W912ES-18-T-0021_Solicitation_-_Pokegama_Maintenance.pdf

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Attached to: Custodial Maintenance - Pokegama Rec Area
Solicitation number: W912ES-18-T-0021
Issued by: Department of the Army Corps of Engineers Engineering District St Paul

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Solicitation W912ES-18-T-0021 for Custodial Maintenance Services at Pokegama Recreation Area.

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SEE ADDENDUM

(No Collect Calls)

W912ES18T0021 22-Dec-2017

b. TELEPHONE NUMBER

651-290-5614

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 22 Jan 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912ES9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOHN P RIEDERER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81G6773423200

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

USACE - ST. PAUL

180 5TH STREET E SUITE 700

ST. PAUL MN 55101-1678

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE B6R0NH1 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

POKEGAMA/WINNIBIGOSHISH

JEFF KLEINERT

USACE - POKEGAMA LAKE

34385 W. HWY 2

GRAND RAPIDS MN 55744-9663

TEL: 218-326-6128 FAX: 218-326-6565

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912ES18T0021

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

SECTION C

CUSTODIAL SERVICES

POKEGAMA DAM & RECREATION AREA

TABLE OF CONTENTS

PARAGRAPH

NO.

C.1 GENERAL

C.1.1 Scope of Work C.1.2 Services and Supplies C.1.3 General Description of Work C.1.4 Period of Performance C.1.5 Payment C.1.6 Orientation C.1.7 Acceptance of Work C.1.8 Suspension of Work C.1.9 Location/Site Inspections C.1.10 Quality Control C.1.11 Quality Control Reports C.1.12 Quality Control Reporting C.1.13 Employee Uniforms C.1.14 Prohibited Behavior C.1.15 Detailed Work Schedule C.1.16 Safety C.1.17 Security C.1.18 Keys C.1.19 Experience Requirement

C.2 GARBAGE COLLECTION AND DISPOSAL

C.3 LAUNDRY ROOM, SHOWERS, AND RESTROOMS CUSTODIAL

C.4 OFFICE CUSTODIAL SERVICES

C.5 FISH CLEANING HOUSE CUSTODIAL

C.6 PICNIC SHELTER CUSTODIAL SERVICES

C.7 MISCELLANEOUS

C.7.2 Protection of Government Property C.7.3 Lost and Found C.7.4 Vandalism C.7.5 Repair Needs

C.8 SITE MAINTENANCE SUMMARY

C.9 REVIEW OF SUBMITTALS REQUIRED BY CONTRACTOR

C.10 SAMPLE QUALITY CONTROL REPORT

C.11 SITE MAP

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

CUSTODIAL SERVICES – POKEGAMA DAM & RECREATION AREA

C-1. GENERAL.

C-1.1. Scope of work. The work to be performed under this contract consists of furnishing all plant, materials, equipment, supplies, labor and transportation and performing all work as required by the Statement of Work. All work materials and services not expressly called for in the Statement of Work but which are necessary for completion of the contract requirements shall be performed and furnished by the Contractor at no increase in cost to the Government. A site visit is encouraged prior to submitting a quote for this solicitation.

C-1.2. Services and supplies. The Contractor shall furnish maintenance services and supply required materials in order to maintain clean and sanitary conditions in the areas specified. The Contractor shall furnish and supply all necessary products to perform the servicing tasks listed below. The supply items to remain stocked include but are not limited to urinal deodorizers with screens, toilet paper, paper towels, hand sanitizer, and soap. The supply items furnished shall be compatible with the existing dispensers. Work will be required seven days a week including holidays from 1 May through 31 October excluding Office Building Custodial Service because those services are required 1 March through 28 February.

C-1.3. General Description of Work.

Pokegama Dam & Recreation Area is located near Grand Rapids, Minnesota, in Itasca County.

The campground, pronounced "po-KEG-uh-muh," offers 19 family sites and one group day-use shelter with electric hookups. Two primitive tent-only sites are also available. Amenities include flush toilets, showers, drinking water, a dump station, boat ramp and playground.

Work consists of:

(1) Garbage Collection and Disposal (1 May – 31 October).

(2) Shower and Restroom Custodial Services (1 May – 31 October).

(3) Office Building Custodial Services (1 March – 28 February).

(4) Fish Cleaning House Custodial Services (1 May – 31 October).

(5) Picnic Shelter Custodial Services (1 May – 31 October).

C-1.4. Period of Performance.

TERM OF CONTRACT. The basic term of the basic contract shall be from 01 March 2018 through 28 February 2019 with 4 one-year options. The Terms of Actual On-Site Performance are:

1. Base Term: 01 March 2018 through 28 February 2019.

2. Option Year 1: 01 March 2019 through 29 February 2020.

3. Option Year 2: 01 March 2020 through 28 February 2021.

4. Option Year 3: 01 March 2021 through 28 February 2022.

5. Option Year 4: 01 March 2022 through 28 February 2023.

C-1.5. Payment.

Payment will made monthly during the contract period for the total of each service performed during that month. The contractor must submit a monthly invoice that itemizes each service performed in accordance with the CLINs from Section SF 1449 – CONTINUATION SHEET of this contract. Charges on the monthly invoice must correspond with the Daily Quality Control Reports (QCR). The work will be conducted under the general direction of the Contracting Officer and is subject to inspection by appointed inspectors to insure strict compliance with the terms of this contract. No inspector is authorized to change any provision of the specifications without written authorization from the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the contract. Invoices must contain the name and address that matches the information appearing on the contract. A hard copy invoice, or PDF file if submitting by email, must be submitted on the first business day of each month to:

Mailing Address:

U.S. Army Corps of Engineers, Pokegama Dam PO Box 625, US Hwy 2 West Grand Rapids, MN 55744

Email: antonia.v.huber@usace.army.mil

C-1.6. Orientation. Prior to the start of work, the Government will provide an orientation meeting to the Contractor and its personnel which will include discussion of contract requirements, facility inventory, safety considerations, equipment, administration, and other pertinent information. The contractor will have opportunity to ask questions regarding work covered by this contract.

C-1.7. Acceptance of Work. In accordance with the inspection of services provisions of the contract, clause 52.212-4(a) Inspection/Acceptance, the Contractor shall provide quality products in a timely manner. The Government may require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

When unacceptable performance occurs, the Contracting Officer will inform the Contractor. This will normally be in writing unless circumstances necessitate verbal communication.

When the Contracting Officer determines formal written communication is required, a Contract Discrepancy Report (CDR) will be given to the contractor.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall mailto:antonia.v.huber@usace.army.mil correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the Contracting Officer.

The response statement shall identify causes for failure to perform, and identify ways to prevent future occurrences of the same performance failures. The Contracting Officer will assess the need for further action, based on past performance and written plan for future incident prevention.

Failure to perform required services in a timely manner may result in payment reduction. Any CDRs may become a part of the supporting documentation for contract payment deductions or other actions deemed necessary by the Contracting Officer.

C-1.8. Suspension of Work. The Contractor may be instructed to suspend a portion of, or all work, due to wet conditions, extended periods of dry weather, construction activities taking place at the location of work, safety hazards, or other conditions that, in the determination of the government, make performance of the work unsafe, place government facilities at risk of damage or loss, or adversely affect the usefulness or value of the work. The contractor will not be compensated for work that has been suspended.

C-1.9. Locations/Site Inspections. Locations of the area requiring maintenance services shall be shown on the attached map in section C.11. Contractors are encouraged to make a site inspection before quoting. Inspections can be arranged Monday through Friday from 8:30 am to 4:00 pm by contacting Jeff Steere at 651-290-5808.

C-1.10. Quality Control. A quality control manager (QCM) shall be assigned in writing by the contractor during the time of the orientation meeting. The assigned QCM’s contact information to include telephone number (cell and office), fax number, and e-mail, shall be provided to the government. The assignment contact information shall be immediately updated in writing any time the contractor assigns a different QCM. The QCM is responsible for management of all aspects of this contract including safety, quality control reports, reporting & submission requirements, and insuring quality/timely completion of the contract specifications.

C-1.11. Quality Control Reports. The QCM shall complete quality control reports and log sheets as required by this SOW. Quality control sheets and logs shall be submitted in person at the park office or by fax, email, or mail service to:

Fax: 651-290-5808 (Attn: Jeff Steere) Email: Jeffrey.L.Steere@usace.army.mil

Mail: US Army Corps of Engineers, Pokegama Dam

PO Box 625, US Hwy 2 West Grand Rapids, MN 55744

C-1.12. Quality Control Reporting. A “Quality Control Report” (QCR) along with noting any vandalism or maintenance issues shall be filled out daily after the work is completed in accordance with paragraph C-1.12.1 and submitted within 72 hours. The QCR will include, at a minimum, all information contained in the sample checklist in section C-10.

mailto:Jeffrey.L.Steere@usace.army.mil

C-1.13. Employee Uniform. The contractor shall furnish his/her employees with uniforms consisting of long or short sleeved shirts with collars, long pants, steel-toed shoes, and all personal protective equipment required under EM385-1-1. All uniforms shall be of the same color and style, and have a company logo on the front pocket area of the uniform shirt. Uniforms will be maintained in a serviceable condition without rips, holes, missing buttons, etc. The contractor shall ensure that the uniform is regularly cleaned, so that when it is worn, it is clean, neat, and presentable. Workers not meeting the criteria specified above shall not be allowed to perform duties under this contract until such time as the uniform violations have been corrected.

C-1.14. Prohibited Behavior. The contractor shall ensure that all workers present themselves in a professional manner. The following practices are prohibited by contractor personnel, and shall be grounds for contract termination:

1. Carrying firearms in the park, or maintaining them in a vehicle

2. Consumption of alcoholic beverages during on-duty hours

3. Conduct in a manner unbecoming of the position, so as to bring discredit to themselves or the U.S. Army Corps of Engineers.

4. Use of any tobacco products (including chewing tobacco and e-cigarettes) while performing their duties

5. Establishment of any type of animal house, cage, pen or similar facility for pets or raising animals.

6. Sale of unauthorized camping supplies or any other type of commercial activity

7. Acceptance of gratuities.

C-1.15. Detailed Work Schedule. Detailed work schedules indicating the days and hours of performance of all the work specified herein shall be submitted for approval within 10 calendar days after receipt of a fully executed contract. No deviations from the approved work schedule will be approved or permitted without written direction from the Contracting Officer. Work schedules must be approved prior to commencing the work specified under this contract.

C-1.16. Safety. The contractor shall comply with all requirements of the Occupational Safety and Health Act (OSHA) and the standards of the Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual. To view go to:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf?ver=2015-04- 09-142531-467 If the Contractor fails or refuses to promptly comply with all safety and security requirements as specified herein, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

C-1.17. Security. All Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The Contractor shall also provide all information required http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf?ver=2015-04-09-142531-467 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf?ver=2015-04-09-142531-467 for background checks to meet installation access requirements to be accomplished by the Corps of Engineers Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD or Corps of Engineers policy.

C-1.18. Keys. The Contractor will be furnished a set of keys to those buildings and areas where access is necessary to perform the work described herein or as determined to be necessary by the Contracting Officer. The Contractor or the Contractor’s employees are not authorized to make duplicate keys. Security of the keys shall be the responsibility of the Contractor. Lost keys will be reported to the Contracting Officer immediately. The contractor may be responsible to pay to re-key or replace all locks that are keyed to the lost key(s). The contractor must return all keys at the end of each period of on-site performance. The contractor must present keys upon demand to the Contracting Officer for inspections.

C-1.19. Experience Requirement. The Contractor and/or subcontractor performing the work on-site shall have at least two (2) years of Commercial Cleaning Experience. Commercial Cleaning Experience shall consist of janitorial duties for commercial businesses, public institutions (e.g. schools, community centers, sports facilities), or private/non-profit institutions and facilities (e.g. churches, fitness centers, theaters). Cleaning services performed at private residences, cleaning of vehicles, and cleaning performed as a secondary job duty are not considered relevant experience.

Offerors shall complete “Attachment A: Contractor’s Experience” and submit the completed questionnaire with their quote. Quotes received without a completed questionnaire will be considered incomplete.

End of Section “C-1” (General).

C-2. GARBAGE COLLECTION AND DISPOSAL. This section pertains to all waste generated or collected for the duration of this contract.

C-2.1. Garbage Cans/Waste Containers. The Contractor shall conduct daily inspections and provide custodial services unless specified otherwise in this section, other sections, or stated by the Contracting Officer.

C-2.1.1. Emptying. Waste containers, including feminine product and cigarette waste containers shall be emptied. If plastic liners are missing, leaking, soiled, or if odors/insects exist, the plastic liner shall be replaced with a liner sized for the container. Containers shall be rinsed/disinfected if an odor exists. Trash that was placed next to a waste container shall also be removed and disposed of. Trash and litter that falls on the floor or outside on the ground during the waste removal process shall be picked up and disposed of by the Contractor. Campground garbage cans shall only be serviced before 4:30 pm.

C-2.1.2. Disposal. Garbage and trash collected by the Contractor shall be disposed of in dumpsters on Government property that are provided by the Corps of Engineers. Leaves, hay, straw, and vegetative debris shall not be disposed of in these dumpsters, but rather an area on Government property designated by the Contracting Officer. Only garbage collected in the performance of this contract may be placed in the government provided dumpsters. The Corps of Engineers shall be responsible for the cost of disposal of the garbage in the dumpsters to an approved landfill.

C-2.2. Recycle Bins & Cans. These units are maintained by the government and are not the responsibility of the contractor.

C-2.3. Hot Coals or Ashes. To prevent fires; the contractor must insure coals or ashes that are handled must be cold. Safety practices and local garbage hauler regulations require that coals or ashes must be doused with water before placing in dumpsters.

C-2.4. Hazardous Waste.

Discovery/Notification/Disposal. Hazardous materials or waste discovered by the Contractor shall be reported immediately to the Contracting Officer and disposal shall be the responsibility of the Corps of Engineers.

End of Section “C-2” (Garbage Collection and Disposal).

C-3. SHOWERS, AND RESTROOMS CUSTODIAL SERVICES. This section includes all buildings that are referenced to by name as the “comfort station”, waterborne restroom”, and “vault toilets”. The Contractor shall conduct daily inspections and provide custodial services unless specified otherwise in this section, other sections, or stated by the Contracting Officer.

C-3.1. Basic Services.

Basic services described in the following subparagraphs shall be provided from 1 May thru 31 October, unless specified otherwise by the Contracting Officer including: The day use waterborne restroom, and vault toilets: Each facility includes lights, separate men’s and women’s rest rooms with privacy partitions, tile flooring, concrete sidewalks and aprons, outside benches, toilets, urinals, waste receptacles, supply dispensers, and sharps containers. The restrooms also includes flush toilets, sinks, hand dryers, wheel chair and handicap bars, utility rooms with sinks, softeners, water heaters, plumbing and related fixtures. The day use water borne restroom also have showers, shower benches, and walk off mats. The vault toilets are not waterborne buildings but instead have concrete vaults beneath the building to collect waste and each has urinals, stools, and stool risers. All shall be cleaned and serviced in accordance with the following schedule and specifications:

C-3.2. Schedule. Once daily from 1 May thru 31 October, the day use restroom cleaning shall take place daily before 4:30 pm. The contractor shall place a sign on the doors stating the facility is closed for cleaning. A schedule for cleaning the remaining facilities listed above shall be submitted by the contractor and shall be approved by the Contracting Officer. Utility rooms are not public facilities but the Contractor shall clean utility rooms as needed.

C-3.3. Space Cleaning. The following work requirements shall be performed when building services are scheduled.

C-3.3.1. Sweeping/Dust Mopping. Concrete, tile or resilient flooring shall be swept, vacuumed or dust mopped to remove all loose dirt, dust, and debris.

C-3.3.2. Emptying Waste Containers. All waste containers shall be serviced in accordance with the section C-2: Garbage Collection and Disposal.

C-3.3.3. Dusting/Cleaning. All equipment, horizontal ledges, sills, walls, doors, and partitions shall be wiped clean and disinfected (including glass in partitions and doors). Ceilings shall be kept free of dirt, spider webs, insect matter, stains and debris. Miscellaneous hardware and bright metal work shall be wiped clean and disinfected. Drinking fountains shall be cleaned and disinfected; all surfaces shall be free of stains, smudges, and scale.

C-3.3.4. Cleaning Walk-off and Shower Floor Mats. Walk-off and shower floor mats shall be cleaned and disinfected and the floors cleaned as appropriate along with the rest of the floor during each scheduled cleaning. Mats shall be returned to their original locations afterward. The contractor shall notify the Contracting Officer when walk-off and shower mats are no longer effective because they are worn out and they will replaced at the Governments expense.

C-3.3.5. Damp Mopping. Floors shall be damp mopped with an approved cleaning solution/disinfectant to remove dirt, streaks, smears, and stains. No water used for mopping shall be left in pools on the floor.

C-3.3.6. Cleaning Building Exteriors. Building exteriors shall be inspected daily and made free of spider webs, insects, and bird matter.

C-3.3.7. Cleaning and Unplugging Drains. All drains including sinks, toilets, urinals, and floor drains shall be cleaned and kept free flowing during each building service. Plugged drains shall be unplugged and cleaned up to and including the drain trap.

C-3.3.8. Cleaning and Removing Insects from Light Fixtures and Lenses. Light fixtures will be opened and cleaned when insects or dirty conditions exist.

C-3.4. Restroom/Shower Services. In addition to the requirements specified for space cleaning, the following requirements shall be performed when building services are scheduled.

C-3.4.1. Cleaning. Restroom and shower fixtures shall be washed inside and outside using a disinfectant, and shall be free of hard water, mildew and other stains and odors. An approved toilet bowl cleaner must be used to clean the urinals, toilets, and vault toilet stools and risers, both inside and out. Brushes, sponges, and rags that have been used to clean any part of a toilet or urinal shall not be used to clean sinks or showers. Mirrors shall be cleaned and polished. All metal fixtures and hardware shall be cleaned and disinfected. If present, shower/toilet stalls and dressing rooms shall be considered part of the restroom and cleaned accordingly. All stainless steel surfaces must be scrubbed and polished with an approved cleaner to maintain hard water buildup on the stainless steel.

C-3.4.2. Servicing. Servicing restrooms shall include inspecting, cleaning, and replenishing supply dispensers. Restroom supplies include, but are not limited to, toiletry items, toilet tissue, urinal deodorizers, hand sanitizer, and soap. The contractor shall stock restrooms with sufficient supplies to insure they will last until the next scheduled service. On weekends the Corps of Engineers will replenish supplies that cannot last until the next scheduled service with supplies provided to the Corps of Engineers by the contractor, and kept in storage. Soap dispensers that are clogged or slow acting shall be serviced by the contractor. Shower curtains shall be inspected and cleaned during each cleaning. If signs of mildew or deterioration are present, the Contractor shall notify the Contracting Officer and will install new curtains that are supplied by the Government.

C-3.5. Miscellaneous Services. The following work requirements shall be performed when basic services are required.

C-3.6.1. Utility Room. The office utility rooms shall be maintained in a neat and clean condition. Contractor may utilize utility rooms to store cleaning equipment and materials.

Chemicals must be kept in labeled containers suitable for its contents and stored in secondary containers to contain spills or leaks. Labels shall contain the Safety Data Sheet (SDS) number and chemical name. A SDS for each chemical must be submitted to the Contracting Officer prior to use. Flammable materials will not be allowed to be stored on-site.

C-3.5.2. Ducts, Vents, Fans. All vent and duct covers shall be inspected daily and dust and other debris shall be cleaned from covers when present. Fan blades shall be inspected and cleaned once per month.

C-3.5.3. Concrete Aprons and Sidewalks. All concrete aprons and sidewalks adjacent and leading to all restroom facilities shall be swept/blown free of sand, dirt, grass, leaves, etc. and kept free of stains and graffiti.

End of Section “C-3” (Shower, and Restroom Janitorial Services).

C-4. OFFICE CLEANING CUSTODIAL SERVICES. This section includes the “area office”. The Contractor shall conduct daily inspections and provide custodial services unless specified otherwise in this section, other sections, or stated by the Contracting Officer.

C-4.1. Basic Services. Basic services described in the following subparagraphs shall be provided for the office unless specified otherwise by the Contracting Officer:

The area office includes: 1) One single use restroom with a sink, toilet, soap, toilet paper and hand towel dispensers. 2) One utility room with a utility tub/sink, furnace, water heater, and softener. 3) One breakroom that includes a table, refrigerator, microwave, sink, kitchen countertop with cabinets, hand soap and paper towel dispensers. 4) One meeting room with tables plus chairs, sink, and audio/visual equipment. 5) One visitor reception room with counter top and displays. 6) Four office rooms including work areas with phones, computer equipment, printers, file cabinets, and various office machines and dispensers. Each room within the office also includes chairs, wall hangings, and numerous desktop/office type articles. 7) A bench, waste receptacles, and concrete sidewalks, located outside. 8) All interior rooms have waste receptacles. A schedule for cleaning the facilities listed above shall be submitted by the contractor in accordance with the specifications included in this section and shall be approved by the Contracting Officer.

C-4.2. Office Cleaning Schedule.

C-4.2.1. Space cleaning and restroom custodial services. Twice per week, on Mondays and Thursdays.

C-4.2.2. Window Servicing. Monthly from 1 May thru 31 October.

C-4.2.3. Floor Cleaning.

C-4.2.3.1. Basic Floor Cleaning. Twice per week on Mondays and Thursdays.

C-4.2.3.2. Annual Floor Cleaning. Once per year, between 24 December and 30 December.

C-4.3. Office Servicing.

C-4.3.1. Space cleaning and restroom custodial services. Space cleaning and restroom custodial services work requirements will be completed as stated in section C-3

C-4.3.2. Office/Shop Windows. Office/shop building windows shall be cleaned inside and out during the first week of each month from 1 May thru 31 October.

C-4.3.2.1 Window Servicing. Windows shall be cleaned with an approved glass cleaner and be free of streaks, smears or finger prints. Care shall be taken by the Contractor not to harm the window screens or hardware when removing the screen from the windows to clean.

C-4.3.3. Office Flooring. Office flooring consists of tile and carpet with floor mats near doors.

C-4.3.3.1. Basic Cleaning for Office Flooring. Basic cleaning custodial work requirements will be completed as stated in section C-3 with the addition of spot stain removal as needed and vacuuming carpet surfaces during space cleaning. The Corps of Engineers will provide a vacuum cleaner.

C-4.3.3.2. Annual Cleaning for Office Flooring. One professional cleaning shall be completed annually for all office flooring between 24 December and 30 December but must be scheduled and coordinated with the Park Manager to minimize disruptions to office staff and schedules.

Office furnishings must be removed from flooring with the exception of the office desks and heavy file cabinets. The professional cleaning will consist of shampooing the carpets and cleaning the stone tile floors according to the manufacturer’s recommendations.

C-5. FISH CLEANING HOUSE CUSTODIAL SERVICES. This section includes the “fish cleaning house”. The Contractor shall conduct daily inspections and provide custodial services unless specified otherwise in this section, other sections, or stated by the Contracting Officer.

C-5.1. Basic Services. The basic services described in the following subparagraphs shall be provided daily from 1 May thru 31 October, unless specified otherwise by the Contracting Officer: The waterborne fish cleaning house with grinder station: This facility includes a stainless steel fish cleaning table with an electric grinder/disposals, water faucets, waste receptacles, soap and hand sanitizer dispensers, concrete floor and shall be cleaned and serviced once daily from 1 May thru 31 October. A schedule for cleaning the facilities listed above shall be submitted by the contractor and shall be approved by the Contracting Officer.

C-5.2. Food Processing Equipment and Surfaces. The contractor must be aware that the fish cleaning house is utilized by the public to clean/prepare fish for human consumption and must be cleaned and maintained as such.

C-5.3. Space Cleaning, Waste Receptacles, Supply Dispensers, Interior Walls, Building Exterior, Floor Drains, Concrete Aprons and Sidewalks, Etc. This paragraph will be serviced as directed in the Restroom/Shower Services Section C-3.

C-5.4. Floors. Concrete flooring shall be swept to remove all loose dirt, dust, debris, fish scales and other fish parts especially under the fish cleaning table. The floor shall be thoroughly cleaned with water containing bleach disinfectant and rinsed with clean water. No water used for cleaning shall be left in pools on the floor.

C-5.5. Tables, Sinks, and Faucets. The stainless steel table shall be free of fish scales, fish parts, and other debris. The table shall be thoroughly cleaned with water containing a bleach disinfectant and then rinsed with clean water. The stainless steel surfaces must be scrubbed with an approved stainless steel cleaner and kept free of stains and hard water buildup.

C-5.6. Fish Waste Grinder Stations. During each scheduled service remove/unclog minor fish waste that may be jammed in the throat of the grinder. Test run the grinder stations each time services are performed and report malfunctions to the Park Manager.

End of Section “C-5” (Fish Cleaning House Custodial Services).

C-6 PICNIC SHELTER CUSTODIAL SERVICES. This section includes the day use picnic shelter. The Contractor shall conduct daily inspections and provide custodial services unless specified otherwise in this section, other sections, or stated by the Contracting Officer.

C-6.1. Basic Services. The basic services described in the following subparagraphs shall be provided daily from 1 May thru 31 October, unless specified otherwise by the Contracting Officer: The picnic shelter is constructed of logs on a concrete floor with all sides open.

C-6.1.1. Space Cleaning, Waste Receptacles, Supply Dispensers, Interior Walls, Building Exterior, Floor Drains, Concrete Aprons and Sidewalks, Etc. This paragraph will be serviced as directed in the Restroom/Shower Services Section C-3.

C-6.1.2. Removing Ashes. The grills shall have all the ashes removed and disposed of as directed in the Garbage Collection and Disposal Section.

C-6.1.3. Cleaning Cooking Surfaces. The cooking surfaces of the grills shall be wire brushed to remove any grease build-up.

C-6.1.4. Cleaning Tables and Benches. The tables shall be cleaned with soap and water to remove any grease, food particles or bird matter.

End of Section “C-6” (Picnic Shelter Custodial Services).

C-7. MISCELLANEOUS

C-7.1. Protection of Government Property. During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government.

C.7.2. Lost and Found. Any items of value found on Government property shall be turned into the Corps office.

C-7.3. Vandalism. Acts of vandalism, witnessed or discovered by the Contractor, shall be reported immediately to the Contracting Officer.

C-7.4. Repair Needs. The contractor will inspect facilities where services are required under this contract and notify the Contracting Officer each day, after performing their work, of any repair needs that are discovered during the scheduled services.

End of Section “C-7” (Miscellaneous).

C-8. SITE SUMMARY

POKEGAM RECREATION AREA

Trash/Garbage Containers 32 gal. 12 Trash/Garbage Containers 5 gal. 10 Vault Toilet Buildings 1 Waterborne Restrooms W/Showers, Flush Toilets, Sinks 3 Office Building W/Bathroom/Kitchen/Meeting/Visitor/Offices 1 Stainless Steel Drinking Fountains 4 Waterless Hand Sanitizer Dispensers 3 Hand Soap Dispensers 4

Women’s Feminine Product Dispensers 3 Total # of Urinals 2 Total # of Toilets w/ toilet paper holders 7 Total # of Sinks 5 Total # of Showers 3 Fish Cleaning House 1 Picnic Shelter 1

End of Section “C-8” (Site Maintenance Summary).

C-9. REVIEW OF SUBMITTALS REQUIRED BY CONTRACTOR.

• Contact information.

• Detailed Work Schedule.

• Quality Control Report (QCR) (Daily).

• Invoices for payment (Monthly).

• Quality Control Manager Assignment (In Writing).

• Safety Data Sheets (SDS) & Written Master Inventory.

• Findings of Vandalism & Repair Needs.

End of Section “C-9” (Review of Submittals Required by Contractor).

C-10. QUALITY CONTROL REPORT (QCR). Below is a sample of a QCR.

Pokegama Dam & Recreation Area Janitorial Services Quality Control Report (QCR)

Date: _______________________________________

Check boxes associated with work performed on this day and include details as specified in the notes below.

NA = Task Not Applicable to Facility.

Tasks Day Use Restroom

Office

Picnic Shelter

Fish Cleaning

Vault Toilet

Day Use - Areas

Campground

Garbage Service Space Cleaning Services

NA NA

Building Exterior Service

NA NA

Floors Basic Service

NA NA

Floors Annual Service

NA NA NA NA NA NA

Litter/Debris Fire Pit/Grills NA NA NA NA Windows NA NA NA NA NA NA

Notes: Please list any maintenance needs, damage found to facilities or any other concern that you may feel should be brought to our attention.

The above stated work was performed on the day specified above and completed according to the specifications detailed in the Scope of Work.

Print Name: Sign: Date:

End of Section “C-10” (Sample Quality Control Report (QCR).

C-11. SITE MAP.

End of Section “C-11” Site Map.

END OF SECTION C, STATEMENT OF WORK, JANITORIAL SERVICES,

POKEGAMA DAM & RECREATION AREA, GRAND RAPIDS, ITASCA COUNTY,

MINNESOTA

NOTES TO QUOTER

Please submit all questions in writing to John Riederer, Contract Specialist at

John.P.Riederer@usace.army.mil

Please submit your quote as a PDF attachment to an email (preferred) sent to

John.P.Riederer@usace.army.mil or by mail/courier to:

U.S. Army Corps of Engineers Attn: Contracting (John Riederer) 180 5th Street East, STE 700 St. Paul, MN 55101-1678

Please include UNIT costs in your quote. If there is a conflict between the unit pricing and the Amount, the unit price shall prevail.

Offeror shall be registered in SAM (System for Award Management) https://www.sam.gov to include the FAR and DFARS Reps and Certs sections with the NAICS code applicable to the solicitation.

For assistance with SAM, please contact:

SAM by GSA Hours of Operation: Monday – Friday 8am to 8pm ET U.S. Calls 866-606-8220, Service desk website: http://www.fsd.gov/

Quotes must be received no later than the date and time stated in the solicitation. Quotes received after the deadline are Late, and may not be considered for contract award.

Please monitor FBO.gov for any amendments to the solicitation. It is the responsibility of the vendor to specifically acknowledge ALL amendments prior to the solicitation close. The preferred method of acknowledging an amendment is to return a signed copy of the amendment (form SF30) first page as a PDF email attachment with your quote. Failure to acknowledge amendments may result in your offer not being considered for award.

As a component of the U.S. Government, the U.S. Army Corps of Engineers is exempt from Federal, State and Local taxes, including sales taxes. Please do not include sales tax(es) in quoted price. Please contact John Riederer, Contract Specialist, for the appropriate tax exempt certificate.

Experience Requirement The Contractor and/or subcontractor performing the work on-site shall have at least two (2) years of Commercial Cleaning Experience. Please see SOW section C-1.19 for further information

http://www.fsd.gov/

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Base Year - Office Cleaning Services

FFP

Office Cleaning Custodial Services - 1 Mar 2018 - 28 Feb 2019 - Twice weekly (Mon & Thur) per SOW C-4. Includes Space Cleaning, Restroom Custodial Services, and Basic Floor Cleaning.

FOB: Destination

PURCHASE REQUEST NUMBER: W81G6773423200

NET AMT

0002 6 Months Base Year - Office Window Service

FFP

Office Window Service - 1 May 2018 - 31 Oct 2018 - Once Monthly during first week of month, per SOW C-4.3.2.1

0003 1 Job Base Year - Annual Office Floor Cleaning

FFP

Professional Cleaning of office floors per C-4.3.3.2. To occur between 12/24/2018 and 12/30/2018

0004 6 Months Base Year - Showers & Restrooms Cleaning

FFP

Daily Custodial Services of waterborne restrooms and vault toilets, per C-3 - 1 May 2018 - 31 Oct 2018

0005 6 Months Base Year - Fish Cleaning House

FFP

Daily Custodial Services of Fish Cleaning House, per C-5 - 1 May 2018 - 31 Oct

0006 6 Months Base Year - Picnic Shelter

FFP

Daily Custodial Services of Picnic Shelter, per C-6 - 1 May 2018 - 31 Oct 2018

0007 6 Months Base Year - Waste Collection & Disposal

FFP

Daily Garbage Collection and Disposal for Campground, per C-2 - 1 May 2018 - 31 Oct 2018

1001 12 Months OPTION Opt Yr 1 - Office Cleaning Services

FFP

Office Cleaning Custodial Services - 1 Mar 2019 - 29 Feb 2020 - Twice weekly (Mon & Thur) per SOW C-4. Includes Space Cleaning, Restroom Custodial Services, and Basic Floor Cleaning.

1002 6 Months OPTION Option Year 1 - Office Window Service

FFP

Office Window Service - 1 May 2019 - 31 Oct 2019 - Once Monthly during first week of month, per SOW C-4.3.2.1

1003 1 Job OPTION Opt Yr 1 - Annual Office Floor Cleaning

FFP

Professional Cleaning of office floors per C-4.3.3.2. To occur between 12/24/2019 and 12/30/2019

1004 6 Months OPTION Opt Yr 1 - Showers & Restrooms Cleaning

FFP

Daily Custodial Services of waterborne restrooms and vault toilets, per C-3 - 1 May 2019 - 31 Oct 2019

1005 6 Months OPTION Option Year 1 - Fish Cleaning House

FFP

Daily Custodial Services of Fish Cleaning House, per C-5 - 1 May 2019 - 31 Oct

1006 6 Months OPTION Option Year 1 - Picnic Shelter

FFP

Daily Custodial Services of Picnic Shelter, per C-6 - 1 May 2019 - 31 Oct 2019

1007 6 Months OPTION Opt Yr 1 - Waste Collection & Disposal

FFP

Option Year 1 - Daily Garbage Collection and Disposal for Campground, per C-2 - 1 May 2019 - 31 Oct 2019

2001 12 Months OPTION Opt Yr 2 - Office Cleaning Services

FFP

Office Cleaning Custodial Services - 1 Mar 2020 - 28 Feb 2021 - Twice weekly (Mon & Thur) per SOW C-4. Includes Space Cleaning, Restroom Custodial

2002 6 Months OPTION Option Year 2 - Office Window Service

FFP

Office Window Service - 1 May 2020 - 31 Oct 2020 - Once Monthly during first

2003 1 Job OPTION Opt Yr 2 - Annual Office Floor Cleaning

FFP

Professional Cleaning of office floors per C-4.3.3.2. To occur between 12/24/2020 and 12/30/2020

2004 6 Months OPTION Opt Yr 2 - Showers & Restrooms Cleaning

FFP

Daily Custodial Services of waterborne restrooms and vault toilets, per C-3 - 1 May 2020 - 31 Oct 2020

2005 6 Months OPTION Option Year 2 - Fish Cleaning House

FFP

Daily Custodial Services of Fish Cleaning House, per C-5 - 1 May 2020 - 31 Oct

2006 6 Months OPTION Option Year 2 - Picnic Shelter

FFP

Daily Custodial Services of Picnic Shelter, per C-6 - 1 May 2020 - 31 Oct 2020

2007 6 Months OPTION Opt Yr 2 - Waste Collection & Disposal

FFP

Option Year 2 - Daily Garbage Collection and Disposal for Campground, per C-2 - 1 May 2020 - 31 Oct 2020

3001 12 Months OPTION Opt Yr 3 - Office Cleaning Services

FFP

Office Cleaning Custodial Services - 1 Mar 2021 - 28 Feb 2022 - Twice weekly (Mon & Thur) per SOW C-4. Includes Space Cleaning, Restroom Custodial

3002 6 Months OPTION Option Year 3 - Office Window Service

FFP

Office Window Service - 1 May 2021 - 31 Oct 2021 - Once Monthly during first

3003 1 Job OPTION Opt Yr 3 - Annual Office Floor Cleaning

FFP

Professional Cleaning of office floors per C-4.3.3.2. To occur between 12/24/2021 and 12/30/2021

3004 6 Months OPTION Opt Yr 3 - Showers & Restrooms Cleaning

FFP

Daily Custodial Services of waterborne restrooms and vault toilets, per C-3 - 1 May 2021 - 31 Oct 2021

3005 6 Months OPTION Option Year 3 - Fish Cleaning House

FFP

Daily Custodial Services of Fish Cleaning House, per C-5 - 1 May 2021 - 31 Oct

3006 6 Months OPTION Option Year 3 - Picnic Shelter

FFP

Daily Custodial Services of Picnic Shelter, per C-6 - 1 May 2021 - 31 Oct 2021

3007 6 Months OPTION Opt Yr 3 - Waste Collection & Disposal

FFP

Option Year 3 - Daily Garbage Collection and Disposal for Campground, per C-2 - 1 May 2021 - 31 Oct 2021

4001 12 Months OPTION Opt Yr 4 - Office Cleaning Services

FFP

Office Cleaning Custodial Services - 1 Mar 2022 - 28 Feb 2023 - Twice weekly (Mon & Thur) per SOW C-4. Includes Space Cleaning, Restroom Custodial

4002 6 Months OPTION Option Year 4 - Office Window Service

FFP

Office Window Service - 1 May 2022 - 31 Oct 2022 - Once Monthly during first

4003 1 Job OPTION Opt Yr 4 - Annual Office Floor Cleaning

FFP

Professional Cleaning of office floors per C-4.3.3.2. To occur between 12/24/2022 and 12/30/2022

4004 6 Months OPTION Opt Yr 4 - Showers & Restrooms Cleaning

FFP

Daily Custodial Services of waterborne restrooms and vault toilets, per C-3 - 1 May 2022 - 31 Oct 2022

4005 6 Months OPTION Option Year 4 - Fish Cleaning House

FFP

Daily Custodial Services of Fish Cleaning House, per C-5 - 1 May 2022 - 31 Oct

4006 6 Months OPTION Option Year 4 - Picnic Shelter

FFP

Daily Custodial Services of Picnic Shelter, per C-6 - 1 May 2022 - 31 Oct 2022

4007 6 Months OPTION Opt Yr 4 - Waste Collection & Disposal

FFP

Option Year 4 - Daily Garbage Collection and Disposal for Campground, per C-2 - 1 May 2022 - 31 Oct 2022

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 1003 N/A N/A N/A Government 1004 N/A N/A N/A Government 1005 N/A N/A N/A Government 1006 N/A N/A N/A Government

1007 N/A N/A N/A Government 2001 N/A N/A N/A Government 2002 N/A N/A N/A Government 2003 N/A N/A N/A Government 2004 N/A N/A N/A Government 2005 N/A N/A N/A Government 2006 N/A N/A N/A Government 2007 N/A N/A N/A Government 3001 N/A N/A N/A Government 3002 N/A N/A N/A Government 3003 N/A N/A N/A Government 3004 N/A N/A N/A Government 3005 N/A N/A N/A Government 3006 N/A N/A N/A Government 3007 N/A N/A N/A Government 4001 N/A N/A N/A Government 4002 N/A N/A N/A Government 4003 N/A N/A N/A Government 4004 N/A N/A N/A Government 4005 N/A N/A N/A Government 4006 N/A N/A N/A Government 4007 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAR-2018 TO

28-FEB-2019

N/A POKEGAMA/WINNIBIGOSHISH

JEFF KLEINERT

USACE - POKEGAMA LAKE

34385 W. HWY 2

GRAND RAPIDS MN 55744-9663

218-326-6128

B6R0NH1

0002 POP 01-MAY-2018 TO

31-OCT-2018