W912EF-15-R-0063_Amendment_01.pdf

W68SBV51314024

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Applied Biostatistical Services for the Corps of Engineers Northw estern Region’s Anadromous Fish Evaluation Program

Purpose of this amendment is to address:

1) Questions and Answ ers.

2) Instructions, Conditions and Notices to Offerors. B. VolumeI: Technical Proposal item 7. Factor 2 documentation as described below

(Attachment A as indicated below ) reference of Attachment B is removed.

If you are submitting an offer, ensure that you acknow ledge receipt of the amendment (15-R-0063 0001) by completing Block 8 and 15A.

The signed SF30 and amendment shall be included in proposal submission.

No responses w ill be posted to inquiries after the close of business (COB) on the third business day preceding the solicitation due date.

The required response date/time has changed from 28-Sep-2015 04:00 PM to 07-Oct-2015 02:00 PM.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Sep-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912EF-15-R-0063

X 9B. DATED (SEE ITEM 11)

26-Aug-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 4 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Sep-2015

CODE

USAED, WALLA WALLA - CONTRACTING DIV.

MARY M. VAN SICKLE

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1876

W912EF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912EF-15-R-0063

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Sep-2015 04:00 PM to 07-Oct-2015 02:00 PM.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of

$3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management

(SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts

(see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling

1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

Following is language from the solicitation covering Basis for Award, factors to be evaluated, the proposal submission instructions and evaluation approach. In the case of any discrepancy, the language in the solicitation as issued or amended controls.

1. General

All proposals received in response to this solicitation will be evaluated in accordance with source selection procedures. Contract award will be made to the Offeror whose proposal meets all of the technical criteria and offers the lowest evaluated price.

Each Offeror’s ability to perform the work set forth in this solicitation will be evaluated. This will be determined by evaluating non-price factors and price. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001.

Offerors must propose on all line items (price schedule) in order to be considered for award. Offerors that do not propose on all line items will be eliminated from the competition and will not be considered.

In accordance with FAR 15.306(a)(3) the Government intends to evaluate proposals and make award without discussions. If, however, after initial evaluation the Contracting Officer determines that no offer is acceptable for award, the Contracting Officer may establish a competitive range. The Government reserves the right to limit the competitive range for the purpose of efficiency.

2. Proposal Submission

Any costs related to proposal preparation and submission will not be reimbursed by the Government.

https://www.acquisition.gov/

The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the Offeror. The Government may reject incomplete proposals after initial evaluation without further consideration. Therefore, the proposal shall meet the following basic requirements.

a. The Proposal shall be typed and submitted in English and easy to read.

b. Proposal shall be organized, concise, and submitted in the volumes and in the order indicated below.

Volumes shall be clearly identified and tabbed. Each factor shall be described in a separate tabbed section.

c. Proposals must be sent in two separate volumes. Each volume shall be contained within a separate binder.

Each volume shall be identified by the solicitation number, volume number, and name, address, and telephone number of the prime Offeror on the binder cover. Each volume shall contain a Table of Contents and include at the bottom left side of each page, the volume and page number.

d. Offerors shall verify that the information for all forms submitted are current, correct and complete including names of the points of contact, email address, and telephone number.

e. Pricing Schedule(s), Volume II, shall be completed in full.

f. Offerors shall submit a CD copy of each proposal Volume.

g. Offerors shall submit a signed Standard Form 1449 in Volume II for this solicitation, including verification of all amendments received.

h. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, etc. are not necessary. Proposals shall completely and adequately address the requirements of this solicitation.

i. If additional information is provided, it shall be in regard to the solicitation requirements only.

j. Failing to submit or properly complete attachments may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and raise questions through the Bidder

Inquiry System (See Information of the solicitation), if instructions are not understood.

k. Offerors are cautioned against submitting conditional proposals. All questions and concerns shall be addressed to the Contracting Officer or the focal point through the Bidder Inquiry System.

Late Submissions will not be considered. Your proposal must be clearly marked on the outside of the package with the solicitation number. Electronic proposals (facsimile, email, etc) are not authorized. Send your proposal via U.S. Mail, Commercial Carrier (FedEx, UPS, etc) or deliver by hand to:

U.S. Army Corps of Engineers

Attn: Ms. Mary Van Sickle

201 North 3 rd

Avenue

Walla Walla, WA 99362

A. Format Submit your proposals in the following format:

a. Each volume shall be submitted in a separate three-ring binder. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its

Title and a copy number (e.g., copy 1 of 5).

b. Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times

Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

c. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. A Table of

Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1”

From Edge – Header, Footer 0.5”

Page Size, Width – 8.5”

Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations.

The following additional restrictions apply:

d. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

B. Volume I: Technical Proposal.

Do not submit pricing information in Volume I. The technical proposal must be submitted in a binder and include the following order with tabs dividing each section:

1. Table of Contents

2. Cover Letter containing the following:

a. Solicitation number

b. The name, address, telephone number, and email address of the prospective Offeror

c. The DUNS number, CAGE Code, and TIN of the prospective Offeror

3. Joint Venture (JV) documentation/agreement (if applicable) - see additional information below.

4. Subcontractor Letters of Commitment (if applicable) - see additional information below.

5. All information noted in FAR provision 52.212-2 that is applicable to this requirement.

6. Factor 1 documentation as described below.

7. Factor 2 documentation as described below (Attachment A as indicated below)

8. Factor 3 documentation as described below

9. Factor 4 documentation as described below (not more than 5 Attachment C forms)

Volume 1: Technical Proposal shall be no more than 200 pages (not including PPQs)

NOTE: It is the Offeror’s responsibility to ensure that all past performance questionnaires as outlined under Factor 3 are completed on or before the closing date and time of this Request for Proposals (RFP).

C. Volume II: Price Proposal.

The price proposal shall be in a separate binder and include the following tabbed sections:

1. Table of Contents

2. Signed solicitation, Offer, and Award (SF 1449) and Amendment of solicitation/Modification of

Contract (SF 30), if any.

3. Continuation of SF 1449, Schedule of “Supplies or Services and Price/Costs” with pricing for each

Contract Line Item Number (CLIN). Failure to include pricing for all CLINS, to include the option years, may cause your proposal to be ineligible for award.

4. Completed FAR 52.212-3 Alt. I – Offeror Representations and Certifications – Commercial Items;

and DFAR 252.212-7000 – Offeror Representations and Certifications – Commercial Items.

Proposal Submission

Submit proposals in two separate, tabbed 3-ring binder volumes and electronic version on CD:

Each Volume must be clearly identified on the outside of the package.

Competitive range: If applicable, the competitive range may be limited for purposes of efficiency in accordance with

FAR 15.306(c)(2). Offerors are urged to reflect their best possible terms; to include price-related elements, since less than the best potential price(s) could result in exclusion of the proposal from further consideration.

Unrealistically high or low proposed prices may be grounds for eliminating a proposal from the competitive range based upon an assessment that the Offeror does not understand the requirement or the Offeror has made an unrealistic proposal.

Note to offerors: In accordance with FAR Part 29.3 – STATE and LOCAL TAXES, and pursuant to Title 4 of the

USC104-107, the Government is exempt from paying local and state taxes. Exempt tax identification number is 91-

0828090.

D. Joint Ventures (JV)

A joint venture is defined as follows: a legal business entity formed between two or more companies (parties) to undertake the performance activities of a contract together. This does not include other arrangements such as

“teaming agreements” or “strategic alliance”, which are not recognized as bona fide joint ventures for the purposes of this solicitation.

A company that is part of a joint venture shall submit a legally binding joint venture agreement. The Government will not evaluate the capability of any contractors that are not included in the joint venture agreement. Joint ventures shall include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive of each entity identified.

If submitting a proposal as a joint venture, the experience and past performance of each of the joint venture partners can be submitted for the joint venture entity. The experience for each joint venture partner will be considered the experience of the joint venture entity. Joint Ventures shall submit the following additional documentation regarding their business entities:

a. A copy of their Joint Venture Agreement translated into English, if the original agreement is in a language other than English.

b. A detailed statement outlining the following, in terms of percentages, where appropriate.

(1) The relationship of the Joint Venture parties, in terms of business ownership, capital contribution, and profit distribution or loss sharing.

(2) The management approach of the Joint Venture in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the Joint Venture and perform the duties necessary to complete the work.

Volume Content Original Copies CD Maximum Pages

I. Technical Proposal 1 3 1 200

II. Price Proposal 1 1 1 N/A

(3) The structure of the Joint Venture and decision-making responsibilities of the Joint Venture parties, in terms of who will control the manner and method of performance of the work.

(4) The bonding responsibilities of the Joint Venture parties.

(5) Identification of the key personnel having authority to legally bind the Joint Venture to subcontracts and state who will provide or contract for the labor and materials for the Joint Venture.

(6) Identification of party maintaining the Joint Venture bank accounts for payment of all expenses, deposits of all receipts, keeping the books and records, and payment for applicable taxes for the Joint Venture.

(7) Identification of party furnishing the facilities, such as office supplies and telephone service. (8)

Identification of the party having overall control of the Joint Venture.

Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual Joint Venture parties, identifying the party, or as hired employees of the Joint Venture.

If one of the Joint Venture parties possesses relevant experience, certifications, and/or past performance, the experience, certifications, and/or past performance of that firm will be considered as the experience, certifications, and/or past performance of the Joint Venture.

A complete and legally binding document with all the information required under this section titled “Joint Ventures” shall be included.

*** All members of the Joint Venture shall sign the SF 1449.

E. Credit for Subcontractor Experience and/or Certification; Letter of Commitment (LOC) If an Offeror wishes to be credited with experience and/or certification of a subcontractor or supplier, i.e., a firm that is not the prime contractor or part of the joint venture, a letter of commitment signed by the subcontractor and the prime contractor must be submitted. The letter of commitment must be submitted even if the firm is in some way related to a joint venture partner (for example, the subcontractor is subsidiary of a joint venture partner, or a subsidiary of a firm to which the joint venture partner is also a subsidiary). In regard to experience and/or certification, if an Offeror submits projects demonstrating experience and/or certification in one of the factors, and that project was completed by a subcontractor, a subsidiary, or a supplier, as opposed to the prime or one of the joint venture partners, the Offeror MUST submit a signed letter of commitment from the contractor who either performed and completed the work or holds the certification. If a letter of commitment is not submitted, the experience and/or certification will not be considered.

F. Subcontractors

The Government recognizes that completion of a project is often a team effort. Therefore, if an Offeror wishes to be credited with experience and/or past performance of a subcontractor (i.e., a firm that is not a member of the Joint

Venture), a letter of commitment signed by the subcontractor must be submitted. The letter of commitment must be submitted even if the firm is in some way related to a Joint Venture partner (for example, the subcontractor is a subsidiary of a Joint Venture partner, or a subsidiary of a firm to which a Joint Venture partner is also a subsidiary).

If a letter of commitment is not submitted, the experience and past performance of subcontractor firms will not be considered. If the Offeror proposal includes the use of subcontractors, the Offeror may not change subcontractors without the Contracting Officer’s approval. Approval will not be given unless the Contracting Officer considers the proposed substitute to be comparable in all respects to the originally proposed subcontractor and that the substitution is in the best interests of the Government.

(End of provision)

(End of Summary of Changes)

The following items are applicable to this modification:

QUESTIONS AND ANSWERS

Question 1: Is there an incumbent? If yes, who is the incumbent?

Answer 1: Western Ecosystems Technology, Inc.

Question 2: What organizations can apply for and be awarded funding under the Anadromous Fish Evaluation

Program?

Answer 2: It depends on the expertise required and who is best qualified to conduct the work. Some work is done by other government agencies, some is done by contractors on a “task order” basis, and some is done under full and open competition. The purpose of this solicitation is to review the proposals.

Question 3: Section II of the Performance Work Statement says that the AFEP receives 45-60 preliminary proposals annually. The successful offeror is to review each proposal within 30 days of receiving it.

3a: Are all of the 45-60 preliminary proposals received at the same time by the AFEP?

Answer 3a: For the most part, yes, but the number of proposals to be reviewed is typically much smaller. Some proposals may be received at different (random) times of the year.

3b: Will all 45-60 of the preliminary proposals be delivered to the successful offeror at the same time (which would mean that all 45-60 proposals must be reviewed in the same 30 day period)?

Answer 3b: Again, yes, but actual number of proposals is typically much smaller.

3c: Does the 30 day period refer to calendar days or business days?

Answer 3c: Calendar days

Question 4: Are the final proposals to be reviewed by the offeror all at the same time (and thus in the same 30-day period)?

Answer 4: Yes, but again the actual number will likely be smaller.

Question 5: Are the Draft Final Reports to be reviewed by the offeror all at the same time (and thus in the same 30-day period)?

Answer 5: Draft final reports are received on an irregular schedule and will typically not be all at the same time.

Question 6: Are the preliminary proposals submitted to the AFEP at the same time (or times) every year? If yes, at what time(s) of year are the proposals submitted?

Answer 6: Draft proposals typically received in July and August (although some may be submitted at other times).

6a: Same question for the Final proposals.

Answer 6a: Final proposals typically received in September and October (although some may be submitted at other times).

6b: Same question for the Draft Reports.

Answer 6b: Draft reports can be received at any time of the year.

6c: Can the government provide a calendar of a typical proposal-study-report cycle?

Answer 6c: Varies, but here’s typical cycle:

Proposals – July through November (year 00)

Study (field work) – January through August (Year 01)

Draft report – December (Year 01)

Final report - April (Year 02)

Question 7: What is the typical time duration of the funded studies?

Answer 7: Varies, but most are 1 to 1.5 years from award to final report.

Question 8: If the AFEP anticipates 45-60 Preliminary Proposals, why do the contract line items include only 40 proposals?

Answer 8: Probably a typo, but numbers are meant to be approximate and will probably be less.

Question 9: If the AFEP anticipates 30-45 Final Proposals, why do the contract line items include only 20 proposals?

Answer 9: 30 – 45 represents a maximum. In reality, there will be fewer proposals.

Question 10: If there are to be 30-45 funded Final Proposals, why do the contract line items include only 20 Draft

Reports?

Anwer 10: 30 – 45 represents a maximum. In reality, there will be fewer proposals.

Question 11: Would the successful offeror be asked to review a Draft Final Report from a study for which the offeror had not reviewed the Preliminary Proposal or Final Proposal?

Answer 11: Yes, it could happen. Not all contractor-submitted proposals will be sent for review.

Question 12: Submitting a resume is mentioned under both Factor 1 and Factor 2. The first paragraph under the heading "Factor 1 - Education" says the offeror shall submit a resume, but under "Factor 1 - Submission

Requirements," it does not list a resume. Is it sufficient to submit resumes of key personnel under Factor 2, and not to submit them for Factor 1?

Answer 12: Correct. Factor 1 – Submission requirement states Offeror shall submit a copy of transcripts or Ph.D.

diplomas for a University or a credited Educational Institution. It is sufficient to submit resume for Factor 2, that provides information on all formal education, including grants received and awards.

Question 13: Under the heading "Factor 2 - Submission Requirements," it says, in italics, "Use Attachments A

Resumes of Personnel to demonstrate experience…." On page 52 of the solicitation, there is a form labeled

"EXPERIENCE OF PERSONNEL," which is presumably Attachment A.

Question 13a: Can you confirm that this is indeed Attachment A?

Answer 13a: Experience of Personnel is Attachment A.

Question 13b. 1/3 of the way down the form it says "Resumes can be used in lieu of this form provided the requested information is included in the resume." Can you confirm that resumes including all of the information on the entire form can be used in lieu of the entire form?

Answer 13b. Correct, Attachments are preferred methods, but the option to use different forms is acceptable.

Question 14: There is a reference made to Attachment B, but I do not see that the government has attached an

Attachment B, nor do I see that the government is asking the offeror to attach an Attachment B. The reference is on page 36, listed in Item 7 under the heading "B. Volume I: Technical Proposal."

Answer 14: Reference to Attachment B is an error which is corrected in this amendment. There is no Attachment

B.

Question 15: On page 54 of the solicitation, the letter that the offeror is to submit to prior clients, in the second paragraph there is a place for a month, day, and year to be filled in, and it has not been filled in. What month, date, and year are to be filled in?

Answer15: The day month year that it is sent to prior client for the PPQ if necessary to send the letter. Some prior clients do not need a letter, others do.