B.08_PWS HNC 475 QC and Bradford Move REV01_13NOV2023.pdf

PERFORMANCE WORK STATEMENT TO MOVE HUNTSVILLE CENTER

FACILITIES

TO REDSTONE ARSENAL BUILDING RG300

REV 01 dated 13 NOV 2023

REV01 is to change schedule to start after ribbon cutting ceremony scheduled for 09 Jan 2024.

1.0 Summary: The objective of this contract is to provide moving and relocation services to the US Army Corps of Engineers, Engineering and Support Center (CEHNC), Huntsville Center, Alabama. CEHNC is scheduled to occupy building RG 300 Redstone Arsenal NLT 15 Jan 2024. To occupy RG 300 Redstone Arsenal (RSA) a firm fixed price moving services contract is required to move two Huntsville Center properties that include Bradford Warehouse located at 5021 Bradford Drive and the HNC Main Facility located at 475 Quality Circle, Huntsville, AL. All facilities are located within 10 miles radius of the other.

2.0 General: Contractor shall provide all supervision, labor, material handling equipment and transportation assets necessary to relocate equipment, supplies, shelving, materials, and some loose ancillary items from each location independent of the other in a phased move. This will be a firm fixed price contract.

a. Government personnel will package items in advance for loading, transportation and unloading using tri-wall storage containers, pallets, boxes, and crates. There will be some loose ancillary items to be moved.

b. All items will be centrally located within each facility for easy access to load/unload.

All properties (Bradford Warehouse, HNC Main Facility and RG300) have rear loading docks and ramps. Loading/unloading may be required from ground, loading ramp and/or loading dock.

c. Delivery and offload will be to RG300 Warehouse, contractor shall move equipment to inside location within the warehouse.

d. Hours of Operations: Move hours shall be between 0800 hrs. and 1500 hrs. daily until complete.

e. Schedule: The planned schedule for each Phase of move is as follows:

o Phase I is scheduled for 10-15 Jan 2024 for a total of 1 week/5 days.

o Phase II is scheduled for 16-23 Jan 2024 for a total of 1 week/5 days

3.0 Requirements:

This contract will be executed in two-phases as Firm Fixed Price contract. Contractor shall propose pricing for a two-phased move. Each phase is expected to complete within 5 days from start to finish for a total of 10 days moving services.

3.1. Phase I – 10 Jan 2024 to 16 Jan 2024. Wednesday – Tuesday minus weekend.

Relocate items from Bradford Drive Warehouse to RG 300 Redstone. HNC Leased space at Bradford Facility consists of 15,758 overall square feet. All items to be moved will be centrally located in the warehouse at the rear of facility. The Bradford Facility has a rear loading dock and ramp as shown in Attachment 1.

During Phase I the Contractor shall load/unload and transport approximately 150 shelving units from Bradford Warehouse Facility to the warehouse location at RSA Building RG300, so it can be emplaced before the actual HRH property arrives. Once shelving has been delivered the contractor shall move, load/unload and transport all remaining items from the Bradford Warehouse to RG300 Warehouse. Estimated items at this facility includes the following:

• 150 shelving units, 100 4ft x4ft x 4ft (tri-wall) palletized storage containers,

• 80 pallets, small and medium moving boxes,

• miscellaneous small furnishings, 50 chairs, and other ancillary type equipment to a central location at RSA building RG300.

Contractor shall submit a proposal for FFP as CLIN 0001 to cover all services anticipated to support the move from Bradford Warehouse to RG300 RSA.

3.2 Phase II. Phase II - 17 Jan 2024 to 23 Jan 2024. Wednesday – Tuesday minus weekend Relocate items from HNC Main Facility, 475 Quality Circle to a Warehouse at RG 300 RSA. HNC Main Facility consists of 152,166 overall Sq feet. All palletized items moved from this location will be staged for loading and unloading in the rear of the facility (cafeteria, logistics, etc.) near concrete deck for easy access. Some furnishing items may be located through the facility. Those items will be identified during the kickoff meeting. Contractor shall load/unload and transport all storage containers, pallets, boxes, supplies and miscellaneous equipment from HNC Main facility to RG300.

Estimated items at this facility includes the following:

• 150 ea. 4ft x4ft x 4ft (tri-wall) palletized storage containers,

• 50-75 pallets,

• 500 loose moving boxes,

• 2 ea. 6’ Tables, 6ea Standard household refrigerators (top freezer),

• 25 ea. Vertical File cabinets 5’3” x 3’ x 18”,

• 7 ea. Large Wood/Metal shelves (including disassembly/ reassembly at new location) 6’6” x 8’ x 3’,

• 1 ea. large computer worktable 7’ x 5’ x 42”

• 6 ea. 7’ x 3’ Tall metal (Law library),

• 2 ea. Sets of 2 7’ 4” x 3’ tall, connected metal bookshelves. Including disassembly if needed i.e. (law library),

• 15 ea. Vertical metal storage cabinets 6’ x 3’ x 2’,

• 24 ea. Metal shelving units 6’ x 3’ x 2’,

• 1 ea. 4-drawer safe (586lbs),

• 2 ea. 2 Drawer safes (325lbs),

• 1 ea. small Safe (approximately 100 lbs),

• Miscellaneous small furnishings like chairs 40-50 each, 20 tables, 20 bookshelves, and other ancillary type equipment.

Contractor shall submit a proposal for FFP as CLIN 0002 to cover all services anticipated to support the move from HNC Main Facility to RSA RG300.

4. Moving Supplies. If required, the contractor shall provide moving boxes to 475 Quality Circle. Boxes will become property of the government upon delivery. Exact sizes and quantities will be determined at time of need. Moving boxes will be covered under CLIN 0003 (Other Direct Costs). This CLIN will be cost reimbursable. The contractor will only be reimbursed for the actual cost of moving boxes. G&A is authorized for purchases made under this CLIN however profit is not allowed. The contractor shall not purchase boxes in excess of the value of the CLIN. If the CLIN value will be exceeded, the contractor shall notify the Contracting Officer immediately.

In order to be reimbursed, the contractor must provide receipts to validate the costs submitted on its invoice.

5. Safety:

The contractor shall execute all work IAW the latest version of Safety Manual EM 385-1- 1 per base contract. The Site Visit Accident Prevention Plan (SVAPP template provided by the Safety Office), and Limited Scope Accident Prevention Plan (LSAPP, IAW EM 385-1-1 Appendix A. (Paragraph 2) shall be submitted electronically to the safety office.

The contractor's SVAPP must be submitted and accepted by the CEHNC Safety Office prior to starting any survey activities at the site. The LSAPP shall be submitted in place of the APP due to the limited scope of work required by this contract. The LSAPP shall include an Activity Hazard Analysis (AHA) for all activities required by the contract.

5.1 The Contractor must employ a minimum of one Competent Person (CP) at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall be a Prime Contractor employee. The SSHO is allowed to have safety duties in addition to their full-time occupation. The SSHO shall meet the qualifications of a Competent/Qualified

Person (as defined in the EM 385-1-1) and be designated in writing by the Prime Contractor. They shall have the technical knowledge needed to anticipate, recognize, and evaluate hazardous conditions and recommend corrective actions. Additionally, the SSHO must have specific knowledge of the potential hazards of the tasks being completed and shall meet the training requirements for Competent/Qualified Person in 1926.32(f) and EM 385-1- 1, Appendix A. Given the scope of work, the SSHO does NOT need to have OSHA 30-hour training or 5 years construction/general industry safety management experience as stated in the EM 385- 1-1. The SSHO is only permitted if they work under stringent direction and guidance of a Prime Contractor Corporate Safety Official, and on projects that have a RAC level of low. Documentation of required work experience and training shall be submitted (qualifications, certifications, etc.) to the Huntsville Center Safety Office for review and acceptance prior to onsite work commencing. The SSHO shall be accepted by the CEHNC Contracting Officer and Safety Office. This variance is for the SSHO only and all other EM-385-1-1 policies still apply.

5.2 Contractor shall verify with the controlling installation, the applicability and requirements for emergency procedures, permit required work procedures, and hazardous environments (including lead and asbestos). These findings shall be incorporated into the

LSAPP.

5.3 The Contractor is responsible to verify that any Proposals, Change Orders, and

Contract Modifications are covered under the current accepted LSAPP. If the pending work effort is NOT covered under the initial task order LSAPP, the contractor shall submit, for Government review and acceptance, an addendum to the LSAPP.

5.4 Contractor shall follow all mishap reporting requirements per EM 385-1-1 Section

01. D.

5.5 Contractor shall follow all Exposure data (monthly man-hours worked) and Lost

Workday Reporting.

5.6 Contractor shall comply with FAR 52.236-13 Accident Prevention.

6. Security:

The Contractor shall provide a by name list of persons providing moving services. No contractor employees with a known conviction of a felony or those who are foreign nationals will be allowed access to the facility. Substitutions of personnel is not authorized without prior consent.

Contract personnel shall comply with the same workplace behavior rules of Government employees in terms of interaction with other personnel such as customers, Government representatives, and other contract employees to include but not limited to prohibitions against foul language, harassment, sexual harassment, and discrimination. Any violations of EO, EEO, or SHARP will be addressed by the COR to the PM and the Contractors Corporate entity.

7. Deliverables:

7.1 Safety Plan to include Site Visit Accident Prevention (SVAPP) Plan and Limited Scope Accident Prevention Plan (LSAPP) in accordance with EM 385-1-1 within 5 days after contract award.

7.2 Quality Control Plan within 5 business days of contract award.

7.3 Provide a list of names of the moving team and favorable background checks to the COR within 3 business days of contract award.

8. QUALITY CONTROL: This task requires the Contractor to maintain a thorough quality control program with the aim of preventing deficiencies in the quality of services.

If deficiencies occur, the Contractor shall identify and correct deficiencies in the quality of services before performance becomes unacceptable. As part of the Quality Control Program, the Contractor shall develop a Quality Control Plan (QCP) that describes the Contractor’s procedures for monitoring quality. This deliverable shall be provided within 5 days of award. At a minimum, the Quality Control Plan shall include the following:

1. How to ensure no loss of property, items boxes, furnishing and equipment.

2. How to ensure no damage to property, items boxes, furnishing and equipment.

9. QUALITY ASSURANCE SURVEILLANCE: The Government will monitor the Contractor's performance using a Quality Assurance Surveillance Plan (QASP), developed in accordance with the Deliverables and Performance Requirements of this PWS. The Government reserves the right to review services to be provided, including those developed or performed at the Contractor's, to determine conformance with performance and technical requirements. Government quality assurance will be conducted on behalf of the Contracting Officer. The COR will be appointed to coordinate the overall quality assurance of technical compliance.

10. Government Points of Contact:

Program Manager:

Name: Alonzo Andrews Title:

Program Manager Email: Alonzo.L.Andrews@usace.army.mil

Project Manager Name: Lori Woody Title: Special Projects Project Manager Email Address: Lori.Woody@usace.army.mil Office Phone: (256)895-1363

Contracting Officer:

mailto:Alonzo.L.Andrews@usace.army.mil mailto:Lori.Woody@usace.army.mil

Name: William G. Seelmann Title: Contracting Officer Email Address: William.G.Seelmann@usace.army.mil Office Phone: (256) 895-1980

Contract Officer Representative (COR) Name: Jeff Rowe Title: Facilities Manager Email Address:Jeff.Rowe@usace.army.mil Office Phone: (256) 895-1333

Contract Specialist Name: TBD Title: Contract Specialist Office Phone: (256) 895-TBD

11. Delivery of Invoices

All invoices for this contract action shall be emailed to the following locations for processing:

SPPinvoice@usace.army.mil;

;Alonzo.L.Andrews@usace.army.mil;

Jeff.Rowe@usace.army.mil;

Lori.Woody@usace.army.mil;

12. Request for Payment

Electronic Invoice Requirements: Electronic invoice submissions must be created in black and white and in Adobe's Portable Document Format (PDF) and comply with the requirements specified within this contract. Invoices larger than 10 megabytes in size will not be accepted through the e-mail process.

13. Invoice Processing Procedures:

a. Invoices shall be submitted to the Designated COR identified on the purchase order.

The review/acceptance of all supplies and services rendered as described will be approved by the COR.

b. Upon receipt, the COR shall examine the invoice(s) for accuracy. The format for all invoices shall include but not be limited to the following:

Name of Contractor Contract/ Task Order Number and contract line item; the order number, etc...

Invoice Number Description; quantity; unit of measure; unit price and extended price of item mailto:Jeff.Rowe@usace.army.mil mailto:SPPinvoice@usace.army.mil mailto:Alonzo.L.Andrews@usace.army.mil;

Shipping Terms and payments Terms of any discount(s) for prompt payment offered Name/Address of official to where payment shall be sent

**NOTE** INVOICES MUST MATCH PURCHASES CONTRACT/MODIFICATION IN

DESCRIITION. DEFFECTIVE/DEFICI ENT INVOICES WILL BE

14. Attachments:

1. Contract Personnel - By Name List Format

2. 5021 Bradford Drive Warehouse/Loading Dock and Ramp

3. HNC Main Facility 475 Quality Circle

4. Warehouse location RG 300 RSA

Attachment 1 Contract Personnel by Name List

Phase I – Bradford WHSE Facility Move First Name Last Name DL Number Company

Phase II – HNC Main Facility 475 Quality Circle Move First Name Last Name DL Number Company

Attachment 2 Bradford Warehouse 5021 Bradford Drive, Huntsville, AL

Warehouse/Loading Dock and Ramp

Attachment 3 HNC Main Facility, 475 Quality Circle, Huntsville, AL

Attachment 4 Redstone Arsenal, Building RG 300

(under construction)

Attachment 5 Site Visit Accident Prevention Plan

U.S. ARMY CORPS OF ENGINEERS

HUNTSVILLE CENTER (CEHNC)

SITE VISIT ABBREVIATED ACCIDENT PREVENTION PLAN (SVAAPP)

FOR SITE VISITS ONLY

Purpose: This SVAAPP is ONLY TO BE USED FOR SITE SURVEY/VISITS and must be accepted by the CEHNC Safety Office prior to survey/visit. No type of physical work shall be allowed/conducted with this form. If physical work is required the CEHNC Safety Office must be notified because the task will require a Limited Scope Abbreviated Accident Prevention Plan (AAPP) or a full Accident Prevention Plan (APP) per the EM 385-1-1, Appendix A.

Process: With the assistance of the CEHNC PM, coordination shall be made with the installation prior to conducting the site survey. Coordination with the PM is also required if photographs and/or video recordings are determined necessary/required.

Responsibility: The Prime Contractor shall ensure ALL members (including subcontractors) of the site survey team are briefed on and comply with the provisions within this SVAAPP and the applicable EM 385-1-1 safety requirements prior to survey/visit beginning. After the brief the Team Lead shall ensure each Team Member signs the Survey Team Statement on the last page of this document.

Note: CEHNC personnel, contractors, and all subcontractors must comply with all Occupational Safety and Health Administration (OSHA) laws, EM 385-1-1, and all state and local mandates. This SVAAPP is not intended to define full compliance with OSHA or other safety laws, codes, or regulations. Compliance with these requirements is to maintain a safe work environment for the contractor or subcontractor employees remains the Contractor’s responsibility.

1. Contractor Information a. Date Prepared: Click here to enter a date.

b. Contract Number:

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c. Task Order Number:

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d. Contractor’s Name:

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e. Contractor’s Address:

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f. Project Site Location:

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g. Date of Site Visit:

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h. Prepared by:

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i. Telephone Number:

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j. Signature: Click here to enter text. k. E-mail Address:

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2. CEHNC Information

a. Project Manager (PM) Name:

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b. Telephone Number:

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3. Purpose of Site Visit (Examples: Field survey, records search/review, site investigation, inspection)

Detailed Description:

4. Personnel Responsibilities

a. Team Leader (TL) is responsible for ensuring all the information/requirements contained in this

SVAAPP and any other applicable topics are correct and effectively communicated to all involved team members prior to the commencement of the activity. The TL is responsible for submitting the signed SVAAPP to the CEHNC PM after survey/visit is completed for recordkeeping purposes.

i. TL Name:

ii. TL Telephone Number:

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b. Safety Officer/Designated Representative (SO/DR) will assist the TL in the instruction/briefing and oversight of the requirements of this SVAAPP during all activities.

i. SO/DR Name:

ii. SO Telephone Number:

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c. Will activities stop if site conditions change or hazards arise that are not addressed on this SVAAPP? Yes: ☐ No: ☐

d. Team Members (TMs) will all read or be briefed on the contents of this SVAAPP during the tailgate meeting (required)? Yes: ☐ No: ☐

e. Will all TMs sign the Survey Statement at the end of this document prior to the actual site visit commencing (required)? Yes: ☐ No: ☐

5. Emergency Response.

Note: Prior to site survey, arrangements shall be made for first aid and emergency medical treatment.

a. What method/s will be utilized to summon emergency services (cell phone, two-way radio, land line, etc.)? Click here to enter text.

Emergency POC Phone # Emergency POC Phone # Medical Facility Click here to enter text. Facility Contact Click here to enter text.

Fire Department Click here to enter text. Local Police Click here to enter text.

Military Police Click here to enter text. CEHNC PM Click here to enter text.

Local Police Click here to enter text. Click here to enter text. Click here to enter text.

b. What means of transport will be readily available to transport injured or ill personnel (e.g., POV, Company Vehicle, etc.)? Click here to enter text.

c. When emergency medical services are not accessible within 5 minutes of work location and there are 2 or more workers at the location, at least one employee (preferably two) on each shift shall be qualified to administer first aid and CPR. Provide name/s of CPR trained individuals below if survey team is larger than two people.

1. Name: Click here to enter text. Telephone number: Click here to enter text.

2. Name: Click here to enter text. Telephone number: Click here to enter text.

Not applicable (Survey will be completed by one individual): ☐ Note: If task involves access to a remote or restricted area, the Two Person or Buddy System will be used. The two persons must maintain contact by line of sight and orally at all times. Emergency communication (Cell phone, radios, etc.) must be readily available at all times.

d. A map delineating the best route to the nearest medical facility shall be prepared and readily available onsite for TMs to access? Yes ☐ No ☐

e. Briefly Describe Emergency Response Procedures:

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6. General Description of Survey Activities (Check all that apply) Walk-through ☐ Drive-through ☐ Off Road ☐ Off Paths/Trails ☐ On/Near Roadway ☐ Over on Water ☐ Fly Over ☐ Fence Line ☐ Crawlspace ☐ Basement ☐ Attic ☐ Roof near edges ☐ Warehouse ☐ Hospital ☐ Clinic ☐ Office Building ☐ Equipment Room ☐ Control Tower ☐ Mechanical Room ☐ Penthouse ☐ Mezzanine ☐ Pits and Sumps ☐ Catwalks ☐ ☐

7. Types of Hazards to consider (Check all that apply) Eye ☐ Head ☐ Foot ☐ Slips/Trips/Falls ☐ Heat Stress ☐ Cold Stress ☐ Climbing ☐ Fall From Heights ☐ Electrical ☐ High Traffic Area ☐ Vehicle ☐ Heavy Equipment ☐ Work from height ☐ Water ☐ Material Handling ☐ Lifting ☐ Environment ☐ Insects ☐ Snakes ☐ Biological ☐ Flammable Mat. ☐ Toxic Materials ☐ Chemicals ☐ Fire ☐ Electrical Tools ☐ Hand Tools ☐ Excavations ☐ Mechanical ☐ Confined Space ☐ Squatting/Bending ☐ Hand/Finger ☐ Near Energized

Equipment

Fatigue ☐ Strain ☐ Struck By ☐

Note: All checked hazards shall be addressed in Section 8 below

8. Hazard Evaluation (Risk Management)

a. Hazards b. Controls c. Risk Level Click here to enter text. Click here to enter text. Choose an item.

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d. Overall Risk Level (After all controls are implemented)

Extremely High ☐ High ☐ Medium ☐ Low ☐

Note: Only LOW Risk Site Surveys are permitted to use this SVAAPP. If Risk is above LOW then the CEHNC Safety Office must be notified and the work will require an AAPP or an APP per the EM 385-1-1, Appendix A.

9. Personnel Protective Equipment (PPE).

a. Employees shall wear clothing suitable for the weather and work conditions. Check the minimum

PPE that will be utilized:

i. Short/long sleeve shirt ☐ ii. Long pants ☐

iii. Leather or other protective boots Open-toed shoes are prohibited ☐ iv. Hard Hat

In areas with potential hazard of head injury ☐

v. Safety glasses with side shields When eye hazards exist. ☐ vi. Hearing protection

When noise hazards are known or expected ☐

vii. Click here to enter text. ☐ viii. Click here to enter text. ☐

10. Mishap Reporting

a. Will the Prime Contractor report all mishaps per the requirements of EM 385-1-1 Section 01.D to the Contracting Officer/Contracting Officer Representative OR as soon as possible but not more than 24 hours afterwards? Yes ☐ No ☐

11. Contractor Additional Comments:

12. CEHNC Safety Office

a. Name:

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b. Date Reviewed:

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c. Accepted: Yes: ☐ No: ☐

13. CEHNC Additional Comments:

U.S. ARMY CORPS OF ENGINEERS

Engineering and Support Center, Huntsville

SVAAPP Team Statement Note: This statement is the record to be maintained in the government/Contractor’s on-site files through the entire life of the task order or project. The statement should only be completed prior to the actual visit taking place.

1. Team members will sign this statement:

a. Prior to the start of the site visit b. When a change is made to this document.

2. I have read, or have read to me, and understand the specific safety and environmental requirements, and will abide by the contents contained in this SVAAPP. I have been briefed and trained in, and am familiar with, my requirements to safely conduct the site visit.

Print Name Office Signature Date Click here to enter text. Click here to enter text. Click here to enter a date.

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3. Team Leader/Safety Officer presenting briefing: Click here to enter text.

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Attach any additional information