A.07.24_Solicitation_Amendment_0007.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to fix the Safety and Security hyperlink. All other terms and coniditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Sep-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912EF18R0031

X 9B. DATED (SEE ITEM 11)

27-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Sep-2018

CODE

USAED, WALLA WALLA - CONTRACTING DIV.

BROOKE FOWLER

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1876

W912EF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X

X

W912EF18R0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

This contract is for adult fish counting services at eight mainstem dams on the Columbia and Snake rivers in the Portland District and Walla Walla District, U.S. Army Corps of Engineers (Corps). These projects include Bonneville, The Dalles, John Day, McNary, Ice Harbor, Lower Monumental, Little Goose, and Lower Granite dams.

1. General. The Corps has eight mainstem Columbia and Snake River projects with fish ladders and associated facilities for passing adult salmon, steelhead, shad, lamprey, and other migrating and resident species. These facilities allow adult fish to pass, volitionally via swimming, from the tailrace of each project (downstream side of the dam) to the forebay (upstream side of the dam). Fish are counted as they pass through count stations located in the fish ladders. The period of performance of each year is from March 1 through February 28. The Corps has specific requirements for counting adult fish passing at each of the projects. The primary fish counting season is April 1 through October 31 during which counts will be required for 16 to 24 hours per day. Fish numbers are greatly reduced during winter from November 1 through March 31. Counts of fish during winter will be required at specific dams during the contract period on a rotating basis. The Contractor shall count fish as they pass the viewing window while physically at the count station, via (live) video feed or via review of digital video recording. Counters shall identify fish by species group and tabulate them to a computer database.

Video fish counting entails the Contractor using a camera and digital recording equipment to record fish passing the counting window during periods of low fish numbers (e.g. nights and early and late in the passage season) for later review. Video records are reviewed by counting staff and fish are tabulated by species similar to real time counting or in combination with video processing/compression techniques used to decrease viewing time. Periods of time when video records are used for counting can vary by location and year depending on the numbers and timing of fish passing the dams. Normally daytime digital video count activities are between November 1 and March 31 (see Exhibit 1: Fish Counting Schedule). Fish counts at night occur at most projects from June 15 to September 30. Counts at night and during winter do not necessarily take place every year at each project during the course of this contract.

New for this contract relative to past contracts for these services, the contractor shall provide off-the-shelf or develop new software program(s) that records and electronically transfers tabulated fish counts from each count station to Corps-designated distribution and archival locations at least daily. This software shall be comparable and compatible to historical count software in that it will provide comparable functionality and archive and provide fish count data in a similar format as used historically. The Contractor shall provide labor and all equipment (computers, video cameras, DVR’s, etc.) in functional condition and any supplies required to conduct counting operations. The Contractor shall provide the means to electronically convey (internet connection, communications software, etc.) count information daily to Corps’ designated distribution and archival locations.

Fish counts shall be electronically posted to the designated web page host daily with a target delivery time of 0630 the next day. The daily fish count data and shift notes shall continue to be sent to the Corps Fisheries Field Unit (FFU) personnel for review. The contractor shall provide automated notification to the Corps when fish counts cannot be posted to the web site host and where the break has occurred. The contractor shall address any break in service and produce fish count data within a 24-hour period. The contractor shall develop a statistically rigorous quality control program to assure accuracy of fish count data. The counting program has an overall requirement of maintaining 95 percent accuracy for identifying and counting of all salmonid species and 85 percent accuracy for American shad.

2. Counting Locations. The Contractor shall count fish at eight locations (15 fish ladders, 13 fish count stations) on the Lower Columbia and Lower Snake rivers.

2.1. Bonneville Dam is located in the Portland District on the Columbia River at river mile (RM) 145, near

North Bonneville, Washington. It has three fish ladders: Bradford Island ladder, located near the south or Oregon side of the river; Cascade Island ladder, located in the center of the river; and the Washington ladder, located on the north or Washington side of the river. The Cascade Island ladder has a tunnel part way up the ladder that connects it to the Washington ladder. Fish passing up the Cascade Island ladder are diverted through this tunnel to the Washington ladder, where they are counted. The Bradford Island and Washington ladders are counted separately. Fish counting does not take place at the Cascade Island ladder, unless the Washington ladder is out of service for maintenance and/or the upper end of the Cascade Island ladder is operated for passing adult fish. On rare occasions, counting is done at all three count stations and shall only be performed when directed in writing by the Contracting Officer Representative (COR).

2.2. The Dalles Dam is located in the Portland District on the Columbia River at RM 192, near The Dalles, Oregon. It has two fish ladders, located on the north and south sides of the river. Fish counters count at both ladders.

2.3. John Day Dam is located in the Portland District on the Columbia River at RM 216, near Rufus, Oregon. It has two fish ladders, located on the north and south sides of the river. Fish counters count at both ladders.

2.4. McNary Dam is located in the Walla Walla District on the Columbia River at RM 292, near Umatilla, Oregon. It has two fish ladders, located on the north and south sides of the river. Fish counters count at both ladders.

2.5. Ice Harbor Dam is located in the Walla Walla District on the Snake River at RM 9, near Burbank, Washington. It has two fish ladders, located on the north and south sides of the river. Fish counters currently count the south ladder by direct observation and simultaneously observes and count north ladder passage via closed circuit TV.

2.6. Lower Monumental Dam is located in the Walla Walla District on the Snake River at RM 41, near Kahlotus, Washington. It has two fish ladders, located on the north and south sides of the river. Fish counters currently count the north ladder by direct observation and simultaneously observe and count south ladder passage via closed circuit

TV.

2.7. Little Goose Dam is located in the Walla Walla District on the Snake River at RM 70, near Starbuck, Washington. It has one fish ladder, located on the south side of the river, where fish counters count fish.

2.8. Lower Granite Dam is located in the Walla Walla District on the Snake River at RM 107, near Almota, Washington. It has one fish ladder, located on the south side of the river, where fish counters count fish.

3. Work Period. The base year, option years, and fish counting schedule (Exhibit 1) are shown below.

Optional years may be exercised at the Government’s discretion.

Base Period 01 March 2019 to 28 February 2020 Option Year 1 01 March 2020 to 28 February 2021 Option Year 2 01 March 2021 to 28 February 2022 Option Year 3 01 March 2022 to 28 February 2023 Option Year 4 01 March 2023 to 28 February 2024

4. Personnel Requirements. The Contractor shall provide sufficient personnel to conduct the necessary fish counter training and periodic evaluation of the performance of all fish counters. Supervisory personnel shall have knowledge of fishery biology gained through education and/or experience, and a 4-year college degree in Fishery Biology, Wildlife Biology, General Biology, Zoology, Aquatic Science, or a related field from an accredited school.

These supervisory personnel shall oversee the fish counters. If the Contractor requires replacing any supervisory personnel they must have the approval of the Contracting Officer. Replacement supervisory personnel shall possess the qualifications that meet or exceed those stated in the specifications for the position of the individual they are replacing. Submit qualifications of new personnel at least 15 calendar days in advance of date of replacement.

The Contractor shall count fish as they pass the viewing window while physically at the count station, via (live) video feed or via review of digital video recording. The Contractor shall provide the necessary personnel to cover all fish counting shifts. The Corps overall intent is that no hours of fish counting are missed. To provide continuity and the desired level of counting accuracy through the contract period, the Contractor shall employ and retain counters with previous fish counting experience when possible and appropriate. All Contractor employees shall be U.S. citizens or otherwise legally permitted to work in the country. Employees of the Contractor are subject to a background check by the Corps before access is approved to the work site; a minimum 60-days’ notice to the COR is required annually and for all new employees during the count year. All employees must be able to speak, read, and understand English.

5. Fish Counting. Specific fish counting tasks to be performed by the Contractor are as follows:

5.1. Planning and Implementation. The Contractor shall participate with the Corps in an annual program to enumerate adult fish migrating through fish ladders at Corps projects. As detailed in the following sections the program will include development of an annual Fish Counting Plan, fish counting using visual (real time) and digital video recordings, data recording and transfer protocols, equipment and supplies procurement and maintenance, quality control to ensure fish are being properly identified and counted, weekly reports, and safety and security.

5.2. Fish Counting Plan. Soon after awarding of the contract, the contractor and Corps shall meet to outline a plan for transitioning into the adult fish counting services program. A detailed transition plan shall be submitted to the Corps within 30 days of the contract being awarded. There will be pre-work meetings between the Corps and Contractor around the period of February 1 for the base and each exercised option year in Walla Walla, Washington. By February 1, of the base and option year exercised, the Contractor shall present a draft Fish Counting Plan and be prepared to discuss it in detail with the Corps at the pre-work meeting. This plan shall include: a detailed staffing plan showing the Contractor’s organizational structure with the names/job titles/work stations of all employees and vacant positions; a staffing plan to fill vacant positions and future vacant positions; a training plan detailing how the Contractor plans to train fish counters in identification and counting of required species and procedures for data recording and transfer, a quality control plan indicating how accuracy of fish count data will be evaluated and reported (per Section 7); and a work schedule showing how the Contractor intends to accomplish fish counting activities for the base period or exercised option year. Other topics of the pre-work meeting will include all other aspects of the contract, including a demonstration of the count software(s) for the base year, and option years as needed, a safety and security briefing by the Corps that the Contractor shall incorporate into the training for all Contractor employees. By February 27, the Contractor shall submit a final Fish Counting Plan, to the COR, incorporating comments from the pre-work meeting for accomplishing work during the base period. Video fish counters must be trained by the time they begin fish counting on March 1 of the base and option year exercised. Visual fish counters must be trained prior to the time they start fish counting on April 1 on the base and every option year exercised.

To accommodate annual security training and background investigations, if needed, of fish counters that start fish counting on March 1 for video reading and later on April 1 visual counting of the base and option year exercised all such positions will be filled and all paperwork submitted per Section 8 below no later than mid- January, annually or 60 days prior to scheduled start date. All costs associated with participating in the meetings shall be included in the proposed price.

5.3. Visual Fish Counting Procedures.

5.3.1. The Contractor shall perform adult fish counting at locations and times as described in Exhibit 1. Fish counters shall sit in designated fish counting stations (as defined in section 2 above) watching a fish counting window, via (live) video feed or via video records of the fish viewing window. As target fish pass through a narrow counting slot in front of the counting window, fish counters will identify them to species and count them using fish tabulating equipment and software. During periods of heavy shad passage in the summer, counters may count shad in groups of 5 or 10 fish passing at a time. All visual fish counting shall be for 16 hours per day, per the schedule.

Fish shall be properly identified to species group as listed in Exhibit 2, FISH SPECIES TO BE COUNTED AT DAMS ON THE SNAKE AND COLUMBIA RIVERS. When requested in writing by the Contracting Officer’s Representative (COR), counters shall also record head burns, cuts, symptoms of gas bubble trauma, oral tumors, other maladies [such as: descaling, tattered fins, cuts, pinniped scarring and marks/tags on target species. Visual fish counting shall include sufficient breaks to reduce fatigue that can lead to errors in fish counts. For example, currently visual counts occur for fifty minutes with a 10 minute break during each hour. Break times allow counters to stretch, use the restroom, etc.

5.3.2. At Ice Harbor and Lower Monumental dams, one fish counter shall count two (2) ladders simultaneously. Since most fish use the south-shore ladder at Ice Harbor Dam and relatively low numbers of fish pass through the north shore ladder, one fish counter can effectively count both ladders at the same time using a video feed of the north-shore count station. The situation at Lower Monumental is similar, although there the majority of fish pass the dam using the north-shore ladder and the south ladder is counted simultaneously via live video feed.

5.3.3. Fish counters shall use a computerized system and appropriate software for registering upstream and downstream fish counts for each hour in the counting period. The fish counting software shall automatically expand the counts to accommodate break periods to calculate hourly fish passage estimates. For example, currently 50-minute counts are expanded by a factor of 1.2 to estimate hourly counts. The software shall record the net expanded hourly counts per fish species/group. Fish counters shall also enter notes into the computer system comment section during each hourly period regarding fish counts and other data, problems encountered or errors that he/she cannot correct, and other relevant information to ensure count accuracy. The fish count software shall be programmed to automatically upload data and comments to Corps-designated locations for posting and archiving at the end of the counting day, with a target delivery time of 0630 hours the following day. Our goal is to have daily count information available to users no later than 0700 hours on the following day. Transmitted data files shall be comparable and compatible with formats used historically (see Exhibit 3). The software shall automatically backup count information once each hour and electronic copies of all fish count data files shall be retained by the Contractor and made available to the Corps for the duration of the contracted period.

5.3.4. The Contractor shall continuously record fish passage at each count station and maintain digital video records for at least 14 days (two weeks) of fish passage as a backup to visual counts. In the case of illness or absence of visual counters or loss of data due to other causes, the Contractor will review digital video records to correct for errors or missing count information. Video cameras shall be positioned in the count station to provide a clear recorded image of fish as they pass the viewing window. Video recordings should be made in 720p high definition (1,280 x 720 pixels) or equivalent format. Digital records can also be used for video counts (Section 5.4 below) and as part of the quality control program (Section 7 below).

5.3.5. The computer systems, UPS battery backups, software, internet connections, video cameras, digital video recorders, printers, fax machines, associated supplies and all other related equipment and supplies required to conduct fish counting services will be supplied by the Contractor. Internet connections shall be created and maintained by the Contractor and shall be of an adequate upload speed to accommodate the volume and data transmitted. The costs of equipment and supplies will be included in the proposed price. In-season maintenance of equipment to ensure continuous functionality shall also be the responsibility of the Contractor.

5.3.6. The contractor’s Fish Count Plan shall contain contingencies to deal with a computer or equipment malfunction, power outage, or other potential interruption in counting. Fish counters shall promptly notify their supervisor in an event of a problem so they can make arrangements to have the problem corrected as warranted. For example, if the computer system goes out of service, the fish counter can resume fish counting using: 1) Visual Fish Counting Forms (such as those in Exhibit 4 and 5), or 2) use a mechanical tally counter in conjunction with a Visual Fish Counting Daily Form. In the event of manual counting, data forms shall be faxed by the fish counter at the end of each shift to the Fish Field Unit and the original form shall be retained for at least two years for archiving.

5.3.7. If unusual fish behavior at a counting window or other observations (e.g. injuries, blockage, delays or debris) suggests a fish passage problem, then the Contractor shall promptly notify the Corps’ point-of-contact at the project (or other Corps employee) so that the Corps can take action, as warranted.

5.4. Digital Video Fish Counting Procedures.

5.4.1. Video fish counts are used as a means to reduce labor costs during periods of low fish passage, typically early and late in the passage season and at night, as demonstrated in Exhibit 1. The Contractor shall be responsible for digital video fish counting at each count station for the minimum of hours and days specified in Exhibit 1 Fish counting schedule. The contractor can propose deviations from the schedule described in Exhibit 1 but the contractor must demonstrate how deviations will not impact accuracy of fish counts or timeliness in which counts are reported. Fish passage will be counted, recorded, archived and transmitted similarly as described for visual fish counts (see Section 5.3). Video recordings should be made in 720p high definition (1,280 x 720 pixels) or equivalent format. The fish count software shall be programmed to automatically upload data and comments to Corps-designated locations for posting and archiving at the end of the counting shift (day or night) so count information is available for posting for users no later than 0630 hours the following day. As with visual counts, the software shall automatically backup count information once each hour and electronic copies of all fish count data files shall be retained by the Contractor and made available to the Corps for the duration of the contracted period. The Contractor is encouraged to incorporate video compression and/or other video processing techniques to improve efficiency of viewing and processing video records. The Contractor will be required to demonstrate accuracy and precision of video processing techniques (See Section 7. Quality Control, below).

5.4.2. All necessary video cameras, lights and digital video recording equipment will be supplied by the

Contractor. The costs of all equipment and supplies shall be included in the proposed price. The Corps will provide the Contractor with space in the counting room or another room at each project to use for interrogating video recordings.

5.4.3. In the event a computer is not available, or there is a power outage or equipment failure, counters should use the Video Fish Counting Daily Form, such as that in Exhibit 6, and use a mechanical tally counter, fax the Video Fish Counting Daily Forms for any video recording within two days of actual fish passage to Bonneville Dam (Fish Field Unit) and retain the forms for two years for archiving.

5.4.4. Digital video recording and counting shall be continuous in accordance with Exhibit 1, unless a fish ladder is out of service (unwatered) for winter maintenance or other purposes. Days proposed for digital video fish counting are subject to review by the Government’s Contracting Officer Representative (COR) to coincide with ladder outages as times approach. Bonneville Dam has three fish ladders but only two are normally operated at a time, primarily the Bradford Island and Washington shore ladders. When the Washington shore ladder is not operating, the Cascade Island ladder may be brought into service, as coordinated. On rare occasions, all three ladders operate simultaneously for up to two months. At the direction of the COR, the contractor shall count fish passage at the Cascade Island ladder in accordance with CLIN Items, 1001AD, 2001AD, 3001AE, 4001AD, and 5001AD. The Corps cannot always precisely predict the dates of fish ladder outages due to uncertainties involving weather conditions, scheduling of construction contracts, and other factors. Adult fish ladder outages occur during the winter maintenance season. Generally, all ladders are out of service for approximately 30 days during this period. Historically, ladders have been out for as little as two weeks to the entire winter work period. The Corps typically develop a preliminary fish ladder winter outage schedule in September/October. This schedule is fine-tuned as outage times approach. The COR will notify the Contractor in writing of tentative and finalized fish ladder outage schedules at least one month in advance of the outage. The COR will keep the Contractor informed of maintenance period schedule changes if they occur. And the COR will provide the Contractor with at least a 48 hour notice to resume digital video counting once a ladder is back in operation. No digital video recording or counting will occur on the day a ladder is unwatered or on the day it is watered up.

6. Training. The Contractor shall develop a fish counter training program to ensure that all regular and substitute fish counters are proficient in identifying, counting and recording all designated species in the numbers expected throughout the counting season to meet fish counting program goals Exhibit 7. Fish counting program goals. The training program shall cover all target species to be counted and common resident fish species present in the rivers.

Fish counters shall also be trained to recognize and record headburns, cuts, and other maladies (i.e.: surface scrapes;

bad eyes; oral tumors; descaling; tattered fins) and marks/tags on target species. Fish counters shall also be trained in use of count recording and data transfer procedures and equipment including video recording and processing procedures. Fish counters shall be trained on use of manual recording and reporting procedures to be used in case of equipment or internet outages. The Contractor shall be responsible for supplying all training aids and materials required for the training program to meet contract requirements. The Contractor shall provide monthly details of their training program in the training plan submitted to the COR. Throughout the contract period, the Contractor shall provide an agenda for each group training session (five or more trainees) to the COR at least one week in advance. The COR or other representatives of the Corps may attend any of the training sessions. All fish counters and supervisors shall have project security / access confirmed prior to the time they begin fish counting on March 1, for the base and each exercised option years. Costs for employee training, including travel to training locations, and online computer security training shall be included in the proposed price.

6.1. Transition Plan. The Contractor shall develop a transition plan to assure a seamless integration into the existing adult fish counting program. This transition plan will be developed and submitted prior to the annual fish counting plan and pre-work meeting with the Government, in February. The details of the plan will demonstrate the breath and knowledge of developing an annual adult fish counting program that is tailored to seasonal conditions present during this transition period, the methods and methodology – visual and video qualifications to perform counting requirements and goals of the program, computer and software usage and reporting requirements.

This plan shall include a detailed staffing plan showing the Contractor’s organizational structure with the names/job titles/work stations/shifts of all employees and vacant positions with recent training records for all adult fish counters.

7. Quality Control. The Contractor shall develop and conduct a continual quality control program, acceptable to the COR, to ensure that fish passing the operating projects are properly identified and counted, and to ensure all other relevant contract requirements are adhered to by all fish counters. The quality control program shall be tailored to determining how well the fish counters are meeting the identification and counting accuracy goals of the program of 95 percent for salmonid species and 85 percent for American shad (Exhibit 7. Fish counting program goals.) The quality control program shall include regular evaluation of the performance of all fish counters, and additional training to correct identified fish identification or counting problems. Details of the quality control program shall be included in the annual fish counting plan, PWS paragraph 5.2 and Exhibit 10.

7.1. The Contractor shall evaluate the fish identification and counting accuracy of all fish counters at least once per month and record these evaluations. If requested by the COR, these sessions will be recorded and delivered within 7 days to the COR for review. Fish counters with a known counting problem shall receive additional training by the contractor to correct the problem. An example of an acceptable quality control program is one where a supervisor or fellow counter reviews randomly selected sub-set of video recorded during a visual fish counter’s viewing period. Or, re-interrogates a video previously interrogated by a video fish counter. Then the supervisor calculates the accuracy of the fish counter. A suggested format for documenting quality control checks of visual and video counts is displayed in Exhibit 8 and Exhibit 9, Suggested Format for Documenting Quality Control Checks of Video Counting at Columbia and Snake River Projects.

The Contractor shall also ensure that fish counters properly fulfill all contract requirements. Regardless of the quality control methodology used, the Contractor shall promptly provide guidance to the fish counter to improve their performance, as necessary, and notify the COR of the results in a weekly report. The Contractor shall also notify the COR of the date and time of all scheduled checks of visual fish counters at least one week in advance so a Corps employee may attend for quality assurance purposes. The Contractor shall also provide the COR with the recordings or digital video files used for quality control if requested.

7.2. Weekly Reports. The Contractor shall provide the COR with weekly reports during the course of this contract as outlined in the QASP. Requirements for each weekly report shall consist of:

1) The first report of the base period will cover March 1 through March 10. Thereafter, the reports will cover a seven-day period from Friday through Thursday, including the option years if exercised.

2) These reports shall be submitted via electronic mail to the COR before the close of business of the following Monday.

3) The weekly report shall be a written report, to USACE District, detailing activities such as training, results of contractor quality control checks, missed counting hours/days, identifiable counting problems, observed problems with adult fish passage, personnel problems that affected fish counting, results of testing fish counters, physical fish counting problems (i.e. light source, window cleaning problems), suggestions for improvement of the fish counting experience by fish window, and scheduled weekly fish counter quality control locations.

7.3. In addition, the Government may allow an independent third party to oversee and/or observe the fish counting procedures. In the event this will be implemented, it will be coordinated through the COR.

8. Safety and Security. While on the projects, Contractor personnel shall follow all relevant Corps safety requirements in its Safety and Health Requirements Manual and other safety instructions from authorized Corps personnel and all changes posted on the web as of the effective date of this solicitation. EM385-1-1 is available at:

https://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-manual/ However, EM385-1-1 certification is not required.

The Contractor shall submit a written Activity Hazard Analysis per operating project by March 1 of the base period (and provide updates by March 1 of each option year exercised) for approval by the operating project, that describes potential hazards to Contractor personnel and actions to avoid injury (e.g. driving on project – drive slowly and obey traffic signs; falling on a stairway – walk slowly and use handrails; smoking – allowed in outdoor areas only;

hazardous energy lockout/tagout devices and tags – do not tamper with; firearms and other weapons – not permitted on project; evacuation route at each project – be aware of the route, unforeseen hazards – notify Corps project personnel for correction as needed). Hard hats and steel-toed shoes/boots are not required, although hard hats (other than white) are recommended for supervisors as a means of identification. The Contractor shall provide copies of the approved Activity Hazard Analysis to all Contractor personnel prior to March 1 of each option year. Activity hazards requirements and procedures may change in future years depending on activities at each operating project.

8.1. Security Requirements. Contractor personnel shall follow all Corps projects security requirements. All

Contractor personnel must carry photo identification (e.g. driver’s license or other state-issued identification) and wear a Corps-issued project pass or District Contractor identification above the waistline at all times. For safety concerns, fish counters shall contact the powerhouse operator or other project point-of-contact by telephone at the beginning and end of each work shift, so project personnel will know they are on the project. All Contractor vehicles, including personal vehicles used by fish counters, driven within project security areas must be clearly marked on both sides with easily visible signs indicating the Contractor’s business name and “Fish Counting.” Fish counting rooms and parking for Contractor vehicles are presently within security areas at all projects, except Little Goose and Lower Granite dams where the counting rooms and parking are accessible to the public in general. There may be delays when entering Projects due to locked gates, vehicle inspections, and personnel checks. Inspections and checks may include inspection of tool boxes, brief cases, lunch boxes, and other containers.

8.2. Antiterrorism/Operations Security –Training

8.2.1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations or facilities, controlled access areas, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html .

8.2.2. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

8.2.3. Suspicious Activity Reporting Training. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

8.2.4. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

8.2.5. For Contracts that Require OPSEC Training. All new contractor employees will complete Level I

OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html ; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

8.2.6. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

8.2.7. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the

E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 15 business days after notice to proceed.

9. Government Furnished Facilities, Equipment, and Services.

9.1. The Corps shall furnish: (1) fish counting rooms (2) a telephone in each counting room (All outgoing

Adult Fish Count Contract 27 February 2018 long-distance calls shall be paid for by the Contractor using pre-paid telephone cards), (3) janitorial service at the Corps owned fish counting rooms and (4) reasonable access to Corps-owned restroom facilities. All Government furnished equipment will be provided in accordance with 52.245-1, Government Property.

9.2. Maintenance. The Contractor shall properly maintain Government property. The Contractor’s maintenance program shall enable the identification, disclosure, and performance of normal and routine preventative maintenance and repair. The Contractor shall disclose and report to the Property Administrator the need for replacement and/or capital rehabilitation.

10. Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/ Department of Veterans Affairs-VOW to Hire Heroes Act http://benefits.va.gov/vow Army Wounded Warrior Program – http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation – Hiring Our Heroes http://www.hiringourheroes.org/ Guide to Hiring Veterans – Reference Material www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf

11. Payments. The Contractor shall be paid for completed fish counting activities per the SECTION B Bid Schedule. The Contractor shall only bill by individual day (consisting of hourly shifts as described in the PWS) of visual counting completed and for each Day (consisting of 16 hour shifts as described in the PWS) of digital video counting completed. The Contractor shall prorate the unit price for work completed by the Day. The Contractor assumes the risk of equipment failure caused by inadequate equipment maintenance (See FAR 52.245-1(b)).

11.1. The Contractor shall furnish monthly invoices to the Corps evidencing completed performance of work under this contract and as the basis upon which payments may be made.

11.2. The original copy to:

USACE, Walla Walla District ATTN: Operations Division – Chris Peery 201 N. Third Avenue Walla Walla, Wa 99362

Exhibit 1. Fish Counting Schedule.*

Portland District

Columbia River ‐ Bonneville Dam ‐ Mar 1 ‐ Mar 31: Video count 0400 ‐ 2000 Annually

Apr 1 ‐ Nov 30: Visual count 0400 ‐ 2000 Annually

May 15 ‐ Sept 30: Video count 2000 – 0400 Annually

Oct 1 – Nov 30: Video count 2000 ‐ 0400 Oct, Nov 2021

Dec 1 ‐ Feb 28 (29): Video count 0400 ‐ 2000 Annually

Columbia River ‐ The Dalles Dam ‐ Mar 1 ‐ Mar 31: Video count 0400 ‐ 2000 March 2022

Apr 1 ‐ Oct 31: Visual count 0400 ‐ 2000 Annually

June 15 ‐ Sep 30: Video count 2000 – 0400 Annually

Oct 1 – Nov 30: Video count 2000 ‐ 0400 Oct, Nov 2022

Nov 1‐ Feb 28 (29): Video count 0400 ‐ 2000 Nov 2022 to Feb 2023

Columbia River ‐ John Day Dam ‐ Mar 1 ‐ Mar 31: Video count 0400 ‐ 2000 March 2023

Apr 1 ‐ Oct 31: Visual count 0400 ‐ 2000 Annually

June 15 ‐ Sept 30: Video count 2000 – 0400 Annually

Oct 1 – Nov 30: Video count 2000 ‐ 0400 Oct, Nov 2023

Nov 1 ‐ Feb 28 (29): Video count 0400 ‐ 2000 Nov 2023 to Feb 2024

Walla Walla District

Columbia River ‐ McNary Dam ‐ Mar 1 ‐ Mar 31: Video count 0400 ‐ 2000 March 2022

Apr 1 ‐ Oct 31: Visual count 0400 ‐ 2000 Annually

June 15 ‐ Sep 30: Video count 2000 to 0400 Annually

Nov 1‐ Feb 28 (29): Video count 0400 ‐ 2000 Nov 2022 to Feb 2023

Snake River ‐ Ice Harbor Dam Mar 1 ‐ Mar 31: Video count 0400 ‐ 2000 March 2023

Apr 1 ‐ Oct 31: Visual count 0400 ‐ 2000 Annually

Nov 1 ‐ Feb 28 (29): Video count 0400 ‐ 2000 Nov 2023 to Feb 2024

Snake River ‐ Lower Monumental Dam ‐ Mar 1 ‐ Mar 31: Video count 0400 ‐ 2000 March 2019

Nov 1 ‐ Feb 28 (29): Video count 0400 ‐ 2000 Nov 2019 to Feb 2020

Snake River ‐ Little Goose Dam ‐ Mar 1 ‐ Mar 31: Video count 0400 ‐ 2000 March 2021

Nov 1 ‐ Feb 28 (29): Video count 0400 ‐ 2000 Nov 2021 to Feb 2022, less ladder outage period

Snake River ‐ Lower Granite Dam Mar 1 ‐ Mar 31: Video count 0400 ‐ 2000 Annually

Apr 1 ‐ Oct 31: Visual count 0400 ‐ 2000 Annually

Jun 15 ‐ Sep 30: Video record 2000 to 0400 Annually

Nov 1 ‐ Dec 30: Video count 0400 ‐ 2000 Annually

* Note: Times shown in the table are in Pacific Standard Time (PST). When Daylight Saving Time (DST) is in effect, generally March through November, a counting period from 0400 – 2000 PST equates to 0500 – 2100 DST. Similar one-hour “spring ahead” shifts occur for 0600 – 1600 PST and 2000 – 0400 PST when DST is in effect.

Exhibit 2. Fish species to be counted at dams on the Snake and Columbia Rivers.

Chinook Salmon (Oncorhynchus tschawytscha) Adult – 22 inches or longer in length.

*Clipped adipose fin – (Code: Clp CA) *Unclipped adipose fin – (Code: CA)

Jack – 12 to 22 inches in length. (Code: CJ)

Steelhead (Oncorhynchus mykiss) Clipped adipose fin – Hatchery (Code: Clp SH) Unclipped adipose fin – Presumed Wild (Code: SH)

Sockeye Salmon (Oncorhynchus nerka) (Code: BB) Coho Salmon (Oncorhynchus kisutch) Adult – 18 inches or longer in length.

*Clipped adipose fin – (Code: Clp KA) *Unclipped adipose fin – (Code: KA)

Jack – 12 to 18 inches in length. (Code: KJ)

American Shad (Alosa sapidissima) (Code: AL) Count only at Bonneville, McNary, Ice Harbor, and Lower Granite dams.

Pacific Lamprey (Entosphenus tridentatus) (Code: LP) Chum Salmon (Oncorhynchus keta) (Code: none) Pink Salmon (Oncorhynchus gorbuscha) (Code: none) Bull Trout (Salvelinus confluentus) (Code: BT) White Sturgeon (Acipenser transmontanus) (Code: none) Record as a comment in computer.

Atlantic Salmon (Salmo salar) (Code: none) Record as a comment in computer.

Grass Carp (Ctenopharyngodon idella) (Code: none) Record as a comment in computer.

Eulachon (Thaleichthys pacificus) (Code: none) Record as a comment in computer

*Note: Special Counting Requirements During visual counting at Bonneville, The Dalles, John Day, and McNary dams, clipped and unclipped Chinook salmon shall be separately identified and counted only from 0800-0900 PST (0900- 1000 DST) and 1400-1500 PST (1500-1600 DST). These index counts for clipped and unclipped coho salmon shall be made at Bonneville and McNary dams only. Outside of these two hourly periods, all Chinook and coho salmon will be counted as unclipped fish.

During visual counting at Ice Harbor, Lower Monumental, Little Goose, and Lower Granite dams, clipped and unclipped Chinook salmon shall be identified and counted. Clipped and unclipped coho salmon will be counted at Lower Granite Dam only.

During visual counting at all dams, if a computer malfunctions or power outage occurs, all species groups shall be identified and counted EXCEPT that all Chinook and coho will be counted as unclipped fish.

During day time video counting at all dams, all species groups shall be identified and counted

EXCEPT that all Chinook and coho salmon will be counted as unclipped fish.

Exhibit 3. Example of File Format Currently Used for Transmitting and Archiving Fish Count Data.

Data and Comment file format; comma separated values (.csv)

File naming convention; D00120170913032584.csv;

D for Data file or C = Comment file 001 = ladder ID number; 001 = Bonneville Bradford ladder, 002 = Bonneville Washington shore, etc.

20170913 = date 032584 = unique six digit number generated by the count software

Data File Content—column headings;

Column A = ladder ID (001-015) Column B = Date (mmddyyyy hr:min) Column C = count hour (1-16) or (1-24) Column D = clipped Chinook (adult) Column E = unclipped Chinook (adult) Column F = clipped Jack Chinook Column G = unclipped Jack Chinook Column H = clipped Coho (adult) Column I = unclipped Coho (adult) Column J = clipped Jack Coho Column K = unclipped Jack Coho Column L = clipped Steelhead Column M = unclipped Steelhead Column N = Sockeye Column O = Jack Sockeye Column P = Pink Column Q = Chum Column R = Lamprey Column S = Shad

Data CSV file example - D00120170908043508.csv:

1, 9/8/2017 0:00, 1, 5, 3, 0, 0, 0, 1, 0, 0, 2, 0, 0, 0, 0, 0, 13, 0, 1, 9/8/2017 0:00, 2, 14, 19, 0, 15, 0, 1, 0, 0, 3, 1, 0, 0, 0, 0, ‐4, 0, 1, 9/8/2017 0:00, 3, 40, 43, 0, 15, 0, 2, 0, 0, 4, 2, 0, 0, 0, 0, 4, 0, 1, 9/8/2017 0:00, 4, 41, 34, 0, 13, 2, 5, 0, 0, 2, 2, 0, 0, 0, 0, 2, 0, 1, 9/8/2017 0:00, 5, 11, 26, 0, 4, 0, 4, 0, 0, 4, 0, 0, 0, 0, 0, 1, 0, 1, 9/8/2017 0:00, 6, 20, 18, 0, 2, 2, 2, 0, 0, 5, 1, 0, 0, 0, 0, 0, 0, 1, 9/8/2017 0:00, 7, 41, 33, 0, 6, 1, 1, 0, 2, 6, 2, 0, 0, 0, 0, 0, 0, 1, 9/8/2017 0:00, 8, 14, 23, 0, 8, 0, 1, 0, 0, 17, 4, 0, 0, 0, 0, 0, 0, 1, 9/8/2017 0:00, 9, 0, 68, 0, 10, 0, 2, 0, 1, 8, 3, 0, 0, 0, 0, 1, 0, 1, 9/8/2017 0:00, 10, 0, 111, 0, 9, 0, 1, 0, 0, 9, 4, 0, 0, 0, 0, 0, 0, 1, 9/8/2017 0:00, 11, 28, 55, 0, 5, 0, 1, 0, 0, 13, 0, 0, 0, 0, 0, 0, 0, 1, 9/8/2017 0:00, 12, 0, 23, 0, 4, 0, 3,…