PreProposal Conference Slides_IRLS C23 C24 STA 28 Jul 21.pdf

Working Today to Build a Better Tomorrow

INDIAN RIVER LAGOON

SOUTH (IRL-S) PROJECT

C-23/C-24 STORMWATER TREATMENT

AREA CONSTRUCTION CONTRACT

PRE-PROPOSAL CONFERENCE

Timothy Humphrey Contract Specialist

Jacksonville District 29 July 2021

Welcome and Introduction Administrative Items Project Information Business/Contracting Process and Opportunities

• Source Selection Small Business

• Small Business/Sub Opportunities

• Right Places to Look

Questions

AGENDA

Questions will be allowed General Questions Technical Questions

– Only if a yes or no response is required.

It is the offeror’s responsibility to submit questions in writing via ProjNet to receive an Official Answer.

Question at the end of section and at end of the presentation.

ADMINISTRATIVE ITEMS

INDIAN RIVER LAGOON - SOUTH

PROJECT INFORMATION

Project work is divided into a Base and One Option.

The Contractor shall begin performance within 90 calendar days and complete it within 1460 calendar days after receiving the notice to proceed.

The work includes construction of a stormwater treatment area consisting of two contiguous cells (about 410 acres) west of County Road (CR) 613, and three contiguous cells (about 1,560 acres) east of CR 613.

Base Work is divided into 3 phases.

Option A includes installation of a temporary pump station.

The Contractor will receive a separate Notice to Proceed (NTP) for each Base Phase and Option A.

BASIS FOR AWARD: The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the four evaluation factors:

1. Technical Merit

2. Past Performance

3. Small Business Participation

4. Price

The Contracting Officer will use a trade-off process to determine which offer represents the best value to the Government .

Source Selection

How Factors are Evaluated:

• All evaluation factors other than price, when combined, are approximately equal to price.

• The relative importance of non-priced factors are listed in descending order of importance in the Solicitation. ie; Factor 1 is more important than Factor 2 and Factor 2 is more important than Factor 3.

• The trade-off process allows the Contracting Officer to consider making award to other than the lowest priced offeror or other than the highest technically rated offeror

• Offerors are cautioned that the award may not necessarily be made to the lowest priced offered

FACTOR 1 –TECHNICAL MERIT

• To receive consideration for award, a rating of no less than Acceptable must be achieved for the Technical Merit factor

• Elements are not rated separately. An overall rating will be assigned for Factor 1 – Technical Merit

• Element 1 – TECHNICAL APPROACH PLAN

• Element 2 – CONSTRUCTION SCHEDULE

TECHNICAL APPROACH PLAN

In a narrative format, the offeror shall describe the proposed Technical Approach Plan regarding how the offeror intends to execute the work from start to completion. The selected technical approach plan and construction schedule may be incorporated in whole or in part into the contract. The plan should include a description of related activities to include coordination with major subcontractors, types of equipment to be utilized and any other means and methods the offeror feels will give the Government confidence the offeror will successfully complete the project. Offerors should also identify potential risks and plans for mitigating those risks.

TECHNICAL APPROACH PLAN CONTINUED:

The Technical Approach Plan should:

1. Present the sequence of activities representing work through the entire project from mobilization to demobilization and provide the basis for proposed timeframes of required work items proposed in Element 2, Construction Schedule, including all assumed contingencies.

2. Provide a detailed description of the proposed dewatering plan to allow for embankment, structure, canal, and/or ditch construction in the dry, including the dewatering technique (e.g., wellpoints, deep wells, drainage trenches, sumps, etc.)

and the equipment to be used.

3. Describe in detail how the contractor intends to perform the embankment foundation excavation, the embankment foundation stabilization, and the embankment and related appurtenance construction.

TECHNICAL APPROACH PLAN CONTINUED:

4. Describe in detail how the contractor intends to perform the structure and related appurtenance construction, including a detailed explanation on the S-425 Culvert plan to anchor the HDPE pipe during concrete encasement and to phase the conduit monolith placements.

5. Provide a detailed explanation of how the offeror will ensure quality control including a description of proposed quality control measures such as layout, verifications, surveying etc.

Source Selection

All work items listed in the Technical Approach Plan should be included in the Construction Schedule and the timeframes given for work items in the Construction Schedule.

Presenter Presentation Notes All work items listed in the Technical Approach Plan should be included in the Construction Schedule and the timeframes given for work items in the Construction Schedule. This example is given for clarity and is not the only corroboration that will be made between the Technical Approach Plan and Construction Schedule. The overall rating for Factor 1 will consider how well the Technical Approach Plan and Construction Schedule support one another. Any conflicts between Element 1 and Element 2 may be noted as a weakness. High Density Poly Ethylene

Element 2 – CONSTRUCTION SCHEDULE

Provide a schedule of construction within the period of performance provided in Section 00700, FAR Clause 52.211-10, in the formant of a Gantt, Pert, or similar graphical timeline, showing the start and completion dates, interdependence, and other relative scheduling factors for all the items of work listed in Element 1. This schedule may be incorporated into the contract and will only be changed as approved by the Contracting Officer. The schedule should clearly show the interdependence of activities (i.e schedule logic), contingency time (e.g. float), and start and completion dates for the following:

1. Project initiation activities (i.e. Base Contract Phase 1), and demobilization of all work items)

2. Temporary access during construction

3. Riprap source selection and delivery

4. Installation and removal of dewatering system

5. Preconstruction submittals (e.g., Accident Prevention Plan, Environmental Protection Plan, Quality Control Plan, etc.)

Element 2 – CONSTRUCTION SCHEDULE

6. Critical submittals (e.g., Dewatering Plan, long lead items, Traffic Control Plan, etc.)

7. Connection Canal construction (i.e. Base Contract Phase 2)

8. Cells 1 and 2 construction, including associated structures (i.e. portion of Base Contract Phase 3)

9. Cells 3, 4, and 5 construction, including associated structures (i.e. portion of Base Contract Phase 3)

10. Design and installation of the temporary pump station (i.e. Contract Option A)

11. Work items discussed under Element 1, Technical Approach Plan

a. The work items for all activities should be clearly identified to ensure a delineation of any concurrent work

b. Basis for proposed timeframes should be supported in the Technical Approach Plan

► FACTOR 2 – PAST PERFORMANCE

Using the Company Specialized Experience Form (Attachment 1), offerors are required to provide at least two but not more than five examples of completed projects, which demonstrate that they and/or their major subcontractors (if applicable) have experience accomplishing the following:

1. Experience successfully constructing cast-in-place concrete water control structures, including control buildings, within the last 10 years.

2. Experience successfully constructing structures through embankments, including using phased conduit monolith placements, within the last 10 years.

3. Experience successfully constructing dewatering systems including, but not limited to, sheet pile, pumping, wellpoint installation and extraction, and earthen cofferdams within the last 10 years.

► FACTOR 2 – PAST PERFORMANCE CONTINUED

4. Experience successfully constructing embankments designed to hold a maximum pool depth of 4 feet or greater within the last 10 years.

5. Experience successfully excavating and disposing of materials consisting of sand, organic, and limestone in wet site conditions requiring dewatering within the last 10 years.

6. Experience successfully performing earthwork, including placement of backfill in wet site conditions, within the last 10 years..

NOTE: Wet site conditions is defined as sites where dewatering is not feasible or is cost prohibitive because the foundation conditions consist of highly permeable limestone or other materials of similar hydraulic conductivity characteristics.

NOTE: All the experiences required on this factor need not have been performed on the same project;

however, the entire portfolio of projects must satisfy all 6 evaluation criteria.

NOTE: Do not submit more than five projects in response to this factor. If any offeror provides more than five projects, only the first five projects submitted in order of submission will be evaluated; no additional consideration or evaluation will be given for the remaining submissions.

Projects submitted must be completed or 80% physically completed within the last 10 years from the date of this solicitation. A completed project is defined as work performed under a “project” that is physically complete and has been accepted by the customer. If a project is presented and has not been accepted by the client, the offeror shall explain which elements of the work are completed and provide supporting documentation from the client to confirm physical completion of those completed elements.

If any firm has multiple functions or divisions, limit the project examples to those performed by the division, unit or team member submitting the offer. If the offeror proposes to use the experience of an affiliate, the proposal must clearly demonstrate that the affiliate will have meaningful involvement in the performance of the contract.

Subcontractors

• In accordance with the Limitations on Substitutions For Certain Items of Work, Positions and/or

Subcontractors paragraph in Section 00800 of this solicitation, a letter of commitment must be provided for any proposed major subcontractor for the following positions or items of work: (1) dewatering system, (2) embankment, and (3) structure construction through embankments.

• A major subcontractor is defined as any subcontractor whose experience is submitted as part of this proposal and is also identified in the non-substitution clause in Section 00800 of the Solicitation.

• A letter of commitment is defined as a letter from the major subcontractor on official company letterhead (1) addressed to the offeror (prime contractor), (2) identifying the work they intend to perform, and (3) stating that they are willing to be bound to perform the identified work if the offeror is awarded a contract. A letter of commitment simply stating that a major subcontractor commits to submit pricing to the offeror does not satisfy this requirement. Submission requirement; Letter of Commitment for Key Subcontractor or Key Personnel (Attachment 2).

Subcontractors Continued:

• Failure to provide a letter of commitment from a proposed major subcontractor will be noted as a significant weakness

IMPORTANT WEBSITES

► System for Award Management (SAM)

• www.sam.gov

► Bidder Inquiry in ProjNet

• https://projnet.org http://www.sam.gov/ https://projnet.org/

FAR 19.201 – Government policy

(a) It is the policy of the Government to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. Such concerns must also have the maximum practicable opportunity to participate as subcontractors in the contracts awarded by any executive agency, consistent with efficient contract performance.

Small Business Participation Subcontracting Plan (Large Business concerns only)

FAR 19.701 “Subcontract” Any agreement (other than one involving an employer-employee relationship) entered into by a Government prime contractor or subcontractor calling for supplies and/or services required for performance of the contract/or subcontract.

SMALL BUSINESS PARTICIPATION

• FACTOR 3 – SMALL BUSINESS PARTICIPATION

• There are two elements in this factor, and they are not rated separately:

Element 1 - PROPOSED SMALL BUSINESS PARTICIPATION PLAN Element 2 - PAST UTILIZATION OF SMALL BUSINESS CONCERNS

SMALL BUSINESS/SUB-CONTRACTING

Element 1 - PROPOSED SMALL BUSINESS PARTICIPATION PLAN

Small Business Participation Plans (both other than small and small) will be evaluated on the basis of:

• The extent to which such firms, as defined in FAR Part 19, are specifically identified in the proposal;

• Identification of the complexity and variety of the work small business firms are to perform;

• The extent (i.e. length of and formality considerations) of demonstrated commitment to use such firms (enforceable commitments (JV, MP or written teaming agreements) will be considered more favorably than non-enforceable ones; refer to Attachment 4

• The extent of participation of Prime offerors (both large and small) and small business subcontractors in terms of the total value of the acquisition vs the large business participation percentage;

• The extent to which the offeror provides detailed explanations/documentation supporting their Best Effort. Any socio-economic group with a goal of zero and no detailed explanation shall receive an overall rating of unacceptable for Factor 3 – Small business participation.

ELEMENT 2 – PAST UTILIZATION OF SMALL BUSINESS CONCERNS

• Applies to all offerors regardless of size

• Evaluated by assessing its records/information complying with FAR 52.219-8, Utilization of Small Business Concerns

• All large business offerors, previous compliance with FAR 52.219-9, Small Business Subcontracting Plan.

• The extent of commitment to the policy stated in FAR 52.219-8 and FAR 52.219-9 reflected in the offeror’s past performance.

• The extent the offeror documented obstacles in meeting goals or shows evidence of good faith effort.

Additional Important Note for Large Businesses only.

Small Business Sub-Contracting Plans (FAR 52.219-9)

Separate from the Small Business Participation Plan Each Large Business offeror shall provide a Small Business Subcontracting Plan that contains all the elements required by FAR 52.219-9, Alt II, in Section 00700. This plan shall be submitted separately from the Small Business Participation information required in Factor 3. The Small Busines Subcontracting Plan is not a requirement for evaluation in source selection, but rather a requirement for award to a large business.

The Small Business Subcontracting Plan shall be thorough and complete in accordance with FAR

19.704 and FAR 52.219-9. Failure to submit and negotiate a subcontracting plan shall make the Offeror ineligible for award of a contract.

Additional Important Note for Large Businesses only.

Small Business Sub-Contracting Plans (FAR 52.219-9)

The Small Business Subcontracting Plan will be evaluated for acceptability in accordance with the RFP, and FAR Part 19 as supplemented by the DFARS and AFARS. A subcontracting plan must address all requirements outlined in FAR 19.704 and DFARS 219.704.

NOTE: The small business firms specifically identified in Factor 3 – Small Business Participation, Element 1 – Proposed Small Business Participation Plan, shall be listed in the Small Business Subcontracting Plan submitted pursuant to FAR 52.219-9, Alt II. The Subcontracting Plan will be incorporated into the contract upon award of the contract to the Offeror, if acceptable and upon final approval of the Contracting Officer.

Potential Opportunities exist for:

Earth Work

Piping

Structural Concrete

Trucking and Hauling

Electrical Services

System for Award Management www.sam.gov SB firms register as an interested party for the solicitation

Dynamic Small Business Search http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

SB firms keep profile current w/bonding, past performance, and capabilities

LB/prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location.

LOOKING FOR OPPORTUNITIES

IN ALL THE RIGHT PLACES

http://www.sam.gov/

CONTACT INFORMATION

• Melisa Barbee, Deputy for Small Business

(904) 232-1150

• Nicole Cruz-Batista, Small Business Specialist

(904) 232-3275

• Florida Procurement Technical Assistance Center http://www.fptac.org

• Jacksonville District Website Page

• www.saj.usace.army.mil

• How do I contact Small Business?

• Upcoming Jacksonville District Business

Opportunities

• Frequently Asked Questions http://www.saj.usace.army.mil/