W912EF23B0002_TechSpec_Amend_0004.pdf

McNary Powerhouse Turbine Maintenance Platform W912EF25B0002 Amend-0004

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00.00 28 GENERAL REQUIREMENTS

01 11 01.00 28 SUPPLEMENTARY REQUIREMENTS

01 14 00.10 28 PROJECT SITE RESTRICTIONS

01 14 00.90 28 INTEGRATING ANTITERRORISM (AT) AND OPERATIONS SECURITY

(OPSEC)

01 32 16.00 28 SMALL PROJECT PROGRESS SCHEDULES

01 33 00 SUBMITTAL PROCEDURES

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 01.00 28 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 45 04.00 28 CONTRACTOR QUALITY CONTROL

01 78 00.00 28 CLOSEOUT SUBMITTALS

DIVISION 05 - METALS

05 05 23.16 26 STRUCTURAL STEEL WELDING

05 14 00.13 26 STRUCTURAL ALUMINUM WELDING

05 50 05.00 26 TURBINE MAINTENANCE PLATFORM

DIVISION 14 - CONVEYING EQUIPMENT

14 41 19.10 26 PERSONNEL HOISTING EQUIPMENT

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SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 45 01.00 28

RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

PART 1 GENERAL

1.1 CONTRACT ADMINISTRATION

1.1.1 Correspondence and Electronic Communications

1.1.2 Other Factors

1.2 RMS SOFTWARE

1.3 SYSTEM REQUIREMENTS

1.4 RELATED INFORMATION

1.4.1 RMS User Guide

1.5 CONTRACT DATABASE - GOVERNMENT

1.6 CONTRACT DATABASE - CONTRACTOR

1.6.1 Administration

1.6.1.1 Contractor Information

1.6.1.1.1 New Contractors to RMS-CM

1.6.1.2 Subcontractor Information

1.6.1.3 Correspondence

1.6.1.4 Management Reporting

1.6.1.5 Request For Information (RFI)

1.6.2 Finances

1.6.2.1 Pay Activity Data

1.6.3 Quality Control (QC)

1.6.3.1 Daily Contractor Quality Control (CQC) Reports.

1.6.3.2 Deficiency Tracking.

1.6.3.3 QC Requirements

1.6.3.4 Three-Phase Control Meetings

1.6.3.5 Features of Work

1.6.4 Submittal Management

1.6.5 Schedule

1.6.6 Import/Export of Data

1.7 IMPLEMENTATION

1.8 MONTHLY COORDINATION MEETING

1.9 NOTIFICATION OF NONCOMPLIANCE

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

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SECTION 01 45 01.00 28

RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

PART 1 GENERAL

1.1 CONTRACT ADMINISTRATION

The Government will use the Resident Management System (RMS) to assist in its monitoring and administration of this contract. The Government accesses the system using the Government Mode of RMS (RMS GM) and the Contractor accesses the system using the Contractor Mode (RMS CM). The term RMS will be used in the remainder of this section for both RMS GM and RMS CM. The joint Government-Contractor use of RMS facilitates electronic exchange of information and overall management of the contract. The Contractor accesses RMS to record, maintain, input, track, and electronically share information with the Government throughout the contract period in the following areas:

Administration Finances Quality Control Submittal Monitoring Scheduling Closeout Import/Export of Data

1.1.1 Correspondence and Electronic Communications

For ease and speed of communications, exchange correspondence and other documents in electronic format to the maximum extent feasible between the Government and Contractor.

1.1.2 Other Factors

Particular attention is directed to SECTION 01 32 16.00 28 SMALL PROJECT PROGRESS SCHEDULES, SECTION 01 33 00 SUBMITTAL PROCEDURES, and SECTION 01 45 04.00 28 CONTRACTOR QUALITY CONTROL, which have a direct relationship to the reporting to be accomplished through RMS. Also, there is no separate payment for establishing and maintaining the RMS database;

costs associated will be included in the contract pricing for the work.

1.2 RMS SOFTWARE

RMS is a Windows-based program that can be run on a Windows-based PC meeting the requirements as specified in Paragraph: SYSTEM REQUIREMENTS. Download, install and be able to utilize the latest version of the RMS software within 7 calendar days of receipt of the Notice of Award. RMS software, user manuals, access and installation instructions, program updates and training information are available from the RMS website ( https://rms.usace.army.mil/rms_manuals&help_files.html ).

The Government and the Contractor will have different access authorities to the same contract database through RMS. The common database will be updated automatically each time a user finalizes an entry or change.

SECTION 01 45 01.00 28 Page 3

The Contractor must be prepared to transition from the Resident Management System (RMS) to the new Construction Management Platform (CMP) at any time during the period of performance of this contract, once the USACE enterprise implements this change. The Contractor's obligation to transition from RMS to the CMP system is a requirement of this contract.

Therefore, additional time or cost increase to complete this transition will not be considered. In the event of the transition, RMS project information will be migrated to CMP by the government and available in the CMP system. After the transition, the Contractor must utilize the CMP system to perform all contract administration functions previously required in RMS, including all areas listed above. After the transition, “RMS” and “CMP” will be synonymous for all “Resident Management System” and “RMS” references in this contract’s specification. To facilitate the transition from RMS to CMP, online training for the CMP system will be made available to the Contractor with enough time to train staff, prior to the transition occurring.

1.3 SYSTEM REQUIREMENTS

The following is the recommended system configuration to run the Contractor Mode RMS for full utilization of all features for all types and sizes of contracts. Smaller, less complicated, projects may not require the configuration levels described below. Required configuration also noted below.

Recommended RMS System Requirements

Hardware

Windows-based PC 1.7 GHz i3; AMD A6 3650 GHz or higher processor (REQUIRED)

RAM 8 GB

Hard drive disk 100 GB space for sole use by RMS system

Monitor Screen resolution 1366 x 768

Mouse or other pointing device

Windows compatible printer Laser printer must have 4 MB+ of RAM

Connection to the Internet minimum 4 Mbs per user

Software

MS Windows Windows 7 x 64 bit (RMS requires 64 bit O/S) or newer (REQUIRED)

Word Processing software Viewer for MS Word 2013, MS Excel 2013 or newer (REQUIRED)

E-mail MAPI compatible (REQUIRED)

Virus protection software Regularly upgraded with all issued Manufacturer's updates and is able to detect most zero day viruses (REQUIRED)

1.4 RELATED INFORMATION

1.4.1 RMS User Guide

After contract award, download instructions for the installation and use of RMS from the Government RMS Internet Website.

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1.5 CONTRACT DATABASE - GOVERNMENT

The Government will enter the basic contract award data in RMS prior to granting the Contractor access. The Government entries into RMS will generally be related to submittal reviews, correspondence status, and Quality Assurance(QA)comments, as well as other miscellaneous administrative information.

1.6 CONTRACT DATABASE - CONTRACTOR

Contractor entries into RMS establish, maintain, and update data throughout the duration of the contract. Contractor entries generally include prime and subcontractor information, daily reports, submittals, RFI's, schedule updates and payment requests. RMS includes the ability to import attachments and export reports in many of the modules, including submittals. The contractor responsibilities for entries in RMS typically include the following items:

1.6.1 Administration

1.6.1.1 Contractor Information

Contain within the database the Contractor's name, address, telephone numbers, management staff, and other required items. Within 7 calendar days of receipt of RMS software from the Government, deliver Contractor administrative data in electronic format in RMS.

1.6.1.1.1 New Contractors to RMS-CM

Appoint a RMS-CM administrator. This administrator will be given appropriate administrative rights required to enter data by the Government.

1.6.1.2 Subcontractor Information

Contain within the database the name, trade, address, phone numbers, and other required information for all subcontractors. A subcontractor is listed separately for each trade to be performed. Assign each subcontractor/trade a unique Responsibility Code, provided in RMS. Within 7 calendar days of receipt of RMS software from the Government, deliver subcontractor administrative data in electronic format.

1.6.1.3 Correspondence

Identify all Contractor correspondence to the Government with a serial number. Prefix correspondence initiated by the Contractor's site office with "S". Prefix letters initiated by the Contractor's home (main) office with "H". Letters are numbered starting from 0001. (e.g., H-0001 or S-0001). The Government's letters to the Contractor will be prefixed with "C".

All correspondence with a serial number shall be sent by email to the Government's Project Engineer and COR assigned to this project.

1.6.1.4 Management Reporting

RMS includes a number of reports that Contractor management can use to track the status of the project. The value of these reports is reflective of the quality of the data input, and is maintained in the various sections of RMS. Among these reports are: Quality Assurance/Quality

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Control (QA/QC) comments, Submittal Register Status, Three-Phase Control checklists.

1.6.1.5 Request For Information (RFI)

Exchange all Requests For Information (RFI) using the Built-in RFI generator and tracker in RMS. Email the RFI to the COR and the submittal transmittal mailbox specified in SECTION 01 33 00 SUBMITTAL PROCEDURES paragraph "Electronic Copies" and in the format specified in paragraph Format For Electronic Submittals.

1.6.2 Finances

1.6.2.1 Pay Activity Data

Include within the RMS database a list of pay activities that the Contractor develops in conjunction with the schedule. The sum of pay activities equals the total contract amount, including modifications.

Each pay activity must be assigned to a Contract Line Item Number (CLIN).

The sum of all CLINs equals the contract amount.

1.6.3 Quality Control (QC)

RMS provides a means to track implementation of the 3-phase QC Control System, prepare daily reports, identify and track deficiencies, document progress of work, and support other Contractor QC requirements. Maintain this data on a daily basis. Entered data will automatically output to the RMS generated daily report. Provide the Government a Contractor Quality Control (CQC) Plan within the time required in SECTION 01 45 04.00 28 CONTRACTOR QUALITY CONTROL. Within seven calendar days of Government acceptance, submit a RMS update reflecting the information contained in the accepted CQC Plan: schedule, pay activities, features of work, submittal register, QC requirements, and equipment list.

1.6.3.1 Daily Contractor Quality Control (CQC) Reports.

RMS includes the means to produce the Daily CQC Report. The Contractor can use other formats to record basic Quality Control(QC) data. However, the Daily CQC Report generated by RMS must be the Contractor's official report. Summarize data from any supplemental reports by the Contractor and consolidate onto the RMS-generated Daily CQC Report. Submit daily CQC Reports as required by SECTION 01 45 04.00 28 CONTRACTOR QUALITY CONTROL.

Electronically submit reports to the Government within 24 hours after the date covered by the report. Provide the Government a printed signed copy of the QC Daily Report.

1.6.3.2 Deficiency Tracking.

Use RMS to track deficiencies. Deficiencies identified by the Contractor will be numerically tracked using its Quality Control (QC) punch list items. Maintain a current log of its QC punch list items in the RMS database. The Government will log the deficiencies it has identified using its Quality Assurance (QA) punch list items. The Government's QA punch list items will be included in its export file to the Contractor.

Regularly update the correction status of both QC and QA punch list items.

1.6.3.3 QC Requirements

Develop and maintain a complete list of QC testing and required structural

SECTION 01 45 01.00 28 Page 6 and life safety special inspections required by the International Code Council (ICC), transferred and installed property, and user training requirements in RMS. Update data on these QC requirements as work progresses, and promptly provide the information to the Government via RMS.

1.6.3.4 Three-Phase Control Meetings

Maintain scheduled and actual dates and times of preparatory and initial control meetings in RMS.

1.6.3.5 Features of Work

Include a complete list of the features of work in the RMS database.

1.6.4 Submittal Management

The Government will provide the initial submittal register in electronic format. Thereafter, maintain a complete list of submittals, including completion of data columns. Dates when submittals are received and returned by the Government will be included. Use RMS CM to track and transmit submittals. ENG Form 4025, submittal transmittal form, and the submittal register update is produced using RMS. RMS will be used to update, store and exchange submittal registers and transmittals. In addition to requirements stated in specification SECTION 01 33 00 , actual submittals are to be stored in RMS CM, with hard copies also provided.

Exception will be where the Contracting Officer specifies only hard copies required, and where samples, spare parts, color boards, and full size drawings are to be provided.

1.6.5 Schedule

Develop a schedule, in accordance with SECTION 01 32 16.00 28 SMALL PROJECT PROGRESS SCHEDULES. Input and maintain in the RMS database the schedule either manually or by using the Standard Data Exchange Format (SDEF). Provide electronic copies of transmittals.

1.6.6 Import/Export of Data

RMS includes the ability to import schedule data using SDEF.

1.7 IMPLEMENTATION

Use of RMS CM as described in the preceding paragraphs is mandatory.

Ensure that sufficient resources are available to maintain contract data within the RMS CM system. RMS CM is an integral part of the Contractor's management of quality control.

1.8 MONTHLY COORDINATION MEETING

Update the RMS CM database each workday. At least monthly, generate and submit a schedule update.

1.9 NOTIFICATION OF NONCOMPLIANCE

The Contracting Officer will notify the Contractor of any detected noncompliance with the requirements of this specification. Take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, will be deemed sufficient

SECTION 01 45 01.00 28 Page 7 for the purpose of notification.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

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