PRE-Proposal Conference Slides.pdf

PUERTO RICO ARMY NATIONAL GUARD – CAMP SANTIAGO JOINT TRAINING CENTER

ENLISTED BARRACKS, DINING FACILITIES, AND

COMPANY HEADQUARTERS PROJECT

Salinas, Puerto Rico

PRE-PROPOSAL

CONFERENCE

Solicitation: W912EP20R0043 Design-Bid-Build Construction Contract in Support of Puerto Rico Army National Guard (PRARNG) Joint Training Center Military Construction (MILCON) Projects

10 August 2021 1000 – 1100 EST (Florida Time) Beta.sam.gov

AGENDA

Welcome and Introductions Administration Items Project Overview

► Solicitation: W912EP20R0043 - Design-Bid-Build Construction Contract in Support of

Puerto Rico Army National Guard (PRARNG) Joint Training Center Military

Construction (MILCON) Projects

► https://sam.gov/opp/83287264f686416daf38089f38070b51/view

Business/Contracting Process and Opportunities ► Source Selection

Small Business ► Small Business/Sub Opportunities ► Right Places to Look

Closing Remark

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ADMINISTRATIVE ITEMS

Phones muted, unless talking Meeting will be recorded Submit technical questions in writing via ProjNet

PRESENTATION TOPICS

1) Project Overview:

Jessica Weatherby, Project Manager

2) Contracting Overview:

William Wallace, Contracting Specialist

& James Tracy, Contracting Officer

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3) Small Business Overview:

Melisa Barbee, Deputy Small Business

PUERTO RICO ARMY NATIONAL GUARD

CAMP SANTIAGO JOINT TRAINING CENTER

Enlisted Barracks PN431848, Company Headquarters PN431849, Dining Facilities PN431852

PROJECT LOCATION

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Camp Santiago Joint Training Center

PR-154

Salinas, 00751 Puerto Rico

PROJECT OVERVIEW

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PRARNG Enlisted Barracks PN431848 – Volume One (1) of Drawings

Project is to construct 238,502 SQFT Enlisted Barracks Transient Training and Transient Training Officers Quarters that houses unaccompanied enlisted personnel, officers, and authorized civilians who are conducting training at a location other than assigned home station that meet requirements for PRARNG. These facilities will be built on Federal Land. Some demolition of existing facilities is included in this scope of work refer to plans and specs. 100% Design is included in volume one (1) of the drawings.

PRARNG Company Headquarters PN431849 – Volume Two (2) of Drawings

Project is to construct 80,890 SQFT Company Headquarters to perform daily administrative and supply activities to be used by Active and Reserve Component units conducting training at Camp Santiago Training Center and the PRARNG. These facilities will be built on Federal Land. Some demolition of existing facilities is included in this scope of work refer to plans and specs..

100% Design is included in volume two (2) of the drawings with the exception of Pre-Engineered Buildings will be designed by contractor.

PRARNG Dining Facilities PN431852 – Volume Three (3) of Drawings

Project is to construct 15,378 SQFT Dining Facility that supports military personnel and authorized civilians, to be used by Active and Reserve Component units conducting training at Camp Santiago Training Center and the PRARNG. These facilities will be built on Federal Land. 100% Design is included in volume three (3) of the drawings.

PERIOD OF PERFORMANCE: 5 YEARS – 4 years construction plus 10 months of Occupancy and Warranty Phase required for LEED Silver Certification Enhanced Commissioning

PROJECT OVERVIEW

To build new Barracks, Dining Facilities and Company Headquarters at Camp Santiago Joint Training Center

PROJECT OVERVIEW

BLD

ID

FACILITY # of BLDGS TOTAL

SQ FT

SQFT per

BLDG

B1 2+2 Barracks 2 47,892 23,946

B2 Open Bay Barracks 6 142,710 23,785

B3 Private Barracks 2 47,900 23,950

DFAC 200 PN Dining Facility 2 15,378 7,689

HQ1 GIB & Mission Command Training Facility

1 3,448 3,448

HQ2 Battalion HQ 3 14,826 4,942

HQ4 Company Supply Administration Bldg

9 42,111 4,679

HQ5 Battalion Maintenance Shelter

3 15,417 5,139

HQ6 Brigade HQ 1 5,088 5,088

ENLISTED BARRACKS

PROJECT OVERVIEW

Puerto Rico Army National Guard Camp Santiago Joint Training Center Enlisted Barracks project for the construction of 238,502 SQFT of barracks which amounts to a total of ten barracks consisting of three different types:

two (2) each 23,946 SQFT 2+2 Barracks (B1) six (6) each 23,785 SQFT Open Bay Barracks (B2) two (2) each 23,950 SQFT Private Barracks (B3)

Associated site work for the Barracks is also required and includes the construction of support structures. Support facilities include hardened surfaces, water management structures, and utilities.

The barracks are fully designed storm shelter facilities that consist of a concrete frame with

CMU infill walls to meet design wind loading of 200 mph, and are required to have ICC500 compliant storm shutters installed. The barracks are to be built to LEED Silver Certification requirements.

ENLISTED BARRACKS

PROJECT OVERVIEW

VOLUME ONE (1) DRAWINGS:

Two (2) 2+2 Barracks

Six (6) Open Bay Barracks Two (2) Private Barracks

2+2 BARRACKS (B1)

Two (2) 2x2 Barracks

OPEN BAY BARRACKS (B2)

Six (6) Open Bay Barracks

PRIVATE BARRACKS (B3)

Two (2) Private Barracks

COMPANY HEADQUARTERS

PROJECT OVERVIEW

Puerto Rico Army National Guard Camp Santiago Joint Training Center Company Headquarters (HQ) work entails the construction of approximately 80,890 SQFT of space to perform daily administrative and supply activities. Buildings for this effort consist of the following:

one (1) 3,448 SQFT GIB & Mission Command Training Building (HQ1) three (3) each 4,942 SQFT Battalion Headquarters Buildings (HQ2) nine (9) each 4,679 SQFT Company Supply and Administration Buildings (HQ4) three (3) each 5,139 SQFT Battalion Maintenance Buildings (HQ5) one (1) 5,088 SQFT Brigade Headquarters Building (HQ6)

Associated site work for the HQs includes the construction of support structures which include hardened surfaces, water management structures, and utilities.

COMPANY HEADQUARTERS

PROJECT OVERVIEW

VOLUME TWO (2) DRAWINGS:

One (1) GIB & Mission Command Training Facility, Three (3) Battalion Headquarters, Nine (9) Company Supply Administration Buildings, Three (3) Battalion Maintenance Shelters, One (1) Brigade Headquarters

HQ1 - GIB & Mission Command Training Facility

One (1) GIB & Mission Command Training Facility

HQ2 - Battalion Headquarters

Three (3) Battalion Headquarters

HQ4 - Company Supply Administration Buildings

Nine (9) Company Supply Administration Buildings

HQ5 - Battalion Maintenance Building

Three (3) Battalion Maintenance Building

HQ6 - Brigade Headquarters

One (1) Brigade Headquarters

DINING FACILITIES

PROJECT OVERVIEW

Puerto Rico Army National Guard Camp Santiago Joint Training Center Dining Facilities (DFAC) work entails the construction of approximately 15,378 SQFT of two (2) each 7,689 SQFT Dining Facility.

The two DFAC buildings are fully designed facilities which consists of concrete shear and bearing walls with a roof consisting of steel joists with metal decking and concrete. IAW Table 2-2 in UFC 3-301-01, the DFACs are designated as essential facilities, and are designed for a wind load of 200mph.

Associated site work for the DFACs is also optional work and includes the construction of support structures IAW contract documents. Support facilities include hardened surfaces, water management structures, and utilities.

DINING FACILITIES

PROJECT OVERVIEW

VOLUME THREE (3) DRAWINGS :

Two (2) DFAC

DINING FACILITIES

Two (2) DFAC

Furniture, Fixtures and Equipment (FFE) Package

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• Full design includes FFE requirements

• OPTION on Contract Bid Schedule

• Six months prior to construction completion, option will be exercised for execution;

• KTR will be responsible for purchase and installation of FFE items

PROCUREMENT STRATEGY

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James T. Tracy, Contracting Officer Email: James.T.Tracy@usace.army.mil

William Wallace, Contract Specialist Email: William.J.Wallace@usace.army.mil

SOURCE SELECTION

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BASIS FOR AWARD: The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the four evaluation factors:

Factor 1: Technical Merit

• Element 1 Organization and Management Plan

• Element 2 Construction Schedule

Factor 2: Past Performance

Factor 3: Small Business Participation

• Element 1 Small Business Participation Plan

• Element 2 Past Utilization of Small Business Concerns

Factor 4: Price

How Factors are Evaluated:

• All evaluation factors other than price, when combined, are approximately equal to price.

• The relative importance of non-priced factors are listed in descending order of importance (i.e.; Factor 1 is more important than Factor 2 and Factor 2 is more important than Factor 3).

• The trade-off process allows the Contracting Officer to consider making award to other than the lowest priced offeror or other than the highest technically rated offeror

• Offerors are cautioned that the award may not necessarily be made to the lowest priced offered

Note: The Contracting Officer will use a trade-off process to determine which offer represents the best value to the Government .

SOURCE SELECTION

FACTOR 1: TECHNICAL MERIT

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Element 1: Organization and Management Plan

• Provide a management plan narrative for the project that describes the offeror’s organization, and to explain how they will manage, supervise, coordinate, and use labor, resources, designers, subcontractors, and material suppliers to ensure successful completion of the project. Additionally, the Organization and Management Plan shall include the following information:

• Organization

• Key Project Personnel Capabilities and Experience:

• Quality Control

• The Organization and Management Plan narrative will be evaluated based on the level of understanding of the work and the involvement the contractor will have in the management, oversight, control, and coordination of the work performed during construction of the project. Narratives that demonstrate a clear understanding of the project requirements and provide a thorough approach for successfully managing the solicited project that gives the government a higher level of confidence may be rated more favorably

Weaknesses/Deficiencies

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Element 1: Organization and Management Plan

Letter of Commitments

• Submit all letter of commitments for key personnel and sub-contractors

• Clearly identify the name and position of the person committing to perform the duties in the letter of commitment, especially for sub-contractors.

Organization Chart

• Read the specifications within the contract. Make sure all communication and authority lines are clearly identified.

• Follow the requirements for org chart; Key Personnel has specific requirements

Organizational and Management Plans

• Safety and Quality Control requirements are within the contract and specific to USACE.

• When approach to something is required, a list will not suffice. Describe the approach.

• Resources, roles, and responsibilities are required for all contractors, including subs.

Resumes

• Ensure to follow the instructions; projects and dates to confirm experience are Required.

• Personnel submitted for consideration shall demonstrate in the resume that has the experience required in the solicitation.

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Element 2: Construction Schedule

• Provide a schedule narrative describing the construction sequence /process for successful completion of the project within the duration shown in FAR 52.211-10. At a minimum, the Schedule Narrative shall address the timing and process(s) necessary to complete the major construction milestones and tasks:

• Provide a graphic schedule separately in a size that is easily read but shall be bound and clearly labeled. The schedule shall be task oriented, indicating the number of calendar days, after notice to proceed, by which milestones are to be achieved. Offeror may use a critical path or other method of his choice; however, schedules shall be graphically represented using a sheet format not larger than 11” X 17”. The Offeror shall propose the summary schedule, not to exceed the maximum contract duration in the specifications. Overhead costs must be included in the contract price for the full proposed contract duration. See Clause 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK in Section 00700

• The proposed project schedule shall reflect the contract duration and clearly show the interdependence of activities (i.e schedule logic) and durations, in calendar days.

Weaknesses/Deficiencies

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Element 2: Construction Schedule

• Ensure your construction schedule is for the duration required in the contract.

• Bid Options shall be clearly identified in the schedule as described in the solicitation.

• Schedule shall be in calendar days. Read carefully how it will be prepared and how it will be evaluated.

• Include all milestones and activities specified in the Solicitation; the contract provides detailed information for each item listed.

• A single bar for Pre-Construction submittals is not acceptable.

• Government review periods are established in the contract; read the specs.

• Offeror shall provide a thorough narrative to touch on all points required in the

Solicitation.

Note: A Proposed Construction Schedule shorter than the contract duration of 1460 calendar days indicates the offeror is placing additional risk on the Government and maybe rated Unacceptable.

FACTOR 2: PAST PERFORMANCE

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• The offeror should demonstrate their experience working projects similar in scope, size, magnitude, and location as a prime contractor. Using the Company Specialized Experience Form the proposal shall include a minimum of four (4) and a maximum of five (5) completed projects, which demonstrate that they and/or their major subcontractors (if applicable) have experience.

• Additionally, Offerors shall submit one NAVFAC/USACE Past Performance Questionnaire, completed and signed by a point of contact (POC) for each of the projects submitted above.

• If the offeror is unable to obtain a completed NAVFAC/USACE Past Performance Questionnaire from the POC before the proposal due date, the offeror shall complete and submit with the proposal the first page of the questionnaire (Blocks 1

– 7) that contains contract and client information for the submitted project

• The past performance evaluation is an assessment of the offeror’s probability of meeting the solicitation requirements. The assessment considers each offeror’s demonstrated recent and relevant past performances in supplying services that meet the solicitation requirements.

FACTOR 2: PAST PERFORMANCE

Weaknesses/Deficiencies

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• Ensure specialized experience complies with the requirements; otherwise, it cannot be considered as relevant.

• There are additional requirements for projects submitted which are at 80% completion; ensure your firm provides all information required.

• The Solicitation outlines the minimum / maximum number of projects that should be submitted using Attachment 1.

• There are two elements in this factor, and they are not rated separately:

Element 1 - PROPOSED SMALL BUSINESS PARTICIPATION PLAN

Element 2 - PAST UTILIZATION OF SMALL BUSINESS CONCERNS

FACTOR 3 – SMALL

BUSINESS PARTICIPATION

PLAN

SMALL BUSINESS/SUB-CONTRACTING

Element 1 - PROPOSED SMALL BUSINESS PARTICIPATION PLAN

Small Business Participation Plans (both other than small and small) will be evaluated on the basis of:

• The extent to which such firms, as defined in FAR Part 19, are specifically identified in the proposal;

• Identification of the complexity and variety of the work small business firms are to perform;

• The extent (i.e. length of and formality considerations) of demonstrated commitment to use such firms (enforceable commitments (JV, MP or written teaming agreements) will be considered more favorably than non-enforceable ones; refer to Attachment 4

• The extent of participation of Prime offerors (both large and small) and small business subcontractors in terms of the total value of the acquisition vs the large business participation percentage;

• All offerors shall provide a Small Business Participation Plan of a minimum 20% of total contract amount that identifies its anticipated utilization of SB concerns (i.e., SB, SDB; WO, HUBZ, VOSB, SDVOSB). The offeror’s plan must reflect its effort as a percentage of the total contract amount.

FACTOR 3: SMALL BUSINESS PARTICIPATION PLAN

ELEMENT 2 – PAST UTILIZATION OF SMALL BUSINESS CONCERNS

• Applies to all offerors regardless of size

• Evaluated by assessing its records/information complying with FAR 52.219-8, Utilization of Small Business Concerns

• All large business offerors, previous compliance with FAR 52.219-9, Small Business Subcontracting Plan.

• The extent of commitment to the policy stated in FAR 52.219-8 and FAR 52.219-9 reflected in the offeror’s past performance.

• The extent the offeror documented obstacles in meeting goals or shows evidence of good faith effort.

Additional Important Note for Large Businesses only.

Small Business Sub-Contracting Plans (FAR 52.219-9)

Separate from the Small Business Participation Plan Each Large Business offeror shall provide a Small Business Subcontracting Plan that contains all the elements required by FAR 52.219-9, Alt II, in Section 00700. This plan shall be submitted separately from the Small Business Participation information required in Factor 3. The Small Busines Subcontracting Plan is not a requirement for evaluation in source selection, but rather a requirement for award to a large business.

The Small Business Subcontracting Plan shall be thorough and complete in accordance with

FAR

19.704 and FAR 52.219-9. Failure to submit and negotiate a subcontracting plan shall make the Offeror ineligible for award of a contract.

Potential Opportunities exist for:

► General constructions to include site preparation, ► HVAC, ► Electrical, ► Plumbing, ► Telecommunications

SMALL BUSINESS/SUB-CONTRACTING

RESOURCES

► Systems for Award Management www.sam.gov

► Dynamic Small Business Search http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

SB firms keep profile current with bonding, past performance, and capabilities

Prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location

► Beta.SAM https://beta.SAM.gov/

SB firms register as an interested party for the solicitation

Looking for Opportunities in All the Right Places!

USACE Small Business Contact Information Melisa M. Barbee – Deputy, Office of Small Business Programs, Jacksonville

District

(904) 232-1150 melisa.m.barbee@usace.army.mil

Nicole M. Batista-Cruz, Small Business Assistant Jacksonville District (904)-232-3275 nicole.m.batista-cruz@usace.army.mil

Florida Procurement Technical Assistance Center http://www.fptac.org/contactus.htm

Jacksonville District Web Pages www.saj.usace.army.mil

FY 2021/2023 Forecast

Useful Links

Puerto Rico Small Business Contact Information

SBA PR & USVI District Office

Mr. Josue Rivera Castro

District Director

Cell (202) 253-7477

Josue.Rivera@sba.gov <mailto:Josue.Rivera@sba.gov>

Ms. Maria de los A. De Jesus

Deputy District Director

Work (787) 766-5572

Cell (787) 667-1043 maria.dejesus@sba.gov <mailto:maria.dejesus@sba.gov>

Puerto Rico PTAC – PR Federal Contracting Center https://www.federalcontractingpr.com/ <https://www.federalcontractingpr.com/>

Mr. Pedro J. Acevedo

Program Manager

787-758-4747 x. 3177

Email: pedro.acevedo@ddec.pr.gov <mailto:pedro.acevedo@ddec.pr.gov>

CONTRACT AWARD

SCHEDULE

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Milestones (Dates are estimates):

Industry Day – 10 February 2021

Pre-solicitation Notice – 18 May 2021

Advertisement – 06 August 2021

Proposals Due – 07 September 2021

Award Date – 27 September 2021

Please enter any questions into

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