B.08.03 Solicitation Amendment W912EF25QA0180001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

J

PAGE OF PAGES

1 7

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

16 JUN 2025

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE W912EF 7. ADMINISTERED BY (If other than Item 6) CODE

US ARMY ENGINEER DISTRICT WALLA WAL

KO CONTRACTING DIVISION, 201 NORTH 3RD AVE

WALLA WALLA, WA 99362-1876

UNITED STATES

CHANDRA CROW, EMAIL: CHANDRA.D.CROW@USAC

527-7202

E.ARMY.MIL TELEPHONE: 509-

SCD: PAS:

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X ) 9A. AMENDMENT OF SOLICITATION NUMBER

W912EF25QA018

9B. DATED (SEE ITEM 11)

09 JUN 2025

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE

11. THIS IT

FACILITY CODE

EM ONLY APPLIES TO A

MENDMENTS OF

S

OLIC

ITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

SEE CONTINUATION

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

THE PURPOSE OF THIS AMENDMENT IS TO ADD A SITE VISIT TO THE PROJECT TO FACILITATE THE PROPOSAL PROCESS.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

W912EF25QA0180001

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Time Zone Pacific Standard Time (UTC -8) Pacific Daylight Time (UTC -7)

Response Due Date 24 Jun 2025 27 Jun 2025

Continuation of Description

Miscellaneous text in this section has been modified to:

TECHNICAL SPECIFICATIONS

JUVENILE FISH FACILITY HVAC SYSTEM REPLACEMENT

1.0 INTENT

The following specifications pertain to the purchase, installation, and commissioning of two new electric HVAC systems along with removal and disposal of the existing HVAC systems for the first floor and second floor of the Juvenile Fish Facility at Lower Monumental Lock & Dam.

2.0 SCOPE

The successful offeror shall supply, install, and commission two new split-type electric HVAC systems as a direct replacement of the existing systems in the Juvenile Fish Facility building at Lower Monumental Lock & Dam. The existing systems shall be removed and properly disposed of in compliance with local, state, and federal requirements. The existing duct work, drain lines, and electrical wiring shall be adapted as needed to ensure proper connection of the new system at no additional cost to the government. The successful offeror shall meet or exceed all applicable Corps of Engineers and OSHA safety standards, building and electrical code requirements, permits, and prevailing wages requirements at no additional cost to the government. The commissioning of the new system will be performed by the successful offeror to ensure that the system performance meets all specifications, and to verify proper installation.

3.0 EQUIPMENT REQUIREMENTS

Provide two new HVAC systems which shall be electric split-type systems and shall include outdoor heat pump units, indoor ceiling-mounted air handler units with auxiliary electric heat, new thermostats, and all auxiliary piping, refrigerant, wiring, adapters, and other components needed to make the new systems function properly as a direct replacement of the existing systems. The new systems shall be brand new and shall be the latest version of its kind offered by the manufacturer. All new equipment supplied such as outdoor heat pump units, air handler units, electric heating coils, and thermostats shall be manufactured by the same company as much as possible. The new systems shall conform to the following salient characteristics. Consideration will be given to alternate designs, that meet design intent with variations to specifications, with justification for any variations. Any considerations and allowable specification variations shall be at the discretion of the Government.

3.1 FIRST FLOOR HVAC SYSTEM REQUIREMENTS

1) Type: Electric split-type heat pump system

2) Electric:

a. Condenser: 208V, 3-phase, 60Hz, 30A Breaker

b. Air Handler: 208V, 3-phase, 60Hz, 50A Breaker

3) SEER: 14

4) Size: 4 ton

5) Refrigerant: R454B Freon

6) Cooling Performance:

a. 47,000 BTU/hr total capacity

b. 33,500 BTU/hr sensible capacity

c. Entering DB/WB temp: 80F/67F @ 95F ambient air temp

7) Heat Pump Performance:

a. High: 46,000 BTU/hr;

b. Low: 29,000 BTU/hr @ design

c. Heat Rise: 19.9F @ design

8) Electric Auxiliary Heat Coil: 11.3 kW

9) Ventilation:

a. Main supply fan: 1 HP, ECM Multi-speed Constant Torque

b. 1300 - 1500 CFM

c. 0.5 - 0.6 in WC air resistance

d. Orientation: Horizontal

e. Heavy gauge galvanized steel cabinet

10) Dimensions:

a. Condenser:

i. Match as closely as possible to existing unit.

ii. Not to exceed 35 in x 35 in x 40 in

b. Air Handler:

i. Match as closely as possible to existing unit

ii. Not to exceed 55 in x 22 in x 22 in

11) Other Accessories/Features:

a. High capacity drier factory-installed in liquid line

b. Crankcase heater

c. Check and expansion valve factory installed

3.2 SECOND FLOOR HVAC SYSTEM REQUIREMENTS

1) Type: Electric split-type heat pump system

2) Electric:

a. Condenser: 208V, 3-phase, 60Hz, 20A Breaker

b. Air Handler: 230V, 1-phase, 60Hz, 60A Breaker

3) SEER: 15

4) Size: 3 ton

5) Refrigerant: R454B Freon

6) Cooling Performance:

a. 34,000 BTU/hr total capacity

b. 25,800 BTU/hr sensible capacity

c. Entering DB/WB temp: 80F/67F @ 95F ambient air temp

7) Heat Pump Performance:

a. High: 30,800 BTU/hr;

b. Low: 19,600 BTU/hr @ design

c. Heat Rise: 17.3F @ design

8) Electric Auxiliary Heat Coil: 10 kW

9) Ventilation:

a. Main supply fan: 0.50 HP, ECM Variable Speed Constant Volume

b. 1000 - 1200 CFM

c. 0.5 - 0.6 in WC air resistance

d. Orientation: Horizontal

e. Heavy gauge galvanized steel cabinet

10) Dimensions:

a. Condenser:

i. Match as closely as possible to existing unit.

ii. Not to exceed 35 in x 35 in x 40 in

b. Air Handler:

i. Match as closely as possible to existing unit

ii. Not to exceed 55 in x 22 in x 22 in

11) Other Accessories/Features:

a. High capacity drier factory-installed in liquid line

b. Crankcase heater

c. Check and expansion valve factory installed

d. Variable speed direct driver blower motor

4.0 SUBMITTALS

4.1 TECHNICAL QUALIFICATIONS

The successful offeror shall be a licensed and bonded HVAC company and shall have at least ten (10) years' experience installing and servicing commercial and/or industrial HVAC systems. Proof of meeting this requirement shall be submitted with bids for verification by the Government.

4.2 OPERATION & MAINTENANCE MANUALS

Provide two complete hard copies of the Operation and Maintenance (O&M) Manual and one electronic copy in PDF format. The O&M Manuals shall include, at a minimum, the following:

1) Product data/technical specification cutsheets for the specific model(s) of equipment provided.

2) As-built drawings showing the actual equipment provided and listing all system components and part numbers.

3) Instructions on the installation, operation, maintenance, repair, troubleshooting, material certifications, replacement parts lists and warranty of the specific model(s) of equipment provided.

4) Commissioning report showing the actual performance characteristics measured at the time of original installation.

5) Any information applicable to other models of equipment not provided under this contract shall be crossed out or redacted and the information on these pages that is applicable to the actual equipment provided shall be highlighted to bring attention to it.

5.0 SECURITY REQUIREMENTS

5.1 GENERAL SECURITY REQUIREMENTS AND GUIDANCE

The security requirements described below apply to all contract personnel (including employees of the prime Contractor ("Contractor") and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as "RAMs"), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures--this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

5.2 PHYSICAL SECURITY AND ACCESS CONTROL REQUIREMENTS

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation

/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as "NCIC-III") and Terrorist Screening Database (commonly referred to as "TSDB"). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

5.3 PRE-SCREEN USING E-VERIFY PROGRAM

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (http://www.e-verify.

gov) website to meet the contract eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified eligible candidates (employees) shall be provided to the COR no later than three business days after the initial contract award and before arrival on-site. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

5.4 ESCORTING IN CLASSIFIED AND/OR SENSITIVE AREAS

In accordance with applicable regulation, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

6.0 WARRANTY

All supplied components shall be covered by the manufacturer's standard warranty on all parts, labor, and workmanship from factory defects. Warranty period shall be a minimum one-year warranty on all parts and labor, but longer warranty periods that are standard offerings from the manufacturer for specific components shall also apply.

7.0 SHIPMENT, DELIVERY, AND INSTALLATION COORDINATION

The successful offeror shall contact the Contract Performance Specialist at least 1 week in advanced for coordinating and scheduling the installation and commissioning work. All items shall be delivered FOB, installed, and commissioned within 3 weeks of contract award. The Contractor shall be responsible for packing and shipping all items in a manner that will ensure undamaged and complete arrival to the Project site. No shipments are allowed other than normal business hours of Monday - Thursday between 7:00 a.m. to 4:00 p.m., excluding federal holidays.

All shipments shall be delivered to:

Lower Monumental Lock and Dam

ATTN: Contract Performance Specialist 5220 Devils Canyon Road Kahlotus, WA 99335

52.237-1 Site Visit.

As prescribed in 37.110(a), insert the following provision:

Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

There will be only one site visit offered. Offerors planning to attend must register for the site by sending an email to: chandra.d.crow@usace.army.mil and sara.edwards@usace.army.mil. Firms must register no later than 2:00 PM on 17 June 2025. Site visit attendees must provide the following information in the email:

(1) Solicitation Number

(2) Project Title

(3) Name of individual(s) attending

(4) Name of company being represented

(5) Phone number of company

(6) Are all individuals U.S. Citizens?

If not, please refer to ACCESS FOR FOREIGN NATIONALS in Section 0800. Each individual must have picture identification on his/her person while at the project site. There can be no substitutions of one individual for another. If an individual arrives at the site visit without having called ahead of time and/or without picture identification, that individual may not be allowed on the project.

ACCESS FOR FOREIGN NATIONALS: Security clearance for foreign nationals to attend a site visit or to perform onsite work requires a minimum of 4 weeks. Please send documentation by email (.pdf files are preferred) to Chandra.d.crow@usace.army.mil and sara.edwards@usace.army.mil. Acceptable forms of documentation include: A US passport, Certificate of US citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N- 550 or N-570), foreign passport with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization, Alien Registration Receipt Card with photograph (INS Form I-151 or I-551), unexpired Temporary Resident Card (INS Form I-688), unexpired Employment Authorization Card (INS Form I-688A), unexpired Reentry Permit (INS Form I- 327), unexpired Refugee Travel Document (INS Form I- 571), unexpired Employment Authorization Document issued by the INS which contains a photograph (INS Form I- 688B). Foreign nationals must receive clearance prior to being granted access to the project site. In the event of a foreign national clearance request, the solicitation site visit will be extended to allow for approval of the request.

FAILURE TO COMPLY COULD RESULT IN DENIAL OF ACCESS TO SITE VISIT LOCATION.

Site visit will be held on June 18, 2025, starting at 10am. Please the address for the site visit listed below:

Lower Monumental Lock and Dam

5220 Devils Canyon Road Kahlotus, WA 99335

Please meet on North Side Entry.

(End of provision)