Kuwait Maritime Traffic Coordination Center (MTCC) Base IDIQ PWS.pdf

PERFORMANCE WORK STATEMENT

OPERATIONS & MAINTENANCE SUPPPORT CONTRACT FOR KUWAIT

MARITIME TRAFFIC COORDINATION CENTER

1. PURPOSE AND SCOPE

1.1. The U.S. Army Corps of Engineers (USACE), Transatlantic Middle East District (TAM) is seeking to award an Indefinite Delivery, Indefinite Quantity (IDIQ), Single Award Task Order Contract (SATOC) with a capacity of $30 Million for the Sustainment, Restoration, and Modernization (SRM) Program and other related support functions at the Bubiyan Fanar Maritime Traffic Coordination Center (MTCC) in support of the Kuwait Naval Force (KNF). The MTCC is a fixed, self-supporting offshore platform located approximately 30 nautical miles off the coast of Kuwait City. Work associated with this contract is expected to occur over a (5) year order period, with the option to extend for an additional 6-months. The overall intent of this contract is to ensure Full Mission Capability (FMC) by performing both re-occurring and corrective maintenance on building systems and equipment which are necessary for the MTCC to properly function. The U.S. Government and Kuwait Ministry of Defense (KMOD) require a Contractor who has experience and knowledge with maintaining, and who can render support and services to offshore marine environments.

Task orders issued under the base IDIQ Solicitation W912ER24D0001 are anticipated to be Firm Fixed Price (FFP) in nature, and could include provisions to provide corrective maintenance (repairs), preventive maintenance, inspections, waste disposal, urgent repairs, maintenance of service agreements and software licenses, on the job training, incidental minor construction, renovations, and repairs to the MTCC, procurement of spare parts, consumables, or other types of equipment, and any other task required to deliver a comprehensive and fully functional O&M program.

PLACEMENT OF TASK ORDERS:

The actual amount of work to be executed and the timeline will be determined by the Government in consultation with host nation customers. Work assignments will be negotiated with the IDIQ Contractor and issued by the Government, as primarily FFP task orders. The Government will issue requests for proposal (RFPs) for task orders (with their own individuals Performance Work Statement (PWS)) to the IDIQ contractor and then negotiate FFP task orders for any work required as it is identified and funded.

In response to all task order RFPs, the Contractor shall submit their proposal in sufficient detail to permit an analysis of all material, labor, equipment, subcontractor effort, overhead and profit. Prices will be requested and evaluated for each task order. Once the price is agreed upon, the Contracting Officer (KO) will issue the task order and provide direction to proceed with work. Upon receipt of a duly executed order, Contractor should begin to execute all work required by the contract described in this PWS and complete all work according to the Period of Performance (PoP) for the subject task order, and/or the Government accepted schedule.

2. SUMMARY OF WORK

2.1. The Contractor shall include all management, labor, tools, materials, equipment, spare parts & consumables, transportation, communication, and supervision to accomplish all tasks included in the PWS for this contract and any subsequent task orders issued under this IDIQ.

2.2. The Contractor shall be prepared to provide SRM efforts to support the Operations and Maintenance (O&M) program. The PWS for individual task orders could include but are not limited to corrective maintenance of the platform infrastructure and exterior components, equipment upgrades and/or replacements, inspection services, minor construction and painting projects, procurement support including spare parts and consumables, logistical support (transportation, waste disposal, security, etc.), on and off-site training, upkeep of software licensing, securing and maintaining maritime class certifications and other activities necessary to implement and execute a comprehensive O&M program.

2.3. Performance, Standard, and Frequency. The Contractor shall perform scheduled preventative and routine maintenance, checks and inspections, and services as recommended by the installed equipment, components, and system(s) manufacturer or, lacking such to establish industry standards of replacement, cleaning, painting, and other scheduled services to ensure operational readiness of installed equipment and/or systems. Frequency of services shall comply with manufacture’s operator or services recommended by servicing schedules or as described herein, whichever is more stringent.

2.4. The Contractor shall have the capability to coordinate specialized equipment maintenance by manufacture-approved vendors for systems such as (but not limited to): lifeboats, rescues boats, coastal surveillance/ vessel monitoring system, telecommunication systems, radar system, navigational aids, crane system, etc. when required by the task order PWS.

2.5. The Contractor is expected to be fully trained and have the capability and experience to promptly assess the conditions of the facility equipment and systems, and aid to the description of activities described above.

2.6. It is the responsibility of the Contractor to provide a performance plan for each task order, outlining all inspection, activities, reference standards, frequency, and requirements on weekly basis and submit the schedule for Government acceptance (see paragraph 3.7).

2.7. In managing work effort, the Contractor will be required to provide, operate, and maintain the integrated logistics support (ILS) software, in which the KNF uses at KNB to assist in administering the required services for the MTCC. Contractor shall coordinate with KNF on which software is used and ensure it is integrated with KNB.

2.8. The Contractor shall provide skilled and trained management maintenance staff, who reside locally in Kuwait, to assure that the Government maintenance capability that is dependable, technically proficient, and responsive to Host Nation requirements and interests.

2.9. Contractor is responsible for furnishing each employee engaged in the work to display whatever type of identification is required by host nation installation security during the performance of work under this contract. All prescribed identification badges or other identifying features shall be immediately delivered to the Contracting Officer Representative (COR) or other duly authorized representative for cancellation upon release of any employee. The Contractor is responsible for fully understanding and complying with all host nation security requirements, including the provision of all requested personnel information and data (e.g., fingerprints, etc.).

2.10. The Contractor shall provide and/or arrange all logistics and transportation considerations required to transport personnel and materials and other deliveries (both land-based and sea-based) required to perform the work associated with any of the tasks required under this IDIQ. Contractor shall have an on-land administrative office/shop location to support the MTCC. Contractor shall coordinate with KMOD to use KNF installations, KNB or Ras Al Ard.

2.11. The Contractor shall comply with the country of Kuwait’s prescribed laws, policies, and procedures for the performance of this service. This includes all International Maritime Organization (IMO) codes, classification society rules, licensing, and all environmental policies and regulations, particularly related to waste and debris disposal.

3. CONTRACTOR REQUIREMENTS

3.1. Inspections. The Contractor shall coordinate with the COR prior to the performance of any inspections. The COR, representative(s) of the Host Nation, and the client/ end-user, as appropriate, may accompany the Contractor during the inspection.

3.2. Urgent Ordering Procedures. On rare occasions when the development of problems arises and emergency repairs are required, the Contractor shall have the capability to respond to emergency service calls 4 to 8 hours following telephone or other forms of notification, which may be made at any time in any 24-hour period to investigate and provide repairs, if applicable. If repairs are not applicable to the emergency call, the Contractor shall provide the capability to make necessary repairs within 24 hours of the time of the service call.

To accomplish this, the Contractor will be able to request KNF Staff onboard the MTCC to help communicate from the offshore location to Kuwait and provide the COR by which they can be reached, on a 24-hour basis. Conventional phone or cellular service is not expected to be the primary means of communication at the offshore locations, due to the uncertainty of service to be available at all times.

3.3. Tools, Consumables, and Spare Parts. The Contractor shall provide all required tools, equipment, and ancillary items needed to complete the required repair and maintenance actions. The Contractor shall not rely on the host nation or U.S.

Government for this support. The maintenance shop below deck of the MTCC will be available for use by the Contractor.

When required by task orders, the Contractor shall procure and maintain a sufficient stock of spare parts and/or consumables for use in performing regular maintenance and repair services. At no time shall stocking of spare parts be at a limit less than two (2) weeks; conversely there is minimum storage for consumables and/or spare parts that may be kept on the platform through multiple available maintenance rooms on board for immediate use of spare parts and/or consumables.

Additionally, the Contractor will be required to maintain at least a minimum of two

(2) months of supplies on land for use. To meet these requirements the Contractor will store all procured spare parts by the Contractor required for the services under this contract at KNB. The Contractor will coordinate with the Kuwait Navy to sign out and transport spare parts, in conjunction to monitor parts being removed and used.

3.4. Manuals and Training Instructions. For any required renovation or minor construction activities, the Contractor is required to comply with the Army Corps of Engineers design instructions manual (TAM DIM) and all supplements thereto, unless otherwise specified by the task order PWS. All work shall be in accordance with the engineering instructions, directives, guides, specifications, drawings, technical manuals, and other instructions furnished and accompanied such as:

hands on training to be provided by the Contractor to the end-user and COR.

Any relevant cut sheets and installation related documents including operation and maintenance manuals, and warranty management processes summary shall be prepared by the Contractor and submitted to the Government via hard copy as well as electronically, when necessary, in accordance with the requirements of this contract.

3.5. Contractor Provided Services. The Contractor shall obtain all port clearances, visas, immunizations, customs requirements, and travel arrangements, etc.

necessary for their employees to enter the project facility and perform work on the

MTCC. The Contractor shall be responsible for obtaining any passes or clearances required for personnel to access the MTCC facility, including provision of personnel from nationalities which are not prohibited from accessing Kuwaiti Military facilities and installations.

All transportation related to the procurement of equipment, parts, etc., and movement of Contractor personnel and sub-contractors shall be the responsibility of the Contractor, unless otherwise specified in the task order PWS. The Contractor shall provide a location to dock and transport passengers and material to and from the MTCC daily and/or coordinate with KNF to use KNB or Ras Al Ard.

Contractor will be able to tie off the vessel to the MTCC during performance of work but will be required to move at times for KNF activities (examples are crew change, supply shipment, etc.). The Contractor may request the assistance of KNF with maritime transportation of select material and/or equipment if appropriate to reduce contractor burden (such as maritime transportation for excessively large equipment via bunkering vessel).

Additional to transportation of the Contractors personnel and subcontractors, the Contractor will be required to transport Government personnel to and from the MTCC for the duration of the contract. This includes, but does not limit to quality assurance inspections, visits, trainings, meetings, and etc. Contractor shall take account that at least monthly, Government person(s) will be required to travel to and from the site but is not limited to. The Contractor shall provide transportation for the duration of the site visits.

A Quality Assurance Surveillance Plan (QASP) will be included with each task order under the base IDIQ contract, that provides direction, procedures, and frequency of site visits. The Contractor shall coordinate with the COR and other Government Personnel scheduled to travel of any weather delays, and/ or other related issues that may delay or cancel the travel arrangements to and from, ahead of time.

Contractor will be allowed the use of material handling equipment available in a reasonable manner, using appropriate methods to avoid damage or the overuse of, and to manufacture recommendations and industry best practices through the duration of this contract.

In order for the required services in support of the MTCC to be acquired, KNF will allow the Contractor reasonable use of personnel spaces, such spaces include the galley, and contractor restroom. Additionally, there is room for the Contractor to berth 4-5 personal if required to perform work past normal working hours.

Contractors’ personnel must follow all rules and clean up after themselves during the performance of this contract.

3.6. Schedule. In general, the Contractor shall prepare a schedule, outlining all activities to the work reference in the task order requirements on a weekly basis.

Schedules shall be submitted to the Government for approval five (5) days prior to execution of that schedule.

The Government’s Quality Assurance Evaluator’s (QAEs) shall review and accept the service schedule on behalf of the U.S. Government and use the schedule as one of the bases of measurement of the Contractor’s performance. The Contractor shall not defer any scheduled activities without QAE modification to meet the acceptable performance standard.

4. CONTRACTOR ADMINISTRATION

4.1. The Contractor is expected to be fully licensed in Kuwait and is responsible to provide and maintain a properly qualified, staffed organization and workforce.

Contractors’ organization and workforce shall have experience in marine construction and/or services, and capable of engaging in specialized personnel with experience in the maritime environment.

4.2. The Contractor shall acquire professional or certified services on specialty systems described below with manufactures representatives to provide technical support for installation, commissioning, or maintenance and repair. Specialty systems shall include, but are not limit to:

a. Heating, Ventilation, and Air Conditioning (HVAC) Systems

b. Fire Protection Systems/ Fire Alarms

c. Crane and Hoisting Systems

d. Telecommunications, Control, and Navigational Systems

e. Reverse Osmosis Systems

f. Generator, and other power systems

4.3. Key personnel shall have at minimum 3 years of experience in the maritime construction or services industry. Upon request for proposal, the Contractor shall provide all resumes, licenses, and/or certification of key personnel 15 days after the task order has been awarded, to validate their experience and capabilities to provide the required services. Key Personnel include supervisors, safety officer, engineers, and special licensed personnel such as electrical, mechanical, plumbing, telecommunications, and fire suppression systems.

4.4. The Contractor will be responsible to notify the Government of any changes to personnel occupying key positions and submit new resumes, licenses, and/ or certificates to the Government for acceptance in a timely support, and should a vacancy occur the Contractor is required to backfill the position within 14 calendar days.

5. PERIOD OF PERFORMANCE

5.1. The PoP for this IDIQ contract is one (1) base year, followed by four (4) one-year optional periods. Options will be exercised based on the Government’s continued need for the services identified in this PWS and available program funding. This contract also includes FAR clause 52.217-8 option to extend services which entitles the Government to extend the duration of this contract up to an additional six (6) months past the end of the last optional period.

6. WARRANTY

6.1. The Contractor shall provide workmanship warranty of all repairs for one year from acceptance.

6.2. The Contractor shall provide a standard manufacturer’s warranty for all replaced parts/items and new commercial procurement and shall provide all ancillary warranties from the spare parts manufactures if applicable.

6.3. The Contractor shall provide electronic copies of warranties to the COR and

Project Manager within five (5) business days after the completion of the work performed.

7. WORK SCHEDULE

7.1. The MTCC is a 24-hour operational platform, which provides a unique schedule for performance of routine maintenance and repairs. The Contractor shall arrange to perform work between 0700 to 1700, which is considered, to be regular working hours. Standby back up work, disposal of waste, arrival of procurement parts and/or consumables and other functions associated with personnel to access the platform shall be coordinated during regular working hours. As discussed in this PWS, in the event the work needs to continue over the regular hours. The offshore platform is capable to berth a minimum number of workers for the duration.

7.2. While working on the MTCC, any required coordination with facility operations is the responsibility of the Contractor. This may involve such things as work on the MTCC where operations cannot be interrupted, escort requirements into a secure area, and facility access. The Government review team comprised of personnel from the USACE Area Office and, when necessary, KMOD and KNF, will review and coordinate scheduling and prioritization with the Contractor. Any revisions to approved schedules or task order work requirements may only be directed only by the KO.

8. COMMUNICATION

8.1. All communication between the Contractor and the Government shall be in the English language. All written support documents or electronic submittals and communications in other languages shall be translated by the Contractor into English. The Contractor is responsible for the exchange of information compatible with the existing U.S. Government computer systems in Kuwait, via their hardware and software systems.

8.2. The Contractor shall be capable of transmitting and receiving messages electronically via email, and to access specific on-line software. Appropriate security measures shall be established and utilized to ensure the safeguarding (Par. 18) of proprietary government information.

8.3. Due to conventual phone or cellular service not expected to be the primary means of communication at the MTCC for communication to on-land personnel, KNF will assist in coordination to communicate between the Bubiyan Fanar and on-land personnel. However, the Contractor shall be expected to set up a line of communication as well as coordinate with both KNF and USACE contact information.

9. ACCIDENT PREVENTION

9.1. The Contractor shall comply with all applicable Kuwaiti laws and regulations and all applicable provisions of the current U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 (which can be downloaded from the following web site: http://www.publications.usace.army.mil.

9.2. The Contractor shall conduct daily safety meetings which will be documented and sent to the COR. These meetings can be a part of the daily meetings or be held separately. Safety meetings shall include toolbox talks and/ or other discussions related to activities performed by the Contractor.

9.3. The Contractor shall prepare and submit to the COR the Accidental Prevention

Plan (APP), 15 calendar days after award of a task order, and it shall identify potential hazards found on the job. Each task order’s APP shall be prepared to preclude a potential accident/incident on the job, and it shall describe how the work site will be maintained daily, in a safe and clean manner. The EM 385-1-1, “Safety and Health Requirements Manual”, provides a checklist for the APP’s suggested format and content. It is the Contractor’s responsibility to ensure that its personnel comply with requirements.

9.4. The APP shall include an Activity Hazards Analysis (AHA) applicable to each work activity covered by the plan which shall be designed and developed to identify and mitigate hazards associated with the work. Plans shall be specific to the task being performed and verified by the COR to ensure plans are job specific for each task being performed prior to performing the task. The AHA shall consider situations and incidents where a work crew or subcontractor is required to perform specialty work.

http://www.publications.usace.army.mil/

10. CONTRACT LIASON WITH HOST NATION

10.1. All communication by the Contractor with officials, representatives/ and or offices of the Government of Kuwait in all matters pertaining to the work to be accomplished under this contract shall be through and in full liaison with the KO and/or the specified COR.

During the prosecution of work, the Contractor shall maintain a close liaison with the COR. Coordination of routine technical matters with TAM’s personnel will be accomplished through COR. The COR’s authorities are outlined in the COR designation letter to be sent with the award of this contract.

10.2. Points of Contact:

Contract Specialist Craig Carroll Phone: 540-665-2636 Email: craig.l.carroll@usace.army.mil

Contracting Officer Eric Caruso Phone: (540) 665-2636 Email: eric.l.caruso@usace.army.mil

Project Manager Matthew Janow Phone: 540-665-3611 Email: matthew.s.janow@usace.army.mil

Contracting Officer’s Representative Name: Issa Dioubate Phone: 540-665-6402 Email: issa.dioubate@usace.army.mil

11. CONFORMANCE WITH HOST COUNTRY RULES AND CUSTOMS

11.1. The laws of Kuwait may prohibit access to certain areas of the country which are under military control. The Contractor shall furnish the COR; names of personnel, type, and amounts of equipment, date and length of time required at the MTCC. It is understood that areas to which rights of entry are provided by the Host Government are to be used only for work carried out under the contract and no destruction or damages shall be caused, except through normal usage, without concurrence of the Host Government.

11.2. The following items are the sole responsibility of the Contractor to investigate, estimate as to cost, and assume the risk, as normally encountered by Contractors.

mailto:craig.l.carroll@usace.army.mil mailto:peter.s.smith@usace.army.mil mailto:matthew.s.janow@usace.army.mil mailto:issa.dioubate@usace.army.mil

The Contractor shall be responsible for determining the effect of the following on his own cost of performance of the contract and for including the appropriate amount in the contract price:

a. Official language and type of accounts required to satisfy the officials of the

Local Government.

b. Entry and exit visas, residence permits, and residence laws applicable to aliens. This includes any special requirements of the Host Government, including those required by local Labor Offices, which the Contractor may have to fulfill before an application for a regular block of visas will be accepted.

c. Passports, health and immunization certificates, and quarantine clearance.

d. Compliance with local labor and insurance laws, including payment of employer's share of contribution, collecting balance from employee, and paying into insurance funds.

e. Customs' waiver expirations should be resubmitted by the Contractor at least 45 days in advance of anticipated expiration.

f. Shipment of goods and equipment into the country should be planned by the Contractor such that delays due local holidays will be avoided.

g. Strikes, demonstrations, and work stoppages.

h. Collection through withholding and payment to local Government, of any

Host Country income tax on employees subject to tax.

i. Arranging to perform work in the Host Country, to import personnel, to employ non- indigenous labor, to receive payments and to remove such funds from the country.

j. Operating under local laws, practices, customs, and controls, and with local unions, in connection with hiring and firing, mandatory wage scales, vacation pay, severance pay, overtime, holiday pay, 7th day of rest, legal notice or pay in lieu thereof for dismissal of employees, slowdown and curtailed schedules during religious holidays and ratio of local labor employed in comparison to others.

k. Possibility of claims in local bureaus, litigation in local courts, or attachment of local bank accounts.

l. Compliance with workmen's compensation laws and contributions into such funds as may be required by Host Nation regulations. The provision of necessary medical services for Contractor employees.

m. Sales within the Host Country of Contractor-owned materials, and equipment.

n. Special licenses for physicians, mechanics, tradesmen, drivers, etc.

o. Identification and/or registration with local police of imported personnel.

p. Stamp tax on documents, payments, and payrolls.

q. Base passes for permanent staff, day laborers, vehicles, etc.

r. Compliance with all customs and import rules, regulations, and restrictions, including, but not limited to, local purchase requirements.

12. DUTIES, TAXES, AND LICENSE FEES

12.1. All materials, equipment, and supplies that are for use and/ or incorporated into the project are exempt from import and export, duties, taxes, licenses, impost, and any other identifiable charges. The Contractor shall maintain inventory control and accounting to reflect the usage and disposition of any U.S. Government and/or Contractor owned property that has entered the country duty free. The Contractor warrants their price for this contract exclusive of any such charges.

If after the date of this contact, the Contractor is required by the Host Government to pay any such taxes, duties, or license fees to be paid directly to the Host Government on materials, equipment, and supplies for use and/or incorporated in this project. The Contractor shall notify USACE contracting in writing. Upon satisfactory proof of the payment of such duties, taxes, or license fees despite the Contractors compliance with all requirements to avail itself of the exemption described in the above paragraph, the Contractor will be reimbursed for the amount of payment, therefore. Taxes must be paid per FAR 31.205-41, in order for them to be reimbursable.

12.2. Contractor owned or controlled material, equipment, and supplies sold or disposed of by the Contractor may be subjected to the imposition of local duties and within the Host Country taxes, no reimbursement will be made under this clause for such transactions.

13. HOST COUNTRY TAXES AND FEES

13.1. The Government of Kuwait, its agencies, and political subdivisions shall levy no taxes or fees on the Contractor or any of its subcontractors on any materials imported into the country of Kuwait for the purposes of executing this project. This tax exclusion does not apply to the Government of Kuwait taxes on levies on the purchases of personal household goods, supplies, or personal effects or vehicles in Kuwait by the employees of the Contractor or employees of its subcontractors.

If, notwithstanding the above taxes, duties, or similar charges are imposed by the Government of Kuwait, under the excepted circumstances described above, the Contractor shall seek lawful reimbursement (if they so choose) directly through the host nation government. USACE is not responsible to mediate tax related disputes between the Contractor and the host nation. If, once the Contractor demonstrates that they have exhausted all options to secure reimbursement directly with the host nation, the Contractor still maintains that they have been improperly levied taxes or duties on items which should be exempted under the provisions of this contract, then the Contractor may be reimbursed by the Government in the amount of the payment if so, determined by the Contracting Officer.

14. GOVERNMENT FURNISHED SERVICES

14.1. Any Government Furnished Property (GFP) provided under the task orders shall be handled in accordance with FAR part 45 and applicable contract clauses. Any GFP, and related instructions for providing that GFP will be described in the relevant task order PWS.

14.2. The Host Nation will provide all electricity, water, and utilities such as restrooms to perform the required duties and service activities, this includes the available space of mechanical closets and shop rooms.

14.3. Operation and Maintenance manuals are located on the platform, in the

Maintenance Shop, and upon request, the Government will provide an electronic copy in its possession in relation to the items in support on the platform.

15. DEFENSE BASE ACT INSURANCE

15.1. The Contractor shall procure and maintain during the entire PoP under this contract the insurance required by FAR clause 52.228-3, Workmen’s Compensation Insurance (Defense Base Act).

15.2. The Contractor shall submit a copy of its DBA insurance documents to the

Contract Specialist and KO within 10 calendar days of contract award. Prior to commencement of any contractual work hereunder, the Contractor shall furnish to the Contract Specialist and KO a certificate or written statement of required insurance and a copy of their paid invoice.

16. SAFEGUARDING OF INFORMATION

16.1. The personnel employed on this contract may, in the performance of their assigned duties, have access to data and information pertaining to location of goods, supplies, parts, equipment, vehicles, and other sensitive data. Knowledge of this nature is considered restricted security information. This information shall be protected and safeguarded against disclosure to any unauthorized person or party and shall be furnished or used on an official “need to know” basis only.

16.2. Safeguarding of information is extended to dependents and guests of employees, who may, in any manner, obtain knowledge of the Host Government’s military capabilities.

17. CONTRACTOR QUALITY CONTROL

17.1. The Contractor shall provide its own Quality Control (QC) system to ensure that the terms and conditions of the contract are met. Including oversight of the APP provided and AHA procedures outlined by the Contractor are being strictly followed to ensure safe working conditions are being followed. The QC system shall be overseen by the in-country representative and must result in quality work to be successful.

17.2. The Contractor shall prepare and submit to the KO and COR, a QC plan outlining its approach which will ensure that quality work is obtained daily. This plan shall be submitted to the KO within 15 calendar days after award of the task order.

18. CONTRACTOR’S DATA SUBMITTAL

18.1. The Contractors submittals requiring approval by the KO are so designated in the Submittal Schedule below. In the event, data submittals are rejected and returned to the Contractor for correction and resubmission. The Contractor shall submit acceptable data to the Government within 10 calendar days after receipt of initial rejection. Any costs associated for resubmission of disapproved submittals shall be covered by the Contractor.

18.2. The required submittal(s) shall be forwarded at the times listed in the Submittal

Schedule (below). Note: All times listed in the Submittal Schedule are CALENDAR DAYS. All submittals should be submitted electronically to the COR, Project Manager, Contract Specialist, and Contracting Officer at the email addresses stated above.

18.3. Required Schedule Submittal

Report Name Frequency Defense Base Act Insurance (DBA) Documents (Certificate and paid invoice from insurance company)

Within 10 Calendar days after the award

Accident Prevention Plan 15 Calendar Days after Task Order award

Quality Control Plan 10 Calendar Days after Task Order award

Performance Plan (Schedule) 5 days Prior to Execution of Task Order Contractor Progress Summary of hourly-and daily-conditions and events at a worksite on every workday.

Records the number of employees and hours worked at each facility, job progress, weather, accidents (if any), etc. On no-work days it reports "No Work Today," and serves as evidence in case of disputes.

Daily to the COR

Contractor Safety Meeting reports Daily to the COR

Quarterly Self-Assessment of Performance

Within 5 Calendar days after the Close of the Quarter

Project Review Meeting Minutes Within 24-hours after each meeting

Monthly Inspection Reports listing all maintenance action in progress, identify completion of maintenance tasks and validate repair requirements.

Before the 10th day of each month

Urgent Call Report Within 24 hours of notice

Initial Site Survey Within 10 days of survey completion

Monthly Accident/Incident/Exposure Summary Report Monthly Accident/Incident/Exposure report showing hours worked (cumulative) and lost-time accidents

Before the 5th day of each month

After Action Report Monthly submit to the Contracting officer indicating work performed to resolve issue or deficiencies and the date of acceptance.

Before the 10th day of each month

Cumulative monthly non-urgent repair list and proposals to be resolved. 10 Days before end of the month.

19. FAILURE TO PERFORM

19.1. The Contractor may receive a poor performance rating or even terminated based on failure to perform. The following criteria applies for determining appropriate action:

a. Notifications. Consistent with FAR Part 49, the KO shall notify the Contractor of failure to meet standards through QA monitoring forms, cure notices, or show cause notices, and shall inform the Contractor manager or designated alternate of such notices.

b. Deductions. The Government has the right to deduct/ withhold payment for a determined amount for failure to meet performance standards.

c. Termination. If the KO determines that the Contractor has failed to perform to the extent that a termination for default is justified, the KO shall issue a notice of termination, consistent with FAR Part 49.

20. INVOICING

20.1. Invoicing will be addressed at the Task Order level in detail; no invoices or DD 250’s shall be processed for the Base IDIQ. The following general rules will apply to all invoicing procedures on the Task Order:

a. The Contractor shall submit their invoice, DD 250, and any supporting documentation to the point of contacts listed in the Task Order. The Contracting Officer Representative is responsible for inspecting and accepting the contents of the invoice package, signing the Contractors DD 250, and distributing the signed DD 250 to dll-cetam-ppmd-pa@usace.army.mil and point of contacts listed in the Task Order for payment processing. The Contracting Officer is responsible for signing only the contracts final DD 250. The Contracting Officer Representative is responsible for signing all other DD250’s prior to the contracts final DD 250.