Amend 1 W912DY23R0040.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Make corrections to the RFP

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912DY23R0040

X 9B. DATED (SEE ITEM 11)

18-May-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-May-2023

CODE

US ARMY ENGINEERING & SUPPORT CENTER

475 QUALITY CIRCLE NW

HUNTSVILLE AL 35806

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DY23R0040

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit 1.0 TE-1.0 List of Facilities 27-FEB-2023 Exhibit 1.1 TE-1.1 Building

Directories

09-JAN-2023

Exhibit 1.2 TE-1.2 Point of Demarcation CRDAMC Annex

12-AUG-2022

Exhibit 10 TE-10.0 IMCOM Service Order Priority Guidelines Revision

04-OCT-2022

Exhibit 11 TE-11.0 TM 5-610 Facilities Engineering

23-AUG-2022

Exhibit 12 TE-12.0 GFEBS Schedule

- Sample PM Plan

09-JAN-2023

Exhibit 2.1 TE-2.1 B36000 Equipment List

08-MAR-2023

Exhibit 2.2 TE-2.2 B36018 Equipment List

08-MAR-2023

Exhibit 2.3 TE-2.3 B36000 MEDGAS Eq Inventory

13-FEB-2023

Exhibit 3.0 TE-3.0 Acronyms and Definitions

27-FEB-2023

Exhibit 4.0 TE-4.0 Service Order Forms

09-JAN-2023

Exhibit 5.0 TE-5.0 Engineer Form

02-AUG-2021

Exhibit 6.0 TE-6.0 DPW-OMD-004

WARRANTY_SOP

15-DEC-2021

Exhibit 7.0 TE-7.0 GFEBS Status Code Guidance

03-OCT-2022

Exhibit 8.0 TE-8.0 Labor and Equipment Form

14-FEB-2023

Exhibit 9.0 TE-9.0 Monthly Reporting Template

27-FEB-2023

Exhibit A Appendix A Technical Exhibit

27-FEB-2023

Exhibit B Appendix B Safety Variance

04-AUG-2022

Exhibit C Appendix C PRS 21-FEB-2023 Exhibit D Appendix D Requirement

Submittal

27-FEB-2023

Exhibit E Appendix E Resident Management System

27-FEB-2023

Exhibit F Appendix F Applicable Codes Standards and Regulations

27-FEB-2023

Exhibit G Appendix G Government Points of Contact

27-FEB-2023

Exhibit H Appendix H Service Orders Process

27-FEB-2023

Attachment 1 PWS-complete FY23 B 09-MAR-2023 Attachment 2 Pricing Workbook 09-MAR-2023 Attachment 3 USACE Sustainability

Clauses Tool V1-6

09-MAR-2023

Attachment 4 Filled_USACE_Sustainab ility_Clauses_Tool_V1-6

09-MAR-2023

Attachment 5 PPQ 11-MAY-2023 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit 1.0 TE-1.0 List of Facilities 27-FEB-2023 Exhibit 1.1 TE-1.1 Building

Directories

09-JAN-2023

Exhibit 1.2 TE-1.2 Point of Demarcation CRDAMC Annex

12-AUG-2022

Exhibit 10 TE-10.0 IMCOM Service Order Priority Guidelines Revision

04-OCT-2022

Exhibit 11 TE-11.0 TM 5-610 Facilities Engineering

23-AUG-2022

Exhibit 12 TE-12.0 GFEBS Schedule

- Sample PM Plan

09-JAN-2023

Exhibit 2.1 TE-2.1 B36000 Equipment List

08-MAR-2023

Exhibit 2.2 TE-2.2 B36018 Equipment List

08-MAR-2023

Exhibit 2.3 TE-2.3 B36000 MEDGAS Eq Inventory

13-FEB-2023

Exhibit 3.0 TE-3.0 Acronyms and Definitions

27-FEB-2023

Exhibit 4.0 TE-4.0 Service Order Forms

09-JAN-2023

Exhibit 5.0 TE-5.0 Engineer Form

02-AUG-2021

Exhibit 6.0 TE-6.0 DPW-OMD-004

WARRANTY_SOP

15-DEC-2021

Exhibit 7.0 TE-7.0 GFEBS Status Code Guidance

03-OCT-2022

Exhibit 8.0 TE-8.0 Labor and Equipment Form

14-FEB-2023

Exhibit 9.0 TE-9.0 Monthly Reporting Template

27-FEB-2023

Exhibit A Appendix A Technical Exhibit

27-FEB-2023

Exhibit B Appendix B Safety Variance

04-AUG-2022

Exhibit C Appendix C PRS 21-FEB-2023 Exhibit D Appendix D Requirement

Submittal

27-FEB-2023

Exhibit E Appendix E Resident Management System

27-FEB-2023

Exhibit F Appendix F Applicable Codes Standards and Regulations

27-FEB-2023

Exhibit G Appendix G Government Points of Contact

27-FEB-2023

Exhibit H Appendix H Service Orders Process

27-FEB-2023

Attachment 1 PWS-complete FY23 B 09-MAR-2023 Attachment 2 Pricing Workbook 09-MAR-2023 Attachment 5 PPQ 11-MAY-2023

The following have been modified:

EXECUTIVE SUMMARY

AMENDMENT TO RFP

The purpose of this amendment is to correct the following:

Update the Instructions to Offerors to:

Correct the Bidder Inquiry Key and extend the ProjNet Q&A from 25 May 2023 to 29 May 2023 Correct the Title Files format Changed the Header-Footer from 0.5” to 1” Remove the duplicate language in the Past Performance section Delete unneeded reference in table of contents to USACE sustainability Clause tool.

Also, to attach the following documents to the RFP:

PPQ

Provide Price Workbook

Executive Summary

1. The B1 WC3600 has a need for preventative and corrective facility maintenance services for United States Army Fort Cavazos, Texas. The contract will be awarded as a Stand-Alone firm-fixed-price contract in fiscal year 2023 with a one-year base period and four, one-year option periods.

2. Fort Hood was renamed ‘Fort Cavazos’ effective May 9, 2023. In this document, and the attachments, the names Fort Cavazos and Fort Hood may be used interchangeably during the transition period as document references are gradually switched to the new name.

3. Preventative Maintenance will be accomplished under a fixed monthly priced defined in contract line item (CLIN) 0001. However, the price of uncompleted work may be deducted from the monthly invoice as described in Appendix C – Performance Requirements Summary.

4. Corrective/Demand Maintenance (CM/DM) and/or work subject to clause 252.217-7028 “Over and Above Work” will be accomplished via individual service orders under CLINs 0003 and 0004. CLINs 003 and 0004 are estimated amounts that establishes bulk funding that may increase or decrease depending on the needs that arise for unscheduled services. These CLINs will be incrementally funded on an ‘as needed’ basis in accordance with clause 252.232-7007 “Limitation of Governments Obligation”. CLINs 0003 and 0004 will be administered by using the Service Order process as described within the PWS and attachments.

Therefore, the Contractor is not entitled to the full amount of CLIN 0004 unless the full amount is earned using the service order process. The hourly rates for labor are fixed in accordance with the proposal submitted for this contract. Work under CLINs 0003 and 0004 may fluctuate due to increases or decreases in the quantity of magnitude of service orders needed during the applicable period of performance.

5. All proposed service order fees, and labor rates identified within the contractor’s proposal are applicable to this contract and are incorporated via attachment – exhibit 8.0.

6. All Wage Determinations for the geographic area where the awarded work is to be performed are incorporated by reference. A copy of the decision/determination is available at www.sam.gov. The labor rates in effect at the time of contract award or option exercise will remain in effect through the applicable base or option performance period. The counties identified in the below table include all areas where work is to be performed. In accordance with FAR 52.222-41, the following wage determinations (sorted by WD#) are incorporated by reference.

COUNTY STATE WD # REV # DATE LAST REV

Bell - Coryell TX 2015-5237 21 26 Dec 2022

7. The period of performance for the base period of this contract begins on the date of award and will run for one year after date of award (currently projected to be 07 June 2023 through 06 June 2024). This contract includes four (4) additional twelve (12) month option periods that may be exercised at the Government’s discretion. Additionally, the Government may exercise options for up to an additional 6 months under FAR Clause 52.217-8.

8. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative

Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

9. All external attachments identified are incorporated by reference and are of the same contractually binding nature of documents that are attached within this contract award.

APPLICABILITY OF CLAUSES

This contract is subject to DFARS 222.402-70 ‘Installation Support Contracts’. Some contract work may be characterized as either Construction Wage Rate Requirements or Service Contract Labor Standards. For example, replacing broken windows, spot painting, or minor patching of a wall could be covered by either the Construction Wage Rate Requirements or the Service Contract Labor Standards. In those instances where a service call or order requires construction trade skills (i.e., carpenter, plumber, painter, etc.), but it is unclear whether the work required is Service Contract Labor Standards maintenance or Construction Wage Rate Requirements painting/repairs, apply the following rules:

1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements.

2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards.

3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The determination of labor standards application shall be made at the time the service call or order is placed against the contract. The service call or order shall identify the labor standards law and contract wage determination which will apply to the work required.

The preponderance of the work performed under this contract is categorized as commercial services. However, there a substantial and segregable amount of construction, alteration, renovation, painting, and repair work. The aggregate amount of this construction work is expected to exceed $2,000. In accordance with DFARS 222.402-70, both the Service Contract Labor Standards statue and the Construction Wage Rate Requirements (formerly Davis Bacon Act) statue apply to this contract. As such, clauses to implement both statues have been incorporated into this contract. When not otherwise specified below, clauses are applicable to the entire contract effort.

DFARS 222.402-70(d) defines when a service order shall be covered by Construction Wage Rate Requirements.

1) Individual service calls or orders which will require a total of 32 or more work-hours to perform shall be considered to be repair work subject to the Construction Wage Rate Requirements.

2) Individual service calls or orders which will require less than 32 work-hours to perform shall be considered to be maintenance subject to the Service Contract Labor Standards.

3) Painting work of 200 square feet or more to be performed under an individual service call or order shall be considered to be subject to the Construction Wage Rate Requirements statute regardless of the total work-hours required.

The following clauses apply only to this contract when a service order is covered by Construction Wage Rate Requirements and is categorized as construction as defined above:

52.222-5 Construction Wage Rate Requirements – Secondary Site of the Work

52.222-6 Construction Wage Rate Requirements 52.222-7 Withholding of Funds 52.222-8 Payrolls and Basic Records 52.222-9 Apprentices and Trainees 52.222-10 Compliance with Copeland Act Requirements 52.222-11 Subcontracts (Labor Standards) 52.222-12 Contract Termination-Debarment 52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations 52.222-14 Disputes Concerning Labor Standards 52.222-15 Certification of Eligibility52.235-9 Buy American – Construction Materials 52.225-10 Notice of Buy American Requirement – Construction Materials 52.236-27 Site Visit (Construction) 52.236-2 Differing Site Conditions 52.236-3 Site Investigation and Conditions Affecting the Work 52.236-6 Superintendence by the Contractor 52.236-7 Permits and Responsibilities 52.236-8 Other Contracts 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements 52.236-10 Operations and Storage Areas 52.236-11 Use and Possession Prior to Completion 52.236-12 Cleaning Up 52.236-13 Accident Prevention 52.236-21 Specifications and Drawings for Construction 52.228-15 Performance and Payment Bonds – Construction (Applicable when the dollar value of the service order exceeds $150,000.00)

FAR 52.236-15 Schedules for Construction Contracts (Applicable when the service order period of actual performance exceeds 60 days) 52.236-27 Site Visit (Construction) SCR_CT_005 Required Insurance Schedule (Construction) SCR_DB_026 Warranty of Construction Work

The following clauses apply only to this contract when a service order is covered by Service Contract Labor Standards and is not construction as defined above:

52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment

52.237-1 Site Visit 52.237-2 Protection of Government Buildings, Equipment, and Vegetation

Supplemental Insurance Requirements (Services)

SUPPLEMENTARY CLAUSES

Supplemental Insurance Requirements (Services) In accordance with Contract Clause 52.228-5 Insurance -- Work on a Government Installation (Jan 1997), the contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance described below:

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General liability.

(1) The Contractor shall maintain bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) The Contractor shall maintain property damage liability insurance in the minimum amount of $20,000 per occurrence.

(c) Automobile liability. The Contractor shall maintain automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

SCR_CT_005 REQUIRED INSURANCE SCHEDULE (Construction) (AUG 2008) In accordance with the contract clause 52.228-5, Insurance -Work on a Government Installation, the contractor shall procure and maintain during the entire period of contract performance under this contract the following minimum insurance:

Type Amount Workmen’s Compensation Coverage complying with applicable state statutes.

Employer’s Liability Minimum amount of $100,000.00

General Liability on Minimum limits of $500,000.00 per occurrence for bodily Comprehensive form of policy injury which includes, but is not limited to, insurance for work required herein

Comprehensive Automobile Minimum limits of $200,000 per person and $500,000 per Liability occurrence for bodily injury and $20,000 per occurrence for property damage

(End)

SCR_DB_026 WARRANTY OF CONSTRUCTION WORK – AUG 1997

(a) In addition to any other warranties in this contract, the Contractor warrants, except as provided in paragraph (1) of this clause, that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

(b) This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession.

(c) The Contractor shall remedy at the Contractor’s expense any failure to conform, or any defect. In addition, the Contractor shall remedy at the Contractor's expense any damage to Government-owned or controlled real or personal property, when that damage is the result of:

(1) The Contractor's failure to conform to contract requirements; or

(2) Any defect of equipment, material, or workmanship.

(d) The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The Contractor's warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement.

(e) The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage.

If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Contractor’s expense.

(g) With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall --

Obtain all warranties that would be given in normal commercial practice.

Require all warranties to be executed, in writing, for the benefit of the Government, if directed by the Contracting Officer; and

Enforce all warranties for the benefit of the Government, if directed by the Contracting Officer.

(h) In the event the Contractor's warranty under paragraph (b) of this clause has expired, the Government may bring suit at its expense to enforce a subcontractor's, manufacturer's, or supplier's warranty.

(i) Unless a defect is caused by the negligence of the Contractor or subcontractor or supplier at any tier, the Contractor shall not be liable for the repair of any defects of material furnished by the Government nor for the repair of any damage that results from any defect in Government-furnished material or design.

(j) This warranty shall not limit the Government's rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes, or fraud.

(End)

INSTRUCTIONS

BASIS OF AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Government will make a selection for award using the best value trade off process. In accordance with FAR 2.101, “Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. The best value is determined by comparing differences in the value of non-price features. In making this comparison, the Government is more concerned with obtaining superior non-price factors than with establishing a contract at the lowest overall price to the Government.

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. The Government also reserves the right to make no award.

Evaluation Factors are summarized below, but are fully described in solicitation provision 52.212-2 Evaluation – Commercial Items:

Evaluation Factors are listed in relative order of importance

1. Technical Approach

2. Price and Rates

3. Past Performance

4. Administrative Data

Technical and past performance, when combined, are significantly more important than cost or price.

1) QUESTIONS

a. Questions for this Request for Proposal (RFP) are due in No Later Than (NLT) 4:00 PM CST, May 29, 2023 via ProjNet (https://www.projnet.org) Bidder Inquiry.

b. Bidder Inquiry Key: YIPMBE-YTPRFG

c. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an answer to the comment/question after it has been processed by our technical team.

No questions will be received or answered via email. The Government reserves the right not to answer any questions after cutoff date/time for question(s) submittal.

d. There is no preproposal site visit

2) PROPOSAL SUBMISSION INSTRUCTIONS

a) Your firm’s proposal shall be submitted in electronic format (.pdf or Microsoft Office Suite, as applicable) NLT 4:30 PM Central, Thursday June 01, 2023, via email to Mary.H.Head@usace.army.mil and Paul.C.Daugherty@usace.army.mil.

b) Your proposal shall be organized as described below:

i) Volume I—Technical Approach

ii) Volume II—Price and Rates

iii) Volume III—Past Performance

iv) Volume III—Administrative Data

c) Title the files in the following format:

(1) W912DY-23-R-0040_Company Name_Technical_Approach

(2) W912DY-23-R-0040_Company Name_Price

(3) W912DY-23-R-0040_Company Name_Past Performance

(4) W912DY-23-R-0040_Company Name_Administrative_Data

d) The Offeror’s proposal will be valid for 60 days from the date of submission.

e) Contract Line-Item Numbers: see “Attachment 2 Pricing Worksheet” (RFP Attachment A2). The worksheet shall be used to propose the base performance period and a total of four (4) twelve (12) month option periods. All CLINS shall be proposed in whole dollar values ($.00).

f) Your firm must prepare proposals on the presumption that the Government has no previous knowledge of the Offeror's capabilities. Except for the past performance information, proposals will be evaluated only on the information presented in submittals. Proposals will not be returned but will be retained by the Government for official record purposes.

g) Formatting. Use 8 ½ x 11-inch page size and format using Times New Roman 12 point, single space for Volume I – Technical Approach. Margins shall be formatted as follows:

(1) Margins: Top, Bottom, Left, Right – 1”

(2) Header, Footer – 1”

Separate each paragraph by at least one blank line. Headers and footers font size must be 12 point. Tables and diagrams only may be in 10 point format. The use of hyperlinks in Proposals is prohibited. Pages that exceed the allowed page count will be removed from the end of the proposal volume and will not evaluated.

(1) PROPOSAL CONTENT REQUIREMENTS

A. VOLUME 1—Technical Approach

The offeror shall provide a narrative containing the information described below. Sufficient details should be provided to allow the government to assess the nature and quality of services being proposed. The technical narrative shall not exceed 26 single sided pages (excluding the coversheet). (NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages will be removed from the back to the front of the proposal and will not be evaluated by the Government.)

Specifically, the technical proposal shall address the following elements:

MANAGEMENT PLAN –Description of the Offeror’s proposed plan for managing personnel, team members, and subcontractors including:

a. Organizational Chart:

a. Identify all key personnel positions. The Contractor shall submit résumés of all proposed key personnel with their proposal. At a minimum provide résumés for the Contract Maintenance Manager (CMM), Lead Maintenance Mechanic/O&M Supervisor and L1 Safety and Health Officer (L1 SHO). Also include an appointment memorandum designating the L1 SHO for this contract.

b. Clearly identify lines of communication

c. Signify the dividing line between corporate level and contract level.

b. Management Plan – The Offeror shall provide in narrative form the management techniques and controls that will be implemented to manage and control the work. The Offeror should include the following information:

a. Work management system

b. Document control

c. Financial reporting

d. Field and home office reporting

e. Approach for managing subcontractors

f. Allocating responsibility between joint venture members if applicable.

g. Proposed Staffing Chart to execute work

h. Employee Compensation and Retention Plan. The offeror’s attention is directed to FAR provision 52.222-46 Evaluation of Compensation for Professional Employees.

c. Performance Plan The Offeror shall provide in narrative form its technical approach to meet the PWS requirements. The Offeror shall include:

a. A narrative explanation of how the Offeror intends to perform multiple simultaneous maintenance and repair activities.

b. A narrative explanation of how the Offeror intends to meet the service order response times. This shall include a chart showing the expected response time for each installation and the home location of the responding personnel.

c. A narrative explanation of how the Offeror intends to minimize cost of and amount of travel to the greatest extent practicable.

d. A narrative explanation of how the Offeror intends to assure quality control across the entire area included in this contract. Offerors should describe the quality control approach, corporate systems, and capabilities to maintain quality control of real property installed equipment (RPIE) maintenance and repair. After contract award, the selected Offeror will submit its Quality Control Plan for Government Approval.

e. A narrative explanation of how the Offeror intends to assure safe performance. Offerors should describe the safety approach, corporate systems, and capabilities to maintain safe working environments. Offerors shall describe their experience with implementing EM 385-1-1 under similar conditions to this contract.

The Government will evaluate the Offeror’s Technical Approach submittal as described in the evaluation factor contained in 52.212-2 Evaluation – Commercial Items.

B. VOLUME II—Price and Rates The offeror must provide a firm-fixed-price proposal. The Offeror must complete the workbook/worksheets provide in Pricing Worksheet Attachment 2 WC O&M 20230309.xlsx” (RFP Attachment 2). Offerors are responsible for verifying the accuracy of the formulas in the workbook. The offeror may modify the worksheets to fit its technical approach and accounting practices.

The ‘SUMMARY’ worksheet tab of the workbook are the total prices for the X001 and X002 series of CLINs along with the mark-ups for service orders. The CLIN amounts populate from other sheets in the workbook. The offeror will have to enter the service order mark up fees.

The ‘CLIN Roll UP’ auto-populates from the ‘CLIN X001 MGT & REPORTING’ and CLIN X002 PM’ worksheets. Please note that the ‘rounded’ price on the worksheet will be the binding monthly price that carries over to the SUMMARY tab.

The ‘CLIN X001 MGT & REPORTING’ will define rates/prices for key personnel and certain deliverables.

The ‘CLIN X002 PM’ worksheet is where you will build the individual prices for the periodic preventative maintenance. This CLIN will logically reflect a build up from the prices entered in the ‘PM Cost’ spreadsheet plus additional price elements such as travel.

The ‘PM Cost’ Worksheet is the notional price for individual service incidents as defined in the applicable RS Means Assembly Numbers. This tab will be used to negotiate price changes for additions or deletions of service incidents in future contract modifications. If a service incident is not performed, the applicable price will be disallowed on the invoice.

The ‘Labor Rates’ worksheet tab are the labor and indirect cost rates that the contractor will use to build-up service orders during contract performance. This tab will also bind the contractor for these rates used in future modifications of PM requirements. These rates will be incorporated into the contract as Pricing Worksheet Attachment 2.

The Offeror shall submit a narrative Basis of Estimate (BOE) identifying all the elements and rationale explaining the major price considerations used to prepare the price proposal. These considerations shall address, but are not limited to any assumptions made, estimating methodology, and any constraints related to the material, labor, equipment, and other cost and pricing data. The BOE shall include explanation of any changes made to the pricing workbook, or a statement indicating no changes were made. The BOE shall be submitted as a separate .pdf file and shall not exceed five (5) single-sided pages. A BOE that contains copies of the pricing workbook with no additional explanation as described above will be considered deficient and the Offeror will receive no further consideration.

Volume III—Past Performance: The offeror will provide a past performance questionnaire (Solicitation W912DY-23-R-0040 Attachment 5) for up to five (5) projects. The offeror may allocate some of the five questionnaire for projects performed by key subcontractors or other business units included in its team that will perform 20% or more of the current requirement.

The Past Performance Questionnaire (PPQ) included in the solicitation as Attachment 5 is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 3, “Past Performance”. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment 5), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Paul C. Daugherty via email at paul.c.daugherty@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract

Reporting System (eSRS), and any other known sources not provided by the offeror.

C. Volume IV—Administrative Data.

Offerors must submit the following with their Proposal:

(1) Cover page must include the reference number (W912DY-23-R-0040), firm's name and address, business size, CAGE code and Unique Entity Identifier (from sam.gov), team members and a point of contact for all correspondence related to the Proposal (including a phone number and email address).

Cover pages will not be counted toward the maximum allowed page count.

(2) Solicitation Reference Number (W912DY-23-R-0040) must appear on the first page of all documentation.

(3) Your submission should clearly state any assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the PWS. If there are no assumptions, Offeror should state that “There are no assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the PWS.” All submitted information will be protected as Procurement Sensitive.

(4) Offerors are required to complete and sign a copy of the cover page of the RFP (SF 1449) and all RFP amendment(s) (SF 30), indicating agreement to the provisions and clauses therein. Offerors are also required to acknowledge amendments, if any. Your proposal must be signed by a corporate representative who has authority to bind your firm.

(5) Offerors must be registered in the System for Award Management (SAM) database at https://sam.gov.

(6) Offerors shall affirmatively state that the offer including pricing will be valid for 60 days from the date or proposal submission.

(End of Summary of Changes)