ACCEPTABLE – Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance.

Risk of unsuccessful performance is no worse than moderate.

MARGINAL – Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths.

Risk of unsuccessful performance is high.

UNACCEPTABLE – Proposal does not meet requirements and contains one or more deficiencies. Proposal is un-awardable.

FACTOR TWO (2) - PAST PERFORMANCE

1. There are two (2) aspects to the past performance evaluation. The first aspect is to evaluate the Offeror’s past performance to determine relevancy in comparison to the relevancy criteria established under Factor One (1), Experience. The second aspect is to evaluate the Offeror’s past performance to determine a confidence assessment of the Offeror’s expected performance. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future performance and have more influence on the past performance confidence assessment than past performance of lesser relevance.

2. The Offeror's past performance will be evaluated based on the performance on projects submitted under

Factor One (1), Experience, and any other past performance information obtained and deemed appropriate by the Government. Past performance shall be evaluated in accordance with the following criteria:

a. Quality: The degree to which the Offeror has complied with the contract requirements; met quality standards; was timely in regard to problem resolution without extensive customer guidance; and the shown effectiveness of his prior quality control program.

b. Schedule/Timeliness of Performance: Whether the Offeror met contract completion dates including significant milestones and where schedules were exceeded; and whether the Offeror identified valid justifications for the delays or if liquidated damages were assessed due to late delivery by the Offeror.

c. Customer Satisfaction: The degree to which end-users were satisfied with the project; whether the

Offeror was reasonable and cooperative in regard to resolving disagreements; whether the Offeror was responsive and businesslike with concern for the customer; and whether the Offeror achieved customer satisfaction.

d. Management Personnel/Labor: Whether the Offeror used effective business practices for on-site management for subcontractors, suppliers, materials, and labor force; whether and the extent to which the Offeror displayed an ability to hire and retain a qualified workforce; controlled government/ owner property when applicable; provided a workforce with the required expertise; easily assimilated and incorporated changes in requirements and priorities in response to the owner; and provided an effective overall management and control of projects and programs.

e. Cost/Financial Management: Whether the Offeror met the contract requirements by completing the project at the agreed to price and where not; the extent to which the Offeror was responsible for cost increases; whether the Offeror provided alternative methods that benefited the client; whether the Offeror submitted invoices timely with sufficient documentation to substantiate requested payment;

and whether the Offeror avoided significant unexplained variances from the original price.

f. Safety/Security: The Offeror’s prior record for maintaining an environment of safety, adherence to a safety plan, and compliance with safety requirements, including following safety regulations, housekeeping, and correcting noted deficiencies, as well as the Offeror’s prior compliance with all security requirements and personnel security requirements when applicable.

3. Additionally, in evaluating relevancy and determining a confidence assessment, past performance shall also be evaluated in accordance with the following criteria:

a. The relevance of the past performance;

b. How recent the project submitted was performed;

c. Trends in the Offeror’s performance;

d. Evaluations, letters / certificates of appreciation, commendations, and awards from clients; and

e. Positive and / or negative comments that impact evaluation of the Offeror’s past performance.

4. Letters, Certificates, Commendations, and Awards: Additional consideration may be provided for letters of appreciation and commendations provided as part of an Offeror’s proposal, especially for projects submitted in response to Factor One (1), Experience.

5. The Government reserves the right to verify statement the Offeror makes regarding its past performance to determine whether they are substantiated.

6. Unavailability of Past Performance Information: In accordance with FAR 15.305(a)(2)(iv), in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available; the Offeror may not be evaluated favorably or unfavorably on past performance.

7. Additional Past Performance Evaluation Information:

a. Negative comments received from data gathered by the Government will not necessarily result in a rating of poor performance. However, negative comments from identified sources in the areas listed above, all of which are deemed essential to the successful performance of this contract, may negatively impact the evaluation of an Offeror’s past performance.

b. The Offeror should ensure that the identified references and points of contact speak English, if possible, and are aware they may be contacted for information. Offerors are reminded that the Government reserves the right to obtain past performance information from any source available.