B.07.01 W912EP24R0013 NPS San Fernando Bastion Pre-Proposal Conference Presentation.pptx

PRE-PROPOSAL CONFERENCE

SOLICITATION NO. W912EP24R0013

National Park Service, Stabilize Cliff at San Fernando Bastion San Juan National Historic Site, San Juan, Puerto Rico.

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PRE-PROPOSAL CONFERENCE: AGENDA

INTRODUCTION

PROJECT INFORMATION

EVALUATION CRITERIA

SUBMISSION REQUIREMENTS

OTHER ADMINISTRATIVE ITEMS

Q&A SESSION

CLOSING REMARKS

PRE-PROPOSAL CONFERENCE: PROJECT INFORMATION

SOLICITATION NUMBER: W912EP24R0013

PROJECT TITTLE: National Park Service, Stabilize Cliff At San Fernando Bastion San Juan National Historic Site San Juan, Puerto Rico.

DESCRIPTION OF WORK: This requirement is for the procurement of a single award of a Firm-Fixed Price (FFP) contract solicited as a small business set-aside in accordance with FAR 19.502-2 the National Park Service, Stabilize Cliff at San Fernando Bastion San Juan National Historic Site, San Juan, Puerto Rico.

SAJ is procuring construction services National Park Service, Stabilize Cliff at San Fernando Bastion San Juan National Historic Site, San Juan, Puerto Rico. The work includes stabilization of existing slopes for the San Fernando Bastion. Work to be performed includes, but is not limited to, clearing and grubbing of existing slopes face out of any possible debris and vegetation, installation of slope drainage systems, erosion control measures, installation of a soil nails system and a shotcrete wall to prevent erosion, final grading at top and toe of slope areas for proper drainage and conveyance of runoff, re-installation of existing features affected or impacted by the proposed work..

See Volume II, DESCRIPTION OF WORK: REFER TO SECTION 01 11 00 FOR COMPLETE PROJECT DESCRIPTION.

MAGNITUDE OF CONSTRUCTION: $5,000,000 AND $10,000,000.00

TYPE OF SOLICITATION & NAICS CODE: Small Business Set-aside. The NAICS Code for this Project is 237990, Other Heavy and Civil Engineering Construction. The Small Business Size Standard is $45 Million.

PROJECT LOCATION: The project is located at the San Fernando Bastion San Juan National Historic Site San Juan, Puerto Rico.

NATIONAL PARK SERVICE, STABILIZE CLIFF AT SAN FERNANDO BASTION

SAN JUAN NATIONAL HISTORIC SITE SAN JUAN, PUERTO RICO– PROJECT INFORMATION

NATIONAL PARK SERVICE, STABILIZE CLIFF AT SAN FERNANDO BASTION

SAN JUAN NATIONAL HISTORIC SITE SAN JUAN, PUERTO RICO– PROJECT INFORMATION

The Jacksonville District of the U.S. Army Corps of Engineers has a new requirement from the National Park Service to provide cliff stabilization at San Fernando Bastion, San Juan National Historic Site, San Juan, Puerto Rico. The San Juan National Historic Site was erected in the 1500s and a battleground throughout multiple wars, most notably the Spanish American War in 1898. It is home to a number of Formerly Used Defense Site (FUDS) and may have risks of unexploded ordnance below ground. The work will occur in the vicinity of the San Fernando Bastion, a historic structure, which must be protected from any physical or aesthetical damage from the construction operations at all times.

The Scope of Work for this project includes the following work:

Stabilization of existing slopes, clearing and grubbing of existing slopes face out of any possible debris and vegetation, installation of slope drainage systems, erosion control measures, installation of a soil nails system and a shotcrete wall to prevent erosion, final grading at top and toe of slope areas for proper drainage and conveyance of runoff, reinstallation of existing features affected or impacted by the proposed work.

The work will be performed next to the existing Paseo del Morro walkway so protection measures to avoid any damage to the walkway must be incorporated. Any damage to the existing walkway structure, surface, features (lighting poles, manholes, junction boxes, inlets, benches) must be replaced to original conditions or better.

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984):

The Contractor shall be required to (a) commence work under this contract within 60 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 550 calendar days after the Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

The BASE CLINS items 0001 to 0012 shall have 390 calendar days from NTP.

Option CLINS 0013 to 0024 shall have 160 calendar days from date exercised.

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000):

If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $1,399.00 for each calendar day of delay until the work is completed or accepted.

PRE-PROPOSAL CONFERENCE: EVALUATION CRITERIA

BASIS FOR AWARD: The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the four evaluation factors:

FACTOR 1 – Technical Merit

FACTOR 2 – Past Performance

FACTOR 3 – Price

FACTOR 4 – Administrative

Non-priced factors (1) and (2), when combined, are significantly more important than price. Factor 1 Technical Merit and Factor 2 Past Performance are equally important compared against each other.

Please refer to Section 00100A for complete instructions and details

FACTOR 1 – Technical Merit

Submission Requirements

Technical Merit includes the following: Technical Approach Plan, and Management Plan

Technical Approach Plan - at a minimum, the Technical Approach Plan shall address items (a)-(c) below. Offerors shall address all sub-elements in order to receive an acceptable rating:

Stabilize the Cliff Technique for Munitions and Explosives of Concern (MEC) Support Special Inspections

Refer to the Technical Approach Plan sections for a complete description of what is required under this factor.

CONT. FACTOR 1 – Technical Merit, Submission Requirements

Management Plan - at a minimum, the Management Plan shall address the two items listed below:

Organizational Approach

Key Positions

Refer to the Management Plan section for a complete description of what is required under this factor.

CONT. FACTOR 1 – Technical Merit

Evaluation Method

Technical Approach Plan - The Government will evaluate how well a proposal demonstrates both a logical and a practical approach, sequence, execution plan and means and methods used to accomplish the required work. The Government will also evaluate the offeror’s proposed ability to mitigate and manage risk. To be considered acceptable the Technical Approach Plan must address the full spectrum of required activities and will include information necessary to give the Government confidence that the offeror understands the requirements and can execute the construction project as detailed in the plans and specifications.

Refer to the Technical Approach Plan sections for a complete description of what is required under this factor.

CONT. FACTOR 1 – Technical Merit

Evaluation Method

Management Plan

Organization Approach: The offeror’s organization approach will be evaluated based on the level of understanding of the work and the involvement the contractor will have in the management, oversight, control and coordination of the work performed during the construction of the project.

Key Positions: The Government will evaluate how well the proposal demonstrates key positions identified meet or exceed the qualifications required to perform the work under this solicitation.

Refer to the Management Plan section for a complete description of what is required under this factor.

FACTOR 2 – Past Performance

Submission Requirements

There are two submission requirements for Factor 2: the Company Specialized Experience Form, and the NAVFAC/USACE Past Performance Questionnaire (PPQ) or Contractor Performance Assessment Reporting System (CPARS) evaluation.

In order to be RECENT, a project must have been completed, or substantially completed (80% or more), within the last ten (10) years from the solicitation issue date.

In order to be RELEVANT, the offeror must provide experience in all of the key scope characteristics below at least once. They don't need to be all on the same project.

Cont. FACTOR 2 – Past Performance

Evaluation Method

The past performance evaluation factor assesses the degree of confidence the Government has in an offeror’s ability to meet the solicitation requirements, based on the offeror’s record of performance. The assessment considers each offeror's demonstrated recent, relevant, and overall quality for each of the performance reference in supplying services that meet the solicitation requirements.

CONT. FACTOR 2 – Past Performance, Evaluation Method

The first aspect is to evaluate the recency of the offeror’s past performance. Recency is generally the time period during which past performance references are considered relevant and is critical to establishing the relevancy of past performance information.

The second aspect is to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. Relevancy is not separately rated; however, the following criteria (see Past Performance Relevancy Ratings Table 2 below) will be used to establish what is relevant which shall include essentially the same scope and magnitude of effort and complexities this solicitation requires.

3. The third aspect is to assess the quality of the offeror's past performance. USACE may do this by multiple methods, including validating the quality ratings on the past performance questionnaires, reviewing CPARs and other Government databases, and interviews with people familiar with the offeror's past performance. Quality assessments do not receive a separate rating apart from the Performance Confidence Rating.

Performance Confidence Assessment: The Government will utilize the Performance Confidence Assessment below to select the most appropriate confidence level for each Offeror.

4. The fourth aspect, the Relevancy ratings combined with the quality ratings result in a Performance Confidence Assessment of either Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence. The definitions of these ratings are located in the Table 3 below.

The past performance submittal may receive additional consideration if:

1. The submission includes individual projects that satisfy both of the two specialized experience requirements. A project that meets both of the requirements and is highly similar in scope and complexity as the solicited requirement may be considered very relevant.

2. The project submitted was of a higher magnitude or complexity as the scope.

3. Prior project(s) includes the same team submitted under Factor 1.

NOTE: In the case of an offeror without a record of recent/relevant past performance, or for whom information on past performance is not available, or so sparse that no meaningful past performance rating can be assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown (or “Neutral Confidence”) past performance, having no favorable or unfavorable impact on the evaluation.

PRE-PROPOSAL CONFERENCE: EVALUATION CRITERIA

TABLE 3 - Performance Confidence Assessments

FACTOR 3 – PRICE AND PRICE RELATED INFORMATION

Submission Requirements

Offeror shall submit a Pricing schedule in accordance with the Standard Form 1442, Section 00010A, Line Items and Pricing Schedule. The total price for the construction will be considered for evaluation.

FACTOR 3 – PRICE

Evaluation Method

Price is not rated. It is evaluated to ensure that the price is fair and reasonable in accordance with FAR 15.404. The Price proposal will be evaluated for the following:

Compliance Unbalanced Pricing Errors

As discussed in the Basis for Award Section, non-price factors 1 and 2, when combined, are significantly more important than price.

Submission Requirements

The Proposal Data Sheet (Attachment 4) is not considered for evaluation but is required as part of the offeror’s proposal.

Section 00101 is not considered for evaluation but is required as part of the offeror’s proposal.

The information requested in this section shall be fully completed.

Evaluation Method

The Bid Guarantee will be reviewed for acceptability. Any offeror whose bid guarantee is unacceptable will be eliminated without further consideration unless the Source Selection Authority/Contracting Officer later determines that discussions are necessary and decides that the offeror’s proposal should be included in the competitive range.

The Determination of Responsibility Form (Attachment 5) is not considered for evaluation but Is required as part of the offeror’s proposal. In addition to other proposal information, the Contracting Officer will use the information provided in the Determination of Responsibility Form in making an affirmative responsibility determination for award, in accordance with FAR Part 9.

Important Reminders: Read the solicitation in its entirety

Joint Ventures: Proposals from joint ventures must include a copy of the joint venture agreement, signed by authorized representatives of all participants. Offerors are reminded that if it is an 8(a) or HUBZone joint venture, it shall ensure that it complies with the applicable requirements of 13 CFR Part 124 and 13 CFR Part 126, respectively. In addition, the joint venture must be registered in the System for Award Management website (SAM.gov) as a joint venture in order for an award to be made.

Commitment Letters: A letter of commitment is defined as a letter from a subcontractor on official company letterhead addressed to the offeror as prime contractor, identifying the work the subcontractor intends to perform, and stating that the subcontractor is willing to be bound to perform the identified work if the offeror is awarded a contract. A letter of commitment simply stating that a subcontractor commits to submit pricing to the offeror does not satisfy this requirement.

Important Reminders: Read the solicitation in its entirety Subcontracting Plans: For other than small business offerors, a Small Business Subcontracting Plan shall be submitted that contains all the elements required by FAR 52.219-9 ALT II, in Section 00700. This plan shall be submitted separately from the Small Business Participation information required in Factor 3. The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather a requirement for award to other than small business.

The Small Business Subcontracting Plan shall be thorough and complete. The Subcontracting Plan will be incorporated into the contract upon award of the contract to the offeror, if acceptable and upon final approval of the Contracting Officer.

SAM Registration: Failure to have an active and completed registration in SAM will determine an Offeror ineligible for ward and removed from competition.

Bid Guarantee: An electronic copy of the bid guarantee shall be submitted with the offer. The electronic copy must be signed and legible. The Bid Guarantee will be reviewed for acceptability. Any offeror whose bid guarantee is unacceptable will be eliminated without further consideration unless the Source Selection Authority/Contracting Officer later determines that discussions are necessary and decides that the offeror’s proposal should be included in the competitive range.

PRE-PROPOSAL CONFERENCE: SUBMISSION REQUIREMENTS

TRANSMISSION METHOD:

The Offeror’s proposal must be received by the Government no later than the date/time specified in the solicitation and cited above. Offerors shall submit their proposal using the following link:

https://piee.eb.mil/

SUBMISSION TIME & DATE: Offers are due on August 29, 2024 at 2:00pm EST.

SITE VISIT: Was held on August 7, 2024 at 9:30 am

INSTRUCTIONS FOR TECHNICAL INQUIRIES AND QUESTIONS:

ProjNet closes on August 13, 2024 at 5:00 pm, EST.

Inquiries must be entered into ProjNet for an official answer.

Real Estate: Offerors are notified that real estate is not currently cleared for construction but will be before proposals are due. Once real state certification is obtained offerors will be notified.

PAYMENT AND PERFORMANCE BONDS: must be furnished within 10 calendar days after award.

PRE-PROPOSAL CONFERENCE: OTHER ADMINISTRATIVE ITEMS

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