DRAFT PWS_Data Validation BPA_1-21-2026.pdf

DRAFT Performance Work Statement

Blanket Purchase Agreement (BPA) for Data Validation Services for

Seattle District Corps of Engineers

Solicitation Number: TBD

21 January 2026

BPA Master Dollar Limit: $175,000.00 BPA Call Limit: $20,000.00

Period of Performance: 60 Months from date of award.

1 DESCRIPTION OF AGREEMENT:

This Blanket Purchase Agreement (BPA) provides for Data Verification and Validation Services in support of the Seattle District Corps of Engineers. Services shall be ordered by means of placing BPA Calls by those individuals with authority appointed by the District Contracting Chief in accordance with Army Federal Acquisition Regulations (AFARs) 5101.602-2-92, Ordering Officer Appointments. The total aggregate amount of this agreement is not to exceed $175,000.00 for the period of performance, which is 60 Months from date of award.

2 EXTENT OF OBLIGATION:

A BPA is not a contract; however, the individual BPA calls placed under said agreement are subject to the terms and conditions of the agreement, and the individual call becomes a contract. The Government is obligated only to the extent of authorized calls actually placed against the BPA.

3 PRICING:

Price will be determined at the time of a call through a Request for Quote (RFQ) to all BPA members, with award based on lowest price and past performance on prior calls. Past performance will be evaluated for each call based on project manager feedback on previous calls (except for the first call). See Attachment A (Past Performance Questionnaire [PPQ]) for what a project manager will fill out.

4 CALL LIMITATION:

Call orders may range between $2,500.00 and $20,000.00. Call orders above $20,000.00 could be approved, with contracting officer and contractor concurrence.

5 NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS:

BPA calls shall be placed by authorized individuals.

6 DESCRIPTION OF SERVICES:

Data Verification and Validation Services to be provided in support of Seattle District are described below.

For the purposes of this contract, “data verification” is the process of evaluating the completeness, correctness, and conformance/compliance of a specific data set against the method, procedural, or contractual requirements. Data will be checked for completeness by reviewing and comparing the requirements in the QAPP, chain-of-custody documentation, and any documented changes or deviations to the QAPP to the data set.

For the purposes of this contract, “data validation” is an analyte- and sample-specific process that extends the evaluation of data beyond method, procedural, or contractual compliance, (i.e., data verification) to determine the analytical quality of a specific data set.

Stages of data validation will be based on EPA’s Guidance for Labeling Externally Validated Laboratory Analytical Data for Superfund Use.

Data validation criteria shall be based on the DoD’s Data Validation Guidelines, EPA’s National Functional Guidelines for Superfund Methods Data Review, the analytical methods, laboratory SOPs and any other specific guidelines. The requirements of project-specific Task Orders and QAPPs supersede the listed general requirements.

Data validation includes a determination, where possible, of the reasons for any failure to meet method, procedural, or contractual requirements, and an evaluation of the impact of such failure on the overall data set.

Data validation applies to activities in the field as well as in the analytical laboratory.

The Contractor shall provide all personnel, equipment, supplies, facilities, supervision, and other items necessary to perform data validation as defined in this BPA.

The Contractor shall perform Stage 2A, 2B, 3, or 4 data validations and provide all services necessary to provide a complete and accurate validation report, validated electronic data deliverables (EDDs), and any additional project records electronically to USACE.

Validation reports and validated EDDS shall be provided within 30 calendar days after the data validation contractor receives the data package. The Contractor shall address, and correct validations based on Government comments as needed. The validation report is final once accepted by the Government. The data validation inputs, process, and outputs shall be described in each data validation report. The level of data validation performed shall be specific to each task order.

7 DELIVERABLES:

a. Validation Reports

The Contractor shall be responsible for assembling a data validation report which meets or exceeds the requirements in the DoD’s Data Validation Guidelines, EPA’s Guidance on Environmental Data Verification and Data Validation, EPA’s National Functional Guidelines for Superfund Methods Data Review, and other method specific requirements. The validation report shall be provided as a PDF (technical specifications for PDF files are in Attachment 4).

The analytical data package shall be checked for completeness as part of the data verification process. Any missing data shall be requested from the analytical laboratory. The EDD shall be compared to the PDF data report to confirm matching results, a minimum of 10% of the sample results per method reported will be cross-checked. The source of any errors shall be investigated and additional checks conducted until all errors have been corrected.

The following lists of required activities for each validation stage is not considered an “all inclusive” list or applicable to every method that is validated. EPA’s Guidance for Labeling Externally Validated Laboratory Analytical Data for Superfund Use shall be followed for each validation stage.

i. Stage 2A Data Validation Report

Stage 2A validation consists of verification and validation checks for the compliance of sample receipt conditions, sample characteristics (e.g., percent moisture), analytical results, and sample-related QC. The stage 2A data validation report shall include a cover sheet, a narrative describing findings, a summary table of applied data qualifiers, and associated reason codes. The report format shall provide clear support and definition for the data qualifiers and reason codes applied.

The following minimum baseline elements are to be verified and evaluated to project requirements (as relevant): chain of custody and laboratory receipt paperwork; sample receipt conditions and preservation; holding times; target analyte results, units, lab data qualifiers; field, laboratory batch, and sample QC frequency and results; with results linked to samples.

ii. Stage 2B Data Validation Report Stage 2B validation consists of the Stage 2A validation plus the verification and validation checks for the compliance of instrument-related QC. The following minimum baseline elements are to be verified and evaluated to project requirements (as relevant): initial calibration data, continuing calibration verification and continuing calibration blanks, method specific instrument performance checks, and instrument

QC.

iii. Stage 3 Data Validation Report Stage 3 validation consists of the Stage 2B validation plus the recalculation of instrument and sample results from the laboratory instrument responses, and comparison of recalculated results to laboratory reported results.

iv. Stage 4 Data Validation Report Stage 4 validation package consists of the Stage 3 validation plus the evaluation of instrument outputs.

b. Validated EDDs Validated data shall be submitted to the Government in an Excel® format provided to the contractor by the laboratory or by USACE. The cost of Excel® files shall be included in the unit cost for validation, or as a separate line item. All validated EDDs provided will be annotated with appropriate validation qualifiers and reason codes generated during data validation, consistent with the data validation report.

8 INVOICES:

An itemized invoice shall be submitted upon completion of each validation with the following information:

1. Business name and business address of service provider. Ensure these matches exactly what you used for your original quote/proposal (and SAM.gov).

2. Email address and telephone number.

3. Blanket Purchase Agreement base award number.

4. Individual purchase (“call”) number.

5. Date services were performed.

6. Describe the services provided (e.g., “First partnering session”) and project name/location.

7. Quantity, unit price, and total price. The unit of issue may be Job with a quantity of 1.

8. Corps Project Manager name.

9. Corps Contracting Officer’s Representative (COR) name.

10. Contractor signature

Preferred: A copy of the invoice shall be sent via email to both the USACE Project Manager and the USACE COR. Subject Line: W912DW-XX-XXXX Invoice (updated to reflect the specific call number):

Project Manager: will vary by call.

Contracting Officer’s Representative (COR):

Email: ; Subject Line: W912DW-26-XXXX (updated to reflect the specific call) Invoice.

Also, payment will be made after receipt of a proper invoice. When submitting invoices please ensure that the call number W912DW26XXXX is on the invoice, along with the business name that matches the legal name in the System for Award Management (SAM) record and not the ‘Doing Business As’ (DBA) name. Failure to ensure that the legal business name on the invoice and the legal business name in the SAM record could delay the processing of the invoice and may result in the invoice being rejected.

Or mail to:

USACE Seattle District Attn: [insert Project Manager associated with your call] 4735 E. Marginal Way S., Bldg. 1202 Seattle, WA 98134-2388

9 VENDOR PAYMENT ALERT:

The USACE Finance Center (UFC) has altered their process for obtaining electronic funds transfer (EFT) banking information utilized for vendor contract payment and will no longer accept UFC Form 23 to update EFT banking information for vendors. Banking information for all vendors will be retrieved from SAM.gov and entered into CEFMS II. There are no exceptions to this policy change. All contractors must notify the UFC via e-mail at: cefc-fc-eft@usace.army.mil when banking information has been updated in SAM.gov. Compliance with this requirement will help ensure timely payment to the correct bank account.

10 CONTRACTING OFFICER’S REPRESENTATIVE:

Per AFARS 5101.602-2-91, the Contracting Officer will appoint a COR to the BPA, who will perform as directed by the COR’s appointment letter.

Only a warranted Contracting Officer has authority to issue modifications or otherwise change the terms and conditions of this agreement. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this agreement, you shall not proceed with the change and shall immediately notify the Contracting Officer.

11 CONTRACTOR MANPOWER REPORTING (CMR):

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this agreement. The contractor is required to completely fill in all the information in the format using the following web address http://sam.gov. The required information includes:

1. Contracting Office, Contracting Officer, Contracting Officer's Technical Representative.

2. Contract number, including task and delivery order number.

3. Beginning and ending dates covered by reporting period.

4. Contractor name, address, phone number, e-mail address, identity of contractor employee entering data.

5. Estimated direct labor hours (including sub-contractors).

6. Estimated direct labor dollars paid this reporting period (including subcontractors).

7. Total payments (including sub-contractors).

8. Predominant Federal Service Code (FSC) reflecting services provided by contractor

(and separate predominant FSC for each sub-contractor if different).

9. Estimated data collection cost.

10. Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information).

11. Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website).

12. Presence of deployment or contingency contract language; and

13. Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

The CMR reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site. The Government will provide, at time of award, information to assist in reporting data for items (1), (2), (8), and (10) above.

12 CANCELLATION:

Either party may cancel this agreement by providing written notification to the Contracting Officer 30 days prior to the desired cancellation date.

13 SCA WAGES:

Services Contract Act wages are applicable to the services to be performed under this BPA.

The current Service Contract Wage Determinations will be identified with each individual call.

14 Antiterrorism (AT) Operational Security (OPSEC):

a. General Security Requirements:

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. AT Level I Training:

All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

c. Physical Security and Access Control Requirements:

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

d. Suspicious Activity Reporting Training:

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

e. Escorting in Classified and/or Sensitive Areas:

In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

f. Pre-screen Candidates using E-Verify Program:

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/ eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

Attachment A – Past Performance Questionnaire Contractor Evaluation for a Data Validation Services

Project Name: ___________________________________________________ Contract/Task Order Number: ______________________________________ Contractor Name: ________________________________________________ Evaluator Name & Title: ___________________________________________ Organization: ____________________________________________________ Date of Evaluation: _______________________________________________

Section 1: General Information

1. How familiar are you with data validation role and responsibilities in this project?

o [ ] Very Familiar o [ ] Somewhat Familiar o [ ] Not Familiar

2. What was the purpose and scope of the data validation activities conducted by the contractor?

Section 2: Contractor’s Performance

1. Reporting and Documentation: Did the contractor complete all reporting and documentation requirements as detailed in the PWS and RFQ?

o [ ] Strongly Agree o [ ] Agree o [ ] Neutral o [ ] Disagree o Explain if needed: ________________________

2. Communication and Client Support: Did the contractor communicate with the USACE project team effectively and provide appropriate client support when needed?

o [ ] Strongly Agree o [ ] Agree o [ ] Neutral o [ ] Disagree o Explain if needed: ________________________

3. Timeliness and Efficiency: Did the contractor complete the call in a timely and efficient manner?

o [ ] Strongly Agree o [ ] Agree o [ ] Neutral o [ ] Disagree o Explain if needed: ________________________

Section 3: Overall Satisfaction & Recommendations

1. On a scale of 1 to 10, how satisfied are you with the contractor’s performance in the partnering session?

o Rating: ___ / 10

2. Would you recommend this contractor for future partnering sessions?

o [ ] Yes o [ ] No o Why or why not? ________________________