Full List of ProjNet QA.pdf

Bid Inquiry Contractor Report All Inquiries

Project: MS Lakes O&M Review: W912EE-22-R-0003 (00001) (sorted by CommentID ) Displaying 60 inquiries.

Id Discipline Sheet Detail Spec

9758095 Facilities Maintenance

RFP CBA Attachments

Comment Classification: Controlled Unclassified Information (CUI)

Would the Government please provide a copy of the current CBA?

On: May 26 2022.

Government Response. . See forthcoming amendment. On: Jun 02 2022

Current Request Status: Request Closed

Information for this report is procurement sensitive.

9758104 Facilities Maintenance

RFP SECTION B CLINS

Comment Classification: Controlled Unclassified Information (CUI)

Section B CLINS cite C.7.3.1 for mowing and C.7.4.11 for janitorial, however those sections do not appear in this SOW. Currently mowing requirements are put forth in C.6.4.12 and janitorial in C.6.4.11.

Please advise.

On: May 26 2022.

Government Response. . See forth coming amendment. On: Jun 02 2022

Current Request Status: Request Closed

Information for this report is procurement sensitive.

9758126 Facilities Maintenance

RFP Section M Evaluation Criteria

Comment Classification: Controlled Unclassified Information (CUI)

Section M.3.1.C Subfactor 3 Management Plan states:

The offeror will be evaluated on the ability to demonstrate an understanding of materials and equipment required to perform the solicitation requirements.

Section M.3.1.C Subfactor 4 Equipment requires a detailed explanation of equipment, supplies and efficient use.

Given the technical is limited to 50 pages, we respectfully request the Government remove the equipment and materials discussion from the management section as the next section is entirely dedicated to that information.

https://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=BicPublicReportAll&strReportType=AllCont&RequestTimeout=1000&pagStrRowSort=CommentID https://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=BicPublicReportAll&strReportType=AllCont&RequestTimeout=1000&pagStrRowSort=Discipline https://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=BicPublicReportAll&strReportType=AllCont&RequestTimeout=1000&pagStrRowSort=Sheet https://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=BicPublicReportAll&strReportType=AllCont&RequestTimeout=1000&pagStrRowSort=Detail https://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=BicPublicReportAll&strReportType=AllCont&RequestTimeout=1000&pagStrRowSort=SpecText

On: May 26 2022.

Government Response. . After review of your request, no change will be made. The management of equipment and materials discussion will need to be listed under the management plan section. On: Jun 02 2022

Information for this report is procurement sensitive.

9762927 Facilities Maintenance

RFP Section J Section J Exhibit 005

GFE

Comment Classification: Controlled Unclassified Information (CUI)

Section J lists Exhibit 005 Government Furnished Equipment but that has not been provided with the RFP.

Would the Government please provide.

On: May 31 2022.

Information for this report is procurement sensitive.

9762939 Facilities Maintenance

RFP Section L L.5.2 and L.5.11 Cost Proposal

L.5.11. Part 8. This cost shall consist of all janitorial services for the Arkabutla, Enid, Grenada, and Sardis Lakes Corps of Engineers offices as defined in Part 3 above.

****L.5.2

Part 7 --------- Mowing and Trimming Costs (Firm Fixed Price CLIN)

Part 8 --------- Janitorial Costs (Firm Fixed Price CLIN)

The outline in L.5.2 does not match the verbiage in L.5.11.

Would the Government please clarify so offerors may ensure the correct information is placed in the tab evaluators will be checking?

Government Response. . See forthcoming amendment. On: Jun 02 2022

Information for this report is procurement sensitive.

9762942 Facilities Maintenance

RFP Section L L.5.2, L.5.11

L.5.10. Part 7. This cost shall consist of all mowing and trimming services for the 4

Mississippi

Lakes as defined in Part 3 above.

****L.5.2

Part 7 --------- Mowing and Trimming Costs (Firm Fixed Price CLIN)

Part 8 --------- Janitorial Costs (Firm Fixed Price CLIN)

Would the Government please clarify so offerors may ensure the correct information is placed in the tab evaluators will be checking?

Information for this report is procurement sensitive.

9762944 Facilities Maintenance

RFP Section L L.5.12, L.5.2 Summary of Parts

L.5.12. Part 9. The summary of costs shall include the total individual costs for each contract year as brought forward from cost parts 1-7, plus fees and Government-requested purchase estimate. The total cost on each summary sheet should correspond to the total cost for each contract year as contained in Section B.

L.5.2 layout states cost parts 1-9.

Would the Government please clarify?

Information for this report is procurement sensitive.

9764108 Facilities Maintenance

RFP Exhibits Exhibit 005 GFE

Comment Classification: Controlled Unclassified Information (CUI)

Is the GFE per Exhibit 0005 available to be used by the contractor for both cost reimbursement and firm fixed price portions of the contract?

Government Response. . This is the equipment is available at each lake for Cost Reimbursement and is NOT available for the Firm Fixed Price Mowing & Janitorial. On: Jun 14 2022

9764112 Facilities Maintenance

RFP Section L L.4.2 PPQ Exhibit

L.4.2. Past Performance Questionnaire. Contractors are to have customers complete

Exhibit 001 – PAST PERFORMANCE QUESTIONAIRE.

Exhibit 001 was not released with the solicitation. Would the Government please provide?

Information for this report is procurement sensitive.

9764175 Facilities Maintenance

RFP L and M Conflict between L and M

L.3.3 Staffing Tab 2

Requires resumes, position descriptions and the annual staffing plan.

Section L.3.4 Tab 3 Management

"Project Structure" including lines of authority, lines of communication, personnel policies, staff augmentation.

M.4.3.B Staffing

"Describe the "organizational structure" including including lines of authority, lines of communication, personnel policies, staff augmentation.

L and M conflict as to the location of this discussion. Would the Government please clarify whether the project structure, authorities, interfaces, org chart, personnel policies, staffing augmentation etc are to be addressed under Subfactor 2 Staffing or Subfactor 3

Management Plan?

Would the Government please confirm offerors are to address the required elements in accordance with M?

EXCERPTS

L.3.4. Sub-Factor 3- Management Plan

Project Management Structure. Provide your Project Management organization structure, including organization chart, reflecting home office, on-site, and any proposed subcontracting.

Discuss the management plan for control and integration of the contract performance requirement to include but not limited to work plans, personnel management policies and procedures.

..methods of employee supervision and performance appraisal, .. performance incentive programs, bonus programs, leave, benefits, and .. proposed methods of information exchange

...authorities proposed to be delegated to the various management and supervisory levels.. contingency plans in the event of labor strike or work slow- down.

M.4.3.B. Subfactor 2 – Staffing

The offeror will be evaluated on the ability to demonstrate an effective organizational structure and staffing concept approach to organize, staff, lead, plan, coordinate, and control resources to meet the requirements of the solicitation. .. lines of communication, lines of responsibility ..interfaces ... methodology to effectively attract, retain, motivate a highly qualified workforce... employ significant subcontractors...man agement plan to accommodate shortfalls.

On: May 31 2022.

Government Response. . See forthcoming amendment. On: Jun 02 2022

Current Request Status: Request Closed

Information for this report is procurement sensitive.

9767142 Facilities Maintenance

RFP Cleaning CLINS

Comment Classification: Controlled Unclassified Information (CUI)

Separate cleaning pricing and frequencies for routine non- 3 times per week requirements- "C.6.4.11, Table C.6.4.14 FFP significant non-routine cleaning requirements such as 1.) exterior windows, 2.) interior windows, 3.) stripping and waxing floors, 4.)

shampooing carpets are not performed 3 times per week and thus pricing should not be comingle with routine 3 times per week cleaning.

Would the Government please request separate pricing for non-routine cleaning for each interior windows, exterior windows, stripping and waxing floors, shampooing carpets and provide the exact number of times each type of cleaning will be performed per year?

On: Jun 02 2022.

Government Response. . Frequency for non-routine cleaning cannot be determined at this time. Non-routine cleaning will be performed as directed by the contracting officer representative (COR) on an "as needed" basis. On: Jun 14 2022

9768534 Facilities Maintenance

RFP QA Section L M

Comment Classification: Controlled Unclassified Information (CUI)

Clarification of response to Question 9758126.

The government responded that management of equipment and materials discussion will need to be listed under the management plan section.

If that is the case, would the Government please clarify if we are to repeat the information in Section 4 or if we are to simply provide equipment lists and acquisition letters?

On: Jun 02 2022.

Government Response. . if referring to subfactor 4, this subfactor asks to describe the equipment being proposed. On: Jun 14 2022

9769528 Facilities Maintenance

RFP QA

QA 9758126 and 9768534

Based on government response "The management of equipment and materials discussion will need to be listed under the management plan section."

Would the Government please confirm Section 4 Equipment is to only contain equipment lists and acquisition letters since the discussion of use is to be in Section 3 Management?

On: Jun 03 2022.

Government Response. . If referring to subfactor 4, this subfactor asks to describe and list the equipment being proposed. On: Jun 14 2022

9771841 Facilities Maintenance

RFP L/M

Conflicting Instructions

Per the amended RFP

M.4.3.B. Subfactor 2 – Staffing

• Lines of communication

• Interfaces between management/superviso ry/technical staffs/Gov/other contractors/custome rs

• Lines of responsibility

• Methodology attract, retain, motivate qualified workforce, employ significant subcontractors

L.3.4. Subfactor 3 – Management Plan

• Methods information exchange between all levels of org and between employees

• Authorities to be delegated

• Employee performance incentive programs, bonus programs, leave, benefits, similar personnel policies

Section L and M conflict. Would the Government please clarify under which tab these requirements are to be discussed?

Thank you.

On: Jun 06 2022.

Government Response. . See forthcoming amendment. On: Jun 14 2022

Government Response. . This new text supercedes ALL previous replies.

•Lines of communication •Interfaces between management/supervisory/technical staffs/Gov/other contractors/customers •Lines of responsibility •Methodology attract, retain, motivate qualified workforce, employ significant subcontractors

The verbiage listed above was moved to Section M.3.1.C per amendment 0001.

Please refer to amendment 001 for this inquiry. On: Jun 15 2022

9774240 Facilities Maintenance

RFP SF 33 1 of 233

Given the federal holiday on 6/20/2022 and the need to print/ship by 6/22/2022 to meet the 6/24/2022 due date, would the Government extend the due date by two (2) weeks?

On: Jun 07 2022.

Government Response. . Proposal due date remains unchanged. On: Jun 14

9774243 Facilities Maintenance

RFP SF 33 1 of 233

Comment Classification: Controlled Unclassified Information (CUI)

Since the Government did not provide critical Exhibits and CBA documents until nine (9) days after the solicitation was released (i.e., COB 6/3/2022), will the Government grant a two (2)-week extension to allow all Offerors adequate time to provide competitive information?

On: Jun 07 2022.

Government Response. . Proposal due date remains unchanged. On: Jun 14

9774247 Facilities Maintenance

RFP

L.2, Preparation of Proposals

Comment Classification: Controlled Unclassified Information (CUI)

Given major delays in shipping times due to the continuing COVID crisis, would the

Government accept an email/electronic submission instead of paper copies and a CD?

Government Response. . Email/electronic submission will not be accepted.

Proposals must be submitted as paper copies and CD. Please see Section L.2 in the solicitation. On: Jun 13 2022

9774250 Facilities Maintenance

RFP

L.2.1 Proposal Format & Submittal Requirements

Comment Classification: Controlled Unclassified Information (CUI)

Does the Government require one (1) CD only that includes all three (3) Volumes, or one

(1) CD for each volume (i.e., Volumes I, II, and III)?

Government Response. . This is at the discretion of the vendor. Please see Section L.2.1 in the solicitation for Proposal Format & Submittal Requirements. On: Jun 13 2022

9774253 Facilities Maintenance

RFP

L.4 Past Performance Proposal Content

Comment Classification: Controlled Unclassified Information (CUI)

Will the experience and past performance of parent or subsidiary companies be evaluated if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

See Section M.4.1 NOTE on Page 229. On: Jun 14 2022

9774257 Facilities Maintenance

RFP

L.4 Past Performance Proposal Content

Comment Classification: Controlled Unclassified Information (CUI)

Are there any additional requirements that an Offeror must address in its proposal in order to utilize parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

See Section M.4.1 NOTE on Page 229 On: Jun 15 2022

9774259 Facilities Maintenance

RFP

L.4 Past Performance Proposal Content

Comment Classification: Controlled Unclassified Information (CUI)

Are there specific or special evaluation criteria for rating the experience and past performance of an Offeror who utilizes parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

On: Jun 07 2022.

Government Response. . See Section M.4.1 NOTE on Page 229. On: Jun 14

9774263 Facilities Maintenance

RFP

M.4 Past Performance, Recency

Comment Classification: Controlled Unclassified Information (CUI)

Since option years are not guaranteed and dependent on external factors, should Offerors presume that 70% completion implies 70% of the current option year?

Government Response. . A requirement of this type is typically a base plus options with options being exercised. 70% would be considered more than one (1) year of performance of a five (5) year contract. On: Jun 14 2022

9774266 Facilities Maintenance

RFP

M.4 Past Performance, Recency

Comment Classification: Controlled Unclassified Information (CUI)

The requirement for a contract to be 70% completed to be considered recent appears to be unduly restrictive for any contractor other than the incumbent. Will the Government accept a minimum performance of 12 months which is the standard for most facilities

RFPs?

Government Response. . It is at the discretion of the vendor to choose what contracts they would like to submit as past performance. On: Jun 14 2022

9774268 Facilities Maintenance

Amendment

SCA Wage Determinations

SCA Wage Determinations

The SCA Wage Determinations provided in Amendment 001 are not the most current revisions posted on SAM.gov. Does the Government intend to provide the most current versions, or should the Offeror use the versions as provided?

Government Response. . This contract is currently under a Collective Bargaining Agreement. Please use the wage determination as provided. On:

Jun 13 2022

The most current SCA wage determinations will be incorporated in the contract at time of award. On: Jun 14 2022

9774273 Facilities Maintenance

RFP

L.2 Preparation of Proposals

Comment Classification: Controlled Unclassified Information (CUI)

Will the Government confirm requirement for DUNS number on the Cover Sheet, rather than the newly adopted UEI?

Government Response. . UEI is sufficient for submittals. On: Jun 13 2022

Information for this report is procurement sensitive.

9776574 Facilities Maintenance

RFP Section L Past Performance Experience

L.6 NOTE: NOTE: A teaming agreement is an arrangement in which a potential prime contractor agrees with one or more companies to have them act as its subcontractors (only the Prime contractor's experience will be considered), or a teaming agreement may be a JV agreement.

L.4.1 Past Performance

NOTE: Past Performance contract descriptions shall be contracts held by the prime

Offeror or significant Subcontractors. A significant subcontractor is defined as a subcontractor responsible for 25% or more of the performance required.

M.4.1

The Government will consider the combined Offeror's and proposed subcontractor's past performance in providing services consistent with the scope and complexity of our requirement during the last five (5) calendar years. The Government will assess the Offeror's Team to determine whether the team displays the depth and breadth of experience necessary to demonstrate an acceptable history of performance relative to the solicitation requirements in the section C.

NOTE: A teaming agreement is an arrangement in which a potential prime contractor agrees with one or more companies to have them act as its subcontractors, or a teaming agreement may be a

JV agreement. (particular attention to line: subcontractors, OR a teaming agreement).

The past performance evaluation considers each offeror's demonstrated recent and relevant record of performance in meeting the contract requirements. In accordance with FAR 15.305, the currency and relevance of the information, source of the information, context of the data, and general trends in contractor's performance shall be considered. These are combined to establish one performance confidence assessment rating for each offeror.

M.4.ii

ii. Relevancy – A relevancy determination of the offeror's present and past performance, including joint venture partners and/or significant subcontractors will be made (significant subcontractor meaning a subcontractor responsible for 25% or more of the performance required).

Particular attention to: including joint venture partners and/or significant subcontractors.

Language in M and L significantly contradict the NOTE in L.6. Throughout the rest of the instructions and evaluation factors, the Government states past performance of prime/major subcontractor TEAMS will be combined for evaluation of the team's capability.

The gov also states Prime/Sub teams OR JVs are acceptable for combined evaluation.

All instruction aside from the NOTE require sub past p for evaluation as is standard procedure.

Would the Government please remove the single conflicting note in L.6 or definitely clarify the criteria for prime/subcontractor past performance evaluation.

On: Jun 08 2022.

Government Response. . See forthcoming amendment. On: Jun 14 2022

Current Request Status: Request Closed

Information for this report is procurement sensitive.

9776693 Facilities Maintenance

RFP Question Follow on to Question 9776574

In addition to the cited verbiage in previous question regarding the past performance instructions conflict.

L.4.1

The evaluation of Past Performance is a subjective assessment of the

Performance on contracts of a similar nature, size, scope, and complexity, utilizing a comparable number of personnel with like skills. The Government will consider the previous and current and significant subcontractors. A significant subcontractor is defined as a subcontractor responsible for 25% or more of the performance required.

The Government will consider the combined and proposed past performance in providing services consistent with the scope and complexity of this requirement during the last five (5) calendar years.

The Government will assess the experience to determine whether the team displays the depth and breadth of experience necessary to demonstrate an acceptable history of performance relative to the solicitation requirements in the section C.

On: Jun 08 2022.

Information for this report is procurement sensitive.

9777241 Facilities

RFP GFE

Exhibit 005 GFE lists the following pickup trucks.

Arkabutla - 9

Enid – 3

Grenada – 7

Sardis - 14

As these trucks are listed as Government Furnished, are the 33 pickup trucks furnished for contractor use during for daily performance of contract CR requirements?

Information for this report is procurement sensitive.

9777243 Facilities Maintenance

RFP GFE

Exhibit 005 GFE lists computers and printers.

As they are listed as GFE, is the Government furnishing these items for contractor use?

Government Response. . Yes. On: Jun 14 2022

Information for this report is procurement sensitive.

9777244 Facilities Maintenance

RFP GFE

Exhibit 005 GFE lists computers and printers.

As they are listed as GFE, is the Government furnishing these items for contractor use?

Government Response. . Duplicate question. See inquiry id: 9777243. On:

Jun 14 2022

9777288 Facilities

H.29 states the contractor is not permitted to use Government vehicles, which conflicts with Exhibit 005 showing 67 vehicles that are Government Furnished to the contractor, including dump trucks, semi tractors, bucket trucks, and fire truck plow, and the following light duty and heavy duty pickup trucks.

Arkabutla – 9 pickups, 7 heavy duty trucks

Enid – 3 pickups, 11 heavy duty trucks

Grenada – 7 pickups and 8 heavy duty trucks

Sardis – 14 pickups and 8 heavy duty trucks

Please confirm all pickup and heavy duty trucks and vehicles listed in GFE Exhibit 005 will be provided by the Government for use on the CR of the contract.

Information for this report is procurement sensitive.

9777289 Facilities Maintenance

RFP GFE

Comment Classification: Controlled Unclassified Information (CUI)

H.29 states the contractor is not permitted to use Government vehicles, which conflicts with Exhibit 005 showing 67 vehicles that are Government Furnished to the contractor, including dump trucks, semi tractors, bucket trucks, and fire truck plow, and the following light duty and heavy duty pickup trucks.

Arkabutla – 9 pickups, 7 heavy duty trucks

Enid – 3 pickups, 11 heavy duty trucks

Government Response. . Duplicate question. See Inquiry ID 9777288 On:

Jun 14 2022

9777290 Facilities Maintenance

H.29 states the contractor is not permitted to use Government vehicles, which conflicts with Exhibit 005 showing 67 vehicles that are Government Furnished to the contractor, including dump trucks, semi tractors, bucket trucks, and fire truck plow, and the following light duty and heavy duty pickup trucks.

Arkabutla – 9 pickups, 7 heavy duty trucks

Enid – 3 pickups, 11 heavy duty trucks

On: Jun 08 2022.

Government Response. . Duplicate question. See response to inquiry id:

9777288 On: Jun 14 2022

9777298 Facilities Maintenance

RFP GFE

Comment Classification: Controlled Unclassified Information (CUI)

H.29 states the contractor is not permitted to use Government vehicles. This conflicts with

Exhibit 005 GFE showing 67 vehicles the Government is furnishing to the contractor, including dump trucks, semi tractors, bucket trucks, and fire truck plow, and the following light duty and heavy duty pickup trucks.

Arkabutla – 9 light duty and 7 heavy duty pickup trucks

Enid – 3 light duty and 11 heavy duty pickup trucks

Grenada – 7 light duty and 8 heavy duty pickup trucks

Sardis – 14 light duty and 8 heavy duty pickup trucks

Please confirm all light duty and heavy duty pickup trucks, and vehicles listed in GFE

Exhibit 005 will be provided by the Government for use on the CR portion of the contract.

Government Response. . Duplicate question. See response to inquiry id:

9777288 On: Jun 14 2022

9777313 Facilities Maintenance

RFP GFE GFE

Per the C.8.3 typical vehicle list includes 45 but providing 33 per the GFE Exhibit 005, is it the Government's intent for the contractor to provide 12?

Please confirm the contractor is authorized to use the vehicles listed in GFE Exhibit 005.

Government Response. . See forthcoming amendment. On: Jun 14 2022

Current Request Status: Request Closed

Information for this report is procurement sensitive.

9782206 Facilities Maintenance

RFP L.3.5 213 of 233

Comment Classification: Controlled Unclassified Information (CUI)

Given the Technical Volume is limited to 50 pages, will the Government please exclude completed Exhibit 002, Contractor Furnished Equipment and Exhibit 003, Acquisition/Utilizat ion Form from the page count?

On: Jun 10 2022.

Government Response. . Page count remains unchanged. On: Jun 14 2022

Information for this report is procurement sensitive.

9782209 Facilities Maintenance

Amendment

Exhibits 001 - 006 Exhibits 001 - 006

Comment Classification: Controlled Unclassified Information (CUI)

: When Exhibits 001 – 006 are opened, different Exhibit/Attachment numbers are noted at the top of the documents (e.g., Exhibit 001 Past Performance Questionnaire is entitled

"Attachment 0003 – Past Performance Questionnaire"). Will the Government release new versions of Exhibits 001 – 006 with the correct Exhibit numbers/titles at the top of the documents or should the Offeror disregard the incorrect titles?

Government Response. . See forthcoming amendment. On: Jun 13 2022

The offeror can disregard the incorrect titles. On: Jun 15 2022

9782211 Facilities Maintenance

RFP Section B 25 of 233

In Section B under Option Year 2, CLIN 2020 is a CLIN that sums up Sardis Lake totals.

This seems like an outlier, as there are no equivalents in other years for Sardis Lake nor for other locations. The Option Year 2 costs for Sardis Lake are already represented under

CLINs 2013 through 2016. Could the Government please clarify the intent for CLIN 2020 – is this a separate item to be priced apart from CLINs 2013 through 2016, an intended sum of CLINs 2013 through 2016 (though an outlier in the CLIN structure) or a redundant

CLIN that was not meant be included?

On: Jun 10 2022.

Government Response. . This CLIN is too be removed. See forthcoming amendment. On: Jun 13 2022

9782214 Facilities Maintenance

RFP Section B 26 of 233

Comment Classification: Controlled Unclassified Information (CUI)

In Section B, CLIN 3003 and 4003's descriptions (Mowing & Trimming Services for

Arkabutla) state that there are eight (8) performances. However, in the actual quantity for the CLIN, it states six (6). Base through Option Year 2 show a quantity of six (6) both in the CLIN and in the descriptions for Arkabutla. Could the Government please verify and de-conflict?

Government Response. . See forthcoming amendment. On: Jun 13 2022

Information for this report is procurement sensitive.

9784420 Facilities Maintenance

RFP Section B 2-47 of 233

Comment Classification: Controlled Unclassified Information (CUI)

In Section B, for Arkabutla (CLINs 0001,1001, 2001, 3001 and 4001), it states that the

Home Office Overhead shall not exceed 6% of estimated direct labor or estimated direct contract cost. Other locations (Enid, Grenada and Sardis) all have a cap of 7%. Could the

Government please clarify whether Arkabutla should be at 7% similar to other locations, or is Arkabutla a separate case?

On: Jun 13 2022.

9786811 Facilities Maintenance

RFP C.6.4.11

Comment Classification: Controlled Unclassified Information (CUI)

Can the approximate square feet of hard floor and carpet, and frequency, be provided for each building on site requiring Floor stripping and waxing?

On: Jun 14 2022.

Government Response. . See exhibit 006 Office Shop/Space Facilities

The approximate square footage at each site admin office/field office is 400 sq ft.

The remaining square footage is either tile or stained concrete flooring.

The frequency of floor stripping/waxing is determined by the direction of the Contracting Officers Representative(COR) On: Jun 14 2022

9786820 Facilities Maintenance

RFP Table 1 c.6.4.14 page 63 and 64

Comment Classification: Controlled Unclassified Information (CUI)

Can the government please provide the mowing acreages for buildings at Grenada and

Sardis? The only references are SF which seem to be flowerbeds.

Government Response. . See Section 6.4.14, Firm Fixed Fee Table On: Jun 14

9786828 Facilities Maintenance

General Wage Rates

Comment Classification: Controlled Unclassified Information (CUI)

Executive Order 14026 became effective 30JAN22. Can the government confirm that SCA and CBA wages should reflect a minimum of $15/hour beginning the Base Period of

Performance?

Government Response. . Yes. On: Jun 14 2022

Information for this report is procurement sensitive.

9786846 Facilities

RFP Answers question 9774268

Based on the government's response to question 9774268, is the contractor to assume that ONLY CBA positions are applicable to this contract?

Government Response. . Yes On: Jun 14 2022

Information for this report is procurement sensitive.

9786849 Facilities Maintenance

RFP General General

Comment Classification: Controlled Unclassified Information (CUI)

Is fuel a reimbursable expense for contractor provided vehicles and equipment?

Government Response. . Yes, with the exception of the FFP Mowing & Janitorial elements in the contract. On: Jun 14 2022

9786861 Facilities Maintenance

RFP C.6.9.2

SOLID WASTE

HAULING

Is Solid Waste a reimbursable expense, and should the contractor price this with the proposal or will this be a negotiated expense after award?

Government Response. . Yes On: Jun 14 2022

Information for this report is procurement sensitive.

9786866 Facilities Maintenance

RFP Exhibit 14

Comment Classification: Controlled Unclassified Information (CUI)

Can the government provide the SF for facilities and the frequencies required to clean these facilities?

Government Response. . Please refer to Section C.6.4.14, Firm Fixed Fee Table On: Jun 14 2022

9787963 Facilities Maintenance

RFP

Arkabutla Lake Field Office

Is there Storage space available at the Field Office Bldg. #879 for the contractor to keep

FFP equipment and supplies for Mowing and Custodial?

Government Response. . Contracting Officer Representative (COR) will make that determination after award. On: Jun 17 2022

9787978 Facilities Maintenance

RFP Subfactor 4 Equip Description

Re Response to 9769528

The Government is correct in that Section L.3.5 asks for a description and list of equipment provided.

However, Sections M.3.1.C and M.3.1.D do not conform with Sections L.3.4 and L.3.5.

L.3.4 Management Plan does not ask for a discussion of equipment and material use.

L.3.5 Equipment asks for descriptions and lists.

M.3.1.C has an additional requirement "demonstrate an understanding of materials and equipment required to perform the solicitation requirements."

M.3.1.D has an additional statement that offerors are to "identify how the equipment will be used effectively and efficiently for operations in accordance with the solicitation requirements (including any Government furnished equipment, Exhibit 005).

In contrast to Section L which does not require the discussion in either, Section M adds equipment usage to perform operations to both the Management and Equipment Sections.

Would the Government please clarify the conflict by specifying if use/understanding of materials and equipment will be used to perform requirements are to be discussed in

Subfactor 3 Management or Subfactor 4 Equipment.

Thank you.

Government Response. . Verbiage regarding equipment will be moved from paragraph M.3.1.C to paragraph M.3.1.D. Amendment forthcoming. On: Jun 17

9787987 Facilities Maintenance

RFP Cleaning Frequencies

Follow on to 9767142.

We understand the Government cannot predict non-routine cleaning frequencies.

For proposal pricing purposes only, how many frequencies does the Government want priced to be included in the FPP portion of the bid.

Government Response. . No separation of routine/non routine shall be made. Please price janitorial CLINs as written in Section B. On: Jun 17 2022

9788028 Facilities Maintenance

RFP Section B 2-47 of 233

Comment Classification: Controlled Unclassified Information (CUI)

In Section B, under the CPFF CLINs' descriptions, it states that the Home Office Overhead shall not exceed 7% of total estimated costs (or 6% for Arkbutla as of Amendment 001).

For pricing, typically there are the Fringe, Overhead and G&A pools. For the purpose of this response, could the Government please clarify what should be considered part of the

Home Office Overhead? Fringe and Overhead indirect costs appear to belong under Part 5

– Other Costs, and G&A appear to be under Part 6 – G&A costs based on Section L's descriptions, but it is not clear what the Home Office Overhead is in relation to the indirect costs/rates (e.g. sum of indirect rates or partial combinations thereof), unless

Home Office Overhead is the Fee that is capped.

Government Response. . What is considered part of the Office Overhead/G&A costs - Part 6 - General Administrative G&A Home Office - Reference page 217 of the solicitation, in para L.5.9, Part 6 the first sentence states what G&A EXPENSES usually relate to/consist of in operating a home office, usually referred to as the OVERHEAD RATE.

Part 5 - OTHER COSTS - Para L.5.8, page 217 of the solicitation - states costs associated with Part 5 this is where the FRINGE is listed for the employees and OTHER COSTS for

PART 5

Description of Section L page 217, PART 6 - Home Office/G&A Overhead - The cost IS IN RELATION TO the the sum of Parts 2-5. Per SECTION B 7% rate.

PART 2 SUM X 7% RATE

PART 3 SUM X 7% RATE

PART 4 SUM X 7% RATE

PART 5 SUM X 7% RATE

PART 6 TOTAL G&A COSTS = SUM OF PARTS 2-5 On: Jun 17 2022

Current Request Status: Request Closed

Information for this report is procurement sensitive.

9788032 Facilities Maintenance

RFP Section L 217 of 233

Comment Classification: Controlled Unclassified Information (CUI)

Section L.5.4 provides instructions for presenting the Direct Labor Cost in Part 2. Direct

Labor is usually defined as the labor provided by the prime while subcontractor-provid ed portion of labor is accounted for separately. Is it the Government intent to have Part 2 –

Direct Labor Cost more broadly include the entirety of staffing (prime & subcontractor labor) so it shows the overall FTEs and productive hours, or should it strictly show only the direct labor for the prime?

Government Response. . Part 2 – Direct Labor Cost shall include the entirety of staffing (prime & subcontractor labor). On: Jun 17 2022

9788959 Facilities Maintenance

RFP Exhibit 003 Past Experience

An "Exhibit 003 Summary of Past Experience" was released with the RFP.

Within Section L Exhibit 003 refers to the Acquisition Form.

We understand the exhibit numbers are off but there is no instruction as to where the

Summary of Past Experience sheet is supposed to go.

Would the Government please confirm this sheet is not applicable to the bid or provide direction as to volume/section it is required?

Thank you On: Jun 15 2022.

Government Response. . No "Exhibit 003 Summary of Past Experience" was posted with the solicitation. See L.2.1 for instructions on proposal formatting and requirements. Any information regarding past performance should be listed in Volume II, Past Performance. On: Jun 17 2022

9789884 Facilities Maintenance

RFP

Section B and Sections L5.6 and L.5.7

2-47 of 233 and 217 of 233

In section B, for each site and each year, the Government provides an estimated amount of

$125,000 per location per year for cost reimbursable materials, supplies and service allowance. Per the price volume instructions in Sections L5.6 and L.5.7 for Parts 3 and 4, the offeror is to list equipment and maintenance costs. Can the Government please clarify whether the costs to be listed in Parts 3 & 4 fall under the plug number allowance

$125,000 per location or that the $125,000 plug number is for contingency in addition to the costs listed in Parts 3 & 4? If the plug amount is to cover costs listed in Parts 3 & 4, they would be mutually exclusive as either the detailed costs are priced, or the plug number is priced, but not both (costs built from the bottom up will seldom match a plug number).

Government Response. . The Government Requested Property amount of $125,000.00 per lake is NOT mutually exclusive to the costs in Section L.5.6.

and L.5.7. On: Jun 17 2022

9790482 Facilities Maintenance

RFP C.8.2.1 CDL Requirements

Currently the RFP requires Key Personnel to possess a CDL.

C.8.2.1 Requires that among Key Personnel and other proposed personnel, there shall be a minimum of 2 personnel assigned to each lake with a Class A CDL.

Given the maintenance employees typically perform work tasks requiring that licensure rather than Superintendents, it would be more efficient and cost effective to change the requirement to two employees at each site to possessing the herbicide and CDL license.

We respectfully request the Government remove the requirement for the Superintendents to possess a CDL license.

On: Jun 15 2022.

Government Response. . See Section C.8.2.2. "Note that among key personnel AND other proposed personnel there shall be a minimum of 2 individuals assigned to each lake with a Class A CDL." There is no specific requirement stating key personnel must possess a CDL license. On: Jun 17

9790722 Facilities Maintenance

RFP Section LM Conflict between Staffing L and M

Amend 0001

Conflict between L/M Staffing Section requirements.

L.3.3 Staffing - KMPs, Position Quals, Annual Staffing Plan

L.3.4 Mgt - Structure, Org Chart, Management Plans

M.4.3.B Staffing - "Demonstrate an effective organizational structure and staffing concept approach to organize, staff, lead, plan, coordinate, and control resources to meet the requirements of the solicitation."

M.4.3.B Mgt - Org Structure, Leadership, Plans, Coordinate Resources.

Organizational structure, planning, coordinating, controlling resources all pertain to managerial design and functions which are all required to be discussed under Subfactor 3

Management per both L.3.4 and M.3.1.C.

Would the Gov please delete that sentence from M.4.3.B to remove management content evaluation criteria from Subfactor 2 Staffing and ensure the M.4.3.B staffing section evaluation criteria matches the staffing section content requirements as laid out in L.3.3?

Government Response. . Amendment forthcoming. On: Jun 17 2022

9791513 Facilities Maintenance

RFP

Comment Classification: Controlled Unclassified Information (CUI)

Can a third party accounting service be used to satisfy the requirement of FAR 16.301-

3(a)(3) for adequate accounting system.

On: Jun 16 2022.

Government Response. . The Government has no preference, as long as the the accounting services satisfies the requirements listed in FAR 16.301-3 and the requirements listed in the solicitation. On: Jun 17 2022

9791737 Facilities Maintenance

RFP Exhibit 0005

Comment Classification: Controlled Unclassified Information (CUI)

The government provided a revised Exhibit 0005 Government Provided Equipment listing. In the revised listing all Heavy Equipment, (Loaders, Backhoes, Forklifts, Trackhoe's, etc..) were removed. Is the government expecting the contractor to provide these pieces of equipment to satisfy the PWS requirements?

If so, the contractor was counting on these equipment items to be provided and may not have pricing or vendors arranged to provide these items. If these are contractor required, will the government grant an extension to the due date to allow the contractor to have appropriate time to price these items and have exhibit 0003 populated by the vendor?

Government Response. . Amendment forthcoming. On: Jun 17 2022

Government Response. . The text below appends or clarifies ALL previous replies.

Amendment forthcoming. Heavy equipment was inadvertently excluded in the previous list in Amendment 0002. It has been corrected and will be included in the forthcoming amendment. On: Jun 17 2022

9791746 Facilities Maintenance

Question

Comment Classification: Controlled Unclassified Information (CUI)

Can you extend the due date

Government Response. . Due date remains unchanged. On: Jun 17 2022

Information for this report is procurement sensitive.

9792266 Facilities Maintenance

Question

Comment Classification: Controlled Unclassified Information (CUI)

Who is the incumbent?

Government Response. . FedServ, Inc., CAGE Code: 73VP5 On: Jun 17 2022

Information for this report is procurement sensitive.

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