RFQ - W912DY-25-Q-0052 Vicenza-Villaggio Phase 1.pdf

SEE ADDENDUM

(No Collect Calls)

W912DY25Q0052

b. TELEPHONE NUMBER

256-895-1187

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 27 Mar 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

27-Feb-2025

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TERRY STOKES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEERING & SUPPORT CENTER

300 SECURED GATEWAY

REDSTONE ARSENAL AL 35808

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W501YX 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE SCHEDULE

SEE SCHEDULE SEE SCHEDULE SEE SCHEDULE

SEE SCHEDULE AA AL

TEL: 256 895-1110 FAX:

FAX:

TEL: 256-895-1110 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,500

NAICS:

335220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DY25Q0052

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

Furnishings: Vicenza-Villaggio Phase 1

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Vicenza-Villaggio Phase 1, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7290

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 6 Months OPTION CONUS Storage: Vicenza-Villaggio Phase 1

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: S215

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 6 Months OPTION OCONUS Storage: Vicenza-Villaggio Phase1

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: S215

NET AMT

CLAUSES INCORPORATED BY REFERENCE

252.211-7003 Item Unique Identification and Valuation JAN 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

INSTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 7 May 2025 B. Required install dates are as follows:

AFH Vicenza-Villaggio Ph 1 Furniture Install Start Date: 9 December 2025 Furniture Install Completion Date: 9 January 2026

AFH Vicenza-Villaggio Ph 1 Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

C. The actual place of manufacturing for items required under this contract shall be (provide the full address of the place of manufacture) _________________________.

D. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The Contractor shall ship goods on an FOB Destination basis.

B. Contractors shall quote six month’s storage cost in the SF-1449 form on each of the two storage CLINs to be considered eligible for award. If a storage fee is not included in pricing, the Contractor’s quote may be considered a non-conforming response to the solicitation. A quote for six months of storage is required for when the need for storage is identified prior to leaving the Continental United States (CONUS), and a quote for storage is required for when the need for storage is identified after items have departed CONUS. These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments will be prorated by the price of the items stored relative to the total price of all of the items ordered. Storage will only be funded by modification and at the discretion of the Contracting Officer. Storage will be a firm fixed price amount. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.).

The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location. If storage is required in excess of 6 months, a new amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract. Contractors shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. The Contractor shall provide a Certification of Conformance for any order that will be stored in a warehouse for which the Contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Attachment # 4, “Order Clauses.”

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING 1 pages ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 5 pages ATTACHMENT # 3 – STATEMENT OF WORK 11 pages ATTACHMENT # 4 – ITALY SPECIFIC CLAUSES 1 pages ATTACHMENT # 4 – ORDER CLAUSES 48 pages ATTACHMENT # 5 – CONTRACTOR PERFORMANCE EVALUATION 2 pages ATTACHMENT # 6 – ACCIDENT PREVENTION PLAN 7 pages ATTACHMENT # 7 – ORDER COMPLETION STATEMENT 1 page ATTACHMENT # 8 – TECHNICAL DOCUMENTS CHECKLIST 3 pages ATTACHMENT # 9 – SUPPEMENTARY CONDITIONS 1 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The Contractor shall be responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that Contractor. The Contractor shall refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process shall be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted GSA item is found to be unavailable after award, and Government acceptance of a substituted item is requested, the Contractor shall submit to the Contracting Officer copies of the GSA contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The Contractor shall be responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The Contractor shall not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans shall be emailed to:

furnishinginvoices@usace.army.mil

F. The Contractor shall comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

G. If requested by the Contracting Officer, the Contractor shall provide reports for quoted items.

mailto:furnishinginvoices@usace.army.mil

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the Contractor and acceptance by the Government.

B. All invoices shall be emailed to the following email address for processing: FurnishingInvoices@usace.army.mil

C. The Contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice.

Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

7. SUBCONTRACTING/JOINT VENTURE PARTNER

A. Contractor Teaming Arrangements (CTAs– see http://www.gsa.gov/cta) and subcontracting will be acceptable to provide a total solution for this requirement.

B. Contractor Teaming Arrangements (CTAs) by General Services Administration (GSA) Multiple Award Schedule (MAS) Contractors are strongly encouraged to ensure success. If an entity is identified as a team member (which means a Schedule Contractor working with another Schedule Contractor, and is distinguished from working as a subcontractor), their quote shall be priced based on their GSA schedule, minus any Contractor discount that may be provided at the delivery order level.

C. Subcontractors, whether they hold an MAS or not, are not part of the team for CTA purposes, and are not a party to the CTA agreement. Subcontractors (even if the subcontractor holds a GSA MAS) shall utilize the labor categories/items rates/prices of the GSA MAS prime Contractor under which they are subcontracting; the same conditions apply to a CTA member who would perform as a subcontractor for a specific delivery order, and not as a CTA member.

D. In the case of small business set-asides, all CTA members shall be small businesses.

8. INSTRUCTIONS TO CONTRACTORS

A. The Contractor shall provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The Contractor shall complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items shall meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Name brand, model numbers, and GSA contract numbers shall be provided for all quoted GSA items, including pass-thru items and those manufactured by the Contractor. Pursuant to DFARS 252-225-7020, submission of a proposal in response to this RFQ shall serve as offeror’s AFFIRMATION AND CERTIFICATION that all end products, materials, and supplies to be delivered, whether supplied by the offeror or its subcontractors, under any subsequent contract awarded to offeror under this RFQ, shall be U.S. made, qualifying country made or designated country made, UNLESS offeror’s proposal EXPRESSLY AND CONSPICIOUSLY identifies specific end products, materials, and supplies to be so delivered that are not compliant as described.

mailto:FurnishingInvoices@usace.army.mil http://www.gsa.gov/cta

E. At the time of their quote, Contractor shall provide the most current GSA documentation that is highlighted or contains other markings, which brings immediate attention to the information, and enables the Government to remove all doubt whether the Contractor has or has not met the specifications shown in the FID.

F. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID shall be provided by the Contractor, unless otherwise specified. All salient features of items specified in the FID shall be addressed on the cut sheets. When the Contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings, which bring immediate attention to information, and enables the Government to remove all doubt whether a Contractor has or has not met the specifications shown in the FID. The burden of providing information, which shall be organized and sequential according to the FID, is the responsibility of the Contractor. The Government shall not be held responsible for Contractor information that is not organized and sequential according to the FID, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the Contractor’s quoted items and the requirements during technical review.

G. Contractors that quote items not listed in the Contractor’s current published GSA contract shall provide proof prior to award that GSA has added the item (s) to the contract. Quote shall clearly identify that the referenced item is not on GSA at the time of quote. Failure to provide proof a required item has been added to the Contractor’s GSA schedule will eliminate its quote from final consideration for award.

H. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The Contractor shall submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ. The completed spreadsheet shall include GSA contract and model numbers for all items. Attachment 1 should reflect only items provided through a teaming agreement, unless specified as open market items. Contractors shall provide pricing for all line items, even if the amount is $0. Contractors are encouraged to provide discounts off of schedule contract prices on the items quoted. Contractors shall include both the schedule contract unit price as well as the unit price offered in response to this solicitation on the Attachment 1 in the appropriate columns. Quotes from Contractors that fail to do so may be considered non-conforming responses to the solicitation.

I. Attachment # 8, “Technical Documents Checklist,” will be provided in Word format by the Government. The Contractor shall submit a completed Attachment # 8 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

J. Inclusion of non-GSA items (open market): Contractors are highly encouraged to propose only those items available on their GSA schedule contracts; however it may be occasionally necessary to include non-GSA (open market) items on the delivery order. Open market/non-schedule items shall be separately identified in the quote and on the delivery order and should not exceed $10,000 per line item. Any open market item that exceeds $10,000 (per line item total) requires at least 3 competitive quotes for each item in order to determine price reasonableness. If there is no competition available, other information such as historical pricing, published catalog pricing, etc. shall be provided to support the quoted price(s). The total price of all open market items quoted in response to the subject RFQ shall not exceed $25,000 per order.

K. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

L. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

M. The Contractor should list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

N. The Contractor is bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the Contracting Officer in one month increments. If a storage fee is not included in the Contractor’s quote, the Contractor’s quote may be considered a non-conforming response to the solicitation.

O. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

P. The Contractor shall submit the following with its quotation:

GSA Number Cage Code:

Taxpayer Identification Number:

UEI Number:

POC Name:

Email Address:

Phone Number:

Q. The Contractor shall be actively registered in the System for Award Management (SAM) with no exclusions.

R. All quoted items shall comply with current GSA test requirements and be on the GSA contract schedule, unless specified as open market items. Contractors are NOT required to submit testing documentation with quotes;

however, the Contracting Officer reserves the right to request actual copies of test reports at any time prior to or after award.

S. If the total price of the order exceeds $250,000.00, the Contractor is requested to include a price reduction in their quote IAW FAR 8.405-4. The ordering activity Contracting Officer shall ensure all quotes received are fairly considered and award is made in accordance with the basis for selection in the RFQ. Ordering activities may request a price reduction at any time before placing an order. Schedule Contractors are not required to pass on to all schedule users a price reduction extended only to an individual ordering activity for a specific order.

9. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (SF1449, SF30, Attachment # 1 in Excel format, Attachment # 8 in Word format) and technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the Contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, Contractors shall state their number to the Government. Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that Contractors use the Procurement Integrated Enterprise Environment (PIEE). A vendor portal for solicitations was introduced as an enterprise-level service for the Department of Defense (DoD) within the Procurement Integrated Enterprise Environment (PIEE) platform. This capability allows DoD to have a more automated and secure process for capturing solicitations and their attachments and responses from industry.

To obtain additional information please visit:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

i. PIEE Size Limit. Each uploaded attachment can be up to 1.9 gigabytes (GB) in size. The application supports different file extensions.

ii. Notifications when an amendment to the solicitation is posted: Within a solicitation, click the checkbox next to ‘Please notify me of amendments to this solicitation’ on the top left corner of the screen. You will receive email and system notification when an amendment is posted.

iii. Upload Multiple Documents in PIEE, multiple attachments may be uploaded at one time. After you click ‘Choose File,’ highlight all the files you want to upload and click ‘Open.’ If the total size of all the https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml attachments exceeds 1.9GB (see 4.A above), upload the multiple attachments in batches that keeps each batch under the 1.9GB limit. Please contact your company’s Account Administrator for any account related issues. If you are experiencing technical problems with Procurement Integrated Enterprise Environment, please contact the DISA DECC Ogden Electronic Business Service Desk at link below:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

D. The Government must have in its possession the Contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) and the contracting documents (SF1449, SF30, Attachment #1 in Excel format, Attachment # 8 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the Primary Requirements.

The Primary Requirements for Administrative Office Furniture (ADMIN) are defined as office furniture systems and, if included in the FID, wood case goods. The Government’s intent is to receive timely quotes that are organized, complete, and technically acceptable, with no need or a minimal need for clarifications. Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

10. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A Contractor’s quote that does not meet the specifications of the Primary Requirements.

B. A Contractor’s submittal of technical documents (testing results, cut sheets, and other supporting documents) and contracting documents (SF1449, SF30, Attachment # 1 in Excel, and Attachment # 8 in Word) merged into a single PDF document.

C. A Contractor’s submittal of technical documents that is incomplete, or is not organized and sequential according to the FID, which would prevent a conclusive comparison between the Contractor’s quote and the Government’s requirement.

D. A Contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the Contractor on the same form.

E. A Contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

11. LATE RESPONSES / NON-RESPONSIVENESS

A. Late responses are in all cases Contractor responses that are not in the Government’s possession by the requested due date and time.

B. If a Contractor states in their quote that a GSA schedule modification is pending, then the Contractor shall email the Contract Specialist the approved modification prior to award. A Contractor’s failure to email the Contract Specialist the required GSA schedule modification prior to award will result in their quote being determined incomplete and/or technically unacceptable.

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

C. After award is made, if the Contract Specialist receives from the Contractor a GSA schedule modification, even if its date preceded the date of the award, then the Contractor’s completed quote will be determined late, and will have no effect on the existing award.

12. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, in response to construction delays on buildings to be furnished, in response to market conditions, or for other reasons that clarify the needs of the Government.

13. QUESTIONS

A. All questions shall be submitted to the Contract Specialist no later than 4 March 2025 11:00 AM CST at terry.o.stokes@usace.army.mil. All answers to question's received will be posted and made available to all interested parties via an RFQ amendment. The Contracting Officer will not address any questions received following expiration of the aforementioned time in this paragraph. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from Contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A Contractor’s request to change the Government’s requirement before quotes are due, may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

14. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products in fact comply with the FID. The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment # 8 - Technical Documents Checklist.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the Contractors whose quotes were down-selected, or consider additional quotes for evaluation.

15. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the Contractor install dates are within the dates shown below.

AFH Vicenza-Villaggio Ph 1 Furniture Install Start Date: 9 December 2025 Furniture Install Completion Date: 9 January 2026

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.” The Government will use any available information to evaluate past performance.

D. Price – Price will be evaluated based on the Contractor’s total quote, which includes supplies, services, shipping, storage and optional items. Quoted items from GSA Contractors shall be on GSA Schedule contract and be at or below GSA pricing, unless specified as open market items.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with Contractors.

However, the Government reserves the right to make award without further exchanges.

16. SELECTION OF QUOTES FOR AWARD

The successful Contractor will be the one whose quote is rated acceptable on technical, schedule, and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price.

W D H 1 122 7.1 Refrigerator\Freezer $0.00 2 122 7.3 Range, 30"W $0.00 3 122 7.6 Washing Machine $0.00

HNC Cost: $0.00

$0.00 Do not alter any formulas in shaded cells

GRAND TOTAL:

Installation & Shipping:

Furniture Subtotals:

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

If part of an item is on GSA Contract and part is open market, Vendor shall provide a description, model, and cost of open market item(s) on the same line as the GSA item.

Installation of furniture - to include any GFP in the SOW, if applicable Shipping (CONUS) Commercial Shipping (OCONUS)

Qty FID Para. HNC Total CostFID Item Code / Description Vendor Quoted Product Line

Quoted#

Vicenza-Villaggio Phase 1 Appliances Nominal Dimensions For Information Only

Provide dimensions in Inches

Country of Origin

(If not hatched, data must be entered)

HNC Unit CostModel Quoted

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UH Army Furnishings Program – Furniture Item Descriptions (FID) Vicenza-Villaggio Phase 1 Appliances

Attachment 2 Page 1 of 5

Attachment #2

Furniture Item Descriptions (FID)

Army Family Housing

Attachment 2 Page 2 of 5

TABLE OF CONTENTS PAGE NO.

1. GENERAL

1.1 Cut Sheets

1.2 Electrical

2.-6. NOT USED

7. APPLIANCES

7.1 Refrigerator/Freezer

7.2 Not Used

7.3 30” Range

7.4 Washing Machine

Attachment 2 Page 3 of 5

1. GENERAL

1.1 Cut Sheets.

Cut sheets are required for all items in this RFQ. All required items and features submitted shall be on a current GSA schedule contract with the exception of UNICOR Products. A copy of the current GSA scheduled pricing shall be submitted along with the cut sheets for this RFQ. Items shall conform to the following requirements in order to be considered acceptable for this RFQ:

a. Cut sheets shall be legible with highlighted model numbers, dimensions, warranty information, and all salient features required in the FID.

b. All cutsheets shall be provided in 1-3 searchable PDF documents or other type of searchable documents. PDFs created using scanned documents shall use text recognition (i.e., OCR) to ensure search functions are enabled.

c. Shall be assembled and labeled in numerical order based on the FID section number, ex.: 2.1 Mattress, 3.1 Bed, etc.

d. Label each PDF with the pages contained within, ex.: Vendor’s cutsheets pgs. 1-10, Vendor’s cutsheets pgs. 11-25, etc.

e. Cut sheet shall include color photographs of all fabric selections being submitted for approval. Include fabric content, flame resistance, and testing.

f. Cut sheets shall include line drawings or images that address all required features.

g. Cut sheets shall clearly state name brand, model numbers, and GSA schedule contract numbers for all items quoted.

h. Cut sheets shall clearly state all required features that have been provided. List all the features if printed literature is not available. The features shall be listed on the cut sheet with the name, phone number, and company of the person who is providing the information.

i. Cut sheets which have more than one model, size, type, or which show statement of line options shall be clearly marked or highlighted to show the model, size, type, and all salient features proposed.

j. Products shall be manufactured in a TAA compliant country, where applicable.

1.2 Electrical.

No electrical converters will be allowed. See requirements below.

2.-6. NOT USED

7. APPLIANCES

Appliances shall be CE Approved. Manufacturer’s warranty shall be provided. See FID

1.2 for electrical requirements.

Attachment 2 Page 4 of 5

7.1 Refrigerator/Freezer.

a. Shall be 74-77 cm W x 76-88 cm D x 165-170” cm H. Width is critical.

b. Shall have 2 doors with separate freezer compartment.

c. Shall have total capacity of 18-19 cu.ft.

d. Shall have a minimum of:

i. 2 Full-width, adjustable, glass or wire shelves in the main compartment

ii. 2 Crispers

iii. Adjustable temperature control

e. Color shall be white.

f. Doors shall be hinged 50% on the left and 50% on the right.

g. Shall provide minimum 1 year warranty on parts and labor.

h. Shall be manufactured in a TAA compliant country, where applicable.

i. 220V/50Hz

j. Schuko plug (F).

k. Shall have a CE rating of D or higher.

7.2 Not Used.

7.3 Range, 30”W.

a. Shall be 75-76 cm W x 65-71 cm D x 92-119 cm H.

b. Shall be electric.

c. Shall be free-standing.

d. Shall have digital display and timer.

e. Range top shall be glass and have a minimum of 4 burners.

f. Oven shall have:

i. Bake and broil elements

ii. 2 Removable racks with a minimum of 4 rack positions

iii. Shall be self-cleaning

iv. Minimum capacity of 135L

v. Viewing window

g. Provide storage drawer.

h. Color shall be white.

i. Shall have adjustable feet.

j. Back must have a recess area for plug for unit to sit against wall. Found on the lower part of the unit behind the drawer.

k. Provide minimum 1 year warranty for parts and labor.

l. Shall be manufactured in a TAA compliant country, where applicable.

m. Provide cord with a 3 Phase + Neutral + Ground (5 prongs)

n. 400V/50Hz 16amp

o. Shall have a CE rating of A or higher.

Attachment 2 Page 5 of 5

7.4 Washing Machine.

a. Shall be 58-60 cm W x 60-62 cm D x 84-86 cm H.

b. Shall be electric and includes an internal heating element for water.

c. Shall be homestyle.

d. Shall be front load.

e. Shall have minimum capacity of 9kg.

f. Shall have minimum of:

i. 3 Cycles

ii. 3 Wash/Rinse temperatures

iii. Bleach and fabric softener dispenser

g. Provide all supply hoses, drain lines, connectors, etc. for a functional unit.

h. Shall include a 3 wire cord with Schuko plug (F).

i. Color shall be white.

j. Shall have adjustable feet.

k. Provide minimum 2-year warranty on parts and labor.

l. Shall be manufactured in a TAA compliant country, where applicable.

m. 220V, 50 Hz.

n. Shall have a CE rating of A or higher.

END OF FID

UH Furnishings Program Statement of Work - Installation of Furnishings

Vicenza-Villaggio Phase 1, 2 & 3 Appliances

Attachment 3 Page 1 of 11

1. GENERAL

1.1 The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload; (3) place/install in designated rooms; (4) assemble items as required; (5) secure and store, as designated; and (6) properly dispose of all associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e., electrical power including, but not limited to, voltage, hertz, amperage, and outlets at each building through the Technical Representative.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The contractor shall provide a digital color board of all furniture, finishes, and fabrics to the TR for reference, prior to manufacturing.

1.5 Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer as soon as possible to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.6 If the awarded fabric is discontinued after award, the vendor shall contact the HNC

PM to develop a path forward.

2. DELIVERY

DELIVERY TYPES:

• Staged Delivery – This type of delivery is selected for occupied buildings whereby the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each workday. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

• Non-Staged Delivery – This type of delivery is selected typically for empty buildings whereby the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

Attachment 3 Page 2 of 11

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping to ensure that the building is ready. The Contractor shall coordinate item delivery from all subcontractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall also ensure they fully understand all security regulations for the installation and have started any required procedures so as to minimize the impact on the installation personnel.

2.2 In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the Contracting Officer within 1 working day.

2.3 The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the

Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item

(CLIN) 0001, unless otherwise noted in this paragraph.

3. RECEIVE AND UNLOAD

3.1 Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2 If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the workday, the contractor shall transport those items to a location designated by the TR for storage until the next workday. The Contractor shall be responsible for moving the items from the overnight storage site to its designated position in the building.

mailto:furnishinginvoices@usace.army.mil

Attachment 3 Page 3 of 11

3.3 The Contractor shall verify and inspect all items. Any deficiencies

(damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR daily.

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

3.6 Additional items identified in Table 1 shall be picked up from location specified in

Table 1, on the date and time specified by the TR, and installed. If these items have been picked up, but not installed, they must be handled in accordance with paragraph 3.2. above. If no items are identified in Table 1, then there are no items in storage that must be installed under this contract.

3.7 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR and install in accordance with this Statement of Work.

4. PLACE AND INSTALL

4.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

Items shall be placed in the rooms in accordance with the drawings attached to this Statement of Work. If no drawings are provided herein, the furniture shall be placed as directed by the TR. Information about the building may be found in Table 1.

4.2 The Contractor shall complete installation of furnishings under this Statement of

Work in the time period specified in Table 1.

4.3 The contractor shall clean and polish all items that have been installed.

4.4 The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract as well as ensure they are in working order.

4.5 The Contractor shall remove all protective coverings from electronics (such as protective film on the microwaves, TV’s, and lamp shades, etc.).

Attachment 3 Page 4 of 11

4.6 The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

4.7 The Contractor shall ensure that items which require batteries have been provided with new alkaline batteries and that they are working properly.

4.8 If recreational equipment is provided in this procurement, the Contractor shall install the recreational equipment. In addition, the Contractor shall be responsible for providing equipment, material, and expertise needed to place, assemble, and level pool tables, soccer tables, table tennis, and dart boards as identified in the contract.

4.9 If electric appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract.

The contractor shall provide power cords which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and other accessories required to have a fully functioning unit. Vendor is not responsible for connecting gas appliances to the gas supply.

4.10 If artwork is provided in this procurement, the Contractor shall install the artwork.

In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork in TV rooms, dayrooms, game rooms, etc., of each building as identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

4.11 If floor cleaning equipment is provided in this procurement, the Contractor shall uncrate, assemble, and provide all materials and equipment necessary to ensure the buffer, shampooers, and vacuum cleaners are in operational condition, and locate equipment within the building per direction from the TR.

4.12 The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

4.13 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from

Attachment 3 Page 5 of 11 the location specified by the TR and install in accordance with this Statement of Work.

5. ASSEMBLY

5.1 The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

5.2 All furniture, equipment, and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

5.3 The Contractor shall inspect to ensure that the furniture is free of surface dirt and defects, that the installation is complete, and the furniture is ready to use.

5.4 If required, the Contractor shall reverse doors and handles on the refrigerators in sleeping rooms.

6. PROTECTION OF PROPERTY

6.1 The Contractor shall perform an inspection of the buildings and grounds with the

TR prior to starting work. The Contractor shall protect all items from damage during both removal and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings. The Contractor shall perform a final inspection of the buildings and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source, and schedule of repairs.

6.2 The Contractor shall repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work. All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its subcontractors) may perform any significant repair work. Use of the facility construction contractor (or appropriate subcontractor) is required for all significant repairs so that the building warranty is maintained.

6.3 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided and shall return them to the TR upon completion of work.

6.4 Material-handling equipment shall have rubber wheels.

Attachment 3 Page 6 of 11

7. PRODUCT DOCUMENTATION

7.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation.

7.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings and turn them over to the TR.

8. CLEANUP

8.1 The Contractor shall be responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (Technical Representative signing acceptance on Delivery Order/contract), from the contractor will not occur until all trash connected with the furniture installation is removed from the site.

8.2 Recyclable cardboard products shall be disposed of in accordance with Table 1.

8.3 Packing materials will not be stored in the buildings for any period exceeding 24 hours.

8.4 Personal trash (food wrappers, drinks, etc.) shall be removed from the site daily by the contractor.

9. EXCESS ITEMS

9.1 Once equipment is installed as shown on the furniture layout, the Contractor shall coordinate with the TR as to where any excess items are to be stored.

Contractor…