Final - Questions and Answers TF SAFE-UFC.xlsx

Sheet1

did the Government mean to write “Optional Subtask 1A: Mobilization and Demobilization for Optional Teams- The Contractor must account for mobilization and demobilization of personnel performing under Tasks 2B – 2D and 3B? No. Mobilization for optional teams will be captured as options are exercised.

Should this be written to reflect “Up to 10 teams” in both cells C4 and E4 of each tab? Task table corrected going forward.

Should a row be added for Optional Subtask 2D in each tab below row 8? Task table corrected going forward.

Can ctr assigned SSHO have US, UK, or dual-citizen with US or UK equivalent licensure The SSHO shall qualified IAW EM 385-1-1, Section 01.A.17 and be a licensed master electrician.

Which task numbering shall bidders follow? The amended and attached PWS and Task Table.

Is the $1,050,000 Other Direct Costs (ODC and $250,000 for travel price per year or the 2.5 years The value is for the base year only.

are meetings/briefings with the QC team, PM and AO Lead to be held in Jordan or in other CENTCOM AORs Quarterly meetings can be anywhere, historically majority of QC staff is UK based and meeting at central location would be assumed.

What are the requirements for quarterly off-site meetings/briefings?Are they held for 1 day or multi-days? Is the Contractor responsible for lodging,transportation, etc.? No set requirement; decision will be based on discussions between prime contractor and USG team. Contractor will invoice travel as part of ODC travel.

Please define “eligibility” for Secret Security Clearance or LAA? You can contact your corporate security office for the eligibility requirements.

Is an Interim clearance or equivalent for LAA acceptable? Yes

Who will provide the Letter of Justification (LOJ) program executive officer or official responsible for the contract? HNC will provide a LOJ(s) as required.

Will Government allow Contractor to use DoD deployment center to process its personnel including subcontractors? Yes, for US Citizens.

are incumbent personnel required to be repatriated and processed from their Home of Record (HOR) to a deployment center? No

Does the Government have agreements or work processes in place to expedite visas and base badging for all personnel to be mobilized within the 45 calendar days for Phase-In? No, the contractor is solely responsible for mobilization and badging.

Are contractor U.K. personnel newly deploying required to report to an authorized DOD deployment center? No

Do all ctr personnel mobilize or transit through the Operations Center in Jordan before onward movement to CENTCOM AOR locations/hubs? Not necessary.

What are acceptable method(s) of mobilization The contractor is responsible for meeting the 45 mobilization timeline; the methodology is up to the contractor.

What are the requirements for the hard-copy document file including security /access, location and retention period? Requirements will be part of property management system approval.

What is utilized in place of CACs for UK personnel? UK personnel receive CAC.

Are there specific locations currently known where Government lodging may not be available? Yes, Jordan and Kuwait have no lodging available. Lodging provided Syria, Yemen, Iraq for teams currently.

• Please provide details of the POR work process The contractor is required to obtain and submit three bids for supplies and/or services; of which the best value option is presented to and approved by the Government as a Not To Exceed Value.

Will Contractor have to supply IBA and Kevlar Helmets? If so, for export licenses, which country or countries should Contractor submit licenses for to supply the required safety equipment? Yes, contractor can utlize military mail/shipping and have in past for PPE and chemical gear.

Does the terms of this agreement apply for this project? Are there similar agreements in place and applicable for the other countries identified in the CENTCOM AOR? Contractor will reference APACS for country specific standards of entry/exit.

Does the Key Personnel Package include one (1) Project Coordinator? No

Please clarify the Period of Performance (POP); base, option period and additional extension of services period. POP is now 45 Mobilization Period, 9 months base Period, option 1yr, extension (if needed) 6 months.

Where in Jordan is the Operations Center? Contractor is responsible for securing/maintaining office/operations center in Amman.

Is MAXIMO an acceptable material management system for the Government? Yes, MAXIMO is acceptable.

Will the Government consider a 1 Year base contract period with a minimum of two 2-year up to five 2-year options? No, POP based on customer requirement and funding

Will the government accept proposals with excess electrical teams in order to maintain the 100% staffing level requirement? Yes

Will it be acceptable for members of the management team to cover each other during R&R? Yes

Has the EBOM yard moved off base? No, EBOM is maintained on JTC.

Will there be a requirement for office space for USACE personnel at an offsite location? Yes

Is all travel to high risk locations to be provided by the US Government? Yes

Can the contractor use commercial air to lower risk locations, such as Erbil and Doha for example, to expedite travel Yes

Will the client confirm they will provide security for Contractor personnel when they are operating in a high-risk location? We consider the following locations as high risk – Egypt (some locations), Iran, Iraq, Israel, Lebanon, Pakistan, Saudi Arabia (some locations), Syria, Turkey (some locations), Yemen and Afghanistan. Yes, high risk areas, US military will provide security.

Which category will the Facility Inspection Program personnel fall under? UFC team(s) will not be part of management or key personnel.

Shouldn't the Units Required be 1? No, the unit of measure is the number of months for the team's services.

Please clarify how/where the "remote/telework" personnel will be. If truly remote (HOR?) then also provide guidance on how, if they are needed in Theater, they will travel - are they to be included in Mobilization costs? Or will they travel under the ODC CLIN? Remote, theater requirement will be invoiced against ODC.

Please confirm that the PM is required to be a US Citizen. Yes, wilth Secret Clearance.

Please quantify the QC personnel requirement for the Base Task (2A). 1 QC Manager, 3 QC Spec.

Please clarify the role, location and requirements for the QC personnel requirement in the Base Task (2A). QC personnel answered above. QC personnel review each report from teams in field and validate references along with photographic documentation.

Highly recommend that the QC Manager is forward deployed. The QC Manager has to be on ground to carryout training, spot check work products, monitor the teams' performance and provide advice on reporting and continuous improvement. No, see above QC function. QC manager will not be able to travel to spot check products solo in high risk areas where teams will be located. Reason for photographic documentation and reporting requirements.

Highly recommend that the SSHO is forward deployed. They should be there to give the incoming personnel their safety briefing and what's expected from them during the duration of the contract . Also, the SSHO should be making site visits to ensure a safe working environment See above. TFS electricians and UFC personnel are the safety inspectors for ARCENT / CENTCOM. This position along with QC positions are applying lessons learned in a post covid travel environment.

Will the cost of the repair and maintenance of all property be covered under the ODC CLIN? No. This is too vague of a question to be answered appropriately.

Recommend provision of CACs for all TF SAFE/UFC personnel. All personnel will receive CAC.

Where will the third team in Jordan be housed? Anticipate 3rd team in Jordan to be housed on base in Syria.

Should housing and living costs be captured for the team under Task 3? Yes, expect Kuwait to be UFC main misison.

How many NTVs are authorized for the Facility Inspection Program personnel? Two vehicles total, capture costs within task 3.

Please clarify expected locations for all personnel. Recommend all are forward-deployed to Jordan. Answered above with QC questions.

Please clarify the positions included in the Key Personnel Package for Task 2A. Project coordinator position has been eliminated.

Please confirm that the five years will be from the date of the Solicitation Release. Yes

Please confirm that a signed letter of commitment is required along with a resume. Resume or letter of commitment.

Are the personnel for the UFC Inspection Team in PWS paragraph 3.2 defined to be Key Personnel? UFC team is not part of Key Personnel.

Please confirm that there are no Key Personnel identified for Task 3 Correct. UFC falls under TF SAFE management where QC and PM are accounted for

Please confirm that Key Personnel Resumes and Letters of Commitment can be provided as an Appendix and are excluded from the 20-page limit on the Technical Proposal. Correct

Are two separate organization charts required (one for TF SAFE, one for the Inspection Team) or should the charts be combined? Combined. UFC is under TF SAFE management Key personnel

Please confirm the contractor will maintain a Jordan office space off base as part of task 2A that will serve as the Operations Center for the Key Personnel and the COR Yes

Where will the UFC inspection team be located initially? Kuwait

Will the UFC Inspection team travel to other locations such as Iraq for long durations? Not anticipated at this time.

How should contractors account for lodging, vehicle, and other location-specific costs for the UFC team if their location is unknown? Under task 3, vehicle, lodging, etc.; Kuwait will be primary duty station along with off base housing.

7.5 "Non-combat zone areas (Jordan), contractor shall capture off base housing and living costs for key personnel and 2 electrical teams for Jordan in Task 2a." The PWS states there are three teams in Jordan. Should lodging be captured for two or three teams? Two teams. third Jordan team is expected to be working primarily in Syria or T22 Jordan. If team requires housing, can be covered under ODC and invoiced accordingly.

Should the contractor capture lodging and office costs for three electrical teams in Kuwait or will they live on base and have government provided office space? Yes, off base and UFC.

There is currently no government provided office space for the teams in Erbil, Iraq.Should the contractor capture office costs for Erbil as a part of task 2A? Yes, capture the cost of the Erbil office under task 2a.

Was this USACE's intent or can contractors propose staff from other countries that cannot obtain US Secret Clearances such as Jordan or the United Kingdom? Yes, UFC team will inspect numerous classified facilities.

How should contractors account for unknown delays and costs related to COVID-19 to include travel bans, PCR testing for travel, etc.? This is not a USG function; it's the contractor's responsibility to ascertain risks associated with pandemic travel.

Section 7.8 says the base period is for nine months plus the mobilization period. Section 1.1 lists the phase in period as 45 days. 45 days plus nine months is 10.5 months. Where are the other 1.5 months in the base year to reach 12 months? POP for base is 9 months, mobilization is not part of POP.

Section 2.1.1 of the PWS says the base period POP is 12 months. Is this in addition to the 45-day mob period or inclusive of the mobilization period? POP has been revised to 9 months. The 9 months will begin after mobilization period is complete.

If there are nine electrical inspection teams and one Quality Specialist is required for every four teams, does this mean three Quality Specialists will be needed for this contract if all nine teams are exercised? Yes

Is a Project Coordinator required and if so, what are the qualifications? Position has been removed for now

Successful Offeror must have a secret Facility Clearance Level (FCL) at the time of award to be a qualified bidder No, however, the Government will not assist with FCL process.

Pricing task table, 6 Month Extension tab: The units are listed as 12 months. Should this be six months? Yes, revised as appropriate.

Task table: Task 1a shows optional mobilization for 10 teams in the text and then up to seven teams in the units. Should this be six teams for each since there are only six teams identified in tasks 2b and 2c? Yes, revised as appropriate.

Task table: Task 2a lists the POP as 12 months but the PWS section 7.8 says the POP is nine months. Can you update the POP throughout so it is consistent? Yes, revised as appropriate.

Since the contractor must include key personnel and PMO costs in task 2a, it will not recover these PMO costs if USACE only exercises partial teams in task 2a meaning the contractor will not fully recover all its PMO costs if anything less than nine teams are exercised for the full performance period. Can CEHNC remove this statement " (May be exercised by month per team)" or allow contractors to price PMO/key personnel costs as a standalone task? There will be no partial teams in task 2a. Base is 9 teams + key personnel/management

Task table: Task 3a lists the POP as up to 12 months. What is the actual POP for the UFC Inspection team in the base and option years? The base year should be less than 12 months to account for mobilization. Mobilzation is not part of base POP. POP will be 9 months beginning at the end of the mobilization period.

Please clarify that the task table 2b is for optional teams in Iraq/Syria and task 2c is for optional teams in countries other than Iraq/Syria (lower uplifts). Correct

PWS Section 1.3 lists Tasks 2B-2D yet the task table for pricing only includes tasks 2B-2C. Which one is correct? Yes, revised as appropriate.

Will government personnel be co-located within the contractor's Operations Center in Amman, Jordan or will the COR be located in government provided office facilities elsewhere? Should contractors account for desk space, internet connectivity, etc. for government personnel within the Operations Center? yes and yes

Please clarify the ratio of US to UK electrical personnel required on this project 70%UK 30% US

Throughout the scope and the costing sheet base year, it states 12 months of performance, please clarify the base contract duration and the Phase-In and mobilization date POP will be 9 months, not including mob period

Can the government provide an estimated number of days between request for attendance to a DOD deployment center and scheduled date of attendance upon approval? Ft. Bliss for ctr is constantly changing, information available on contract award

Does the prime need to have a current FCL or can this be obtained after award? No, however, the Government will not assist with FCL process.

How many trips are the QC and SSHO expected to take per year? Will this be covered in the ODC travel task or expected to be included in the FFP tasks? TBD, any trip can be invoiced under ODC

Is there a Project Coordinator on the Program? No

Will the SSHO be remote or will the SSHO be forward deployed? Remote. Travel covered under ODCs.

How many teams will be deployed to Jordan Three, account for two teams logistics, etc in base task. Other team anticpated at T22 and/or Syria

What level of repairs are expected of the UFC team? UFC inspection only, no repairs