W912EF25Q0015 - Solicitation - Released.pdf

SEE ADDENDUM

(No Collect Calls)

W912EF25Q0015 16-Jul-2025

b. TELEPHONE NUMBER

509-527-7222

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 08 Aug 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RUTH A JOHNSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USAED, WALLA WALLA - CONTRACTING DIV.

RUTH A. JOHNSON

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1976

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960575 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MISSION SUPPORT OFFICE

MELISSA WALKER

201 NORTH 3RD AVENUE

WALLA WALLA WA 99362

TEL: 509-527-7305 FAX:

509-527-7802FAX:

TEL: 509-527-7222 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

541990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF53

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EF25Q0015

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

BIDDER INQUIRY:

Bidder/Offeror Solicitation Questions:

All inquiries regarding this solicitation are to be submitted via Bidder Inquiry. Telephone and email inquiries will not be accepted. Bidder Inquiry is a website that allows bidders to post questions regarding the solicitation and view all questions by other bidders and responses by USACE. Bidder Inquiry can be accessed through ProjNet at (https://www.projnet.org)

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an acknowledgement of the comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

TIMING OF BIDDER INQUIRIES: Bidders are encouraged to submit their bidder inquiries promptly. The Government will make every effort to answer all bidder inquiries; however, the closer to the solicitation due date an inquiry is received, the less likely it is that a timely response can be provided.

The Bidder Inquiry Key is: 4XAAAG-SUFKEG

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be use from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for Entering Questions:

1. After you are logged in click on the "post new inquiry", it is on the left side of the window under the Word "Submit" a.) This is the window where you will enter your questions b.) Comment Classification: Click on the down arrow to the right of the words “Please select from below”, select “Public”.

c.) Discipline: This is where you select who this question should be directed to. Example, if the question is about an electrical drawing or specification select: “Electrical” from the pull-down list.

d.) Sheet. Enter the sheet number of the drawing you are asking about.

e.) Detail. Enter the detail name of the detail shown on the drawing that you are asking about.

f.) Specification. Enter the Specification number and paragraph number.

g.) File. Use this if you are going to attach a pdf file.

h.) Question. Enter your question here.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

For questions about the ProjNet Bidder Inquiry, please contact the Call Center help desk at ProjNet: Public User,

(833) 389-1097 or 217-367-3273, which operates from 8AM to 5PM (Central US time zone). Bidder inquiry help questions can also be emailed to the helpdesk at staff@projnet.info

Offerors are cautioned to clearly print prices for all line items. Be especially careful placing decimal points, as a mistake in your offer may render it unresponsive. Your quote must be valid for 30 calendar days after the due date specified for receipt of quotations. Please include shipping costs in the quoted price of each item.

Registration at www.sam.gov is required. If not registered, please do so. Step-by-step help information on how to register is detailed on the website, along with frequently asked questions (FAQs). Lack of registration in the SAM database may make an offeror ineligible for award.

Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required for the GSA Federal Service Desk (FSD, https://www.fsd.gov) to activate the entity's registration. Both Federal Assistance entities and all non-Federal entities must mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the registration no longer being active. Mail the completed, signed, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

Completion of the required FAR 52.212-3 Alt. I, Offeror Representations and Certifications – Commercial Products and Commercial Services is required. When you complete your SAM registration, the link to complete your Reps and Certs is also available. Please do not hesitate to contact me or the SAM web site if you need assistance or have questions.

In accordance with FAR 52.229-3 Federal, State, and Local Taxes, and per Title 4 of the US Code 104-107, the Government is exempt from paying local and state taxes. Exempt Tax Identification Number 91-0828090.

General Contract Information:

Delivery Date________________________________________________

Offeror’s Name (Printed) _________________________________________

Offeror’s Contact Telephone Number_______________________________

Offeror’s Email Address___________________________________________

Federal Tax Identification No. ____________________________________________

CAGE Code ________________ Unique Entity ID ______________________________

Is your company registered on-line in SAM (www.sam.gov)? YES NO

To ensure receipt of your quote, please send to the attention of Ruth Johnson at:

Email: ruth.a.johnson@usace.army.mil

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Submission of Price Quote – Contractor shall submit the following in 1 copy:

1. Signed and dated Standard Form 1449 (Solicitation / Contract / Order for Commercial Items).

2. Signed and dated Standard Form 30, if applicable, for any Amendments to the Solicitation

3. Completed schedule (pricing information) for all line items listed in the solicitation / amendments.

4. Completed Clause 52.212-3 and Alt I, “Offeror Representations and Certifications—Commercial Products and Commercial Services”.

As noted above.

5. Honeywell ProWatch cerified certification IAW FAR 52.246-11 Higher-Level Contract Quality Requirement.

Contractors are required to comply with FAR 52.246-11 at time of quote submission. Quotes received not in compliance with these qualification requirements will be rejected as nonresponsive IAW FAR 14.404-2.

6. Descriptive Materials (brochures, illustrations, drawings, data sheets, etc.) must be submitted which will allow the Contracting Officer to determine, without discussion with the offeror, whether the products being offered meets all of the required specifications. Submittals shall include copies of manufactures catalog cut sheet, specification sheets, material certifications, and warranty.

BASIS FOR AWARD

The Government will award one contract resulting from this solicitation in accordance with FAR 13.106 to the responsible and responsive offeror meeting or exceeding all solicitation requirements and representing the best value based on price.

EQUIPMENT PURCHASES

Please note that the Government requires the supply and installation of information technology (IT) equipment as a portion of this acquisition. In accordance with Army Regulation 25-1 and Army Federal Acquisition Regulation Supplement (AFARS) Part 5139, the Army's Computer Hardware, Enterprise Software and Solutions (CHESS) program is the mandatory source for any commercial IT hardware and software purchases. The contract awardee will be required to purchase the required IT equipment through the CHESS program.

For instructions on registering on the CHESS website and how to purchase, go to the following:

https://chess.army.mil/Static/EventCalendar. Click on RFQ Tutorial.

Site Visit Instructions

An organized site visit has been scheduled at the Walla Walla District Headquarters for:

Date: Thursday, July 31, 2025 Time: 10:00 a.m.

Location: Walla Walla District Headquarters Address: 201 N Third Walla Walla, WA 99362

There will be only one site visit offered. Offerors planning to attend the site visit must e-mail ruth.a.johnson@usace.army.mil or call (509) 527-7222 no later than 1:00 p.m. Wednesday, July 30, 2025.

Site visit attendees must provide the following information when calling: (1) the name of the company being represented; (2) how many people are in the party; (3) the names of each person in the party. Each individual attending the site visit shall have picture identification on his/her person while visiting the project site. There shall be no substitutions of one individual for another. If an individual arrives for the site visit without having called ahead of time and/or without picture identification, that individual may not be allowed on the project.

The point of contact for the site visit is:

Ruth Johnson, Contract Specialist ruth.a.johnson@usace.army.mil

(509) 527-7222

Participants of the organized site visit must abide by the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, latest version) in accordance with Section 5, “Personal Protective and Safety Equipment.” It is the responsibility of the site visit participants to wear personal protective and safety equipment as required by this regulation. Failure to comply will result in denial of access to site visit location.

FOREIGN NATIONALS: Due to time constraints, there will be no foreign nationals attending the site visit.

Security clearance for foreign nationals to perform onsite work requires a minimum of 5 weeks.

T&M INSTRUCTIONS

Time and Materials (T&M): The Contractor shall conduct repairs on the Electronic Security Systems (ESS) to ensure it is in operable condition.

The Contractor shall report any need for repairs determined by the inspection to the Contracting Officer Representative (COR), but shall not initiate such work until authorized to do so by the Contracting Officer in writing. The Contractor shall furnish the COR with an itemized written estimate of the labor hours and the cost of parts and materials which may be required to complete necessary repairs. The written estimate should also include contract number and invoice number (example, invoice 0001).

Payment for the Time and Material (T&M) line items will be as specified in Contract Clause Payment Under Time-and-Materials and Labor-Hour Contracts. In addition to the basis for the labor rate specified in the clause (wages, indirect costs, G&A expenses, and profit), the contract rates shall include all cost for consumables and small tools required to complete the required repairs.

Materials that are directly consumed in connection with the furnishing of the labor hours accomplished under the T&M line item will be reimbursed at cost, plus 10 percent for material handling cost. Reimbursement will be limited to the direct cost of materials in excess of the amount paid under the labor hour rates and will be reimburse to the extent supported by invoice cost and previously approved for use by the Contracting Officer.

Time and Material CLINs - all Time and Material CLINs will be measured for payment as the number of hours (HRS) performed. Price and payment shall be full compensation for all Time and materials performed, complete, as specified and approved.

The Government Estimate for ceiling on CLINS 0003, 1002, and 2002 is $40,000.00. If you take exception to these ceiling values, please submit a bidder inquiry so we may consider.

Hourly Rates For services pertaining to Time and Materials efforts (CLINS 0003, 1002, and 2002), provide hourly rates for:

Labor (Base Year): $ hour Labor (Option Year 1): $ hour Labor (Option Year 2): $ hour

LABOR HOUR AND TIME & MATERIALS LINE ITEMS: Contract Line Items # CLINS 0003, 1002, and 2002 are labor hour or Time and Materials line items. The extended amount for each of these items is the established ceiling price. Without a modification pursuant to FAR Clause 52.243-3, Changes -- Time-and-Materials or Labor-Hours (Sep 2000), the Contractor exceeds the ceiling at his own risk.

KO STATEMENT

Only a warranted Contracting Officer (either a Contracting Officer or an Administrative Contracting Officer (ACO)), acting within their appointed limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor’s own risk.

PERFORMANCE WORK STATEMENT

PART 1. GENERAL INFORMATION

1. General Services

1.1 Description of services: This Contract is a fixed-price performance-based and a Time & Material service contract. The Contractor shall purchase and install upgraded equipment and maintain in operable condition the Electronic Security Systems (ESS) maintenance and service contract to be fully operational for the US Army, Corps of Engineers (USACE), Walla Walla District (NWW), Walla Walla, WA. 99362.

1.2 General: The intent of this action is to provide a complete maintenance and service contract for the District ESS at the NWW District Headquarters (HQ) building and the Annex building. The ESS must be maintained in operable condition to ensure continuous protection and monitoring of District facilities, personnel, and property resources. The District ESS program consists of an Access Control System (ACS) and a Video Surveillance System (VSS) (Attachment A). The ACS is made up of an Integrated Commercial Intrusion Detection System (ICIDS), HID card readers, Magnasphere Balanced Magnetic Switch (BMS), Electric Strike and strike plates, Request to Exit (REX) motion sensors, and the

Honeywell ProWatch Version 5.5 ACS. The ACS is designed to provide a Federal Information Processing Standard (FIPS) 201 compliant access control solution. The VSS consists of a MaxPro Network Video Recorder (NVR), ProWatch 6k boards, and 13 surveillance cameras (three Axis Q6155-E cameras, five Axis P3225-LVE cameras, and five Axis P3365-V cameras). The VSS is designed to provide 30 days of archived storage at 30 frames per second with a minimum resolution of 15 megapixels.

1.3 Objective: For the duration of the contract, the Contractor must provide a Honeywell ProWatch certified installer maintenance technician(s) to perform maintenance and services for the ESS, as well as select expansion and repair of the system. Proof of Honeywell ProWatch certified certification is required. The Contractor shall provide all materials, equipment, manpower, certifications, testing, tools, supplies, and transportation necessary to support the ESS. System modifications will not be made until the Contractor provides the Contracting Officer Representative (COR) with a quote and the quote is then approved by the COR.

1.4 Period of Performance: The period of performance will be for one (1) base year of 12 months and two (2) option years of 12 months. The period of Performance reads as follows:

Base Year: 9/1/2025-8/31/2026 Option Year 1: 9/1/2026-8/31/2027 Option Year 2: 9/1/2027-8/31/2028

1.5 Duty Hours: District normal duty hours are Monday-Friday 0600 to 1800 hours while visitors’ hours are Monday-Friday 0730-1600, excluding Federal holidays. Federal holidays are posted on the Office of Personal Management website located at Federal Holidays (opm.gov).

1.6 Building Locations: The District HQ Building address is 201 N 3rd Ave, Walla Walla, WA 99362. The Annex Building address is 725 E St., Walla Walla, WA 99362.

1.7 Mailing address:

Mailing address:

Corps of Engineers, Walla Walla District

Attn: CENWW-RO; Derek Mull 201 N 3rd Ave, Walla Walla, WA. 99362

2. Safety

2.1 Safety Plan: The Contractor shall create a Safety Plan that complies with safety requirements of the latest versions of applicable OSHA, ANSI, and USACE Safety and Health Requirements Manuals. The safety plan will apply to the use of any or all Self-Propelled Elevating Work Platforms (Scissor Lifts), Boom Support Platforms or Vehicle Mounted Rotating and Elevating Aerial Devices (Bucket Lifts), and Personal Fall Arrest Systems.

2.2 Safety Briefing: This will be a collaborative safety event with all the contractor’s onsite technicians and the COR present. All safety hazards must be identified and mitigated before the commencement of work.

2.3 Accident Reporting: The Contractor shall notify the COR immediately of any near misses and/or accidents so the COR can document on a memorandum for record (MFR). This includes any damage to Government or private property and injuries to any individuals resulting from Contractor operations.

2.4 Activity Hazard Analysis (AHA): A qualified person must prepare and submit a site-specific AHAs to address potential hazards to the operation, including emergency procedures. The AHAs will define the specific anticipated hazards, site conditions, equipment, materials, personnel, and the control measures to be implemented. Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar risk management assessment tools. These documents are considered equivalent to, and acceptable substitutes for the USACE AHA if the collected data is the same as that which is required under Engineer Manual (EM) 385-1-1. A Risk Assessment Code (RAC) will be assigned to each step, and to the risks that remain after controls have been applied (residual risk). Refer to EM 385-1-1, Section 01.A.14. The Contractor will submit the AHA to the COR before or at the Pre-Work Meeting.

2.5 Accident Prevention Plan (APP): The Contractor shall develop an APP as outlined in EM 385-1-1. An abbreviated version is acceptable in accordance with EM 385-1-1. The Contractor must submit the APP to the COR before or at the Pre-Work Meeting.

2.6 Safety Certification: The Contractor must obtain safety certifications for both a boom ladder

(or other required equipement) and a safety harness.

3. Qualifications

3.1 Minimum Qualifications: The Contractor shall ensure all employees working onsite meet the following minimum employment qualifications:

Employee must be a citizen of the United States;

Employee must fluently speak, read, and write the English Language; and Employee must have Honeywell ProWatch certification.

3.2 Background Check: For all employees/technicians who will work onsite, the Contractor must obtain a background check of arrest and criminal history records and forward the results to the COR for review. The background check of arrest and criminal history records will be referenced against the fitness adjudication standards and procedures for installation access control in Army Regulation (AR) 190-13 paragraph 8-5b(1)-(11). The information will only be viewed by Readiness Office-Security & Protection (RO-S&P) personnel and appropriately stored in accordance with Army requirements governing Personally Identifiable Information.

No contract employee, including any subcontractor employees, will be allowed to perform work onsite until screening has been completed, and the employee has been found to meet the qualifications in this Section 3 and determined eligible to work onsite. If an employee’s background investigation is unfavorable or does not meet the suitability qualifications of this contract, the Contractor must be advised that the affected employee cannot be assigned to work onsite under this contract.

4. Security

4.1 Physical Security: Contractor and sub-contractor employees must present a professional appearance and wear the official contractor or sub-contractor uniform. Introduction of personal electronic devices (PEDs) into government spaces, such as laptops, tablet PCs, cellular phones, camera photography and recording, recording devices, and data recording/storage devices, is STRICTLY controlled. The Contractor must obtain (via the COR) approval from the District Security Officer or Specialist to introduce any such device into government spaces prior to its use. The Contractor shall make no public disclosures of work being performed under this contract. The Contractor must turn over to the Government all video, still photos, and digital photos taken during the execution of this contract, along with all associated negatives or native files and data, at the completion of this project. The Contractor shall submit all digital photos to the Government on compact discs in Joint Photographic Experts Group (JPEG) or Portable Network Graphics (PNG) format, and the Contractor must destroy all remaining, associated files in the Contractor’s control and possession.

4.2 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

4.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

4.4 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contractor personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

4.5 Training: All contractor employees including subcontractor employees, will complete all required security training (4.6, 4.7, 4.8, & 4.9) and will submit all certificates to the COR. Access to required security training is located at the following location: https://www.nww.usace.army.mil/Business- With-Us/Contracting/AT-OPSEC-for-Contractors/l.

4.6 Training requirements for the protection of sensitive information: All contractor personnel with access to critical information (as identified in the NWW District Operations Security (OPSEC) Program) must complete initial and annual refresher OPSEC Level I Awareness training. All contractor personnel with access to Controlled Unclassified Information (CUI) must complete initial and annual refresher CUI training in accordance with applicable Army policy.

4.7 Pre-screen candidates using E-Verify Program: Contractors must comply with the requirements set forth in Federal Acquisition Regulation (FAR) clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program to meet the contractor employment eligibility requirements. Contractors should cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). The Contractor shall provide an initial list of verified/eligible candidates to the COR no later than 30 business days after the initial contract award. When contracts are with individuals, the individuals must complete a Form I-9, Employment Eligibility Verification, and submit it to the COR to become part of the official contract file.

4.8 Antiterrorism (AT) training: All contractor personnel requiring routine access to Army installations, facilities, and controlled access areas or requiring network access must complete initial and annual refresher AT Level I awareness training.

4.9 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contractor personnel must receive initial and annual refresher training from the NWW District representative on the local suspicious activity reporting program. This locally developed training provides contractor personnel with general information on suspicious behavior and guidance on reporting suspicious activity to the project manager, security representative, or law enforcement.

5. Specific Tasks

5.1 Base Year: During the base year of the contract, the Contractor shall complete the following:

Perform Preventive Maintenance (PM) per specified contract standards (6.6). (CLIN 0001) Provide and replace/install (See section 5.4)(including all mounting accessories/equipment and hardware required for mounting and data/power feedback to the Network Video Recorder located in the server room): All items must be purchased through CHESS. Details are listed in the Instructions to Offerors.

NWW District HQ Axis Q6155-E cameras (S.E. Corner, N.W. Corner, & N. Entrance Parking) with Pan, Tilt, Zoom (PTZ) capabilities with Axis model Q6100-E and Q6135-

LE PTZ. (CLIN 0002)

Shipping and Receiving Driveway CCTV camera capabilities with Axis model Q6100-E and Q6135-LE PTZ. Special care shall be given and a black out or blur shall be given to the viewable area across the street of the apartments of the Shipping and Receiving dock.

(CLIN 0002)

o NWW District HQ Axis P3225-LVE cameras (N.E. Corner, Main Entry, S. Parking Walkway, & S.W. Covered Parking) with Axis model P3265-LV. (CLIN 0002) o NWW District HQ Axis P3365-V cameras (N. Entry Vestibule, Main Entry Vestibule, S.

Entry Vestibule, Delivery Door, & Harvest Room) using new Axis model P3265-LV cameras. (CLIN 0002)

Perform authorized Corrective Maintenance (CM). (CLIN 0003)

5.2 1st Option Year: During the first option year of the contract, the Contractor shall:

Perform PM per specified contract standards (6.6). (CLIN 1001) Perform authorized CM. (CLIN 1002)

5.3 2nd Option Year: During the second option year of the contract, the Contractor shall:

Perform Preventive Maintenance (PM) per the contract (6.6). (CLIN 2001) Perform authorized CM. (CLIN 2002)

5.4 Replacement and Installation: Upon determination of equipment failure of equipment or new installation of equipment the contractor shall purchase CCTV camera(s) and turn them over to the government for programing. The contractor shall not have access to the hardware programming or program any software for the hardware. The government shall complete all programing required for any/all hardware. The contractor shall work with the government to determine the CCTV camera will be available for installation. The contractor shall give the government at least 3 duty days to program the camera before planned installation.

6. Maintenance

6.1 Scheduling: Preventative and Corrective Maintenance shall be scheduled and coordinated with the COR to minimize disruption to HQ Building and Annex Building activities.

Unless there is an emergency or safety hazard, all building activities take precedence over maintenance. The Contractor shall notify the COR of planned or scheduled maintenance work at least three days prior to performance.

6.2 Preventive Maintenance: Preventive maintenance (PM), also known as routine maintenance, shall be performed on a regularly scheduled basis but not less than twice each contract year. PM includes, but is not limited to, cleaning, testing, maintaining, servicing, adjusting, calibrating, and inspecting ESS system components to ensure the HQ Building and Annex Building ESS remain in a fully operational and communicating mode.

The Contractor shall perform cleaning of all the VSS cameras at least once a year. Multiple VSSs will require the use of a scissor lift. VSS camera cleaning must ensure the domes and cameras are free of dust and smudges that will interfere with recording of VSS video. District HQ has several handicap-enabled entrances that work in conjunction with the Access Control System. The contractor must ensure that the handicap-enabled entrances do not operate or allow access to the building until an access badge has been first scanned on the reader.

The Contractor assumes all responsibility to keep the District HQ and Annex ESS operating safely and within the performance objectives of this PWS.

PM includes maintenance of the ACS & VSS, and any component(s) not otherwise stated here for each system:

ACS

HID card readers Push bars/exit devices Magnasphere BMS Electric Strike and strike plates Bosch REX motion sensors Honeywell ProWatch 6k boards Glass Break Sensors Tripplite KVM switch

VSS

Axis Q6155-E cameras Axis P3225-LVE cameras Axis P3365-V cameras Axis VSS surge protector

6.3 Annual Inspections & Testing: The Contractor must perform semi-annual service inspections and maintain records of compliance. Copies of inspection and test reports, along with a record of all remedial actions taken, must be provided to the COR within seven calendar days after an inspection.

6.4 Changes to Government Property: All equipment, except batteries, that have been replaced shall be returned to the Government. Outdated, damaged, or replaced batteries shall be properly disposed by the contractor.

6.5 Corrective Maintenance: Corrective Maintenance (CM), or non-routine maintenance, comprises repairs and parts replacement that are not otherwise included under PM. CM work requires a price proposal invoice detailing the information of the contract number, date, parts, travel (if required), labor hours, labor rate, and all associated costs. Once the COR has the invoice, they will get the approval from the KO/CS showing they have the funds available and the approval from the NWW Security Officer/Specialist. Once both approvals are gained then the COR will advise the contractor that the invoice is approved, and the corrective maintenance can begin.

The Contractor must provide CM services necessary to maintain equipment and accessories in a fully operational mode at all times except for prescheduled downtime.

The COR may notify the Contractor about needed repairs within this category as part of the services to be provided under the terms of this contract.

The Contractor shall report any need for repairs within this category to the COR, but shall not initiate such work until authorized to do so by the COR. This includes any repair identified under regular inspection in excess of $100.00 or is believed to be work not clearly defined in the PWS. The Contractor shall furnish the COR with an itemized written estimate of the labor hours and the cost of parts and materials which may be required to complete any repair in this category.

Emergency Service is only used in instances where emergency call-out is needed and requested by the COR. The Contractor shall respond back with a phone call and the Contractor's technician is required to be on-site to commence work within 24 hours after the call for emergency services is made. Emergency Service will only be used where a power supply not operating properly has left the District HQs building unsecured or several VSS cameras have gone offline and there is no viewing or recording.

6.6 Maintenance Plan: The Contractor must develop and submit a Maintenance Plan. The Maintenance Plan will include, at a minimum, the following:

Narrative describing the work to be performed.

Tasks, frequency, and staffing for PM based on the requirements, manufacturers’ data, and system security standards.

Procedures for responding to PM and CM service requests.

Applicable codes, standards, and regulations.

Reports to be prepared and submitted, and records to be maintained.

Standard test procedures to be performed for PM and CM.

Contractor shall submit a detailed schedule for the duration of the period of performance to the Government, detailing scheduled preventive maintenance. The schedule shall provide dates, location of equipment, and equipment type and model number. No changes to the schedule shall be made without prior approval from the COR.

Check off sheets indicating tasks and relevant tests to be conducted during PM for each and all specific pieces of equipment are required to be maintained. Sheets shall list all equipment by location, enclosure or building number, equipment model, serial numbers, and a place for the date when the maintenance will be performed.

6.7 Status Report: Contractor shall deliver after each PM activity a Status Report in type written (not handwritten) format of all Maintenance & Service activities performed to include at a minimum the following:

PM activities conducted with check off sheets to include, if applicable, activities not conducted with justification.

A short narrative that describes work completed, reports any problems or outstanding issues, schedule of any ongoing or outstanding service orders, and provides any other information relevant to the project.

7. Meetings & Visits

7.1 Site Visit: Within 7 calendar days from contract award, the Contractor shall conduct a site visit to NWW HQ Building and to the Annex Building to verify site conditions. The Contractor shall identify any deficiencies of the existing system and/or non-compliance issues with the ESS and submit findings as a Condition Assessment Report at the pre-work meeting. The Contractor is encouraged to include any suggested modifications to the existing system or modifications other than those already proposed under the contract that may be in the interest of practicality, efficiency, economy, or effective use of time.

Contractor shall provide a recommended spare parts list to the COR for review. After approval from the COR, Contractor shall provide the spare parts for the site to minimize disruptions in service. A spare parts inventory list shall be created and maintained in the Attachment.

7.2 Pre-Work Meeting: The COR will conduct a pre-work meeting within 45 days after the site visit. At this meeting, the COR will establish lines of authority and Government procedures for contractual, administrative, and work issues. The Contractor must provide all documentation identified as a pre-work submittal (see Section 7.3) at or prior to this meeting. The COR will furnish the Contractor with a Meeting and Minutes Memorandum documenting the pre-work conference discussions within one week following the meeting.

Contractor shall operate a 24-hour / 7 day-per-week telephone number and shall be the single point of contact for supporting all technical inquires and service requests. Contractor shall have procedures for receiving and responding to technical inquiries and service requests. The plans and procedures must be provided within the Maintenance Plan. A single telephone number shall be provided by the contractor for the receipt of service requests and technical inquiries. Service requests shall be considered received by the contractor at the time and date the telephone call is placed by the authorized Government representative. Contractor shall separately record each service request, as received. The status of any service request must be provided and document the service request, coordinate resources and monitor progress to ensure the resolution of all work.

7.3 Pre-work Submittals: The Contractor must provide all documentation at or prior to the Pre- Work Meeting (see Section 7.2):

Objective (1.3) Safety Plan (2.1) Safety Briefing (2.2) Activity Hazard Analysis (2.4) Accident Prevention Plan (2.5) Safety Certifications (2.6) Background Check (3.2) Physical Security (4.1) Training (4.5) Maintenance Plan (6.6) Site Visit – Condition Assessment Report (7.1) Telephone Tree (7.2) Quality Control (8.1)

8. Quality Control & Assurance

8.1 Quality Control: The Contractor must develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's quality control program is the Contractor’s means of ensuring work complies with the requirements of the contract.

8.2 Periodic Progress Meetings: The Contractor shall attend quarterly meetings scheduled by the COR with the Contractor for the purpose of periodic review(s) and status updates. The contracting officer, COR, or Contractor may, as appropriate, request meetings outside the scope of the quarterly meetings schedule as deemed necessary. These meetings will be at no additional cost to the government.

8.3 Quality Assurance: The COR will evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and Acceptable Quality Level (AQL). A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY:

Performance meets contractual requirements.

UNSATISFACTORY:

Performance does not meet contractual requirements.

8.4 Documenting Performance:

A. ACCEPTABLE PERFORMANCE. The government shall document positive performance and inform the contractor.

B. UNACCEPTABLE PERFORMANCE. When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case, the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR) and present it to the contractor's task manager or on-site representative.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Performance Standards Method of Surveillance

The ESS is to maintain 24-7 operability to ensure continuous protection and monitoring of District facilities, personnel, and property resources.

Periodic Inspections Random surveillance during routine business or exercises

Customer Complaints The Contractor for the duration of the contract will provide Honeywell ProWatch certified maintenance technician(s) to

Periodic Inspections

9. Supplemental Information:

9.1 REQUIRED LIABILITY INSURANCE: PURSUANT TO FAR 28: In accordance with the clause 52.228-5 Insurance - Work on a Government Installation, the Contractor shall procure and maintain during the entire period of performance under this contract the following minimum insurance:

Coverage complying with state laws governing insurance requirements pertaining to Workmen's Compensation and Employers" Liability Insurance.

Bodily injury liability insurance with minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

Automobile bodily injury and property damage liability with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury liability; and $20,000 per occurrence for property damage liability shall be required.

The coverage required under Longshore and Harbor Workers Compensation Act, if applicable.

The Insurance Certificate will name the Walla Walla District, U.S. Army Corps of Engineers, 201

N. Third Avenue, Walla Walla, Washington 99362 as the Certificate Holder.

9.2 Applicable Clauses: 52.246-20 Warranty of Service and 52.228-5 Work on Government installation.

9.3 Submittal Reviews: All deliverables will be submitted to the COR and reviewed by the COR.

The Contractor will respond to all comments on deliverables.

9.4 Invoicing: Invoices are paid when services have been rendered and complete at the end of the billing cycle. The COR has 5 working days to process the invoice and then send it to USAED Millington Finance who has up to 30 days to pay the invoice to avoid interest payments.

9.5 Delivery of Invoice: Submit invoice electronically via email in PDF form to the COR who will review and approve and then forward on to USAED Millington Finance Center for payment (see 9.4). All invoices must have contractor’s name as it appears in SAM; address; invoice number; issue date; due date; contract number; month and year of services; and total amount due (without taxes as government does not pay taxes). Only those work items completed during the month of services shall appear on the invoice. Payment will not be made for work not performed, incorrect invoice numbers, or incorrect invoices. The contractor will be required to correct the invoice before processing.

perform maintenance and service along with select expansion and repair requirements for District.

Random surveillance during routine business or exercises

Customer Complaints The Contractor must ensure all employees working on site meet the following minimum employment qualifications:

Citizen of the United States Fluently speak, read, and write the English Language Honeywell ProWatch certified

Periodic Inspections Random surveillance during routine business or exercises

Customer Complaints

Pre-work Submittals Prior to the Pre-work At the Pre-work

Periodic Inspections Specific Task (See Section 5) Periodic Inspections

Random surveillance during routine business or exercises

Customer Complaints Preventive maintenance (PM), also known as routine maintenance, shall be performed on a regularly scheduled basis but not less than twice each contract year.

Periodic Inspections Random surveillance during routine business or exercises

Customer Complaints

10. Attachments:

10.1 Attachments: Attachments will only be provided to the contractor once the contract is awarded.

Attachment A: ESS Components Attachment B: ESS Locations

PART 2: DEFINITIONS

Acceptable Quality Level (AQL): A predetermined value selected and used by the Government Quality Assurance inspector to distinguish between satisfactory and unsatisfactory performance.

Contracting Officer (KO): An employee of the Government with the authority to enter into, administer and/or terminate Government contracts and make related…