Updated_QUESTIONS_AND_ANSWERS_Rev_1_27_Mar_2018.pdf

QUESTIONS AND ANSWERS (Answers are Bolded)

Q1. Is another contractor currently performing this effort? If so, can you please provide me with the contract number.

A1. Yes, Moca Inc. Contract no. W912EP-13-D-0016.

Q2. How many active employees are the performing this effort?

A2. Currently we have 4 employees in offices other than HHD. For a total of 10 employees including HHD.

Q3. In “Part 3 GFP” it states that the Government “may” provide desk spaces etc… Do you have a list of the areas that the Government provide spaces?

A3. No, we don't have a list but most of the areas have desk space. The contractor will be informed, if no desk space is available, as part of the Task Order requirements.

Q4. Is this a new requirement?

A4. This is a follow-on contract to W912EP-13-D-0016.

Q5. Will there be multiple awards?

A5. No, at this time only a single award is anticipated.

Q6. If not who is the incumbent or incumbents?

A6. The incumbent is Moca, Inc.

Q7. Section 1.6.11.2.1 (Part 1 of the Performance Work Statement) states, The Government expects Program Managers are able to manage scope, schedule, budget, and expectations to facilitate any action from inception to closure by tasking, tracking, and supporting. Section

1.6.12 Key Personnel indicates Contract Manager, Alternate Contract Manager as key personnel.

Is Program Manager a required Discipline? If so should we include a Unit Price within the

Pricing Schedule?

A7. No. The Program Manager in para 1.6.11.2.1 is the Contracts Manager that is already listed in the Pricing Schedule (X39 relevant to each CLIN).

Q8. AMRDEC Safe Proposal Submission Instructions provide naming instructions as follows:

a. W912EP-15-R-0014_COMPANY NAME_VOLUME I

b. W912EP-15-R-0014_COMPANY NAME_VOLUME II

c. W912EP-15-R-0014_COMPANY NAME_VOLUME III

d. W912EP-15-R-0014_COMPANY NAME_ VOLUME IV

Special Notice In Preparing Proposals requires Volume II only to submit one (1) original copy and three (3) sanitized copies. Would the government like to see the following naming structure:

1. W912EP-15-R-0014_COMPANY NAME_VOLUME II_ORIGINAL

2. W912EP-15-R-0014_COMPANY NAME_VOLUME II_SANITIZED

Instructions for the Preparation of Proposals requires Original and one (1) copy for Volume III –

Past and Present Performance and Volume IV – Pricing. Would the government like to see the following naming structure:

1. W912EP-15-R-0014_COMPANY NAME_VOLUME III_ORIGINAL

2. W912EP-15-R-0014_COMPANY NAME_VOLUME III_SANITIZED

3. W912EP-15-R-0014_COMPANY NAME_ VOLUME IV_ORIGINAL

4. W912EP-15-R-0014_COMPANY NAME_ VOLUME IV_SANITIZED

A8. Yes. You can use “…_SANITIZED.”

Q9. Section 1.6.20 Phase In/Phase Out Period states, during the thirty (15) day phase in/phase out periods. Could the government clarify if it will be 15 days or 30 days for the phase in/phase out period?

A9. It will be a 15 day phase in/ phase out period.

Q10. Instructions for the Preparation of Proposals: Page Limits states, front and back page limits. However, the submission is in electronic form. Do page limits reflect an electronic submission, e.g. Volume II 40 pages front and back = 80 pages total (electronic) or are the page limits as stated in the Solicitation?

A10. The page limit is 80 pages single sided (electronic). Key personnel that require

“Letters of Commitment” are listed at para 1.6.12.1 as the Contract Manager and

Alternate Contract Manager. An amendment will be out shortly with the clarification of the number of pages and the reference to “front and back.”

Q11. Can you provide the disciplines/classifications of the 10 personnel currently working on this contract?

A11. 6 Senior QAs, 3 SME (Geotechnical Inspectors), 1 SME (Lab Tech).

Q12. The Sample Project description appears to begin on page 38. On what page does the

“Sample Project Description” end?

A12. The “sample project description” is Attachment 3. It begins on page 38 and ends on page 45.

Q13. At any time is the CMS Contractor to supply lab equipment or survey equipment to verify

Construction contractor’s work?

A13. No.

Q14. Should pricing for all disciplines listed be provided as field rates, office rates, a mix or both?

A14. The pricing should be the final rates with markups included.

Q15. What disciplines will USACE allow to be handled in the contractor’s office vs in the field location(s)?

A15. The only discipline that may be handled in the contractor's office is the manager and only if the work schedule permit it because at times it may be necessary for the manager to be onsite.

Q16. The solicitation does not differentiate between field rates vs office rates. Therefore, which rates should be provided?

A16. Rates with markups included.

Q17. Based on USACE Jacksonville’s current projections, what percentage of work is expected to be performed in the various areas of Florida? This info will be helpful to factor in the cost of living into the rates.

A17. The majority of the services will be perform in South Florida.

Q18. If awarded this contract, does this exclude the prime or subcontractors from competing for the Herbert Hoover Dike Quality Assurance Opportunity that is due out soon?

A18. The prime or subcontractors will not be excluded from competing for the future

Herbert Hoover Dike Quality Assurance opportunity. The Contractor or subcontractor would need to ensure it would be able to cover the requirements for both requirements concurrently.

Q19. Please confirm the submittal due time is 2pm . The solicitation and FBO notice show two different times.

A19. The submittal is due by 2pm, April 2, 2018.

Q20. Please confirm hardcopy proposal and electronic copy submittals are required?

A20. No hardcopy proposals will be accepted.

A21. Is it required the proposal be printed double‐sided?

A21. No hard copies of proposals will be accepted. Please submit proposals through the

AMRDEC SAFE website (instructions are listed on page 68 of the solicitation).

Q22. Does the page limit in Volume I exclude the financial statements and reference letter?

A22. The 20 page limit (single sided, electronic) is inclusive of the financial statements and reference letter.

Q23. Is the proposer expected to complete the SF 1449 CLIN section (Item Numbers 0001 to

5001)? If so, what totals should be brought from the pricing schedule?

A23. Yes, it is expected for the proposer to complete the SF1449 CLIN section (Item 0001 to 5001) and they should bring the totals of the bottom line total from the total column on the pricing schedule (i.e. for CLIN 0001, you would total Line Item A01-A41 from the pricing schedule and place the sum on CLIN 0001 of the SF 1449). Follow the same rationale for CLINs 1001, 2001, 3001, 4001 & 5001.

Q24. Does the page limit in Volume IV exclude the pricing schedule and the CLIN unit price sheets?

A24. The page limit in Volume IV is inclusive of the pricing schedule and CLIN unit price sheets.

Q25. Does the page limit in Volume II exclude the letters of commitment from key personnel?

A25. The page limit (80 pages) in Volume II is inclusive of the letters of commitment from key personnel.

Q26. Which positions does the Corps consider to be Key Personnel?

A26. Key personnel are listed at para 1.6.12.1 as the Contract Manager and Alternate

Contract Manager.

Q27. Is per diem allowed for remote locations?

A27. It depends on the availability of local services and will be considered on a case-by-case basis.

Q28. Should a completed Attachment 4 Determination of Responsibility Form (bank, performance and trade references) be included in Volume I by the proposer?

A28. Attachment 4 Determination of Responsibility Form is not inclusive in the 20 page

Volume I limit and should be included in Volume I by the proposer.

Q29. Please confirm the PPQ should be sent directly to the Corps and not included in the proposal submittal?

A29. The PPQ should be sent, per page 72 of the solicitation, directly to the designated

Contract Specialist and Alternate Contract Specialist (tracey.n.brooks@usace.army.mil and james.t.tracy@usace.army.mil ).

Q30. Is the proposer expected to quote the Travel‐Civil Works line item? If so, what quantities should be utilized?

A30. No.

Q31. On the pricing schedule, is the proposer expected to provide a Quantity for OT rate for the required positions? If so, do you have any historical data regarding number of hours expected and for which disciplines/classifications?

A31. The proposer is expected to provide a quantity for the OT rate for the required positions. Currently, we estimate OT at 10% of the regular hours. The positions that we expect will need OT are the Engineers, Lab Techs, Managers, and Quality Assurance

Representatives. We do not anticipate OT needed for the Admin Assts, Schedulers, Cost

Estimators, and Data Entry positions at this time.

Q32. For the Pricing Schedule, will USACE Jacksonville supply the Quantity for each disciple?

Or we should assume the quantity needed to complete the project?

A32. This is a performance based contract and USACE Jacksonville will not supply the

Quantity for each discipline. The Contractor will present the quantity needed to perform the requirement based on the level of effort.

mailto:tracey.n.brooks@usace.army.mil mailto:james.t.tracy@usace.army.mil

Q33. a. For the pages limits for Volume I, is the page limit 10 pages front and back or 20 pages single sided?

b. For Volume II, Is the page limit 40 pages front and back or 80 pages single sided?

c. For Volume III, , is the page limit 10 pages front and back or 20 pages single sided?

d. For Volume IV, , is the page limit 10 pages front and back or 20 pages single sided?

A33. a. For Volume I, the page limit is 20 pages, single sided (electronic). An amendment will be out shortly with the clarification of the number of pages and the reference to “front and back.”

b. For Volume II, the page limit is 80 pages (electronic). An amendment will be out shortly with the clarification of the number of pages and the reference to “front and back.”

c. For Volume III, the page limit is 20 pages, single sided (electronic). An amendment will be out shortly with the clarification of the number of pages and the reference to “front and back.”

d. For Volume IV, the page limit is 20 pages, single sided (electronic). An amendment will be out shortly with the clarification of the number of pages and the reference to “front and back.”