A21_IOT_Ft_Bliss_Solicitation_15_July_2015.pdf

SEE ADDENDUM

(No Collect Calls)

W912DY-15-R-0024 15-Jul-2015

b. TELEPHONE NUMBER

256-895-1793

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 10 Aug 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOHN C KIRKWOOD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEERING & SUPPORT CENTER

CEHNC-CT

4820 UNIVERSITY SQUARE

HUNTSVILLE AL 35816-1822

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 256-895-1110 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$15M

NAICS:

541614

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DY-15-R-0024

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job

COMPREHENSIVE IO&T SERVICES

FFP

NON-PERSONAL SERVICES: Provide all management, supervision, labor and materials necessary in accordance with the PWS to execute the requirements under this contract. Effort includes Military Health System compatible services of the following types: 1) comprehensive project management services; 2) comprehensive interior design (CID) services; 3) comprehensive equipment planning services; 4) equipment purchasing services; 5) transition planning and relocation services; 6) warehousing management services; 7) installation, testing, and training services; 8) final turnover, close-out, and post-occupancy evaluation services. This CLIN includes all labor, markup, indirect costs, or other fees associated with the purchase of equipment under CLIN 0002.

NOTE TO OFFEROR: THIS PRICE WILL BE ENTERED AT THE TIME OF

CONTRACT/TASK ORDER AWARD. DO NOT PROPOSE A PRICE ON THE

SF 1449; USE THE PRICING WORKSHEET (solicitation attachment 6).

FOB: Destination

NET AMT

0002 Job

EQUIPMENT PURCHASING

FFP

SUPPLIES: In accordance with the PWS, provide all equipment as ordered by the Government. NO LABOR, MARKUP, INDIRECT COSTS, OR OTHER FEES

ASSOCIATED WITH THE PURCHASE OF EQUIPMENT ARE PERMITTED

UNDER THIS CLIN.

NOTE TO OFFEROR: THIS PRICE WILL BE ENTERED AT THE TIME OF

CONTRACT/TASK ORDER AWARD. DO NOT PROPOSE A PRICE ON THE

0003 Job

CONTRACTOR MANPOWER REPORTING

FFP

This CLIN is used for the pricing of the collection and reporting of Contractor Manpower Reporting data as described in the Performance Work Statement.

Reporting period will be the period of performance not to exceed twelve months ending 30 September of each Government Fiscal Year and must be reported by 31 October of each calendar year. If the contractor does not separately price this requirement, it shall enter 0 (zero).

NOTE TO OFFEROR: THIS PRICE WILL BE ENTERED AT THE TIME OF

CONTRACT/TASK ORDER AWARD. DO NOT PROPOSE A PRICE ON THE

1001 Job

OPTION COMPREHENSIVE IO&T SERVICES

FFP

NON-PERSONAL SERVICES: Provide all management, supervision, labor and materials necessary in accordance with the PWS to execute the requirements under this contract. Effort includes Military Health System compatible services of the following types: 1) comprehensive project management services; 2) comprehensive interior design (CID) services; 3) comprehensive equipment planning services; 4) equipment purchasing services; 5) transition planning and relocation services; 6) warehousing management services; 7) installation, testing, and training services; 8) final turnover, close-out, and post-occupancy evaluation services. This CLIN includes all labor, markup, indirect costs, or other fees associated with the purchase of equipment under CLIN 0002.

NOTE TO OFFEROR: THIS PRICE WILL BE ENTERED AT THE TIME OF

CONTRACT/TASK ORDER AWARD. DO NOT PROPOSE A PRICE ON THE

1002 Job

OPTION EQUIPMENT PURCHASING

FFP

SUPPLIES: In accordance with the PWS, provide all equipment as ordered by the Government. NO LABOR, MARKUP, INDIRECT COSTS, OR OTHER FEES

ASSOCIATED WITH THE PURCHASE OF EQUIPMENT ARE PERMITTED

UNDER THIS CLIN.

NOTE TO OFFEROR: THIS PRICE WILL BE ENTERED AT THE TIME OF

CONTRACT/TASK ORDER AWARD. DO NOT PROPOSE A PRICE ON THE

1003 Job

OPTION CONTRACTOR MANPOWER REPORTING

FFP

This CLIN is used for the pricing of the collection and reporting of Contractor Manpower Reporting data as described in the Performance Work Statement.

Reporting period will be the period of performance not to exceed twelve months ending 30 September of each Government Fiscal Year and must be reported by 31 October of each calendar year. If the contractor does not separately price this requirement, it shall enter 0 (zero).

NOTE TO OFFEROR: THIS PRICE WILL BE ENTERED AT THE TIME OF

CONTRACT/TASK ORDER AWARD. DO NOT PROPOSE A PRICE ON THE

2001 Job

OPTION COMPREHENSIVE IO&T SERVICES

FFP

NON-PERSONAL SERVICES: Provide all management, supervision, labor and materials necessary in accordance with the PWS to execute the requirements under this contract. Effort includes Military Health System compatible services of the following types: 1) comprehensive project management services; 2) comprehensive interior design (CID) services; 3) comprehensive equipment planning services; 4) equipment purchasing services; 5) transition planning and relocation services; 6) warehousing management services; 7) installation, testing, and training services; 8) final turnover, close-out, and post-occupancy evaluation services. This CLIN includes all labor, markup, indirect costs, or other fees associated with the purchase of equipment under CLIN 0002.

The Government may extend the ordering period in accordance with terms in FAR Clause 52.217-8, Option to Extend Services. The evaluated rates in effect during the second option year will remain in effect during the six month extension.

NOTE TO OFFEROR: THIS PRICE WILL BE ENTERED AT THE TIME OF

CONTRACT/TASK ORDER AWARD. DO NOT PROPOSE A PRICE ON THE

2002 Job

OPTION EQUIPMENT PURCHASING

FFP

SUPPLIES: In accordance with the PWS, provide all equipment as ordered by the Government. NO LABOR, MARKUP, INDIRECT COSTS, OR OTHER FEES

ASSOCIATED WITH THE PURCHASE OF EQUIPMENT ARE PERMITTED

UNDER THIS CLIN.

The Government may extend the ordering period in accordance with terms in FAR Clause 52.217-8, Option to Extend Services. The evaluated rates in effect during the second option year will remain in effect during the six month extension.

NOTE TO OFFEROR: THIS PRICE WILL BE ENTERED AT THE TIME OF

CONTRACT/TASK ORDER AWARD. DO NOT PROPOSE A PRICE ON THE

2003 Job

OPTION CONTRACTOR MANPOWER REPORTING

FFP

This CLIN is used for the pricing of the collection and reporting of Contractor Manpower Reporting data as described in the Performance Work Statement.

Reporting period will be the period of performance not to exceed twelve months ending 30 September of each Government Fiscal Year and must be reported by 31 October of each calendar year. If the contractor does not separately price this requirement, it shall enter 0 (zero).

The Government may extend the ordering period in accordance with terms in FAR Clause 52.217-8, Option to Extend Services. The evaluated rates in effect during the second option year will remain in effect during the six month extension.

NOTE TO OFFEROR: THIS PRICE WILL BE ENTERED AT THE TIME OF

CONTRACT/TASK ORDER AWARD. DO NOT PROPOSE A PRICE ON THE

EXECUTIVE SUMMARY

1. Objective. The purpose of this acquisition is to support the Defense Health Agency (DHA) by awarding an indefinite-delivery, indefinite-quantity (IDIQ) single award task order contract (SATOC) that provides total turn-key project support for Initial Outfitting and Transition Facilities Support Services to support the replacement facility for the William Beaumont Army Medical Center (WBAMC), Ft Bliss, TX. The scope includes knowledge-based project support for planning, outfitting, and transitioning the staff and patients associated with the new hospital/healthcare facility currently under construction at Ft Bliss, TX. The scope of this services acquisition includes Military Health System compatible services of the following types: 1) comprehensive project management services; 2) comprehensive interior design (CID) services; 3) comprehensive equipment planning services; 4) equipment purchasing services; 5) transition planning and relocation services; 6) warehousing management services;

7) installation, testing, and training services; 8) final turnover, close-out, and post-occupancy evaluation services.

The North American Industry Classification System (NAICS) code for these services is 541614, Process, Physical Distribution, and Logistics Consulting Services.

2. Contract Type. A SATOC will be awarded for a performance-based indefinite-delivery contact (IDC). Under this contract, task orders will be awarded for services and equipment on a FFP basis. This is an unrestricted (full and open) solicitation under FAR Parts 12 and 15.

3. Period of Performance. This contract will potentially have an ordering period of three years and six months; a one-year base period, two one-year option periods, and a six month extension in accordane with FAR Clause 52.217-

8. There is no guarantee that the options will be exercised on the awarded contract.

4. Contract Ordering. Task orders will be awarded against the base SATOC. The only authorized ordering office is the U.S. Army Engineering and Support Center, Huntsville, Alabama. The Government intends to award task order 0001 under CLIN 0001 as a seed task order for all services (which includes all labor, markup, indirect costs, or other fees associated with the purchase of equipment). Task orders 0002 and following will be awarded under CLIN 0002 and will be negotiated as required and will include only the direct cost of the actual equipment being purchased.

5. Contract Capacity. The contract capacity for this acquisition is $130,000,000.00 over a period of three years and six months (if the optional ordering periods are exercised). The capacity is shared between CLINs and ordering periods as necessary.

6. Wage Determinations. The actual effort will be subject to the Service Contract Act of 1965 and as amended July, 1978. Applicable wage determination number is as follows: 2005-2511; revision number 19; date of revison 12/22/2014. The wage determination is available on the WDOL website: http://www.wdol.gov.

7. Organizational Conflict of Interest. Your attention is called to FAR Subpart 9.5, Organizational Consultant Conflict of Interest. Due to the requirement of the contractor to make equipment purchases and the possibility that this equipment may be available through the prime contractor or its subcontractors, which may be regarded as a potential conflict of interest as seen by the contracting officer, neither the prime contractor nor its subcontractors or consultants may participate as an offeror, subcontractor, or consultant on any procurement of equipment conducted by the prime contractor or its subcontractors/consultants under this contract.

8. Contracting Officers. Only a warranted contracting officer of the U.S. Army Engineering and Support Center (either a procuring contracting officer (PCO), or an administrative contracting officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the contracting officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the contracting officer.

9. Site Visit. A site visit is scheduled for 22 July through 23 July (08:00-20:30 on 22 July and 08:30-17:00 on 23 July). Participation is limited to two individuals per interested offeror. Interested offerors must register their attendees with John Kirkwood (john.c.kirkwood@usace.army.mil) no later than 2:00 PM Central Time, July 17, 2015. Registration request shall include the social security number for each individual. Site access also requires presentation of a Government-issued photo ID.

10. PROJNET. Questions regarding the solicitations are to be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet. To submit questions firms will need to self-register in the system if they are not already currently registered. To self-register: go to the webpage, click the BID tab, select Bidder Inquiry, select agency USACE, enter the Key for this solicitation (listed below) and your e-mail address, and then click login. Fill in all required information and click create user. Verify information on next screen is correct and then click continue.

From this page you may view all bidder inquiries or add a new inquiry. Firms will receive an acknowledgement of their question via email. Firms are requested to review the solicitation in its entirety and review the Bidder Inquiry System for existing questions prior to submission of a new inquiry. All questions must be submitted no later than 8:00 AM Central Time, July 27, 2015.

Key: 3UFQUY-4CVVDC

10. For the purpose of this solicitation, except as otherwise stated, the term “offeror” is defined as the prime contractor, design firm(s), and all key subcontractors. “Key subcontractors” refers to any subcontractor that the prime contractor identifies as critical to successfully accomplishing the required tasks of the overall effort.

11. Offerors are required to make proposals valid for a period of 180 days.

12. Offerors must be registered in the System for Award Management (SAM) to be eligible for award. See FAR 52.204-7.

13. Proposal will be DUE August 10, 2015 by 14:00 (2:00 pm) Central Time. See clause 52.212-1 for proposal submittal information.

http://www.wdol.gov/ mailto:john.c.kirkwood@usace.army.mil

14. Award will be subject to availability of funds.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

INITIAL OUTFITTING AND TRANSITION SERVICES

INDEX

1. General

2. Definitions and Acronyms

3. Government Furnished Equipment and Services

4. Contractor Furnished Equipment and Services

5. Scope of Work

6. Documentation and Software

PART-1 GENERAL

1. GENERAL: This is a non-personal services contract to provide Initial Outfitting and Transition (IO&T) Facilities Support Services (FSS) for new healthcare facility construction and renovation projects supporting immediate and future requirements of the United States Army Medical Department (AMEDD).

1.1 CONTRACT OBJECTIVE: To provide Initial Outfitting and Transition Facilities Support Services to support the relocation of existing medical facilities at Fort Bliss, TX to new facilities currently under construction, also at Fort Bliss, TX. Ordering period will begin with contract award for one base year and two, one-year option periods.

1.2 BACKGROUND: This single IO&T contract supports the initial outfitting and transition (IO&T) of the William Beaumont Army Medical Center (WBAMC) Hospital Replacement Project currently under construction at Ft Bliss, TX. The existing hospital is over 40 years old and is located on a constrained site away from Ft. Bliss major troop populations. The new William Beaumont Army Medical Center will replace the existing hospital with an approximately 1,132,460 square foot, 7-story hospital. The currently scheduled Beneficial Occupancy Date (BOD) for new construction is 24 October 2017. The Functional Occupancy Date (FOD), the day facility will treat patients, is scheduled for 24 April 2018.

These newly constructed facilities will replace the existing William Beaumont Army Medical Center (WBAMC).

The new Fort Bliss medical campus includes the following: 6 buildings totaling 1,132,460 gsf: Replacement Hospital (599,966 gsf); Central Utility Plant (15,566 gsf); Clinical Investigation Building (24,875 gsf); East & West Clinic Buildings (363,365 gsf); and Administration and Education Building (144,207 gsf).

The IO&T Contractor shall fully complete all work as outlined under this contract as required to meet the FOD milestone date.

The Contractor shall sequence the work to meet various transition and outfitting complete dates as determined by the Contractor in coordination with the construction contractor and the HFPA POC.

1.3 LOCATION: Effort under this contract will be at Fort Bliss, TX.

1.4 QUALITY: The contractor shall maintain an effective quality control program to ensure services are performed in accordance with the contract terms and conditions. The Government will provide quality assurance.

1.4.1 Quality Control: Quality control procedures must adhere to industry standards for logistical support within a hospital or clinic setting. The contractor shall implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Provide a copy of the QC Plan within 30 calendar days after contract award to the Contracting Officer (KO) or designated Government official. Provide task order specific QC plans within the time frame outlined in the individual task order(s).

1.4.2 Quality Assurance (QA): The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) provided with each task order. This plan defines how the performance standards will be applied, the frequency of surveillance, and the maximum acceptable defect rate(s).

1.5 RECOGNIZED HOLIDAYS: Recognized holidays for employees covered by the Service Contract Act (SCA) are outlined in the applicable wage determination and will be provided at the task order level. Unless otherwise specified in the individual task orders/wage determinations, contractor employees will not be required to work on the following Holidays.

(a) U.S. Government legal holidays are as follows:

1. 1 January (New Year’s Day)

2. 3rd Monday, January (Dr. King’s Birthday)

3. 3rd Monday, February (President’s Day)

4. Last Monday, May (Memorial Day)

5. 4 July (Independence Day)

6. 1st Monday, September (Labor Day)

7. 2nd Monday, October (Columbus Day)

8. 11 November (Veterans’ Day)

9. 4th Thursday, November (Thanksgiving Day)

10. 25th December (Christmas Day)

1.6 HOURS OF OPERATION/PLACE OF PERFORMANCE: The contractor is responsible for performing the services required under this contract during the operational hours and location as specified in the individual task orders. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.7 WORK RESTRICTIONS: There may be mission situations that require the contractor to work other than normal duty hours. Examples of these situations are military exercises, contingency operations, or weather emergencies. When access to a work area conflicts with an installation mission requirement, work shall be scheduled to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours. The Contractor will schedule work activities to minimize impact on the Military Treatment Facility (MTF).

1.8 SAFETY AND HEALTH PROGRAM: Site Activities in conjunction with this program may pose safety and health hazards, which require specialized expertise to effectively address and eliminate. The Contractor shall be responsible for the following:

1.8.1 General: The Contractor shall provide safety and health program management in accordance with the US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, 30 November 2014), Section 01.

1.8.2 Safety Health Program: The Contractor is required by regulation to develop and maintain a written Safety and Health Program (SHP) in compliance with the requirements of the Occupational Safety and Health Administration (OSHA), the U.S. Army Corps of Engineers (USACE) and Federal Acquisition Regulation (FAR) safety and health requirements, the NFPA National Fire Codes, 29 CFR 1910, 29 CFR 1926, 29 CFR 1904, AR 385- 10 and EM 385-1-1. The Contractor shall submit this plan to the KO for review within 30 calendar days after contract award and prior to the commencement of any work under the awarded contract.

1.8.3 Accident Prevention Plan: Submit an accident prevention plan to the KO within 10 calendar days after the task/delivery order award. Accident Prevention Plans (APP) shall address applicable items listed in Appendix A of the US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) in addition to the other applicable requirements of EM 385-1-1 and OSHA requirements. An APP is, in essence, a safety and health policy and program document. The plan shall be job-specific and shall also address any unusual or unique aspects of the project or activity for which it is written. The APP is a document that details how the safety and health requirements of OSHA; other regulatory codes and documents; and the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 are to be implemented at this project site. It is a living document and shall represent real/present site conditions and safe worker practices.

1.8.4 Activity Hazard Analysis: An AHA shall be prepared and documented for all field operations. Develop an Activity Hazard Analysis (AHA) for each principal step of the work. Detail the work phase, the associated hazards, and the corrective measures used to minimize or eliminate the hazards. Before beginning each work activity involving a type of work presenting tasks and hazards not experienced in previous project operations or where a new work crew or sub-contractor is to perform work, the Contractor performing that work activity shall prepare an AHA.

AHAs will define the activities being performed and identify the sequences of work, the specific hazards anticipated, the site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work will not begin until the AHA for the work activity has been accepted by the Huntsville Center Safety Office. AHAs shall be prepared in accordance with the US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1).

1.8.5 Site Safety and Health Officer: The Contractor shall employ a qualified and competent person at each project to function as the Site Safety and Health Officer (SSHO). The SSHO will manage the Contractor's APP. For personnel qualifications see the US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1- 1), Ol.A.l7. This duty is a full time responsibility unless otherwise specified in the contract. This position must be approved by the Huntsville Center Safety Manager.

1.8.6 Safety Training: The Contractor is responsible for providing employee training in accordance with the US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1), Section Ol.B.

1.8.7 Hazardous Materials: In the event that hazardous materials (asbestos, mold, lead-based paint, etc.) are encountered, the Contractor shall immediately stop all work and notify the KO, Contracting Officer's Representative (COR), and the Facility Manager in writing within 24 hours. Remaining work shall not commence until written notification from the KO.

1.8.8 Accident Experience and Exposure: In accordance with Engineer Manual (EM) 385-1-1, complete a monthly summary report of accident experience and exposure on the electronic data collection tool provided by the Huntsville Center Safety Office, and forward to the Government Designated Authority no later than close of business (COB) the 10th calendar day of the following month. The Government Designated Authority will be identified in the individual delivery orders.

1.9 PERSONNEL: For purposes of this contract, the term "Contractor Personnel" applies to all contractor employees, subcontractor employees, or any other person(s) acting for or on behalf of the contractor to perform work on this contract.

1.9.1 Contractor Personnel: The Contractor shall have demonstrated knowledge of codes, standards, directives, and criteria governing and related to healthcare facilities, including Army requirements, The Joint Commission (TJC) or the Accreditation Association for Ambulatory Health Care (AAAHC) as applicable, National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and the Environmental Protection Agency (EPA). The Contractor will remain abreast of any changes in codes which impact work under this contract and will notify the KO when modifications may be needed to ensure that upon the completion of a task order the facility is fully code compliant.

1.9.2 Contractor Key Personnel Replacement: The Contractor shall notify the Government of any key personnel changes. For temporary and/or permanent replacement of Key Personnel, the Contractor shall provide a resume for each individual to the KO. Resumes shall be provided at least two weeks (or as mutually agreed upon) prior to making any personnel changes. The Government reserves the right to disapprove any changes that are not in the best interest of the Government. Any replacement personnel shall have equal or better qualifications than the individual being replaced.

1.9.3 Conflict of Interest: The Contractor shall not employ, hire, or contract with employees of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of Defense, unless such person receives prior approval, in writing, from the KO or designated representative.

1.9.4 Conduct of Personnel: The KO or designated representative may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security violations, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this contract.

1.9.5 Training: The Contractor shall develop a training program ensuring Contractor personnel are trained/certified/licensed to accomplish the requirements of this contract. This training does not relieve the Contractor from ensuring that Contractor personnel are qualified to perform their assigned tasks when they begin employment under this contact. The Contractor shall maintain records of all scheduled and completed training.

1.9.6 Personnel Qualifications: Prior to employees beginning work under the terms of this contract, the Contractor will ensure that employees have the required qualifications and, if applicable, have the required current and valid professional certifications. At least one key personnel must have the authority to contractually bind the Contractor.

The Principal - Program Oversight and the Program Manager may be dual-hatted. The following key personnel must be identified and appointed to this contract:

1.9.6.1 Program Manager: Provides business, technical, and personnel management across a major single project or multiple projects, involving multi-disciplinary and diverse functional activities, subordinate groups of technical and administrative personnel. Program Manager serves as the single point of contact and liaison between the Government's KO and the Contractor. The Contractor shall designate a Program Manager that will be assigned to this contract.

Standard: The Program Manager should have the following qualifications:

• A four-year college degree in architecture/interior design, engineering, business/management or related field from an accredited college/university;

• 5 years experience in a supervisory position;

• 5 years experience in managing relevant (governmental or non-governmental) medical projects;

• 2 years of experience on relevant Federal, DoD and/or Army projects.

1.9.6.2 Project Manager (PM): The individual(s) who has the direct responsibility for an individual project(s).

Standard: Project Managers should have the following qualifications:

• A recognized four-year college degree in architecture/interior design, or related technical field, or business/management;

• 5 years experience in managing relevant (governmental or non-governmental) medical projects;

• 2 years of experience on relevant Federal, DoD and/or Army projects;

• 3 years experience in a supervisory position

1.9.6.3 Medical Equipment Planner: Provides expertise in the planning and specifying of medical equipment for project(s) involving multi-disciplinary and diverse healthcare facility activities.

Standard: The Medical Equipment Planning Specialist should have the following qualifications:

• A general knowledge of the Defense Medical Logistics Standard Support (DMLSS);

• 3 years equipment planning experience or 2-years experience on relevant Federal, DoD and/or

Army projects.

1.9.6.4 Transition Planner/Scheduler: Provides expertise in the logistical activities and services required for the transition from existing facilities to new facilities, reorganization, and consolidation of existing facilities, and/or opening new facilities; Facilitates the conduct of customer needs assessments to identify specific customer requirements for initial outfitting and transition. Services may include maintaining project documentation, coordinating schedules, and providing on-site supervision of move activity and coordination of paperwork and subcontracts involved in a relocation project.

Standard: The Transition Planner/Scheduler should have the following qualifications:

• Possess strong clinical background having experience in Military or Civilian clinical facilities with an understanding of how to interface with varying clinical departments;

• Possess a working knowledge of the processes associated with the planning, design, and execution of health care facility construction;

• Familiar with the myriad of transition activities associated with construction and renovation type projects;

• 3 years experience on relevant (governmental or non-governmental) medical projects.

1.9.6.5 Information Technology (IT) Planner: Provides technical, managerial, and administrative direction for problem definition, analysis, requirements development, and implementation for logistics and related information systems. Makes recommendations and advises on organization-wide information systems architecture; networking;

telecommunications; automation; communications protocols; risk management/electronic analysis.

Standard: The IT Planner should have the following qualifications:

• A recognized four-year college degree;

• 3 years experience in the IT field;

• 2 years experience on relevant Federal, DoD and/or Army projects

• BICSI Registered Communications Distribution Designer (RCDD)

1.10. INFORMATION SECURITY REQUIREMENTS: The Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all Government data, ensuring the confidentiality, integrity, and availability of Government data.

1.10.1 The contactor shall work with the government point of contact to identify Privacy Act System of Records that are maintained or operated for TRlCARE Management Activity (TMA). Completed System of Records Notice formats for the applicable systems shall be sent to the TMA Privacy Office.

1.10.2 Privacy Impact Assessment: The contractor shall complete a Privacy Impact Assessment (PIA) and Tricare Medical Agency (TMA) Privacy Impact Assessment Determination Checklist for any applicable systems that collect, maintain, use or disseminate personally identifiable information (PII) or protected health information (PHI) about members of the public, Federal personnel, contractors, or in some cases foreign nationals. This Checklist provides basic information to the TMA Privacy Office and ensures that the appropriate decision concerning PIA requirements is made.

1.10.3 Data Use Agreement (DUA): A Data Use Agreement (DUA) is currently used to request Military Health System (MHS) data that is owned and/or managed by Health Affairs (HA)/TMA. The DUA ensures that applicable privacy and security requirements are followed in the use and/or disclosure of the data. To begin the DUA request process, contact the Government POC. After receiving approval on a DUA, anyone needing access to information system applications or data sources managed by the Defense Health Services Systems (DHSS) will need to contact the DHSS Program Office to obtain information on access requirements. DUAs are active for one year, after which the contractor must submit a renewal request or provide a Certificate of Data Destruction (CDD) to the TMA Privacy Office.

1.11 PERFORMANCE EVALUATION MEETINGS: The Contractor will be required to meet with the Government on a regular basis (frequency to be established after contract award) to evaluate the Contractor's performance in executing the services in this PWS and associated task orders. The Contractor shall submit a performance evaluation meeting report to the KO or designated representative for review within 5 calendar days after the occurrence of the meeting. If the Contractor does not concur with any portion of the minutes, such nonoccurrence must be provided in writing to the KO within 15 calendar days following receipt of the minutes.

1.12 COORDINATION WITH OTHER CONTRACTORS: For projects identified as a part of this contract, the Government may award other contracts for work not covered by this contract but necessary to overall project completion (such as construction). The Contractor will not meet with any other contractor(s) not associated with the identified task order project(s) unless directed by the KO administering this contract and its associated task orders.

The Contractor will not commit or permit any acts that will interfere with the performance of work by any other contractor or by any Government employee. The KO will resolve all work conflicts and provide written direction to the Contractor when required. Any additional work requirements (not within the scope of this contract and its associated task orders) that may be created as a result of work performance of other contractors will be brought to the attention of the KO. The KO, when required, will provide written direction to the Contractor.

1.13 WORK IN EXCESS OF SCOPE: Should requests be received for work that may be beyond the scope of a task order, the Contractor will immediately contact the KO. Should an expanded or decreased SOW result from this or any other condition following notice to proceed the KO will provide written direction to the Contractor and an equitable contract adjustment may be made.

1.14 FILES: The Contractor shall maintain complete and accurate files of documentation, records, and records, copies of original results and reports, verified original data, corrected data, and corrected supporting final report required under the terms of the contract. The Contractor shall not allow access to the files by any Government agency, non-Government agency, or individual unless specifically authorized by the KO or designated representative. Files shall be made available to the KO or designated representative upon request. All files will become the property of the Government and shall be turned over to the KO or designated representative at the completion or termination of this contract. All briefings, reports, and other files produced by the Contractor for the Government under the terms of this contract shall be property of the Government.

1.15 ADDITIONAL PLANS:

1.15.1 Physical Security Plan: The Contractor shall develop and implement a physical security plan in accordance with AR 190-13. This plan shall address physical security aspects associated with contract performance. The Physical Security Plan shall describe how the Contractor shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward Contractor controlled facilities and GFP. The Physical Security Plan shall also provide for internal safeguards for the security of GFP. The following regulations shall apply when developing the Physical Security Plan: AR 190-11, AR 190-13, AF 190-51, DoD 5100.76 and 5220.22.

Three (3) copies of the Contractor's Physical Security Plan shall be provided in final form to the KO or designated representative within 30 calendar days after contract award and thereafter as necessary or as otherwise required for updating plans IAW this PWS.

1.15.2 Integrated master schedule (task order specific): The Contractor shall develop and maintain an integrated master schedule (IMS) for each task order throughout the duration of the task order ensuring that it is update to reflect current status. The schedule at a minimum should track all major milestone actions to demonstrate effective management and execution of the project to ensure that the Contractor is on schedule. The Contractor's task order master schedule shall be provided in final form to the KO or designated representative as described in the task order.

1.15.3 Warranty Management Plan (WMP) (task order specific): The Contractor will be required to provide a Warranty Management Plan (WMP) for use by the end-user to ensure proper actions are taken to maintain and sustain equipment installed as part of the contract. The Contractor's WMP shall be provided in final form to the KO or designated representative as described in the task order.

1.15.4 Transition Plan (task order specific): The Contractor shall develop and maintain a transition plan for each task order, as required, ensuring that it is updated to reflect current status and changes as they occur throughout the life of the project. The transition plan at a minimum should address all major actions necessary for successful completion of project or as described in the task order. The Contractor's transition plan shall be provided in final form to the KO or designated representative as described in the task order.

1.15.5 Initial Outfitting (I0) Equipment Procurement Plan (task order specific): The Contractor shall develop and maintain an IO Equipment Procurement plan for each task order, as required, ensuring that it is updated to reflect current status and changes as they occur throughout the life of the project. The plan should highlight equipment identified as long lead time items to ensure time frames can be incorporated into the transition plan. The plan should be utilized to monitor ongoing reconciliation of the equipment budget and schedule. The plan should contain any specific information related to equipment procurement as further described in a specific task order. The Contractor's IO Equipment Procurement Plan shall be provided in final form to the KO or designated representative as described in the task order.

1.15.6 IO Equipment Scheduling & Installation Plan (task order specific): The Contractor shall develop and maintain an IO Equipment Scheduling and Installation plan incorporating factors identified in the IO Equipment Procurement Plan, Transition Plan, and Integrated Master Schedule to ensure full coordination of activities ensuring that the information updated to reflect current status and changes as they occur throughout the life of the project. The Contractor's IO Equipment Scheduling and Installation Plan shall be provided in final form to the KO or designated representative as described in the task order.

PART 2- DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

The definitions set forth below are those unique to this contract. Definitions for technical terms or words which are included in this contract can be found in the technical documents referenced in the individual functional areas of the PWS. The definitions provided below are oriented to the IO&T PWS. In many cases, definitions are specific by situation. The listing of definitions is not all-inclusive, but it has been derived from official publications (e.g., regulations and technical manuals) when available.

2.1.1 Beneficial Occupancy Date (BOD): the date the government accepts construction or renovation of a facility.

2.1.2 Built-In Equipment: equipment which is affixed to the facility and usually included in the construction contract.

2.1.3 Clinic: a health treatment facility primarily intended and appropriately staffed and equipped to provide emergency treatment and ambulatory services and intended to perform certain non-therapeutic activities related to the health of the personnel served, such as physical examinations, immunizations, medical administration, preventive medicine services, and health promotion activities to support a primary military mission. In some instances, a clinic may also routinely provide therapeutic services to hospitalized patients to achieve rehabilitation goals; e.g., occupational therapy and physical therapy.

2.1.4 Comprehensive Interior Design (CID): total design that includes structural interior design (SID) and furniture, fixtures, and equipment (FF&E) design services. Typically developed and coordinated with the architectural design in accordance with applicable design guides, the project delivery process and project scope of work.

2.1.5 Construction Documents: all of the written, graphic and pictorial documents prepared or assembled for describing the design, location and physical characteristics of the elements of the project necessary for contractually obligating the work to a building contractor.

2.1.6 Contractor: all contractor employees, subcontractor employees, or any other person(s) acting for or on behalf of the contractor to perform work on this contract.

2.1.7 Contracting Officer (KO): a person with authority to enter into contract; administer, or terminate contracts.

Makes related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.8 Contracting Officer's Representative (COR): an employee of the U.S. Government appointed by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.9 Criteria: military Unified Facility Criteria's, criteria manuals, guide specifications, definitive designs, using Military Department guidance, standard designs, and other related guidance published to promote quality facilities' engineering, design, construction, and maintenance.

2.1.10 Defense Enrollment Eligibility Reporting System (DEERS): automated system of verification pertaining to active duty and reserve military and their family members, military retired, Department of Defense (DoD) civil service personnel, and DoD contractors. DEERS is comprised of the National Enrollment Database (NED), the Person Data Repository (PDR), and several satellite databases. This system provides accurate and timely information for supporting DoD ID smart cards.

2.1.11 Defense Health Council (DHC): made up of Military Department Surgeons General or their designated representatives to determine the validity and support of new medical technology, i.e., Hyperbaric Medicine, Magnetic Resonance Imaging (MRI), Positron Emission Technology (PET), Lithotripsy, etc. and which facility will receive the new technology.

2.1.12 Facilities: building(s), equipment, and supplies necessary for the implementation of services by personnel.

2.1.13 Fixed: fastened to walls, floors, or ceiling or to steam, gas, plumbing, electrical power, sensor lines in a permanent manner.

2.1.14 Functional Occupancy Date: the date on which a facility is functional to serve the mission for which it is constructed and equipped.

2.1.15 Functional Requirements: those requirements necessary to ensure a particular facility continually meets the objective of the function for which it was constructed.

2.1.16 Furniture, Fixtures & Equipment (FF&E): the selection, layout, specification and documentation of workstations, seating, storage, filing, visual display items, accessories, window treatments, and artwork including contract documentation to facilitate pricing, procurement and installation. The FF&E package is based on the furniture footprint developed in the SID portion of the interior design. Items such as marker boards, bulletin boards and some window treatments may be specified in either the SID or the FF&E.

2.1.17 Governing Body: the individual, group, or agency that has ultimate authority and responsibility for the overall operation of the organization.

2.1.18 Health Care Facilities: buildings or portions of buildings in which medical, dental, psychiatric, nursing, obstetrical, or surgical care is provided. Health care facilities include, but are not limited to hospitals, nursing homes, limited care facilities, clinics, medical and dental offices, and ambulatory care centers, whether permanent or movable. (NFPA 99)

2.1.19 Hospital: a health treatment facility capable of providing definitive inpatient care. It is staffed and equipped to provide diagnostic and therapeutic services in the fields of general medicine and surgery and preventative medicine services, and has the supporting facilities to perform its assigned mission and functions. A hospital may, in addition, discharge the functions of a clinic.

2.1.20 Inspection: the process of reviewing work. The inspection shall be accomplished by a recognized and approved authority for the purpose of ascertaining approval and or acceptance of the work.

2.1.21 Joint Schedule Number: the number used to identify equipment on architectural drawings and plans, specification documents, and equipment lists supporting military projects.

2.1.22 Medical and Dental Treatment Facility (MTF): a facility established for the purpose of furnishing medical and/or dental care to eligible individuals.

2.1.23 Medical Center: a large hospital that has been so designated and is appropriately staffed and equipped to provide a broad range of healthcare services. Serves as a referral center with specialized and consultative support for facilities within the geographic area of responsibility; conducts, as a minimum, a surgical graduate medical education program.

2.1.24 Medical Clinic: a freestanding healthcare treatment facility appropriately staffed and equipped to provide outpatient medical care that may include a wide range of clinical specialties.

2.1.25 National Council For Interior Design Qualification (NCIDQ): US. non-profit organization, involved in the examination and certification of interior designers.

2.1.26 Physical Security: actions that prevent the loss or damage of government property.

2.1.27 Post Occupancy Evaluation (POE): an evaluation of the…