B.08.03 Solicitation Amendment 01 - 24Q0012.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to revise Performance Work Statement (PWS) and extend offer due date to 23 January 2024. See revised PWS for details. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jan-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912EF24Q0012

X 9B. DATED (SEE ITEM 11)

04-Jan-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jan-2024

CODE

USAED, WALLA WALLA - CONTRACTING DIV.

ALAN INGLIS

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1876

W912EF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912EF24Q0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Jan-2024 11:00 AM to 23-Jan-2024 02:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement McNary Dam Emergency Spillway Operation Direct Injury Evaluation

Project Title: McNary Dam Emergency Spillway Operation Direct Injury Evaluation

Appropriation: Columbia River Fish Mitigation

Purpose: The goal of this evaluation is to estimate direct injury and survival of juvenile salmonids passing the spillway during emergency split-leaf spill operations.

1.0 Introduction

McNary Lock and Dam is located on the Columbia River near Umatilla, Oregon. The McNary spillway is operated via gate hoists and traveling cranes. A recent safety inspection derated the lifting capabilities of both the hoists and the cranes. The new lifting restrictions only allow for one engineered lift of a full spillway gate per year with the hoists and cranes. Walla Walla District and McNary Project USACE personnel both modeled and visually tested numerous spill operations where only half of the spillway gate is lifted with the cranes. This is known as “split-leaf” spill operation. The spillway gates were modeled and visually tested in the downstream and upstream spillway gate slots and the split-leaf gate operation in the upstream slot yielded the most favorable results for decreased Total Dissolved Gas (TDG) and potential for fish injury. USACE and the regional fish managers discussed options for testing the split-leaf operation to determine if it will increase direct injury to fish. USACE feels that a balloon tag direct survival study is the best way to get a quick evaluation of the effects of the new emergency spill operation on fish passage.

2.0 Objectives

2.1 Estimate direct injury and survival of yearling Chinook salmon passing through a McNary Spillbay after being set in the upstream slot in split-leaf operation by direct releases of fish equipped with balloon tags at two different elevations. (Sample sizes sufficient to estimate survival with a precision of ±5% @ 95% Confidence Interval).

2.2 Estimate direct injury and survival of yearling Chinook salmon passing through McNary Dam

Temporary Spillway Weir (TSW) by direct releases of fish equipped with balloon tags at two different elevations. (Sample sizes sufficient to estimate survival with a precision of ±5% @ 95% Confidence Interval).

3.0 Site Description

The work to be performed under this contract shall be performed on the Columbia River at McNary Dam.

Treatment balloon tagged fish will be released into a Spillbay (split-leaf configuration) and the TSW.

Control balloon tagged fish will be released into the tailrace.

4.0 Task Descriptions

Appropriate preparation, sampling and analysis technology will be used to estimate direct injury and survival of yearling Chinook salmon passing through a Spillbay at McNary Dam. Study design and implementation shall be sufficient to estimate survival with ±5% precision with 95% Confidence Interval (CI). Study results will be useful in future biological study design and implementation, as well as management and operations decisions.

4.1 Task 1 – Prepare and submit a detailed study plan/proposal for review by the region’s Study

Review Work Group (SRWG) and approval by the Contracting Officer Representative (COR).

The detailed study plan shall provide a thorough discussion of all methods, sample sizes, release groups, size ranges of fish to be tested, equipment, specific equipment placement locations, and analysis for all data collection, interpretation, and presentation.

4.2 Task 2 – Prepare and submit a Quality Assurance/Quality Control (QA/QC) plan due to the COR no later than 2 weeks post contract award. A QA/QC reference is provided in Annex A.

4.3 Task 3 – Fabricate and install equipment necessary to conduct direct releases into split-leaf spillbay and into the tailrace at McNary Dam.

4.4 Task 4 – Fabricate and install equipment necessary to conduct direct releases into TSW at McNary Dam.

4.5 Task 5 – Arrange for sufficient juvenile Chinook salmon from a hatchery within the Columbia River Basin and transport study fish to study area to meet study objectives. Activities within this task include regional coordination, fish transportation, acquiring handling and transport permits, and providing adequate holding facilities at the study location for study fish.

4.6 Task 6 – Tag, release, recapture, examine, and estimate direct injury and mortality at 1 hour and 48 hours post passage for balloon tagged juvenile Chinook salmon released into split-leaf spillbay, the TSW and into the tailrace (*control) at McNary Dam.

4.8 Task 7 – Statistically test for significant differences in direct injury rates or severity and 1- and 48-hour survival between the release locations with ±5% precision with 95% CI.

4.10 Task 8 – Reporting of data collected and results (See Section 6.0 Deliverables).

4.11 Task 9 – Remove all equipment installed to conduct direct releases at McNary Dam.

* Historically at McNary, control fish have been released using a flexible hose from the fish facility barge dock. The hose can be all flex and fish released at the water’s surface. The control release device may need to be elevated to allow for getting the pipe through the railing on the dock.

5.0 Fish Procurement and Handling

Hatchery yearling Chinook salmon shall be used for the study. Possible facilities for acquiring study fish are Dworshak National Fish Hatchery and Clearwater Fish Hatchery near Ahsahka, ID, Kooskia National Fish Hatchery near Kooskia, ID, Lookingglass Hatchery near Elgin, OR, Leavenworth National Fish Hatchery near Leavenworth, WA, Lyons Ferry Hatchery near Starbuck, WA, and Rapid River, or Tucannon Hatchery near Dayton, WA.

Collection or procurement, tagging and handling methods shall be included in the detailed study plan and follow guidelines detailed in the 2020 National Marine Fisheries Service Biological Opinion on the operation of the Federal Columbia River Power System, Section 2.14.2.10. Fish selection criteria to ensure only healthy specimens are tagged and released for direct injury and survival evaluation shall be detailed in the Quality Assurance Surveillance Plan (Task 2 and Section 12.0). The contractor will secure all required permits (state, Endangered Species Act, and transport) prior to acquiring study fish.The states and NOAA are tracking the emergency nature of this study and both state and federal agency reps will prioritize permits for this project.

6.0 Deliverables

6.1 A detailed study plan (Task 1) shall be submitted electronically to the COR no later than 2 weeks post contract award by the Contractor.

6.2 A Quality Assurance/Quality Control (QA/QC) plan (Task 2) shall be submitted electronically to the COR no later than 2 weeks post contract award.

6.3 Design drawings of fish release pipes, mounting requirements and locations, install locations of pumps, electrical requirements, and placement of equipment such as utility trailers must be submitted no later than 3 weeks post contract award. Drawings of release pipes must include type and dimensions of all materials, estimated hydraulic load bearing on the apparatus, specifics of all welds and specifics of attachment of the pipes to the spillway forebay deck and pier noses. Release pipes are typically on the order of 30’ long and are 4” or 6” steel pipe. Top of pipes are secured to the dam to resist drag forces incurred during operation of gates and surface passage structures.

Typical velocities at/near end of pipe are between 6 and 10 fps. Typical drag coefficients for cylindrical members should be assumed. Electrical requirements must be specified to include voltage, desired location of power hook-ups (not guaranteed to be possible), step-down transformer type and design (if applicable, the transformer will require inspection by a Corps of Engineer’s Electrical Engineer) and how power cords and data cables will be placed along the work area.

6.4 The Contractor shall prepare and submit a Preliminary Data Report describing preliminary findings of the study by 30 April 2024within 4 days after the last release. The report shall be in sufficient detail that future biological study designs and implementation plans, or project operations may be drafted using the data and results.

6.5 The Contractor shall prepare and deliver a presentation at the Annual Anadromous Fish Evaluation Program (AFEP) Meeting to be held in Walla Walla, WA, in January 2025 describing the methods and results of the McNary Dam Emergency Spillway Operation Direct Injury Evaluation. An abstract and the presentation shall be submitted to the COR no later than 2 weeks prior to AFEP for review.

6.6 The Contractor shall prepare a Draft Final Report for Government and Regional review. The Draft Final Report shall provide a detailed description of data analysis, data processing and analysis methodology shall be described in sufficient detail for the Government to understand the temporal and spatial level of data analysis and summarization. Quality Assurance and Quality Control measures and methodology for screening out errant data shall be described in detail.

6.7 The Contractor shall provide the COR with written response to each Government comment on the draft report. The response shall include a description how the final report addresses the comments, changes made to the draft report, or rationale for not changing the draft report.

6.8 The Contractor shall prepare a Final Report for the Government incorporating changes to the Draft Final Report as agreed upon by the Contractor and the COR. Comments and responses shall be included in the Final Report as an appendix. A cleaned data set from the study will be archived and delivered in a Corps specified electronic format at this time as well.

7.0 Government-furnished Services/Equipment

The Government will not provide equipment required to conduct the study.

The Contractor shall be self-sufficient. McNary Dam staff support will be minimal and must be coordinated well in advance. The Contractor shall be responsible for fabrication of release pipes as needed and installation/removal of equipment.

8.0 Situation Limiting Factors

Estimating direct injury and survival of yearling Chinook salmon passing through the Spillbay will require a great deal of vigilance and QA/QC effort to ensure that fish release mechanisms are properly functioning during the study period. It is important to ensure balloon tags are properly developed and activated to ensure that chemical reactions causing inflation allow appropriate time for passage and subsequent collection.

Appropriate holding equipment for study fish is paramount and should be able to maintain appropriate water circulation to provide oxygen and temperatures required by study fish for survival both pre and post passage and collection. Failure to maintain proper holding facilities may result in biased survival estimates caused by pre-release or post-recapture conditions not related to spillbay passage. Furthermore, a loss of study fish may result in failure to successfully execute the study. It may be necessary to have staff on site 24/7 to monitor and maintain the holding facility.

Operations at McNary Dam during the study period may need to be altered to provide the required test operations. Coordinating operations changes will require ample notice and may cause further delay in data collection depending upon the type of change requested and level of regional coordination required for change approval.

Other limiting factors may apply to the study relative to seasonal and environmental conditions. Forced spill from high water is possible and make tailwater conditions unfavorable for boating and recovery of fish and sensor fish. This and other limiting factors are to be included by the Contractor in submitted study plans and accounted for in the QA/QC plan.

9.0 Schedule

A tentative schedule for the McNary Dam Emergency Spillway Operation Direct Injury Evaluation is provided in the table below. A final work schedule will be developed collaboratively during the initial Pre-work/Safety meeting, post contract award.

McNary Dam Emergency Spillway Operation Direct Injury Evaluation Schedule FY24

Event Date Pre-work and safety meeting at McNary Dam To Be Determined Detailed Study Plan 2 weeks post award QA/QC plan 2 weeks post award Setup and Install Research Equipment February 2024 Begin evaluation By 2 March 2024 End evaluation No later than 20 March 2024 Remove research equipment No later than 27 March 2024 Produce in-season status reports Weekly throughout field evaluation

Preliminary Data Report 30 April 2024 Draft final report June 19, 2024 Government provides review and comments July 17, 2024 Response to Government comments 30 days after receipt of Government comments Submit Final Report August 21, 2024 AFEP Presentation in Walla Walla, WA January 2025

10.0 Coordination and Planning

A pre-project planning session with Corps Planning, Engineering and Operations personnel in Walla Walla, WA, shall be held at McNary Dam on a date to be determined by the Contractor and the COR post-award.

The purpose of the meeting will be to familiarize the Contractor with the worksite(s), as well as discuss any issues with planning and Project personnel to assure that the study goes forward as planned. Potential issues will be identified and discussed regarding the placement and function of equipment, safety, and coordination while the study is in progress, project assistance, project access and security. The extent, timing, and coordination of Project support will be a major agenda item for the pre-project meeting.

Services by Government Project personnel will be limited. The Contractor shall be prepared to be self-sufficient regarding providing crane services for equipment installation, removal, and all routine activities.

For the Contractor to meet the schedule associated with this study, it is essential they coordinate closely with the designated COR. Requests by the Contractor for operational changes or specific project assistance during the course of this study shall be provided in writing to the COR at least 72 hours in advance of the need.

11.0 Quality Control/Quality Assurance

Great care and attention to detail shall be exercised in providing the Government with the highest level of data integrity, accuracy, and precision possible. In order to accomplish this, a detailed QA/QC plan will be prepared by the Contractor in advance of equipment deployment in sufficient detail to allow the Government to evaluate the Contractor’s ability to produce a high-quality data product.

11.1 The following is a list of potential QA/QC measures for implementing a balloon tag study.

11.1.1 Proper installation of release equipment to ensure that fish are released appropriately at the split-leaf spillbay and TSW.

11.1.2 Proper material used to fabricate release and holding equipment to ensure no injury may occur during release or holding due to sharp edges or rough surfaces.

11.1.3 Proper set-up of fish holding equipment to provide the proper temperature and dissolved oxygen to keep study fish healthy for the study. Failure to provide adequate holding conditions may lead to biased survival estimates and potentially reduced sample sizes.

11.1.4 Properly train all personnel to install equipment, tag and recapture fish (including radio tags and tracking equipment) and evaluate injuries.

11.1.5 Properly develop all balloon tags to inflate with appropriate timing.

11.1.5.1 Select a sample of balloon tags (from each lot if applicable) and test for inflation and timing.

11.1.6 Select a sample of radio tags (from each lot if applicable) and test for tag life and proper signal transmission.

11.1.7 Proper fish selection to ensure healthy, injury free fish are used for the study.

12.0 Safety

The Contractor shall conform to all safety standards of the most recent edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual EM-385-1-1, which will be made available to the Contractor safety coordinators upon request. A Job Safety Analysis shall be prepared as required in Section 1 of EM-385-1-1 by the awarded Contractor prior to initiation of the work tasks required for this Contract. Contractor personnel at a Corps Project shall submit the Job Safety Analysis to the COR prior to any work.

Safe clearances will be obtained by an authorized Project employee appointed by the Operating Project Manager and shall be jointly inspected by the Government Safety Officer and the Contractor's Safety Officer. Safe clearance procedures will comply with ER 385-1-1 and the Project’s Safe Clearance Procedures. Entrance into the Boat Restricted Zone of the forebay or tailrace at McNary Dam will require Powerhouse Control Room/Operator clearance.

13.0 Security

All Contractor and Subcontractor employees shall comply with applicable facility access and local security policies and procedures (provided by Government COR). The Contractor shall also provide all information required for background checks to meet facility access requirements to the Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense (DOD) or the Headquarters, Department of the Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of the Contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. Please note that any personnel who are not U.S. citizens need approval from Corps headquarters in Washington D. C. prior to accessing the Project. This will require submittal of scanned passports to the COR. The approval process may take six to eight weeks; therefore sufficient advance notice is required.

In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

All US based contractor employees and associated sub-contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure.

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the COR to become part of the official contract file.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

Questions regarding any of the above security information and requirements may be asked of the COR upon Contract award.

14.0 Correction of Unsatisfactory Work

The COR maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way non-conforming to the specifications outlined in this Contract. The Contractor shall be liable for all costs in connection with correcting such errors.

15.0 Use of Information

The information developed, gathered, assembled, and reproduced by the Contractor, their consultants, Subcontractors, or their associates in fulfillment of the contract requirements as defined in or related to the Performance Work Statement will become the property of the Government and will, therefore, not be used by the Contractor for any purpose at any time without the written consent of the Contracting Officer.

16.0 Release of Information

16.1 Reports and information generated under this contract will become the property of the U.S. Army Corps of Engineers and distribution by the Contractor or Subcontractors to any source, at any time, without the written consent of the Contracting Officer, is prohibited.

16.2 The publication of any results of this research should adhere to following terms:

16.2.1 Lead and/or secondary Corps District Fishery Biologists shall be given the opportunity to be involved and included as co-authors in the publication of a manuscript. This clause is included to keep the COE biologist(s) actively involved with the research at all levels while maintaining relations with the contractor and ensuring the accuracy of the reporting relative to the Corps roles and application of any results.

16.2.2 Provide acknowledgement to the Corps for funding and participation. The Corps supports publication of this research effort after Government review of the manuscript.

16.2.3 The Corps funding is not provided for any reporting beyond that identified in: Section 6.0

Deliverables.

17.0 OTHER DIRECT COSTS

17.1 TRAVEL COSTS REIMBURSEMENT RATE

17.2 Air Travel (Economy/Coach) Joint Travel Regulation

17.3 Auto Mileage (regular vehicle) Joint Travel Regulation

17.4 Per Diem Joint Travel Regulation

17.5 Website: Defense Travel Management Office | Home (dod.mil)

EXAMPLE

Quality Assurance/Quality Control Plan:

STUDY TITLE

Contract #

Principle Investigators (names)

Agency/Firm

Introduction:

Quality assurance and quality control (QA/QC), along with surveillance of quality during the project, will be critical to successful study implementation. In addition to standard QA/QC procedures, two of the main categories of QA/QC will be diagnostics and assumption testing. Fulfilling these QA/QC examinations will help ensure that data are accurate and defensible. The following actions will satisfy necessary QA/QC measures to provide accurate study results and these actions including surveillance efforts are detailed throughout the procedures of the study plan.

Pre-field QA/QC

1.0 Study Design

1.1 Development (short detail paragraph)

1.2 Peer-Review (short detail paragraph include government review)

1.3 Finalizing (short detail paragraph including response to government review)

2.0 Equipment Install

2.1 Details

3.0 Equipment calibration

3.1 Details

4.0 Train personnel

4.1 Details

5.0 Anything else necessary

QA/QC Throughout Data Collection

1.0 QA/QC field methods (e. g. equipment use, fish releases, tagging, monitoring, etc)

1.1 Details

2.0 Other protocols

2.1 Details

3.0 Testing Assumption and preventing violations

3.1 Details

Post-field QA/QC

1.0 Data

1.1 Data Collection details

1.2 Data Processing details

1.3 Data Analysis details

2.0 Final reporting

2.1 Consistency, formatting, government review, etc.

Conclusions

References

(End of Summary of Changes)