ProjNet_Answers_W912DY-16-R-0068_MLA_Re_Compete_(KO_Approval_Req'd).pdf

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Bid Inquiry Contractor Report All Inquiries

Project: Marine Loading Arms (MLA) Review: NEW MLA Solicitation ProjNet Q&A (00002) (sorted by CommentID ) Displaying 26 inquiries.

Id Discipline Sheet Detail Spec 6627864 General 1. Para 1.5.3 Site Manger Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Para 1.5.3 Site Manger. In order to save some travel expenses will the Government consider allowing Rota/Europe be a standalone location similar to PACRIM? And then have 2 Site Managers for East and West Coast CONUS?

On: Aug 09 2016.

Government Response. . No, offeror's should propose on the number of site managers listed in Para

1.5.3. On: Aug 17 2016

Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627865 General Page 60 of RFP Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Page 60 of RFP provides information for only one copy to be mailed. Will there be a need for CD and electronic email or required material also?

On: Aug 09 2016.

Government Response. . Page 60 specifies for offerors to submit only one (1) offer. We are not accepting multiple offers from a single contractor. Please see page 62, 4 (b) "Offerors Proposal" for the information to be included within your submittal. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627866 General Section 1 Para 1.4 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Section 1 Para 1.4 Long Lead Service Orders- Please clarify the required performance guidelines. Is it to mean completion times greater than 30 days after NTP?

On: Aug 09 2016.

Government Response. . Long Lead Service Orders are a subset of Routine Service orders. The required timelines are the same as a Routine Service Order - 18 days to initiate, 27 days to process and 30 days to execute after NTP. The overall completion time of the service is 75 days plus the LL time for the part. Therefore LL Service Orders are not tracked in the DLA-E metric (90% of Routine Service orders completed within 75 days). On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627868 General RFP Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

What is the number of page limitations required for each Factor?

On: Aug 09 2016.

Government Response. . See Addendum to 52.212-1 Instructions to Offerors. see section 17. Page Limitation. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627869 General 4.5 Travel Costs/Mobilization Para 4.5.2 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

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4.5 Travel Costs/Mobilization Para 4.5.2 How should travel costs be submitted on routine service orders?

On: Aug 09 2016.

Government Response. . Travel costs shall be submitted as stated in section 4.5 of the service order process. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627871 Safety Safety Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will all pier work be considered High Risk and require a SSHO?

On: Aug 09 2016.

Government Response. . Yes it will be considered High Risk. The contractor will be required to have a separate SSHO unless waived by the KO. Per the contract, "The contractor is required to have a separate Site Safety and Health Officer (SSHO) who shall have no other responsibilities, for any maintenance or repair being done on these activities. The government may waive this requirement if determined that a separate SSHO is not necessary. This determination is at the discretion of the contracting officer or his/her designated representative." On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627872 General PWS Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

PWS states that OCONUS response times will be service order specific. Can the Government indicate a range which will be acceptable?

On: Aug 09 2016.

Government Response. . The PWS states that response times for Emergency SOs will be SO specific.

The PWS gives a required response time for Routine SOs. Response times for other SOs will be service order specific. "Response" is defined in the PWS. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627875 Equipment Attachment 01 "PWS" Appendix I Real Property/Equipment Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Attachment 01 "PWS" Appendix I Real Property/Equipment List shows 5 MLA's at Point Loma. We are aware 2 MLA's are out of service due to construction. Should the contractor assume all 5 are active?

On: Aug 09 2016.

Government Response. . Offeror's should propose on all 5 MLA at Point Loma. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627877 General General Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Are we supposed to submit SO in RMS and QCS directly or after an NTP is provided?

On: Aug 09 2016.

Government Response. . Contractors will not input service orders in QCS.Upon the government fielding the DLA-Fuels RMMR Service Order Management System (SORMS) the contractors will be required to input all service orders into SORMS. On: Aug 17 2016 Government Response. . Contractors will not input service orders in QCS.Upon the government fielding the DLA-Fuels RMMR Service Order Management System (SORMS) the contractors will be required to input all service orders into SORMS. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

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6627878 General PWS Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

"PWS" Requires all nuts and bolts to be marked. Will ALL fasteners be required to be marked or just the major structural components?

On: Aug 09 2016.

Government Response. . All fasteners. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627879 General PWS Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

"PWS" Quarterly Operational Integrity Inspection requires stripping pumps to be measured for temperature and noise.

If an adequate amount of fuel is unavailable, will this requirement be waived?

On: Aug 09 2016.

Government Response. . Contractor shall coordinate with QAE to ensure proper maintenance can be performed. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627880 General PWS Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

"PWS" Lubrication- Requires Auto Lube devices to be installed. Can the Government provide a quantity of devices to be changed annually?

On: Aug 09 2016.

Government Response. . For proposal purposes, assume every MLA has an automatic lubrication device at every joint. If there is an auto lube device on a MLA then it shall be replaced annually as part of the recurring maintenance portion of the contract. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627881 General PWS Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

"PWS" Site Manager – Will recoupment of time be accomplished by a separate line item or through percentage markup?

On: Aug 09 2016.

Government Response. . Question is not understood by the government; however, Offeror's will provide the Site Manager services listed in Para 1.5.3. The cost of each site manager cost will be broke out per location. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627884 General "PWS" Section 1 Para 1.2 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

"PWS" Section 1 Para 1.2 Routine Service Orders – States travel will be in accordance with FAR 31.205.-46. Will there be a letter given so that contract personnel can show hotel personnel to obtain government rates?

On: Aug 09 2016.

Government Response. . No letter will be given to contractors. The government rates are used to determine price reasonableness. If the rate cannot be attained then the contractor shall follow current guidance. Guidance provided on travel costs: HNC Fuels will be reviewing travel costs for price reasonableness IAW FAR 31.205-46: Travel Costs. Insure that all lodging and per-diem on your service orders is no higher than the max lodging rate (excluding taxes) listed within the GSA.gov site for the locality in which the RM/MR visit is being performed. If lodging is unavailable below the GSA ceiling rate, please include actual rate and explain the unusual circumstances surrounding the unavailability of the lodging rate

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(i.e., Mardi Gras in NOLA). The government reserves the right to ask for receipts IAW FAR 31.205-46 Travel Costs. Make sure you maintain all receipts for travel as the DLA Fuels Contracting Officer may request proof of receipts periodically. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627885 Materials General Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will itemized lists of materials (IE grease, oils, etc.) with costs need to be submitted?

On: Aug 09 2016.

Government Response. . If this is referring to service orders then it will be specific to each service order.

If it is referring to recurring maintenance, the government doesn't need to see a list of all consumables such as grease and oils. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627886 Safety Safety Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will the prime contractor's site manager be approved by CEHNC also as the project specific SSHO, and/or safety competent qualified person for projects involving "high risk" activities?

On: Aug 09 2016.

Government Response. . No, The contractor will be required to have a separate SSHO unless waived by the KO. Per the PWS, "The contractor is required to have a separate Site Safety and Health Officer (SSHO) who shall have no other responsibilities, for any maintenance or repair being done on these activities. The government may waive this requirement if determined that a separate SSHO is not necessary. This determination is at the discretion of the contracting officer or his/her designated representative." On: Aug 17 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627888 Safety Safety Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will the prime contractor's site manager be approved by CEHNC also as the project specific SSHO, and/or safety competent qualified person for projects not involving "high risk" activities?

On: Aug 09 2016.

Government Response. . Site Manager maybe approved by CEHNC Safety as a SSHO or competent person if they are qualified for small, low risk service orders. The Site Manager will NOT be authorized to be the SSHO for high risk activities. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627889 Safety Safety Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

What is the difference between the SSHO and the safety competent qualified person requirements and responsibilities?

On: Aug 09 2016.

Government Response. . PWS section 1.5.6 provides the info on SSHO; PWS section 1.5.7 provides the info on the Safety Competent Qualified Individual. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627890 General Section 1.5.6 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

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Section 1.5.6 Please expand/explain the limitations of the safety manager not to have any other duties outside of the task order?

On: Aug 09 2016.

Government Response. . One full time person shall be the safety manager for this task order. In the event that the awardee contractor has been awarded other task orders, the Safety Manager cannot be responsible for multiple task orders. This is a minimum requirement. Given the high amount of working around and over water, a high amount of safety oversight is necessary. Safety is the number one priority of USACE. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627892 Safety Section 1.5.7 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Section 1.5.7 SSHO references EM 385-1-1 Nov 2014 section 01.A.13. Should this be EM 385-1-1 section reference 01.A. 17?

On: Aug 09 2016.

Government Response. . Yes, it should be 01.A.17. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627893 Safety Safety Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Is there a requirement to conduct and document frequent safety inspections by a competent person and establish a deficiency tracking system per individual service order?

On: Aug 09 2016.

Government Response. . Yes, each offeror should be documenting safety inspections IAW EM 385-1-1.

You will perform frequent inspections and you will have a deficiency tracking log identified within the contractor APP. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627894 Safety Safety Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Must the SSHO be a separate and distinct responsibility for projects involving "high risk" activities?

On: Aug 09 2016.

Government Response. . Yes, for all High Risk activities. The contractor will be required to have a separate SSHO unless waived by the KO. Per the PWS, "The contractor is required to have a separate Site Safety and Health Officer (SSHO) who shall have no other responsibilities, for any maintenance or repair being done on these activities. The government may waive this requirement if determined that a separate SSHO is not necessary. This determination is at the discretion of the contracting officer or his/her designated representative." On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627895 General APP Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Is there a required format for the overarching APP attachment for each service order?

On: Aug 09 2016.

Government Response. . EM 385-1-1 Appendix A provides the "Minimum Basic Outline for Accident Prevention Plans." On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627896 General PWS

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Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

The PWS states that the contractor has to provide (3) positions as task order specific with no other duties. PM, QCM and Safety Manager. Is it the intent of the government to cover all indirect labor that will be incurred during each year as part of this cost estimate to the government?

On: Aug 09 2016.

Government Response. . The government expects that the costs for the these 3 task order positions will be covered in the firm fixed price portion of the contract. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627897 General Per the PWS section 1.5.3 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Per the PWS section 1.5.3 it states that the contractor shall maintain 3 Site Managers at a minimum. Can they be interchangeable between regions?

On: Aug 09 2016.

Government Response. . Offeror's should propose on the number of site managers listed in Para 1.5.3.

The government may entertain site managers that are interchangeable between regions, however the contractor must maintains the minimum number of required site managers AND the government approves the change a minimum of 60 days in advance. This will ensure prior coordination with the installations, service control point and the service. On: Aug 17 2016 Current Request Status: Request Closed

Information for this report is procurement sensitive.

6627898 General PWS, section 1.5.4 Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

According to the PWS, section 1.5.4, "The project engineer must be an engineering graduate with a minimum of 3 years of Fuel Systems related work experience." Can the requirement be modified to include, "...or shall have 10 years of fuel system, project engineering experience?

On: Aug 09 2016.

Government Response. . No, IAW with the PWS, section 1.5.4, "The project engineer must be an engineering graduate with a minimum of 3 years of Fuel Systems related work experience." On: Aug 17 Current Request Status: Request Closed

Information for this report is procurement sensitive.

Report Complete

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